HI H SHERIFF OF SURREY YO THAW REPORT AND FINANCIAL STATEMEN ORTHEY R ENDED 31ST MARCH 2022 Cha No: 110187 land d Wal
HIGH SHERIFF OF SURREY YOUTH AWARDS {High Sheriff Youth Awards) CONTENTS Pa Legal and Adminlslralive Infommtion Charity's Constitutlon, Objects and Politios Hlgh Sherlffs Rèport (Dr Julie Llmlyn) The Year Ahead {HH Chrfgtopher Critchlowl Report of the Trusto06 Report of the Independent Reporting Accountanl 9-10 statemont of Finan¢ial Activitie5 11 Balance Sheel 12 Notes Fornilng Part of the Financial Statements 13-14 Anatysls of Grants and Donations ReiVed 15
HIGH SHERIFF OF SURREY YOUTH AWARDS {High Sheriff Youth Alrds> LEGAL AND ADMINISTRATIVE INFORMATION Charity No.: 1101878 (England and Wales) Trustee5: shah Azeem DL HH Christopher Crilchkjw DL Henry Curwen 8rigadier Paul Evans OBE ,DL Dr. Jim Glover OBE DL Peter Lee DL Dr.Julie Llewetyn James Sehmer FCA Timothy Wates DL Richard Whittrngton DL Irebrwj 8th July 2021) (appointed 12th May,2022) Treasurnr: Jarnes Sehmer FCA Admin18tratorn: Ron Enb"cott Mike Sl Title: The Charity is also known as". Huh Sheriff Youth Awards Prln¢ipal Place of Business: 19 Abbey Road Chertsey Surrey l(r16 8AL Independent Roporting A¢countant D.H. Jennings. F.C.A, Newton & Co . Chartered Accountants. 51 Shotterrnill Horsharn Wesl Sussex RH12 5HJ Bankers: CAF Bank Limrted, 25 Kings Hill Avenue, Kings Hill. West Malling. Kent ME19 4Ja Solicitors: Barfow Robbins. 55 Quany StreeL GUILDFORD, Surrey. GU13UE
HIGH SHERIFF OF URREY YOUTh AWARDS (Hlgh Sherlff Youth Awards) CONSTITUTION O ECTS AND POLICIES The Charitable Trust is conststuted by Trust Deed, and rts objects are to promote for the public benefit the prevention of crime, community safety and the protecb.on of people and propety from criminal acts and the advancement of education for the public benefft in all matters relating to crime prevention, road safety, the prevention of accKlents generally, personal safety, alcohol, drug, solvent and other substsnce abuse or any matter affecting crime antj safety in th8 community that improves the quality of lrfe in ¢ommunrties in the c(nty of Surrey. In particular, lo recognise. encourage and financialty support groups of young Peop normally aged between 9 - 18 years who pkqn and implement cnme pr8vention and community safety inilialives in the county of Surrey and to reccgnise and publidy acclaim the work and success of such projects through the award of High Sheriff Youth Certificates preg•nted by the Hh Sheriff of Surrey. Thg polw of the Charitsble Trust is to seek finance to SUPFQrt tt to assist in and fvrther these objectiVOS. The TN$tees are supported by a Council of up to 20 peop including Magistrates and Spe¢ialisls trom the youth justice and youth devek)pment sectors and from local authorities in Surrey and the Surrey Police. A volunteer P&lministrator responsible for the daY-tdaY management..
HIGH SHERIFF OF SURREY YO AWARD (High Sheriff Youth Awardsl HE HIGH SHERIFF'S REPORT 2021-22 Across the county, the roie of Hwh Sheriff thrived. adapb'ng to rise above challenges and conts'nuing to be more relevantthan ever. As the 80 High Sheriff of SLtrrey and the 10th women to hold the role, I took office wrth sorre trepIdatn as the COV11>19 pandemic raged on, but on reflection, r( seems to have been a particuLgrty impacttul shrieval year for Ihal very reason. The sifver lining of the post-pandemic recovery was the emergence of a genuine desire to reconnect with people and a collectNewill to xhieve aMbitU$ goals. To'convene and connecy was a delight, and produced many posrtNe results. parb"culady Surrounding my theme, 'Every Child Included.. My goal was to reduce the number of pemianenl school exclusions in SuTrey, continuing the worf< of hvo outstsnding previous High Sheriffs12017-2019} on this difficult but important issue.. 41 FW cent of prisoners were permanently excluded from school {Just8 Committee, 20191. My year was book8nd6d by tsvo summits. c8ntred around the research ty Royal Holloway, which convened Surrey's edu¢ab"onal and voluntary 8e¢tors with the tcal authority and police. In July 2021. 70 delegates happity came Icgether for their first fa¢e-tO-face gathering in 18 mnlhs. Having heard the new data, they developed a list of evKlen¢e-based remmendatIonS for change. By th8 second summit in March 2022. after much hard wo, material changes were in place and the number of permanent eXclUsnS in Surrey had reduced by 40 per cent. A new Surrey Altemative Leaming Prograrnme and the Communrty Foundation of Surrey's £2 million mental health lund foryoung people sparked national inte5t. and the Children's Commissioner for England120211 was a guest speaker at the March Summf(. There have been o)untbss other wonderfijl experiefws, including supporting numerous superb charities, many of whom receNed grants from the SLtrrey High Sheriff Youth Awards IHSYAI. Young people have suffered tremendousty at the hands ofthe pand8mic, so the 2021- 22 awards, which totalled al over £50,(K)O, We therefore parb'culaty relevant l am delighted that the grants have cOVed a we range of proje¢ts, as displayed at tha very successfvl Annual HSYA CebratIOft, kindty hosted by Ihe University of Surrey l am hugely grateful to Professor Max Lu DL and the Universty team for their outstanding support, Dr Jim Glover OBE for being an exceltent compere, and th8 HSYA Commrttee who did such wonderful job putb'ng the event together. I would 88pocialty like to oxpr888 my sin¢ore thank8 to Mr Pèter Lee DL for 011 hi• hard work and dedication, as he steps down as HSYA Chair after 7 years of outstanding service. I would also like to thank the Trustees and Council members, whose enthusiasm and willingness to give so freely of their time is invaluable. HSYAwould not function without the generosty of its donors, and my huge thanks also go to the Pol and Crime Commissioner. Surray County Council, and the local Boroughs and Distn'cts. It has been a pleasure to worf( with my suc(xssor as High Sherrff, HIS Honour Christopher Critchlow LL.B, DL, and I wish him every success as he works on his chosen theme, 'Against Abuse. For Recovery.. It has tr*en an honour to be High Sheriff and my very sincere thanks go to everyone at HSYA. and indeed all those who do so much to help others in Surrey. Dr Julie Llewetyn High Sheriff of Surrey 2021-2022
HIGH SHERIFF OF SURREY YO AWARDS (High Sheriff Youth Awanls) THE YEAR AHEAD This Charity is the only one for whh a High Sheriff directy raises fvnds during their year of office. It gives to pro1 trtat help young peopje and which make the county safer for ts youth. As a former barrister and Circuit Judge who s* in the Crown, County and Family Courts of Surrey for over thity years, I came lo know about the areas r3$1 in need of support and about youth crime. As a school govemor for many years, and as a trustee of Surrey Clubs for Young Persons, and with involvement in other chanties helping young people. such a$ GASP, I have seen how young people can be helped in constructNe ways. It is vrtal to assist them lo make decent start in life and prevent them from tsking a path whtth may blight a young life. Although we are emerging from the worst of the hvo-year pandemic, Covid hasn't gone away. Lockdowns brought many difficuities and people of all ages were adversely affected, not just by illness or financial probleffts. bul their mental heath also suffered. Sadly, the incidence of domestic abuse went up and childr&n and the young are often Ir8umalised by it. As Chairman of the Lordlieulenant's Focus Group on Domesk Abuse. I have leamt about the people and agencies helping victims and their children. The wn¢ipal aim of my year may be described as 'Agaln•t Abu8e, For Rxov•ry'. Hundreds of volunteers across Surrey have stepped up these past years, and given great support to those in need - a tn'bute lo our sense of helping those worse off than us But more assistance is required lo stimulat& recovery and to help people cope with the increased cost of the basic necessities ot life". of which the tragic war in Ukraine 1$ one caus&. l aim to bring people tcgelher, lo forge links, and thereby promote the more efficient use of resources lo help the vulnerable and needy. Each year the High Sherrff Youth Awwds IHSYAI distributes al 18ast £50,000 in grants. All eleven Surrey Boroughs donate to the charity. as do Surrey County Councll and the Office 91 the Police and Crime CoMmissner. Dedicated HSYA volunteers reach out to, and support, youth organis8tions throughout Surrey. The first HSYA Golf Day was held at Foxhills County Club and Resort 88 golfers competed for a very fine cup. They all enjoyed fine fc and dnnks at the hatl way house, supplied by the Ahmic Class Wine 8ar At the dinner, JackE Alliss and her son Simon were our guests and Ihey received a very warm receptDn, as all golfer¥ have a strong affects'on for Jack'S late husband, Peter Allis$, who was for over foty years the Voice of Golf. Another golfing legend, Ken Schofield, was also warmly apF4auded. He sat on the event commrttee with Messrs Azeem, Reynolds, Lee, Evans. Sehmr and Cntchlow. The auction ra15ed at)out £20,000 and was )nducted by A¢Jger Brown, whose humorous comments wenl down weil. The HSYA Is most gr8tefvl lo all who donated the superb iteffts for auction. As a result, more awards of up to £5,000 each can be made. May l urge 811 who are reading thts to think of organisations and charities that they know about and encourage them to apply for an award in er to help Th)re young peopl&. His Honour Christopher Crilchlow DL Hjgh Sheriff of Surrey 2022-2023
HIGH SHERIFF OF RREY YOUTh AWARDS (High Sheriff Youth Awards) TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2022 The Trustees present their retM)rt along with the financial statements of the Charity for the year ended 31st March 2022. The finanual statements have been prepared in accordance with the accounb.ng policies set out on page 13 and compty with the Charity's Trust Deed and applicable The Charity was created by a DecLaratson of TnJst dated 15th January 2004 in the name 'The High Sheriff Awards for Surrey". The name was ¢hanged to High Sheriff of Surrey Youth Awards in March 2004. Thts d¢xument was subsequenlty amended by a Deed of Variats'on dated 24th January 2007. Since 2007 it has in known as High Sherrff Youth Awards, with the supports.ng and defining strapline" 'Helping young people make Surrey safeff. Trustees Appointment of the Trustees is govemed by the Tfust Deed of the Chartty. The Board of Trustees is authorised to appoint new trustees to fill vacanaes arising through resignation or death of an exists.ng trustee. The hokler of the office of the High Shenff becomes a trustee in hislher year of nomination, ntinUeS as trustee during hislher year as High Sheriff and continues for a year after stepping down as High Sheriff. Atl Tfustees are elected for a period of Ihree years and may reappointed at the end of their te of office. Investment Powers The Trust Deed authorrses the Trustees to make and hokl investrnents using the general funds of the Charity, bul no investsnents are presenvy held. Dev•lopment, Aetlviti#s and Achievemenis The High Sheriff Youth Awards IHSYAI was re4aunched in February 2004 and grants are now decided by an Awards Panel which meets quartety. It assesses applications from projects run by and for young people" fvnding i5 awarded lo those projects whth m*t rtain criteria - either in the fomi of a stsrt up grant or fvrther s[fiC support for an existing scheme. ReCognon is also provided through presentation of a HSYA certfficate. Projects are submrtted to the Council from schools, youth groups, chanties, indwiduals. sports clubs and other organi¥#ttons working with young people. Since 2004, funding for the High Sheriff Youth Awards has been provided by Surrey County Council. the 11 Boroughs and Distrth of Surrey. several chartsble trusts and corporate donors and a number of individual donatK)ns. These donatsons wver the grant gwing. the rmdest running costs ofthe scheme and allow the HSYA to maintsin a reserve fund in case of reduced funding at a future date.
HIGH SHERIFF OF SURREY YOUTH AWARDS (High Sherlff Youth ATMards) TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2022 Icontinuedl DevglopmenL Activitigs and Achlevements (contlnued) Applicab"ons from projects njn by young people in Surrey are sent in lo our volunteer Administrator who works closely th the HSYA C¢>ordinalor in the Youth Strategy Team at Surrey Police. Surrey Police provide subslanb.al pro bono support to the scheme. After an initial siftj'ng to ensure that projects are relevant to the objects of the Charity. a member of the HSYA Council visits the pro}t and completes an assessffEnC which includes a score against the Charity's criteria. The assessed applicab.ons are discussed by a Panel of at least five Trustees which includes the High Sheitff. Ihe ImmediatÈ Pasl High Sherjff and the Chairman of the Trustees together with two other Trustees. The Panel meets quarterfy to deade on grants and the decisions are sent OLrt to the applicants immediately following the meeting. There is the ability to discuss urgent applicats.ons in been Panel M*ting5. rf this is wUld. There are 3 Council meekn.ngs a year where decisions are discajssed and at whh the interpretation of the cnteria is discussed and refined. The HSYA Council atso receives reports from its Communications sUCOMMittee and from Trustee Meetings. The maximum Award Is usually £S,000 and awards are made up to that amount. If Youth Leaders wish, the cheque and certtFute are presented by the High Sheriff al a mutually convenient time, often wth a visrt to the project Altemabvely, the Award is sent by wst. The impact of projects is evaluated through rA)mpletK)n of a stsndard form about a year after the Award. Financlal Revlew In the year to 31st March 2022, the Chanty receNed total inwme of £65,20012021 £50.9091 all of whh were donations. Charitsble expendrture for the year lotalled £55,30912021 £53,955) of which £50,497 {2021 £50,843) rdated to grarrts and awards with management and administration expenses accounb'ng for £4.812 {2021 £3,112)- This left a surplus for the year of £9.891 12021 deficit of £3,046) increasing the total fvnds retained at 31 st March 2022 to £26,331 compared with £16.440 at 31st March 2021. For the first time tt has been necessary to pay for the cost of refreshments for the Anniversary Celebrabon. This is included under administration expenses and s likely to be a recurring item in fvbjre years. Rlsk Management The TTUStees are wnlinuing to review the risKs to whlch the Charity is expose(J but believe that maintaining reserves at current levels, combined wth an annual revthv of the controls over key financial systems, will provide sufficient resources in the event of adverse cOnditnS. Reserves Policy It is the Trustees, intentiofb to retain fijnds in Bank Acunts to ensure that adequate Tr50urces are available to meetthe likety costs of both grants and management administratK)n for a period of six months. Dats Protectlon The Trustees are aware of the Chanty's ObIa.0nS and resrx)nsibilities ¥Jnder the GDPR, or General Data Protectson Regulation120181. which came into force on 25 May 2018 and have prepad fulty for this. The Chanty lakes data protection very seriousty and the Trustees will ensure that personal informab.on provided by indivKluals and organwtions applying for grants will be held and used in strict accordan w5th the new GDPR
HIGH SHERIFF OF SURREY YOLTfH AWARDS (High Sheriff Youth Awards) TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2022 {continuod) Public Benefrt statement The primary purpose of the HwJh Sherrff Youth Awards scheme is to help young people make Surrey safer. By fvnding proiects run by- or for- yOLtng people, whh help redu or prevent cnme in a diverse range of ways. it contributes considerable public benefit lo Iccal communitie5 across Surrey. The Awards scheme enCoUe$ the developrrent by young peop of projects that meet the lollowing criteria and in this way expands their under8tanding and commitment lo public benefit values and lo leading by example. Sht>w young Peop to prevent and reduce Cli. Tackle bad behaviour in th•ir communty. Make everyone, whatever th8ir age or cultural background. fe81 safer in their local area. Explore how crimè affects vth.ms and communits'es. Persuade oth•rs to care about the area around them. Encourage resped for other peopK8's propety Give young people places to go and things to do, wherever they INe The High Sherrff Youth Awards scheme helps to maximise the likelihood of young people in Surrey developing into principled, Informed and confident cibzens who resp8Ct the beliets of other5 and make a FJSrtNe eontributlon tr) scciety. ststement ol Trust808' Re8ponslbllttle8 L8w applIble to charities in England and Vlales wuire Trustees to prepare financial statements for each financial per whKh gwe a fair view of the Charity'$ financial aclivib'es during the period and its financ1 posth.on at the end of the pen"CJ. In preparing those financial stalemenls. the Trustees are required lo.. lal Select suitable accounting poliues and apply them eonststentiy. Ibl Make judgements and estsmales Ihat are reasonable and prudent Icl Stste whether appltcable accounbng standards and statements of recommended practic8 have b8en followed. subject lo any departures dssclosed and explained in the financial statements. Idl Prèparg the financial ¥tatemgnts on a going GonM t16 unlosty It l¥ Inapproprtate to presume that the Charity will conts.nue in OFwabon. The Trustees a responsible for keeping accounting records whth disclose with reasonable accuracy al any bme the financial postb'on of the Chartty and enable them lo ensure that the financial ststements comply wrth the Charrts Act 2011. They are also responsible for safeguarding the assets of the Chanty and hence forlaknng reasonable sleps for the pventIOn and detection of fraud and other irregukgnh"es. Approval port was approved by the Trustees on the 7th July 2022 and svJned on their behalf. Peter Lee D aiman and Trrtee
HI H SHERIFF OF SURREY YOUTH AWARD (High Shoriff Youth Awards) INDEPENDENT INER'S R PORT TO THE TRUSTEES OF THE IGH SHERIFF F SURREY YOUTh AWARDS I report on the accounts ofthe Trust for the year ended 31st March 2022, which are set out on pages 11 to 15. Respgctive Responsibiliti8s of Trustees and Examiner The Chartlls Trustees are responble for the preparation of the a)unts. The Chartws Twsts consider that an audil is not required for this year under section 144 of the Charities Act 2011 and that an independent eXaMinatn is needed. The Charity is preparing acuued accounts and l am qualtfied to undertake the examination by being a qualrfRd memLw ofThe Institute of charter Accountants in England and Wath. tt is my responsibiltty to.. examine the accounts under sectKJn 145 ofthe 2011 Act" to follow the procedures laid down in the general Directions gNen by the Charity Commission under section 145 (5) b of the 2011 Act., and lo stale whether partJ"cular mattws have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordan with the General Directions gFven by the Charify Commi¥sion. An èxamin8ts.on includes a vIeW of the atrthuntin9 records kept by the Charity and a comparison of the ac£ounls presented vthh those records. It also includes consideration of any unusual Ftems or disclosures in the accounts. and seeking explanat¥)ns froffl you as Trustees conceming any such matters. The procedures undertaken do nol provhje all the eviden that woukl be required in an audit, and consequenty no opinion is given as to whether the accounls present a Irue and fair vi and the report is limtted to those matters set out in the statement below. ConLI......
HIGH SHERIFF SURREY YOUTH AWARD {High Sheriff Youth Awards) 10 INDEPENDENT EXAMINER'S REPORT TOTHET STEE OF THE HIGH SHERIFF OF SURREY YOUTH AWARDS (continued) IndeTrdent Examinefs Statemont In connection with my examination. no matter has come to my attentlon.. 1. which gives m8 reasonable cause to betieve that in any rnaterial resm the requirements". (a) lo keep accounting records in accordan with *ion 130 of the 2011 Chartbes Act; and to prepare accounts which a)rd wrth the aQxUntinQ records and to comply with the aC{Unting requirements of the Charities Aca have not en met.. or {b) 2. to which, in my opinion. attention shoukj be drawn in order to enable a proper understanding of the a¢xounts to bg reached. NEwfoN & CO., 51 Shottemiill Horsham West Sussex RH12 5HJ ennings. F Aecountant Cha
11. HIGH HERIFF F SURREY YOUTH AWARDS {High Sheriff Youth Awan16) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31ST IAARCH 022 Totsl nds 2022 Total unds 2021 No Incomlng Resourc Donations 65,200 50,909 Total Incomlng R8•ourco8 65.2Cw) R080urco• Exp•nd•d Charttablo EXndItUrn Grants and Awards Management and Administration 50,497 50,843 4,812 3.112 Tolal R•#ourc•8 EXnd•d $5 309 53 955 Net movement of funds in year 9,891 13,046) Total fund$ brought forward 16,440 IF nd8C forwa £26,331 £16,440 There were no recognised gains or losw for the othgr than those included in the Statement of Financial Actiwt
12. IGH SHERIFF OF SURREY Yoimi AWARDS (High Sheriff Youth Awards BALANCE SHEEf AS A 31ST MARCH 2022 31st March 2022 31 2021 Fixed Assots Tangibk Assets c0nt Assets Cash at Bank and In Hand 28.475 28,475 16,640 16.640 Crodttord: amounts falllng due withln ong ygar 2,144 200 Not Curgnt A88•ts 28,331 16,440 Total A••ots Lo88 Curr•nt Uabllltla• £26.331 £16,440 Funds Unrestrrled Fund 26,331 18,440 £26,331 £16,440 Approved by tho Tru8te•8 on 7th Juty 2022 and •lgned on tholr behalf. P•tsr Loe Ch*inTran and Tntsteo
HIGH SHERIFF OF SURREf YoirrH AWARDS (High Sheriff Youth Awards} 13. NOTES TO THE ACCOUNTS OR THE YEAR ENDED 31ST MARCH 1. ACCOUNTING POLICIES asls of Prnparallon of Accounts Thé financial stal&ments are preparad under tha historical c08t convention. In preparing the finanual statements the Chanty follows bèst practice as laid down in the Ststement of Recommended Prxtice "Accounbng and Reporting by Charities" {SORP 2005 revised 2(M)8). Income Voluntary inCe and donatwis are accounted for as received by the Charity. Valuo Added Tax Value added tax is not recoverab by the Charity. and as suth is Indud8d in the reant o?sts in the Statement of Financial AthrtO8S. Management and Admln18tratlon Expendlture Expenditure on management arKI adMIntraOn of the Charity indudes all expenditure not dlrectly rèlated lo Ihe charrtable xb.vrty or fvndraislng ventures. Ail expendlture is wntten off as incurred. 2. GRANTS AND AWARDS Total 2022 Total 2021 Award8 50,497 50,843 £50,497 £50,843 3. AI MANAGEMENT AND ADMINISTRATION Adminlstratorfs Expenses Accountants. Fees Annual Celebralion costs Annual Report, Leaflet and Websrte Costs Other Administrative Costs 203 200 200 2.197 471 2.205 504 £4,812 £3,112 3. BI TRUSTEES. COSTS No remuneration was paid to Trustees in the year. nor V•Ere any expenses reimburse(l.
HIGH SHERIFF OF SURREY YOUTH AWARDS {High Sheriff Youth Awards) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH onlin 14. 022 2022 2021 4. CASH AT BANK AND IN HAND CAF Bank Limited 28,475 16,640 £28,475 £16.640 S. cREDoRS. Amounts falling due withift ong year Accruals 2.144 200 £2,144 £200 6. FUNDS Unrgstrfcted ExFendable ErKl¢Jwment. less inrtial $ts 13.282 13.282 Add.. Net Movement in Funds.. Previous Yearfs brought forward Surplusl{Deffi(at} for the year 3,158 9,891 6,204 13.049 3,158 Balance 31st March 2021 £26,331 £16,440 FuTrd$ Re Total Cash at Bank 28,475 16,640 Net Current Assets 2,144 200 £26.331 £16,440
HIGH SHERIFF OF SURREY Yoimi AWARDS {Hlgh Sheriff Youth Awards) 15. ANALYSIS OF GRANTS AND DONATIONS RECEIVED PER ACCOUNTS TO 31ST MARCH 2022 Unrestrl¢ted Fund Community Safety Fund Surrey County Council 5,000 20,000 Surrey Boroughs and Dtstrth.. Elmbridge Epsom and E*ti Guildford Mole Valley Rgate and Banstead Runnymede Spetthome Surrey Heath Tafidrge Waver Woking 500 1,500 500 1,500 2.500 5,OCW) 1.500 1.000 1,500 19,5CK) Llewelyn Famity Trust 19,OCN) Other th)nations 1,700 Total a er Accounts £65.200