## **Trustees’ Annual Report for the period** **From 1[st] April 2021 To 31[st] March 2022** **Charity name: Reading School Parents’ Association** ## **Charity registration number: 1101822** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils in**
**the school through management of**
**events and fundraising, in consultation**
**with the school Governing Body, and by**
**the provision of facilities or items that**
**could not be provided from the school’s**
**statutory funds.**
**To develop a more extended**
**relationship between parents, staff and**
**others associated with the school.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Although restricted by the pandemic in**
**2021-22 certain small events and**
**fundraising activities still went ahead**
**online. The uniform shop became our**
**largest fundraiser. The Lottery**
**continued to develop well, and**
**fundraising was boosted by an**
**historical Gift Aid review, as well as**
**sales of Christmas cards, face masks**
**and items donated by school.**
**We continue to provide a GDPR**
**compliant communications platform to**
**parent members.**
**Although asked by the Governing Body**
**to investigate the cost of several large**
**items, these purchases have been**
**delayed into 2022-23. As such,**
**donations to school for 2021-22 were of**
**smaller items of sporting equipment,**
**catering essentials, and from a teachers’**
**wish-list of items for their classrooms.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The RSPA Trustees are mindful of the**
**guidance published by and available**
**from the Charities Commission website.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ## SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We are a charitable organisation entirely**
**run by volunteers in support of Reading**
**School. The pandemic has encouraged**
**us to develop our fundraising model and**
**to adopt a cash-less collection system.**
**As this perseverance has required**
**additional effort from our volunteers, we**
**would wish to thank them should they**
**read this report.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**2021-22 was still impacted due to COVID**
**challenges, and we are delighted to**
**have received over £26,450 from our**
**various activities and income streams**
**despite reducing our membership**
**subscription in a time of economic**
**hardship for many families.**
**We collected statements from teachers**
**following our “wishlist” initiative, and**
**their comments and their appreciation**
**was beyond positive.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We are in a strong position, with an**
**increase in funds held by £14k overall.**
**We look forward to 2022-23 when we**
**can work with the Governing Body to**
**financially support their ambitions for a**
**major investment into sporting**
**equipment, amongst other items.**
**Due to the inability of the Governing**
**Body to implement some of their**
**projects due to pandemic restrictions it**
**has been agreed by the Treasurer and**
**Executive committee that a minimum of**
**£50k will be transferred into an interest-**
**bearing account in 2022-23, whilst we**
**await request for funds from projects in**
**review by the Governing Body.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The RSPA does not have an official**
**policy for holding a reserve, but**
**unofficially a balance of £10k is borne in**
**mind.**| |Amount of reserves held|Para 1.22|**£10k, which was exceeded and never at**
**risk.**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The association is governed by a**
**constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**We are an unincorporated association**
**consisting of parent volunteers.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**This is on a democratic basis.**
**There is a core group of elected**
**volunteers on an executive committee,**
**working closely with the Headmaster**
**and the Chief Operating Officer.**
**The committee meet regularly and**
**openly, inviting involvement from both**
**school and parental attendance.**
**A process of invites, agenda and**
**minutes are retained.**
**The constitution requires that all**
**executive members resign at the AGM**
**where a new or evolved set of**
**executives are elected before the full**
**member on an open and transparent**
**basis.**| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Reading School Parents’Association| |---|---| |Other name the charity uses|RSPA| |Registered charity number|1101822| |Charity’s principal address|10 Fisher Close
BASINGSTOKE
Hampshire
RG24 9TL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||In accordance with
the details held on
the Charities
Commission
website|||Trustees appointed at AGM.
Next due date is 8th
November 2022.| ||KirstyMacInnes|Chair|From 21/10/2021|| ||Swapna Thummala|Trustee|From 16/03/2022|| ||Julie Bellingham|Trustee|From 19/01/2022|| ||Lena Shehab|Trustee|From 21/10/2021|| ||Joanne Wyles|Trustee|From 21/10/2021|| ||Veena Baggley|Trustee|From 21/10/2021|| ||Terri Lorrimore|Treasurer|From 21/10/2021|| ||Kajal Mathur|Trustee|From 21/10/2021|| ||Jane Amole|Trustee|From 21/10/2021|| ||Subashree
Krishnasamy|Trustee|From 21/10/2021|| ||Hiral Panchal|Trustee|From 21/10/2021|| ||Kirsta Rizzo|Trustee|From 21/10/2021|| ||Dina Chima|Trustee|From 21/10/2021|| ||Neha Doorwar|Trustee|From 21/10/2021|| ||Monika
Maheshwari|Trustee|From 21/10/2021|| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser n/a Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Terri Lorrimore|| ||
Treasurer|| ||2ndNovember 2022|| ||2ndNovember 2022|| ## **Reading School Parents' Association Financial Summary for 2021-2022** |**Opening Balance**
1-Apr-21
**£68,545.58**
**Closing Balances**
31-Mar-22
**£83,068.32**|**Opening Balance**
1-Apr-21
**£68,545.58**
**Closing Balances**
31-Mar-22
**£83,068.32**|**Opening Balance**
1-Apr-21
**£68,545.58**
**Closing Balances**
31-Mar-22
**£83,068.32**| |---|---|---| |RSPA MEMBERSHIP ACCOUNT|04619919|£57,764.90| |RSPA MAIN ACCOUNT|15309096|£19,741.22| |RSPA RESERVE ACCOUNT|15846733|£3,566.46| |PayPal Account||£1,995.74| |**Net movement**
**£14,522.74**||| ## **2021/22 - Breakdown** ||**Activity**
**Receipts**
**Payments**
**Net**
**Code**|**Activity**
**Receipts**
**Payments**
**Net**
**Code**|**Activity**
**Receipts**
**Payments**
**Net**
**Code**|**Activity**
**Receipts**
**Payments**
**Net**
**Code**|**Activity**
**Receipts**
**Payments**
**Net**
**Code**| |---|---|---|---|---|---| ||||||| ||Xmas Fayre Cancelled-Gift Tree)|£95.99|£190.07|-£94.08|XMAS| ||SpringFair(Cancelled)|£0.00|£0.00|£0.00|SPF| ||Summer Fayre(Cancelled)|£0.00|£0.00|£0.00|SUF| ||Quiz(Festive - Cancelled)|£0.00|£0.00|£0.00|QUZC| ||Quiz Spring|£210.00|£321.44|-£111.44|QUZS| ||Wine & Welcome(Cancelled)|£0.00|£0.00|£0.00|WNW| ||Welcome Picnic/Choc Treats|£0.00|£115.00|-£115.00|WELC| ||Uniform Shop|£5,306.40|£19.46|£5,286.94|UNIF| ||MembershipSubs|£4,011.00|£0.00|£4,011.00|MEMB| ||Online Shopping|£1,626.41|£0.00|£1,626.41|ONLI| ||Starters' Picnic(Cancelled)|£0.00|£0.00|£0.00|PICN| ||Leaver's Drinks(Cancelled)|£0.00|£0.00|£0.00|LD| ||Careers evening (Cancelled)|£0.00|£0.00|£0.00|CRE| ||Gift aid|£3,782.63|£0.00|£3,782.63|GAID| ||Hoodies|£6,260.00|£5,960.61|£299.39|HOOD| ||Friends of Music|£0.00|£0.00|£0.00|FROM| ||Misc Credits|£26.70|£0.00|£26.70|MISC| ||Misc Debits|£0.00|£0.00|£0.00|MISD| ||Virgin Giving|£0.00|£0.00|£0.00|VIRG| ||Sports Personality|£0.00|£0.00|£0.00|SPY| ||Interest|£0.37|£0.00|£0.37|INT| ||Benevity|£65.00|£0.00|£65.00|BENE| ||Teacher appreciation|£45.00|£179.90|-£134.90|TAPP| ||School Lottery|£2,929.20|£40.00|£2,889.20|LOTT| ||Xmas Cards|£1,270.25|£784.88|£485.37|CARD| ||Printer Sale|£220.00|£120.00|£100.00|PRNT| ||NatWest Compensation|£150.00|£0.00|£150.00|NATW| ||Facemasks|£458.00|£0.00|£458.00|FACE| ||Committee RunningCosts|£0.00|£452.00|-£452.00|RUNN| ||Website|£0.00|£243.94|-£243.94|WEB| ||**Net Fundraising**
**£26,456.95**
**£8,427.30**
**£18,029.65**||||| ||Grant to school|£0.00|£3,506.91|-£3,506.91|GNT| ||**TOTAL MOVEMENT**
**£26,456.95**
**£11,934.21**
**£14,522.74**||||| ||**TOTAL MOVEMENT**|**£26,456.95**|**£11,934.21**|**£14,522.74**|| |**PETTY CASH MOVEMENT**||(Bar&Raffle Floats not used due to Pandemic)|(Bar&Raffle Floats not used due to Pandemic)|(Bar&Raffle Floats not used due to Pandemic)| |---|---|---|---|---| |||||Held By| |CASH CLOSING BALANCE||Bar|£428.00|Treasurer TL| |31 MARCH 2022||Raffle|£310.00|Treasurer TL| |||UNIF|£100.00|Uniform Shop JB| ||||**£838.00**|| |||||| |CASH OPENING BALANCE||Bar|£428.00|| |31 MARCH 2021||Raffle|£310.00|| ||||**£738.00**|| |Float kept as a £100 balance after||||| |every Uniform Shop sale from April|2021|||| |||CASH MOVEMENT||100.00| ## **OTHER ASSETS AND LIABILITIES** ## **AMOUNTS OWED TO RSPA** Return of deposit paid for Hall Hire **£105** , (HARITY COMMISSION Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trustw membern of READING SCHCXX PAREpifs ASSOCLAMON On accounls for the year 31sf March 2022 Chorfty no (rf any 1101822 I rep￿ to the trustees examination of the aco)unts of the above charty (Ihe Tru￿) for the year ended 31103 12022. Responslbilities and basis of rgport As the etrArlty's trustees, you are resp￿sible for the preparation of the counts in acz0rfan￿ with the requirements of the Char5ties Act 2011 I reF￿ in respeci of my examination of the TNSt's ac(x)unts carried out under seclion 145 of the 2011 Acl and in carying out my examinalion, I have followed all the applicabk Di￿tionS given by the Charity Commissron under sedton 145(5}(b) of the Ad. Independgnt I have c(xnpleted my examination. I confirni that no material matters have examiners ststsment cx)me to my attention in cx)nnection with the examinat*)n which gives me cause to believe that in, any material respe(I: the accounting records were not kept in &COrdan￿ with 8ectK)n 130 of the Charitw Ad: or the acts)unts dMI not accord with the accounting record5: or the accounts did not compky with the app[￿b￿ requirements conceming the fom and content of accounts set OLrt in the Chartties (Accounts and ReF#xts) Regulations 2008 other than any requirement that the accounts give a and fairf v￿W wh￿h is not a matter consKlered as part of an indeperKlent examination. I have no cOn￿mS and have come auoss no other matters in connection with the examination to whith attention should be drawn in this report in orderto enab￿ a proper understanding of the acu)unts to be reached. 81gned: 2e October 2021 MrG G DIPLOCK Relevant profosslonal qualification{sl or body (rf any): A8wiate ofthe Institute of Chartwed A(xx)untants in England and Wales (ACA) _ Mernber5hip number. 7912778 A(Idross: 1 BARV¥ELL CLOSE CRowfHORNE BERKSHIRE RG45 6DX IER 12018 Section 8 Dssclosure Only complete rf the examiner needs lo highlight material matters of concem {see CC32. Independent examinati(￿ of tharrtry axounts: directions and guidance for examHWS). Glve hern briof dotall$ of any 5tsm$ that thè examiner wishes to discloso. IER 22018