Trustees’ Annual Report for the period
From 1[st] April 2021 To 31[st] March 2022
Charity name: Reading School Parents’ Association
Charity registration number: 1101822
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school through management of events and fundraising, in consultation with the school Governing Body, and by the provision of facilities or items that could not be provided from the school’s statutory funds. To develop a more extended relationship between parents, staff and others associated with the school. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Although restricted by the pandemic in 2021-22 certain small events and fundraising activities still went ahead online. The uniform shop became our largest fundraiser. The Lottery continued to develop well, and fundraising was boosted by an historical Gift Aid review, as well as sales of Christmas cards, face masks and items donated by school. We continue to provide a GDPR compliant communications platform to parent members. Although asked by the Governing Body to investigate the cost of several large items, these purchases have been delayed into 2022-23. As such, donations to school for 2021-22 were of smaller items of sporting equipment, catering essentials, and from a teachers’ wish-list of items for their classrooms. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The RSPA Trustees are mindful of the guidance published by and available from the Charities Commission website. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are a charitable organisation entirely run by volunteers in support of Reading School. The pandemic has encouraged us to develop our fundraising model and to adopt a cash-less collection system. As this perseverance has required additional effort from our volunteers, we would wish to thank them should they read this report. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 2021-22 was still impacted due to COVID challenges, and we are delighted to have received over £26,450 from our various activities and income streams despite reducing our membership subscription in a time of economic hardship for many families. We collected statements from teachers following our “wishlist” initiative, and their comments and their appreciation was beyond positive. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are in a strong position, with an increase in funds held by £14k overall. We look forward to 2022-23 when we can work with the Governing Body to financially support their ambitions for a major investment into sporting equipment, amongst other items. Due to the inability of the Governing Body to implement some of their projects due to pandemic restrictions it has been agreed by the Treasurer and Executive committee that a minimum of £50k will be transferred into an interest- bearing account in 2022-23, whilst we await request for funds from projects in review by the Governing Body. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The RSPA does not have an official policy for holding a reserve, but unofficially a balance of £10k is borne in mind. |
| Amount of reserves held | Para 1.22 | £10k, which was exceeded and never at risk. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The association is governed by a constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | We are an unincorporated association consisting of parent volunteers. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | This is on a democratic basis. There is a core group of elected volunteers on an executive committee, working closely with the Headmaster and the Chief Operating Officer. The committee meet regularly and openly, inviting involvement from both school and parental attendance. A process of invites, agenda and minutes are retained. The constitution requires that all executive members resign at the AGM where a new or evolved set of executives are elected before the full member on an open and transparent basis. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charity name | Reading School Parents’Association |
|---|---|
| Other name the charity uses | RSPA |
| Registered charity number | 1101822 |
| Charity’s principal address | 10 Fisher Close BASINGSTOKE Hampshire RG24 9TL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| In accordance with the details held on the Charities Commission website |
Trustees appointed at AGM. Next due date is 8th November 2022. |
|||
| KirstyMacInnes | Chair | From 21/10/2021 | ||
| Swapna Thummala | Trustee | From 16/03/2022 | ||
| Julie Bellingham | Trustee | From 19/01/2022 | ||
| Lena Shehab | Trustee | From 21/10/2021 | ||
| Joanne Wyles | Trustee | From 21/10/2021 | ||
| Veena Baggley | Trustee | From 21/10/2021 | ||
| Terri Lorrimore | Treasurer | From 21/10/2021 | ||
| Kajal Mathur | Trustee | From 21/10/2021 | ||
| Jane Amole | Trustee | From 21/10/2021 | ||
| Subashree Krishnasamy |
Trustee | From 21/10/2021 | ||
| Hiral Panchal | Trustee | From 21/10/2021 | ||
| Kirsta Rizzo | Trustee | From 21/10/2021 | ||
| Dina Chima | Trustee | From 21/10/2021 | ||
| Neha Doorwar | Trustee | From 21/10/2021 | ||
| Monika Maheshwari |
Trustee | From 21/10/2021 |
– Corporate trustees names of the directors at the date the report was approved Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a |
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser n/a Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Terri Lorrimore | ||
Treasurer |
||
| 2ndNovember 2022 | ||
| 2ndNovember 2022 |
Reading School Parents' Association Financial Summary for 2021-2022
| Opening Balance 1-Apr-21 £68,545.58 Closing Balances 31-Mar-22 £83,068.32 |
Opening Balance 1-Apr-21 £68,545.58 Closing Balances 31-Mar-22 £83,068.32 |
Opening Balance 1-Apr-21 £68,545.58 Closing Balances 31-Mar-22 £83,068.32 |
|---|---|---|
| RSPA MEMBERSHIP ACCOUNT | 04619919 | £57,764.90 |
| RSPA MAIN ACCOUNT | 15309096 | £19,741.22 |
| RSPA RESERVE ACCOUNT | 15846733 | £3,566.46 |
| PayPal Account | £1,995.74 | |
| Net movement £14,522.74 |
2021/22 - Breakdown
| Activity Receipts Payments Net Code |
Activity Receipts Payments Net Code |
Activity Receipts Payments Net Code |
Activity Receipts Payments Net Code |
Activity Receipts Payments Net Code |
|
|---|---|---|---|---|---|
| Xmas Fayre Cancelled-Gift Tree) | £95.99 | £190.07 | -£94.08 | XMAS | |
| SpringFair(Cancelled) | £0.00 | £0.00 | £0.00 | SPF | |
| Summer Fayre(Cancelled) | £0.00 | £0.00 | £0.00 | SUF | |
| Quiz(Festive - Cancelled) | £0.00 | £0.00 | £0.00 | QUZC | |
| Quiz Spring | £210.00 | £321.44 | -£111.44 | QUZS | |
| Wine & Welcome(Cancelled) | £0.00 | £0.00 | £0.00 | WNW | |
| Welcome Picnic/Choc Treats | £0.00 | £115.00 | -£115.00 | WELC | |
| Uniform Shop | £5,306.40 | £19.46 | £5,286.94 | UNIF | |
| MembershipSubs | £4,011.00 | £0.00 | £4,011.00 | MEMB | |
| Online Shopping | £1,626.41 | £0.00 | £1,626.41 | ONLI | |
| Starters' Picnic(Cancelled) | £0.00 | £0.00 | £0.00 | PICN | |
| Leaver's Drinks(Cancelled) | £0.00 | £0.00 | £0.00 | LD | |
| Careers evening (Cancelled) | £0.00 | £0.00 | £0.00 | CRE | |
| Gift aid | £3,782.63 | £0.00 | £3,782.63 | GAID | |
| Hoodies | £6,260.00 | £5,960.61 | £299.39 | HOOD | |
| Friends of Music | £0.00 | £0.00 | £0.00 | FROM | |
| Misc Credits | £26.70 | £0.00 | £26.70 | MISC | |
| Misc Debits | £0.00 | £0.00 | £0.00 | MISD | |
| Virgin Giving | £0.00 | £0.00 | £0.00 | VIRG | |
| Sports Personality | £0.00 | £0.00 | £0.00 | SPY | |
| Interest | £0.37 | £0.00 | £0.37 | INT | |
| Benevity | £65.00 | £0.00 | £65.00 | BENE | |
| Teacher appreciation | £45.00 | £179.90 | -£134.90 | TAPP | |
| School Lottery | £2,929.20 | £40.00 | £2,889.20 | LOTT | |
| Xmas Cards | £1,270.25 | £784.88 | £485.37 | CARD | |
| Printer Sale | £220.00 | £120.00 | £100.00 | PRNT | |
| NatWest Compensation | £150.00 | £0.00 | £150.00 | NATW | |
| Facemasks | £458.00 | £0.00 | £458.00 | FACE | |
| Committee RunningCosts | £0.00 | £452.00 | -£452.00 | RUNN | |
| Website | £0.00 | £243.94 | -£243.94 | WEB | |
| Net Fundraising £26,456.95 £8,427.30 £18,029.65 |
|||||
| Grant to school | £0.00 | £3,506.91 | -£3,506.91 | GNT | |
| TOTAL MOVEMENT £26,456.95 £11,934.21 £14,522.74 |
|||||
| TOTAL MOVEMENT | £26,456.95 | £11,934.21 | £14,522.74 |
| PETTY CASH MOVEMENT | (Bar&Raffle Floats not used due to Pandemic) | (Bar&Raffle Floats not used due to Pandemic) | (Bar&Raffle Floats not used due to Pandemic) | |
|---|---|---|---|---|
| Held By | ||||
| CASH CLOSING BALANCE | Bar | £428.00 | Treasurer TL | |
| 31 MARCH 2022 | Raffle | £310.00 | Treasurer TL | |
| UNIF | £100.00 | Uniform Shop JB | ||
| £838.00 | ||||
| CASH OPENING BALANCE | Bar | £428.00 | ||
| 31 MARCH 2021 | Raffle | £310.00 | ||
| £738.00 | ||||
| Float kept as a £100 balance after | ||||
| every Uniform Shop sale from April | 2021 | |||
| CASH MOVEMENT | 100.00 |
OTHER ASSETS AND LIABILITIES
AMOUNTS OWED TO RSPA
Return of deposit paid for Hall Hire
£105
, (HARITY COMMISSION Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trustw membern of READING SCHCXX PAREpifs ASSOCLAMON On accounls for the year 31sf March 2022 Chorfty no (rf any 1101822 I rep to the trustees examination of the aco)unts of the above charty (Ihe Tru) for the year ended 31103 12022. Responslbilities and basis of rgport As the etrArlty's trustees, you are respsible for the preparation of the counts in acz0rfan with the requirements of the Char5ties Act 2011 I reF in respeci of my examination of the TNSt's ac(x)unts carried out under seclion 145 of the 2011 Acl and in carying out my examinalion, I have followed all the applicabk DitionS given by the Charity Commissron under sedton 145(5}(b) of the Ad. Independgnt I have c(xnpleted my examination. I confirni that no material matters have examiners ststsment cx)me to my attention in cx)nnection with the examinat*)n which gives me cause to believe that in, any material respe(I: the accounting records were not kept in &COrdan with 8ectK)n 130 of the Charitw Ad: or the acts)unts dMI not accord with the accounting record5: or the accounts did not compky with the app[b requirements conceming the fom and content of accounts set OLrt in the Chartties (Accounts and ReF#xts) Regulations 2008 other than any requirement that the accounts give a and fairf vW whh is not a matter consKlered as part of an indeperKlent examination. I have no cOnmS and have come auoss no other matters in connection with the examination to whith attention should be drawn in this report in orderto enab a proper understanding of the acu)unts to be reached. 81gned: 2e October 2021 MrG G DIPLOCK Relevant profosslonal qualification{sl or body (rf any): A8wiate ofthe Institute of Chartwed A(xx)untants in England and Wales (ACA) _ Mernber5hip number. 7912778 A(Idross: 1 BARV¥ELL CLOSE CRowfHORNE BERKSHIRE RG45 6DX IER 12018
Section 8 Dssclosure Only complete rf the examiner needs lo highlight material matters of concem {see CC32. Independent examinati( of tharrtry axounts: directions and guidance for examHWS). Glve hern briof dotall$ of any 5tsm$ that thè examiner wishes to discloso. IER 22018