DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 Charity No: 1101528 Company Registration No: 04862523
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED UNAUDITED FINANCIAL STATEMENTS YEAR ENDED 31 JANUARY 2021 CONTENTS PAGE General information Trustee5' Annual Report Responsibilities of the Trustees Independent Examinerfs report to the members Statement of Financial Activities Balance Sheet Notes to the financial statements 8-13
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED GENERAL INFORMATION Registered charity name Deddington Windmill Community Centre Limited Charity number 1101528 Company registration number 04862523 Principal & registered office address The Windmill Centre Hempton Road Deddington Oxon OX15 OQH Trustees R B Broadbent M J Hovard J M Liebrecht BA LIM D McGovern Independent examiner J Dovey Connolly Accountants & Business Advisors Ltd Heyford Park House Heyford Park Upper Heyford Bicester Oxfordshire OX25 5HD Bankers Barclays Bank PLC
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED TRUSTEES. ANNUAL REPORT YEAR ENDED 31 JANUARY 2021 The trustees, who are also the directors for the purposes of company law (referred to as trustees throughout). present their report and the unaudited financial statements of the company (referred to as the Charity throughout) for the year ended 31 January 2021. REFERENCE AND ADMINISTRATIVE DEfAILS Reference and administrative details are shown in the schedule of general information on page 2 of the financial statements. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102. THE TRUSTEES The trustees who served the charity during the year are shown on page 2. PUBLIC BENEFIT Up until March 2020 The Windmill Community Centre has continued to provide. for the public benefit, facilities for: Sport- including Football, Cricket, Tennis and Badminton Clubs- including Brownies, Cubs, Scouts, Explorers and Babies and Toddlers Societies and other 8roups- including Deddington Players. modern dance classes, yo8a, dance to health, dog training classes, pre-school activity classes and Senior Citizens 8roup. After March 2020 facilities were seriously affected by COVID-19. The Windmill Community Centre is hoping to resume normal activity On the pandemic is over. The Windmill Management Committee is implementing its business plan, which includes maintenance, upgrades and development, with the sUPPOrt of the Trustees and the Parish Council. The Trustees have complied with the duty in Section 4 of the 2CK)6 Att to have due regard to guidance published by the Commission. RESPONSIBILITIES OF THE TRUSTEES The trustees (who are also the directors of Deddington Windmill Community Centre Limited) for the purposes of Company Law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and regulations. Company Law requires the trustees to prepare financial staternents for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they glve a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that year. In preparing these financial statements, the trustees are required to: select suitable accounting policies and apply them consistently: obseNe the methods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent;
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable companws transactions and disc105e with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. INDEPENDENT EXAMINATION John Dovey of Connolly Accountants & Business Advisors Limited will be considered for re-appointment at the next trustees, meeting as independent examiner for the ensuing year. Signel on behalf of the trustees CL[
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED INDEPENDENT EXAMINEWS REPORT TO THE MEMBERS OF DEDDINGTON WINDMILL COMMUNITY CEKfRE LIMrrED FOR THE YEAR ENDED 31 JANUARY 2021 I report on the accounts of the Charity for the year ended 31 January 2021. which are set out in pages 6-13. RESPECTIVE RESPONSIBILITIES OF TRusfEES AND EXAMINER The trustees (who are also the directors of Deddington Windmill Community Centre Limited) for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed Having satisfied myself that the company is not subject to audit under company law and is eligible for independent examination it is my responsibility to: examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general Dirertions given by the Charity Commission under section 145(5){b) of the 2011 Act; and to state whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is expressed as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 386 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice.. Accounting and Reporting by Charities have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mrj Dovey
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED STATEMEMf OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31JANUARY 2021 STATEMENT OF FINANCIAL AcrivrriES YEAR ENDED 31 JANUARY 2021 Total 2021 Total 2020 Notes Income froffl: Donations Charitable activities Investments 31,774 12.578 16 400 36.271 33 Total income 44.368 36,704 Expenditure on: Charitable activities Governance 36,892 1,170 38,062 30,212 1.152 31.364 Total expenditure Net income / -expenditure Net movement in funds 6,306 6,306 Reconcillatlon of fvnds: Total funds brou8ht forwards Total funds carrled forward 26,529 32.836 21,189 26.529 The Statement of Financial Activities includes all gains and losses in the year and therefo a statement of total recognised gains and losses has not been prepared. All of the above amounts relate to continuing activities. The notes on pages 8 to 13 form part of these financial statements.
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED BALANCE SHEET AS AT 31 JANUARY 2021 2021 2020 Notes FIXED ASSETS Tan8ible A55ets 6,322 7.225.80 CURREKf ASSErs Debtors Cash at bank 10 2,617 27,231 5,987 20.201 29,848 26.188 CREDrroRS: Amounts fallin8 due within one year 11 3,334 6,885 NEf CURRENT ASSErs 26.514 19.303 NEf ASSErs 32,836 26,529 FUNDS INCOME FUNDS Unrestricted Income funds 12 32,836 26,529 TOTAL INCOME FUNDS 32,836 26,529 For the year ended 31 January 2021 the company was entitled to exemption from audit under section 477 of the Companles Act 2006 relating to small companies. Trustees responsibilities: The Members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476: and The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companie< regime. These ancial statements were approved by the members of the committee and authorised ft)r issue &LI and are signed on their behalf by: R Broadbent Trustee
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED NOTES TO THE AcCourS FOR THE YEAR ENDED 31 JANUARY 2021 I. COMPANY STATUS Deddington Windmill Community Centre is a company limited by guarantee. The liability of each member is limited to £10 on a winding up of the company. 2. ACCOUNTING POLiaES Basis of accounting The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Charities Act 2011 and in accordance with the Statement of Recommended Practice (SORP): Accounting and Reporting by Charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) as amended by the early adoption of Update Bulletin I published on 2nd February 2016 reflecting amendments to FRSIO2. The Centre constitutes a public benefit entity as defined by FRS 102. The trustees consider that there are no material uncertainties about the Centre's ability to continue as a going concern. Cash flow statement The trustees have taken advantage of the exemption in Financial Reporting Standard No l (revised) from including a cash flow statement in the financial statements on the grounds that the company is small. Fund accountlng Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Incoming resources All incoming resources are included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Voluntary income is received by way of grants donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Fixed assets Fixed assets (excluding investments) are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £500 are not capitalised. Depreciation Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value. over the useful economic life of that asset as follows= Office equipment- 25% straight line Computer equipment- 25% straight line
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure represents amounts invoiced, including value added tax. Taxation The Charity is exempt from corporation tax on its charitable activities.
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 3 Donatlons & grants Totsl Funds Total Funds 2021 2020 t)onations & grants 31,774 400 4 Charltable activities Totsl Funds Total Funds 2021 2020 Lettings Club rents Office rent All weather court Other income 6,149 1,424 25,970 2,600 641 6,540 520 36,271 4,057 948 12,578 5 Investment income Total Funds Total Funds 2021 2020 Bank interest receivable 16 33 10
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 6 Expenditure on charitable artlvltles Total Funds Total Funds 2021 2020 Administratlve expenses Salaries and staff costs Ground rent Other premises costs Cost of Club Rents Cost of Set up Marketing Repairs and Maintenance Insurance Gas Electricity Water rates Equipment purchases Kashflow subscription Licences Telephone and internet Sundries 8.940 10,176 2,653 495 59 649 3.048 975 474 1.986 3,701 1.385 2,646 2.042 987 390 261 1,013 423 5,941 1,485 1,890 1,089 1,062 7,963 276 1,245 460 388 91 Subscription5 35 35 Depreclation and Amortlsation: Depreciation of equipment Total charitable activlties 2,262 579 36,892 30.212 7 Governance c05t5 Total 2021 Total 2020 Independent Examination fee 1,170 1,170 1,152 1.152 11
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUMtS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 8 stsft costs and emoluments 2021 2020 Wa8es 8,940 8,940 10,176 10.176 9 Flxed Assets Fixtures and Fittings Equipment Total Cost At l February 2020 Additions At 31 January 2021 3,173 4.632 1,358 5.990 7,805 1,358 9,163 3,173 Depreclatlon At l February 2020 Charge for the year At 31 January 2021 579 1,469 2,048 579 2,262 2,841 793 793 Net Book Value At 31 January 2021 At 31 January 2020 2,380 3,173 3.942 4,053 6.322 7.226 10 Debtors 2021 2020 Other debtors Prepayments 329 2,288 2,617 3,823 2,166 5,989 11 Credltors 2021 2020 Other creditors PAYE Income recelved In advance Accruals 458 70 406 2,399 3,913 72 1.045 1,855 3,334 6,886 12
DEDDINGTON WINDMILL COMMUNITY CENTRE LIMITED 12 Income funds Income Fund Balance as at l February 2020 Incoming Resources Less: Outgolng resources 26,530 44,368 38,062 Balance as at 31 January 2021 32,836 13