Rggistèred number: 049S8843 Charity number.. 1101450 South Derbyshlre CVS Trusteès, report and financial statements For the year ended 31 March 2021 dlDAINS CCOVNThNTS
South Derbyshlre CVS IA company Ilmlted by guarantee} Contents P8ge Reference and admlnlstratlvG detalls of the Charlty, Its Trustees and advlsgrs Trustees, rgport 2-10 Indopendent audbiors. roport on the flnanclal ststoments Statemont of financlal act5vltle8 15 BalanGo sheet 16 Statement of Cash flows 17 Notes to the financial statements 18-39
South Derbyshlre CVS IA company Ilmlted by guarantee) Reference and admlnlstratlve detall8 of the Charlty, its Trustees and advi$grs For the year ended 31 March 2021 TNstees Mr S P Spear, Chair MT8 K Coe (resigned 17 July 20201 Mrs S Jackson, Burton Hosptial League of Friends Mr A M Jones, Gose¢ey Community Centre Committee Mr C J Baldwin. YMCA Mr J P Beaty, Burton College Mr A P Dawson Mrs M Mythen Ms K F Storey, Arts Derbyshire Mr T Smith {resigned 2 April 2020) Rev Dr M J Firbank Iresoned 9 Novembar 20201 Ms L-J Ainge lappoinled 17 November 2020} Ms Z Gillbe lappoinled 17 November 20201 Ms C Hempson lappoinled 17 November 2020} Ms D Holland lappoinled 17 November 20201 Mr K Parkinson lappoinled 17 November 20201 Ms L Robinson (appointed 17 November 2020) Dr T Wond, Village Hall lappointgd 17 November 20201 Company reglstered numbor 04958843 Charily reglstered numbor 1101450 Raglstered office 46-48 Grove Street Swaijlincote Derbyshire DE119DD Chlef executive offlcer Ms K Fletcher (resigned 16 October 20201 Mr R Moors {from 17 October 20201 Indgpondent audltors Dains LLP SlJohn's Court Wiliell Road Lichlield Slaffo¥dshire WS14 90S Bankers Unity Trust Bank PIC 9 Brindley Place Birmingham B12H8 Solicitors Twnms 23 West Stieel Swadlincote Defbyshire DE119DG Page 1
South Dèrbyshirg CVS IA company Ilmlted by guarante81 Trustees, report Forthe year ended 31 Mah 2021 The Trusloes present their annual report together with the audited financial statements of the Charity for the year 1 April 2020 10 31 March 2021. The Annual report serves the purposes of both a Trustees. report and directors, report Lsnder company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current slalulory requirements, the requiiemenls of the charitable companls governing document and the provisions of the Stslement of Recommended Practice (SORPI applicable lo charities preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFRS1021 leffeelive 1 January 2019). Since the Charity qu8llfies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Compan*s Act 2006 (Strategic Report and Difeclor8' Report) Regulations 2013 has been omitted. Objectlves and activities a. Pollcles and obloctlvg5 The charity'5 objects, as defined in its goveming document, are.. to promote any charitable purposes for the benefit of the communlty, in particular but not exclusively in the local government area of South Derbyshire and the advancement of eduealion, the advancement, promotion and pfotection of health and the relief of poverty, distress and SkneSS., to promote and organise co-operalh)n in the achievement of the above purposes and lo that end to brin9 together in council representatives olthe voluntary organisations and stalulory authorities within the arèa of benefit. In setting objectives and planning for aclivilies, the Trustees have given due consideration to genefal guidance published by the Chafily Commission relating lo public benèfit. including the guldance'Public benefit.. running a charity IPB2)'. b. Strategles for achievin9 obJè¢tlve8 The charity has a strategic plan, agreed by ils Board of Director8. which se15 Out its vision. aims and prioritie8, and outlines planned activity lo achieve these aims. Our vision Is for communities that Are vibr8nl and strong. where.. People can get help in times of need and crisis. and are supported to tackle LJnd8rlying causes and improve the quality of Ihoir lives", People feel safe, well connected and valued. can make chokes about Iheii lives, retain their independen, and have a sense of belonging,. People's Inies have meaning and purpose, they are able lo partiGipate. lake action and make 8 meaningful and valued contribution lo their community. Page 2
South Derby8hlre CVS IA company Ilmlted by guarant901 Trustees. report Icontlnuedl For the year ended 31 March 2021 Objectlves and activities Icontlnuodl c. Activities undertaken to achl¢ve objectlves The trustees confimi that they have referred to the Charity Commission's guidance on public benefit when reviewlng the charity's aims and objectNes, and have complied with the Charities Act 2Q11. OUT activities deliver the public beneff( requirement in the follow6ng way8'. Our first charitable objed has two main beneficiaries.. individuals who use our direct seNices', and voluntary and community groups (and, indirectly, their beneficiaries). Through the services we directly provide lo individual beneficiar*e8, we ¥elieve poverty. dlslress and sickness, advance education. advance, promote and protect health, andlor deliver other charitab purposes. For example.. Food Bank provides immediate relief to indivju81S and families, in times of crisls, who ale experiencing food poverty, as well as helping them access support for the underfying causes,. Safer Homes and our Gardening Service secure the homes of vulnerable people who are at risk or who have boen victim3 of crwne., Active Travel and other practical help 8ervices such as gardening, shoppin9 and social car support the continued independence, quality of life and wellbeing of older people and those experienclng poor he8tth, limited mobility or disability., Befriending s8rvices and groups including the lunch club tackle social isolation among older and vulnerable people, which is proven to impact on mental and phy8iGal wellbeing and quality of life., Training provided through Volunteer Passport, Alice Project, Aim Awards Centre and other training fo voluntary and communty groups and volunteers. provides opportunities for both accredited and infom)al learning ond development. We beneff( a wider ronge of beneficiaries through oui 8UPPOrt to local voluntary and community groups. volunteering and an assel-based comrnunily development approach to working with local communities. Through this area of activty.. We support the development of new community aclivilies, volunleeiin9 aclimty, services and groups, (including the formation and reglstralion of new charilie$l and 80 more and more diverse peop are abl8 to benefit from their activrties., We provide training, information, guidance and SUPF)Ort to voluntary and community organisations, as well as recruiting volunteers and facilitallng colb0¥alK)n and peer support, so they operate effectively and provide beller services lo their beneficiaries., We refer and signpost people to, and if necessary support Iham lo access. other voluntary and ommunity groups and other services, so that they benefit from a wider range of community based support. Through dellvery of our se¢ond charitable object (to promote and OFganise Cowoperalionl there is a wider benefit, erkatr)ling voluntary and wmmunily organisalions working across the whole range of cha¥it8ble objects to inform and influence the development and delivery of public services. Eligibility for some service5 may be limited to. or priority given lo, a defined gr(iup of people le.g. those of a certain age, disabilty or financial circumstances or those living in a particular geographical areal. This Mhl be a condilK)n of funding andlor CaUse the purpo$e of the servico IS to mitigate a disadvantage expeiienced by that particular group. Other than this, services are offefed in line with our equality and diversity policy to all eligible sectors of the CommunY. P8ge 3
South Derf)yshire CVS IA company Ilmitsd by guarantee) Trustees. report Icontlnuedl For thè year end8d 31 March 2021 ObJectlve$ and actlvltles l¢ontlnuad} Most of our setvices lo individuals and voluntary organisations a free or substantially sub8idised. We a¢lively encourage the contribution of volunteers who freely give their time to support and deliver acliwties. We recognise that inabiif(y lo pay can be a barrier lo those in most need of services. Where w8 do need to charge for services. because they aro not otherwise funded, charges are kept al Ihe minimum needed lo cover our delivery c0818. The public benefits identrfied above are evldenced through.. Reports on perfomianceAevel8 of service whlch measure the number of beneficiafies supported and number and nature ol inlorv8ntions provided., Feedback from indivldual service users including evaluation of personal outrome81benefils, impact and quality of service., Feedback from k)cal voluntary and community org8nisalions including outcom8s of our inlervgntionslsupportlservices, impact on their work, and quality of service. We have not Klenlified any private benefits other than those incidental lo the furtherance of our charitable purposes. Nor have we identified any ham arising from our purposes. Achievements and performance a. Revlew of actlvltlas South Derbyshire CVS continues to be a busy community hub, providing services to people in need, supporting and developing voluntary actNty and linking individua18 and group8. Our activity and achievements during 2020121 are summarised below. People can gel help times of need and Grisis and are supported to tackl& underlylng causes and improv8 the quality of their lives. Our Food Bank continues to be in ever giealer demand, supported by generous donations from k)cal residents and organlsations including businesses, churches, schools and community groups. Indivicluals and families referred to LES by Ial agenGios receive 2-3 days, Supply of basic food items to support them durin9 periods of crisis. 1040 food parcels were provided to 1311 adults and 912 children. 256 new users We registered during the year. We're grateful lo the two volunteers who have helped u8 to deliver this service in Ihat time. We had lo run on minimal volunleeis lo COVID. Common reasons for referral included delayslissues with benefits. debt, poor health and low Income. M05t re¢ipient8 need8d only short-lerm support, receiving on average 2 food parcels. and were linked with other agencies and services as appropriate. to help tackle any undertying causes. However. a small proportion of service users had complex or muhiple issues and were supported beyond thg normal limit of 4 parcels irt any 12-month period. People f1 safe, well connected and valuod, can make choices about their lives, retaln their independenco, and have a sense of belonging. Our SafeF Homes seryice offets home safety thecks and advice, and installation of s8fety moasures such 88 window locks and door chains, lo older and vulnerable residents in South Derbyshire and Erewash districts. The alm 18 to prevent crime as well as feassuring, and securing the properties of, people who have b88n victims of break-ins. This year the service delivered 112 visits benefiting 110 South Dorbyshire and Erewash residents. This was gre8tly reduced due to COVID and lockdowns. Page4
South Derbyshire CVS IA company limltgd by guaranteè) Trustees, report (continued} For the year endgd 31 March 2021 Achlevements and perft)rmanco Icontlnued) b. Wo support people to remain healthy. Indepondont and conngthd to their communities Actwe Travel provides transport to medlcal appointrnents for people in SoLrth Derbyshire and South Derbyshire Doles who can't use public transport and donl have access to other foms of transport, mainly via volunteer drivers using their own vehicles. These journeys have b8en greatly reduced due lo COVID and kJckdown8. During the year we and Ouf delivery partners Connex and Ashbourne Communty Transport provided 510 trips covering a lolal of 2,334 miles for medical appoinlmenls. this includes 301 journeys to collect medication. In addition, 87 residents benefited from 760 Irips13,800 miles) for shopping and non-med¢cal trips. A number of our s8Nices tackle 80cial i8olalion by providing opportunities lo meet and mako friends. and offering 1.1 volunteer support for those unable to gel out and about (for example due to PODr physical or mental healih, older age or fraif(yl. This year we supported 217 people through 11,284 telephone callslv18118. Befriending Groups wef8 unable to run due lo COVID and lockdowns. South Derbyshire CVS and the Derbyshlre Home from Hospital Support S8rvice provides practical support for wlnerable people leavlng hospital. or those living at home bul al risk of being admitted. SeNices oflered include.. Undertaking simple shopping Making sure the home environment is warm and comfortable Arranging for key safes lo be fitted and community alaryn or teiecare systems lo be provided rf needed Supporting people to pay bi118 and make appointments Collecting medication pre5CriPtions Helping people lo find out about and access communty activit$ to keep them ¢onnected to their communities Helping people to understand care options and plan what they need for the future Signposting people to other stalLStory, voluntary sector and community organisatKJns as approprlale. During the year. we supported 938 beneficiaries with 3,170 Servi activities. Finally, a total of 405 active volunleers helped to deliver services lo 3,031 South Derbyshirg residents across the ygar for which we are extremely gralefvl. Looking beyond oui own direct services to individuals. we work to 8chieve a thriving and h8alth volltnlary and communlty Sector, supporting exi81ing voluntary and communrty gioups and helping new groups to set up and develop. The bulk of our development work is wlth relatively small organisations wrth modest Incomes and few, if any. paid staff. Acr088 the year we supported 129 groups to maintain their organisations and enable them lo sustsin thelr servic8slactivilies support of improved health and well-bèlng. This inclLsdes improving their business, resoufGes, income and skills in addition to tjndèrslanding tendering, bidding and monrtoring processes. Our Communications Team issued 112 ebulletsns, sent to our network of local charities, 8OCI81 onlerprises and groups log81her wbth regular updates via our social media platfoms. A wide range of issues including legal arsd policy updates, training opportunities, resources, consultsllons funding OT wnlract opportunrties and good praclicelgood governance were covered. Page 5
South Derbyshlre CVS IA company limited by guarantoe) Tru$tee$' report Icontinuedl For tho year ended 31 March 2021 Achlevemonts and pgrformanco Icontlnugdl A comprehensive volunteer brokerage seNice that enhan5 the contribution of heath and well-b8ing related groups and services and improve8 heaf(h outcomes is central lo our role as a Volunteer Contre. In the year 75 organisations used the Volunteef Cenlrg Services and 149 opportunibes were advertiseAI. 72 people were signposted lo opportunities and a further 209 engagements vsa social medio were made. Financial revlew . Golng concem After making appropriate enquiries, the Trustees have a feasonable expectation that the ChaFily has adequate resources lo continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of Ihe going concem b88is can be found in the accounting policigs. b. Rgsèrves pollcy Soultt Derbyshlre CVS recognises the need lo have a policy on the level of financial reserves that should be tained by the organisalion. The purpose of this policy is lo support good financial management and to ensufe that the resources of CVS are managed prudently. and to provide maximum benefit lo the beneficiaries of the organisalion and provide transparency and accountability to funders on the justification of ieserves held. The calcubtion of the required level is Èn Integral part of the organisallon'8 planning. kGordingly the policy will be reviewed annually al the time that the budgel is set. 1. Resetve8 are assets ol CVS that the Iruslees may make available to further the 8ims of the charrty once the commitments of the organisation and planned expenditure are provided for. 2. The reserve5 need lo be maintained ot a level that ensures the CVS core activity could continue during a temporary period of unft)reseen or unavoidable difficulty. The calculation of the required level lakes into account.. The risks of income andlor expondilure being dwferent from that budgeted. Planned activity levels and CVS commibments Specific contingencies that would incur 8 signihcanl financial outlay 3. The policy is that CVS will hold sufficient free reserve5 to meet 3 months, running costs, estimated at £220,687, along with specific designated funds to meet conlingenci88 agreed and costed by the board arbd reviewed annually, as set out below.. Budget deficf(2021122- When 8elling this year's budget th8 trustees agreed a budget deficit of up to £32,115 over the year 2021122 in order to provide slabilf(y and sustain current service leve18 while reviews of Ouf funding by some of our major funders lakes place. Building Contingency- Routine maintenance B covered in the budget. However, the bulldlng is ageing and il is set within the conseNalion area and part of it is grade two listed which means external reparS can be coslly. A structural survey of the property is planned lo be carried out within the next 12 months as part of our review of future options. This i8 likely to identrfy urgent repair or renovation work and we have therefore allocated £35k for this purpose. Page 6
South Derbyshlre CVS {A company Ilmlted by guarants81 Trustees. report Icontinued) Forthe year ended 31 March 2021 Retlundancies - We have reviewed the possible cost8 of redundantles rf CVS should fail. The total potential slalutory redundancy pay liability is calculated at £65.419 based on current staffing levels. (taking into account age and length of service) so a designated reserve of £e5k is allocated for this eventuality. Contingency Fund- In ordor lo fulfil our statutory duties in respect of parental malernitylpaternilyladoption leave and the potential cost of conlraetual long-temi sickness pay should these arise, il is therefore prudent lo hold a contingency fund 01 £28k. This 18 based on the estimated average cost of 4 $18ff each year being paid their full paiental or siGk loave enlillement. The total of these measu8 48 £160,534 and those funds have been designated accordingty, 88 Shown in note 19. This has left the charity with flee reserves of £272,088 al 31 March 2021, which is greater than the largel of £220,687 identified above and means that the charity18 well positioned entering 2021122 against ils vnreslricled budget of £436,161. c. Prlnclpal fundlng The principal funding sources for the organisalion are the Soulhem Derbyshire Clinul Commi88ioning Group, South Derbyshire District Council and Derbyshire County Council, Structure. governanco antl managgment ConstltutSon he charitable company is registered a8 a charitable company limited by guarantee and was sel up by 8 Memorandum of Associ81ion on 10 November 2003 8nd registered as a charity on 12 January 2004 with registered charfiy number 1101450. The charity wa5 established under 8 Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the charilablo company being wound up, the memb8r5 are required to contribute an amount not exceeding £1. b. hlethod5 of appolntment or ¢lèctlon ol Trustegs The management of the charitable company is the respgnsibilily of the Trustees who are elected and COpted under the terms of the Artlcles of Association. The directors of the company are also charlly trustees for the purpose of charity law and under the Articles of Association are known as directors. Under the requirements of the Memorandum and Articles of Association one third of the directors musl retire al each annual general meeting_ They are eligible for re-election. The organisation strives to ensure the diversty of it8 beneficiaries Is reflected within the m8rnb8¥ship of the board and that directors have the relevant business and practical experience required. RècNitmenl of the directors is achieved by 8 variety of methods. including a direct approach, where It)e need for specrfic skills has been identified, lo an invitation to members to nominate a candid8te. Page 7
South Derbyshlre CVS IA company Ilmlted by guarantee} Trustees, report Icontinuedl For the year ended 31 March 2021 Structure. govgrnance and management (Continued) Oryanisational structure and docision-maklng pollcles South Dert)yshire CVS has a board of IrusleesldirgGlors which currently has 15 volln9 members. The directors represent member organisalions and interest groups. Some funders 8180 nominate non-voting representatives to attend Board meetings. The board meets quarterly and is responsible for the strategic direction and policy of the organisalion. The organisatron also Dperates finance, human resources, and governance and rlsk commillees, that are sub groups of the trusteè board. These groups meet quarterly or as required to deal with financial or human fesource Issues. The CEO allends meetings of these sub committee groups but without voting rights. The day-to-day responsibil¢ty of running the organisation lies with the Chtef Executive with a team of managers responsible for the delivery of specrfic services, Including the line management of frontline staff and volunteers. The Finance and Admin Manager over8eas the day to day financial op8ralion. The Chief Executive is responsible for overseeing the staff development programme, and the achievement and maintenance of quality standards wthin the organisalion. The Cornmunily Development Manager is responsible for ensuring the delivery of CVS and Volunteer Centre core functions. The VSPA Manager is fesponsible for the delivery of the VSPA service, a numbw of local and countywido forums and for providing VCS intelllgence into strategy and policy development. d. Pollcles adoptgd for the Inductlon and training of Trustees All new trustees re1ve an infomalion pack containing.. the Memorandum and Articles of A&8ocialion, a Tole desc¥iplion, charity commission guidance on the roles and responsibilities of Iruste&s and publi¢ benelil, an annual report and accounts, CVS services information pack, newsleller and the organisation's straleglc plan. They are invited lo attend an induction training $essic)n which covers the history of CVS and it8 future plans, the roles and responsibilities of Iruslees and basic heah and safely infomallon. Trustees are also offered the opportunity to shadow members of staff, attend all internal training and development days and to join a sub- committee of theiT Gholce. There is IT provision that enables Iru8tees to aGGoss a wide range of infomiation remotely. e. Related party relationships The organisation is an affiliated member of NAVCA Ilhè National Association of Voluntsry Communily Associations). CVS agrees lo provide services that cover the COFe areas of work. Th6se are.. Development, Repfesentation, Liaison, Practical Support and Strategic Partnerships. The organisation is 8 member of NCVO INalKbnal Council of Voluntsry Organisationsl and has achieved ils Volunteer Cerbtre Quality Accr8ditalion evidencing th81 our Volunteer Centre seNice delivers all 5 core functions lo a high slandaid. These are.. Strategic Developm8nl of Volunteering, Goryj Practice Development, Oeveloping Volunteering Opportunities, Voice ol Volunteering and Brokerage. The organisalion is a member of 3D (Third Sector Support for Derbyshirel, the Derbyshire Consortlum of voluntary and community sector infraslnjcture organisalions. Membership enables the organisation lo collaborate wlth similar ServiS 81 a county level and engage with national policy around the provision of infrastructure service8. The Volunteer Centre is a member of Volunteer Cenlres Derbyshire, a sub group of 3D. Ils remll is to maintain high standards of volunteer ¢enlr8 seNice delivery across the county and lo work towards equitable delivery of service. Page 8
South Dgrbyshlre CVS IA company Ilmltod by guarantee) Trustees. report Icontlnuedl For the year ended 31 March 2021 Structure, govemanc8 and management (continued) f. Flnanclal rlsk management The Trustees have assessed the major risks to which the charitab18 company is exposed, in particular those related lo the operations and finances of the charitable company, and are satisfied that systems and procedures iremain in place lo mi(ig81e our exposure to the major ri8ks. The board of directors has carried out a review of the risks to which the organisalion 15 exposed. The risk register is updated and is brought to sub comrnitiees and board meetings. Where apprDpriale, Systems and pTocedures have been established to mitigate the risks faced by the organisalion. The organisation h88 compiehensive financial management and operational manuals. which are reviewed annually and amended as required. All the seNicgs delivered by SDCVS operate within legal requirements as well as the requifements ol slatulory partners on mallers of safeguarding children 8nd vulnerable adults. confidentiality and the maintenance of client records. The organisation operates sub groups to manage rt8 health and safety requirements and the review and production of policies. The groups are responsible for monitoring, reviewing and iesponding lo risks on a regular basis and reporting to sub committees 8nd the Board as appropriate. Plans for future perlod8 Al the time of writing, the country and indeed the whole world, finds itseff in the grip of a major pandemic., CV19. Our future plang and the development of the charity are Iherefoie significantly centred on the ongoing need to support the most vulnerable in our communlties and those IMpted socially, economically and emotionally. OUT response to the pandemic will dominate our servi¢e provision through 2021122 and perhaps beyond, however, wg continue to examine ways which the charity can.. Increase the number of beneficiaries we 8UPPOrt Widen the range of services we provlde Ensure the impact of our inlervenlions are timety and appropriate Strengthen our finan¢Tral position by diversifying income streams The true impact of the crisis may only be known in the years to come but the Trustees ale conscious that the cost to public fInanS may be such that savings. efficiencies and changes in the way organisalions like ourselves operate. may be necessary. We continue lo examine ways in which we can work differently and with partners, to be prepared for any chang8S. sIe the start of the pandemic the charty, rts staff and tsur volunteers have demonstrated immense flexibility, resilience and innovation at a lime when our services have been needed most. We will continue to support our communf(ies in this way wh118t developing our skllls to better articulate and communicate the difference we make in peoplg'5 lives. The Tiuslges intend lo publish a now long-tem 8lralegic plan in the coming year whh set5 Olrt ways in which we can focus on both prevention and support seryices in the community. CV19 is illuslralirbg the signrficant value of the support we provide to the elderly and vulnerable in tackling social isolation and loneliness. Our plans will include these area8 together with the expansion of Volunteering, the development of our Foodbank Hub and our work to improve social mobility. We will further strengthen and expand our Governan and develop new systems lo support our staff team. We plan to update and improve our online presence with a new website and increase awareness of our seivices across the district and beyond. Whilst there remains uncertainty and anxiety about how the crisis will unfold, the Trustees will continue to build the strength and performance of the charty, confident that we are best placed lo face what8ver the future brings. Page 9
South Derbyshlr8 CVS IA company Ilmfted by guarante81 Trustees, report Icontlnuedl For the year ended 31 March 2021 Funds hold as custodlan South Oerby8hiie CVS h8$ acted as Custodian Trustee for various organisations during the ye8r. Full details are given in the final note to the financial slatemenls. Statement of Trustse5' respon$Sbilitios The Trustees {who are also the directors of the Charrty for the purposes of company lawl aFe responsible fof preparing the Trustees, report and the financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generalty Accepted Accounting pract). Company law requires the Tnjstees lo prepare linanclal 81alements for each flnancial year. Und¢r company law, the Trustees musl not approve the financial slalemenls unless they are satIsfd that they give a true and fair view of the slate of affairs of the Chaiity and of ils incoming resources and 8pplication of resources, including 118 income and expenditure, for that period. In preparing these financial stalemenls, the Trustee8 are fequired lo.. select suitable accounting policies and then apply them consistently., observe the methods and principles of the Charities SORP IFRS 1021.. make judgments and accounting estimates tt)al are reasonable and prudent-, state whether applicable UK A¢¢Dunling Standards IFRS 102} have been followed, subject lo any materi81 departures disclosed and explained in the financial statements., prepare the financi81 statements on the going concem basis unless it is inappropriate lo presume that the Chariiy will continue in business. The Trustees are responsible for keeping adequ*e accounting records that are sufficient to Show and explain the Charity's transactions and disGlose with reasonable accuracy 81 any time the financial posbtion of the Chalily and enablo them to ensure that the financrdl slalemenls comply wf(h the Companies Act 2006. They are also Fespon5ible for safeguarding the assets of the Chafily and hence for taking reasonable steps fof the prevention and detection of fraud and other Srregul8rities. Dlsclosure of Infomiatlon to aud5tors Each of the persons who are Tntstees at the lime when this Trustees, report18 approved has confimed Ihal.. so f8r as that Trustee Is aware, there is no relevant audit information of which the charty's auditors are unaware, and that Trustee has taken 811 the steps that ought to have been taken as a Trustee in order lo be aware of any relevant audit infomalion 8nd lo e8tabli8h that the charitls auditors are aware of that information. Audltors The auditors, Dains LLP, have indicated their willingness to contlnue in office. The de8lgn8ted Trustees wi15 propose a motion reappointing the audf(ors al 8 meellng of the Trustees. Approved by order of the members of the board of Trustees on 20 December 2021 and suned on their behalf by.. Mr S P Spear Trustee Paoe 10
South Derbyshlre CVS IA company Ilmlted by guaranteol Independent audltors, roport to the Mombers of South Derbyshlre CVS Opinion We have audi(ed the financial slatemonls of South Dert)yshire CVS {th8 'charitVI for the year er4dÉd 31 March 2021 which comprise the Statement of financial aclivilies, the Balance sheet, the Slalement of cash flows and the related notes, including a summary of significant accounting policies. The financial ¥eporting framework that has been applied in their preparaliors is applicable law and United Kingdom Accounting Standards, including Financial Reporting Stsndard 102 'The Financial Reporting Standard applicable in the UK and Republ of Ireland, (United Kingdom GgnerallyAccepled Accounting Practi). In our opinion the financial statements.. give a true and fair view of the slalo of the charitable companls affairs as al 31 March 2021 and of its incoming resources and application of sources, including its income and expenditure for the ye8r then ended., have been properfy prepafed in accordance with Unlted Kingdom Generally Accepted Accounting Pra¢lice', and have been prepaTgd in accordan wth the requirements of the Companies Act 20ffi. Basis for opinion We conducted our audit in accordanco with International Standards on Auditing (UK} IISAS IUKII and applicable law. Our responsibilities under those standards are further described In the Auditors, responsibil*tlos for the audit of the financial stslements section of our report. We are independent of the charitsble company in accordance with the ethical requirements that are relevant to our audit of the financial stslements in the United Kingdom, including thè Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with Ihese requirements. We beli8ve that the audit evidence we have obtained is sufficient and approprlale lo provid¢ a basis for our opinion. Concluslons rolating to going concem In al1b'n9 the financi818tatem8rits, we have concluded that the Trustees, use of the going concem basis of accounting in th& preparation of the financial statements 15 appropriate. Based ors the work we have performed, we have not identffied any material uncertainties relating lo events or condili)ns that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of al least twelvo months from when the financial statements are aulhorised for issue. Our responsibililigs and the responsibilit8 of the Trustees with resp8Ct to going concern are described in the relevant sections of this report. Page11
South Derby8hlre CVS IA company limlted by guaTant8e) Ind&p8ndent audltors. report to the Members of South Derbyshlrè CVS IconUnu8d) Other Informatlon The other information comprises the infomiation included in the Annual report other than the financial slalements and our Audrtors, report Ihereon. The Trustees are responsible for the other information contained within the Annual report. Our opinion on the financial statements does not cover the other information and, except to the extent othenNise explicitly slated in our report, we do not express any fomi of assurance nclusion thereon. Our responsibility is lo read the other infomiation and. in doing so. consider whether the other information is materially inconsistent with the financial stslement5 01 our knowledge obtained in the Course of the audit, or otherwise appears to be materially misstated. If we identify suGh rnalerial inconsistencies or apparent material misstatements. we are required lo determine whether this gives rise to a material misstatement in the financial sl8temenls themselves. If, based on the work we have perfomed. we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Opinion on other matters pre8crlbgd by the Companles Act 2006 In our opinion, based on the WOTk undertaken in the course of the audlt.. the infomiation given in the TfL181ees' report for tha financial year for which the financial slalemenls are prepared is consislenl with the financial statements. the Trustees, report has been prepared in accoidance with applicable legal requirements. Matters on whlch are requlred to report by exceptlon In the IKJhl of our knOwdge and understsnding of the charitable company and f(s enwronmenl obtained in the course of the audit, wo have not identified material misstalemenls in the TTU51ee8' report. We have nothing to report in respect of the followlng matters in fèlalion to whth Companies A¢1 2006 requires us to report to you If. In our opinion.. adequate acGgLtnting records have not been kept. or returns adequate for our aLKlit have not been recewed froFn branches not vis¢ied by us,. or the financial statements are not in agreement with the occounling records and return8', or certan disclosures of Trustees, femuneralion specified by law are not made,. or we have not ceiVed all the Infomiation and exp18nalions we require for OUT audit., or the Trustee5 were not onlitled to piepare the financial statements in accordance with the sm811 companies regime and take advantage of the small companies, exemptions in preparing the Trustees, report and from the requirement to prepare a Strategic ¥eport. Responsibilities of trustees A8 explained more fully In the Tfu$lees' responsibilities staloment, the Trustees (who are 8¢so the dlractors of the charf(able company for the purposes of company law} are responsible for the preparation of Ihe financial stalgmenls and for being satisfied that they give a true and fair view. and for such internal control as the Trustees determine is necessary to enable the prepafation of flnancial statements that are free from material missialement, whether due lo fraud or error. In preparlng the financial slatemenls, the Trustees are responsible for assessing the charitsble company's ability lo continue a5 a going coneern, disclosing, as appIable, matters related lo going concern and using the going concern basis of accounting unless the Trustees either intend lo liquidate the charitable company or lo cease operations, or have no realistic alternative bul to do so. Page 12
South Derbyshlre CVS IA company Ilmlted by guarantse) Indgpendent auditors. report to the Members of South Derbyshlre CVS IcontSnuÈdl Audltors. responslbilltles for tho audlt of the flnanclal statements Our objectives are to obtain reasonable assurance about whether the financial slalements a8 8 whole are free from material misslatemenl, whether due lo fraud or error, and to issue an Auditors. report that includes our opinion. Reasonable assurance is 8 high level of 85surance, bul is not a guarantee that an audf( condLted in accordance with ISAS (UK) will always dèlect a material misslalemenl when il exists. Misstslements can arise from fraud or error and are considered malerial if, individually or in the aggregate, they could ieasonably be expeclgd lo influence th8 econom decisions of users taken on the basis of these financi81 sta18ment8. Irregulariiies, inclLKling fraud, are instances of non-complrance with laws and regulations. We design prOdUreS In line with our responsibilities, outllned abovo, lo detect material misslatemenls in respect of irregularities. including fraud. The extent lo whrh our procedures are eapable of detecting irregularities, including fraud is dètailed bekjw.. Our approach to identifying and assessing the risks of material misslalement irs r¢$pect of irregulariiies, including fraud and non-compliance with laws and regulallons. was as follows.. the senr slalulory auditor ensured that the engagement team collectively had the appropriate c¢ynpelence. capabilities and skills lo identify or fecognise non¥compliance wrth appllcable laws and regulations.. we identified Ihe18W8 and regulations applicable lo the company through discussions with directors and other management, and from our commercial knowledge and experience of the charty sector,. we focused on specific laws and regulations which we considergd may have a direct material effect on the financial statements or the operations of the wnpany. including the financial reportin9 legislation. Companies A¢1 2006, laxalion legislaliori, anti-bribery, employment. and environmentsl and health and safely legislation., we assessed the extent of compliance wth the laws and regulations identified above through rn8king enquiries of management and inspecting gaI correspondence,. and identified laws and regulations were communicated within the audit team regulaFly and the team remained a18rt to instances of non-compliance Ihroughoui the audf(. We assessed the susceptibility of Ihe company's linancial slalements lo mat8rial misslal8menl, including obtaining an urbderslanding of howfraud might occur, by.. making enquiiies of managernenl as to where they considered there was su8ceptibilityto fraud, their knowSedge of actual, suspected and alleged fraud., considering the internal controls in place to mitigate fisks of fraud and non-complian with laws and regulation$. To address the risk of fraud through management bias and override of controls, we.. perfomied analytical Procedu8 lo identify any unusual or unexpected (elationships.. tested journal entrie810 identify unusual transactions". assessed whelherjudgements and a5SL+mptions made in determining the a¢¢ounting e8timales set oirt in Note 3 were indicative of potential bias., investigated the rationale behind signrficant or unusual transactions. In response to the risk of irregularities and non-complianc8 with laws and regulations, we designed procedLtr88 which included. but were not limited to.. agreeing financial slalem8nl disclosures to undedying supporting documentation., reading the minutes of meetings of those charged with govemance., enquiring of management as to actual and potential litigation and claims., ieviewing correspondence with HMRC, relevant regulators and the companls legal advisor8. A further descrsption of our responsibilities for the audrt of the financial statement8 is knated on the Flnancial Reporting Council's w8bsile at.. wM.frc.or .uklaudil s. This description foms part of our AudiloTs' report. Page 13
South Dgrby$hlre CVS IA company Ilmlted by guarantee) Indèpèndent auditors. roport to the Members of South Derbyshlre CVS Icontlnued) Use of our report This report is made solely to the charitable company's members. as a body, in accordance with Chapter 3 of Part le of the Companies AGI 2006. Our audit work has been undertaken $0 that we might stste to the charitable companls members those matters we are required to slate to them in an Auditors, report and for no olhef purpose. To the fullest exienl permitted by law, we do not accept or assume responsibility lo anyone olher than the charitable company and its members, as a body, for our audit work, for this report, Of for the opinions we have formed, Andrew Morri$ FCA (Senlor statutory audltor> for and on behalf of Dalns LLP Statutory Auditor Chartered Accountants St John's Court, Lichfield 20 December 2021 Page 14
South Dorbyshlre CVS IA company Ilmlted by guarantee) Statement of flnancial activitles Ilncorporatlng Incomo and èxpendlture account) For the y¢ar ended 31 March 2021 Unrgstricted funds 2021 Restrfcted funds 2021 Total funds 2021 Total funds 2020 Nots Income from: Donations and grants Ch?rilable aclivbties Other trading activities Investments 69,726 64.219 26.676 738 51,560 799,319 121,286 863,538 26,676 738 97,107 677,319 9,996 1.796 Totsl income Expondlture on: Raising funds Charitable activities 161.359 850,879 1,012,238 786,218 6,342 33,573 5,342 934310 6,329 771.027 900,T37 38,915 900,737 939,652 777,356 Total expendlture Net Incomel{expendltur8} Transfers between funds 122.444 111.7J52 149,8581 1111.752) 72,586 8,862 19 234,196 1181,6101 72.586 8,862 Net movomant In fund$ Reconclllatlon of funds: Total funds brought forward Nel movement in funds 344,988 234,196 224.613 {161,610) 569.601 72.586 560,739 8.862 579.184 63,003 642,187 569,601 Total funds carried fobward The notes on pages 18 10 39 form part of these financial slatemenls. Pa9e 15
South Derbyshire CVS IA company limited by guarantee) Statement of cash flows Forth8 yearended 31 March 2021 2021 2020 Note Flxed assets Intangible asse18 Tangible assets 15 16 6.662 139,900 13,227 137,738 146.562 150,965 Curront assèts Debtors Cash al bank and in hand 17 103,178 436.161 21.650 429,042 539,339 450,692 Cfedf(ors'. amounts falling due within one year 18 (43.7141 132,0561 Not Gurrent assets 495,625 418,636 Total net a85ets 642.187 589,601 Charlty funds Restrided lunds Unrestricted funds 19 19 63,003 679,184 224.613 344,988 Total funds 642,187 569,801 Thg Tiuslees acknowledge their responsibllilies for complying with the requirements of the Act wth re8pect lo accounting records and preparation of financial slatsmenls. The financial statements have been prepared in accordance with the provisions applicabla to entities Subject lo the small companies regime. The financial stslements were approved and aulhorised for issue by the Trustees on 20 December 2021 and signed on their behaw by.. Mrs P Spear Trustee The notes on pages 18 to 39 fomi part of these financial statements. Page 16
South Dorbyshlre CVS IA company limlted by guarantee} statement of cash flows For the year ended 31 March 2021 2021 2020 Cash flows from operatlng actlvltles Nel cash used in operating activities 24,952 6,468 Cash flows from invegtlng actlvitles Purchase of tangible fixed asse18 {17,8331 120,9981 Net cash used in investlng actlvlties 117.8331 120,998) Change In cash and cash gqulval8nts In thg y8ar Cash and cash equivalents at the beglnning of the year 7.119 429,042 {14.5301 443,572 Cash and cash equlvalents at the end of th8 year 436,161 429,042 The notes on pages 18 to 39 fM part of these financial slalements Page 17
South Derbyshlre CVS {A company limlted by guarnntee) Notes to the financial statoments Forthe year gnded 31 March 2021 General Infomiatlon South Derbyshire CVS is a prwale company limited by guarantee, incorporated in the United Klngdom and registered with the Charty Commission in England & Wak8. Its registered office addrgss and reglstered numbers are given on Page 1 of these financial statements. Its primary objective is to Promote any charitable purposes for the benef of the community, in particular bul not exclusively. in the local government district of South Derbyshire and the advancement of education, the advancement, promotion and protection of health and the relief of poverty. distress and sickness. Accounting policies 2.1 Basls of praparation of financial statement8 The finarbcial 81alements have been prepared in accordan¢8 with the Charil¢es SORP IFRS 102) Accounting and Reportin9 by Charilies.. Slalemenl of Recommended Practice applicable to chaflties preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 lefféclive 1 January 20191. the Financial Reporting StandaTd applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. South Derbyshire CVS meets the definition of a public benefit entity under FRS 1Q2. Assets and li8bililies are initially recognised al historral cost or Iransaclion value unless olhefwise ststed in the relevant accounting policy. 2.2 Company ststU8 The charitable company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the ch8rit8ble company being w)und up, the liability in resped of the guarantee is lirni(ed lo £1 per member of the charitable company. 2.3 Going concern After making appropriate en9uiries, the Trustees have a reasonable expectation that the Charity h8S adequate resources to continue in operational existence for the foreseeable future, For this reason. they contintse lo adopt the going concern basis in preparing the financial 81atements. Page 18
South Oerbyshire CVS IA company Ilmitod by guarantee} Notes to the flnancial statements For the year ended 31 March 2021 Accounting pollcles Icontlnuedl 2.4 Income All income is recognised once the Charty has entrEl8menl lo the Income, it is probable that the income will be received and the amount of incom8 receivable can be measured reliably. Grants are included in the Statement of financial activities on a receivable basis. The ba18nce of income received for specific purposes but not expended during the period is 8hown in the relevant funds on the Balance sheet. Where income is recewed in advance of enlillement of reIPt. its fecognilion is deferred and included in creditors as deferred Income. Where enlillemenl occurs before income is received. the income is acGrued. WheTe the donated good is a frxed asset. il is measured at fair value, unless it 18 impractical lo measure this reliably, in which case the cost of the item lo the donor shoukl be used. The gain is recognised 88 income from donations and a corresponding amount is included in the appropriate fixed asset class and depreciated over the usglul economic life in accordance with the Charity's accounting policies. On receipt, donated professional services and facilfties are recognised on th8 basis of the value of the grfi to the Charty whh is the amount il would have been willing lo pay Its obtsin services o¥ facilities ol equivalent economic benefit on the open market,. a corresponding amount 18 then recognised in expendture in the perd of reipt. Income tax recoverable in relation lo donation8 received under Gift Aid or deeds of covenant is reGognised at the time of the donation. Income lax recoverable in relation lo inv881ment incom8 18 recognised al the time the investment income is feceivable. Other income 15 recognised in the period in which il Is Feceivable and to the extent the go¢xls have been provided or on complelstin of the service. Page 19
South Derbyshire CVS {A company Ilmit8d by guarantee) Notes to tho flnanclal 5tatemgnts For the year ended 31 March 2021 Aecounting pollcles Icontlnuodl 2 Exp8ndlturè Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it 18 probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classifi8d by activity. The cost5 of each activity are made up of the total of direct costs and shared costs, including support cosls involved in undertaking each activity. Direct costs attributable lo a single aclivf(y are allocated diTeetly to that aclivily. Shaied costs which contribute to more than one aGlivity and support costs which arè not ettribulable lo a single adiviiy are opportioned betseen those activities on a basis consistent w(th the use of rOSDUFces. Central stsff costs are allocalad on the basis of lime spent, and depreciation charges allocated on the portion of the asset's use. Expgndilure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of 811 fundraising activities events and non-chafltable trading. Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs. Gran15 payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attsching are fulfilled. Grants offered subject to conditions which have not been mel at the year end are noted as a commitment, but not accrued as expenditure. All expenditure is inclusive of irreeoverable VAT. 2.6 Interest recgivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity., this is nomially upon notrfication of tho interest paid or payable by the inslilulion with whom the funds are deposited. 2.7 Intanglble assets and amort18atlon Intangible assgts costiny £1,000 or more are c8Pitallsed and recognised when future econom benefits are probable and the cost or value of the asset can be measured relkgbly. Intangible 888ets are Initially recognised al cost, After Tecognilion, under the cost model, intangible assets are measured al cost less any accumulated amort18ation and any accumulated impairment losses. Amortisation is provided on the following basl5'. 20 Q/0 Straight-line Computer softw8re Page 20
South Dorbyshlre CVS IA company limited by guarantee) Notes to the flnancial Statements For thé year ended 31 March 2021 Accountlng pollcles Icontlnued) 2.8 Tanglble fix6d assots and depreclatlon Tangible fixed assets costing £1,000 or more are capilali8ed and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. Tangible fixed assèts are initially recognised at cost. After recognition, under the cost model. tangible fixed assets are measur8d al cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible lixed 888et into f(s intended working condition should be included in the measuremer4t of cost. Deprocialion Is provided on the following bas85.' 2% slr8ighl-line 250h slraight-line 250h reducing balance 33% Feducing balance Freehold property Fixtures and fittings Office equipment Computer equipment The assets, residual values, useful lives 8nd depreciation methods are reviewed, and adjusted prospectively if appropriate. or if there Is an indication of a significant change since the last reporting date. Gains and losses on disposals are detem)ined by Comparing the proceeds with the carrying amount and are recognised in the Statement of financial aclivilies. 2.9 Debtors Trade and other debtors are recogni8ed al the settlement amount after any trade discount offered. Prepayments are valued al the amount prepaid nel of any trade discoun18 due. 2.10 Cash at bank and in hand Cash at bank and in hand includès cash and short-term highly liquid investments with a short malurily ol three month8 ol les6 from the dale of a¢qui8ition or opening of the deposit or simllar account. 2.11 Llabilltles Liabilities are recognised when there is an obligation 81 the Balance sheet dale as 8 result of 8 past event, il Is PTobable that 3 transfer of econom benefit will be required in settlement. and the amount of the settlement can be 8slimaled relkgbly. Li8bilities are cognised at the amount that the Charity anticipates It will pay lo settle the debt or the amount rt has Teceived as advanced payments for th¢ goods or ServIS it musl provide. 112 FinaDclal Instruments The Chanty only has financial assets and fin8ncial liabillties of a kind that qualify as basic financial instrumenls. Basic financial instruments are inbtially recognised al transaction value and subsequently measured al their settlement value with the exceplion ol bank loans which are subsequently measured al amort15ed cost using the effective interest method. Page 21
South Derbyshlre CVS {A company Ilmltsd by guarantee) Notes to the flnanclal ststgments For thg year ended 31 March 2021 Accountlng pollcie8 Icontlnued) 2.13 Operatlng1gas8s Rentals paid under operating leases are charged lo the Stalemanl ol financial activiligs on a straight line basis ovor thelgase term. 2.14 Ponsions The Charity operates a defined contribution pension schem6 and the pension charge represents the amounts Payab by the Charity lo the fund in respect of the year. 2.16 Fund accountlng General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtheiance of the general objectives of the Charily and which have not been designated for other purposes. D8signated funds comprise unrestrKled funds that have been 8el aslde by the Tfuslees for particular purposes. The aim and u88 of each designated fund 18 set out in the notes to the financial slalement8. Restricted funds are funds which are to be used in accordance with specific reslriclions imposers by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and us8 of each reslrlcted fund is set oul in the notes lo the financial slalements. Crltical accountlng gstimatss and areas of judgment Eslimat8s and judgments are continually evaluated and are based on hi8torical experience and other factors, including expectations of future events that are believed to be reasonable under the circum8t8nces. Critical accounting estimates and assumptions.. The Charity makes eslimales and assumptions concerning tha future. Th8 r8sulling accountlng eslimales and assumptions will, by delinilion, seldom equal the related actual results. Thg eslimales and a8sumplions that have 8 significant risk of causing a matefial adjustment lo the carrying amounts of assels and liabilrties within the nexi financial year are discussed below, Critical areas of judgmertt.. Depreciatlon Tangible fixed assèts are depreciated over their useful lives taking into aeeount residual values where appropriate. The actual lives of the assets and residual values are assessed annually and vary dependin9 on a number of factors. In re-assessing the asset IweB, factor8 such as product Ilfe cy¢S and maintenance programmes are taken into account. Residual values consider such things as future market conditions, Ihe remaining life of the asset and projected disposal values, plans to dispose of an asset before the previotjsly expected dale, changes in funding which impact on the future viability of scheme$ resulting in assets no longer required. Page 22
Stsh Derbyshlrè CVS IA company Ilmlted by guarantee) Notes to the flnancial ststemènts For the year ended 31 March 2021 Income from donatlons and grants Unrestricted Restricted funds funds 2021 2021 Total funds 2021 Donations Governnienl grants 69,726 12,285 39.275 82,011 39,276 Total 2021 69.726 51,560 121.288 Unrestrlcted Restrlct8d funds funds 2020 2020 Total funds 2020 Donations Govemment grants 3,078 11,154 82,875 14.232 82,875 Total 2020 3,078 94,029 97,107 Income from charitable actlvltles Unrgstricted Restricted funds funds 2021 2021 Total funds 2021 Voluntary Sector Support & Services 64.219 799,319 863,538 Unrestrlct8d Restricted funds funds 2020 2020 Total funds 2020 Voluntary Sector Support & Services 42,103 635,216 677,319 Page 23
South Derbyghlre CVS IA company Ilmlted by guarant891 Notes to thg financlal statsmgnts For the year onded 31 March 2021 Income from other tradlng actlvltles Income from fundraislng events Unrestricted funds 2021 Total funds 2021 Activities for generating fund8 26,676 28.676 Unrestrlcted Restrlcted funds fvnd$ 2020 2020 Total funds 2020 ActDiili68 for generating funds Sponsor8hlp 4,246 4,246 5,750 5,750 4.246 5,750 9.996 Inve¥trnont Income Unrestrfcted funds 2021 Total funds 2021 Total funds 2020 Bank intsre81 738 738 1,796 Pag8 24
South Derby8hlre CVS IA company Ilmlted by guarantee) Notes to the financial statements For the year ended 31 March 2021 Expendlture on ralsing funds Fundralsing expenses Unrgstrlcted funds 2021 Total funds 2021 Total funds 2020 Wages and salarie8 Event costs 5,342 5.342 4.682 1,647 5.342 5,342 6,329 Analysls of expondlture on charitable activltle8 Summary byfund type Unrestrlded R85trlcted funds funds 2021 2021 Total funds 2021 Voluntary Sector Support & S¢rvices 33,573 900,737 934,310 Unrestricted Re8trlctod funds funds 2020 2020 Total funds 2020 Voluntary Sector Support & Sees 110,843 e60,184 771,027 Page 25
South Derbyshlre CVS IA company Ilmltad by guarantee) Not9$ to the financlal $tstements For the year ended 31 March 2021 10. Analysls of gxpendlture by actlvltles Activltles undertaken dlrectly 2021 Grant funding of Govemance activlties costs 2021 2021 Total funds 2021 Voluntary SeGtOf Support & Services 882.748 46,762 4,800 934,310 Actlvltles undortaken dlrectly 2020 Grant fundlng of Governance actlvltles costs 2020 2020 Total funds 2020 Voluntary Sectoi Support & Service8 748,466 10,120 12,441 771,027 Page 26
South D8rbyshlre CVS IA company Ilmitsd by guaranteg) Notes to the financial stst8ments For the year end8d 31 March 2021 10. Analysls of expendltura by actlvbtles Icontinuedl Analysis of dlrgct costs Total funds 2021 Total fund$ 2020 Staff cost8 Depreciation and 8mortisation Project delivery Travellng and incidental Telephone Computer consumable8 staff Irainlng Training delivery Postage and stationery Professional fees Insurance 570.955 22,236 192,019 73 509,167 17,192 123,112 4.970 5,443 11,041 3,969 3.284 6.192 6,749 4,783 1,095 2,837 2,871 5,127 7,463 2,186 24.623 6.362 6.413 19,520 1.185 1,701 3,986 18.805 2,429 Bank charges Sundries Cleaning Room hire and refr6shment¥ Heat and lsght Rates and water Volunteer expenses Maintenance and repair8 4,948 014 18 4,684 806 22,855 8.853 882,748 748,466 Page 27
South Derbyshlrg CVS {A company Ilmltsd by guaranteal Notes to the financlal statements For the year ended 31 March 2021 11. Analysls of grants Grants to Indlvlduals 2021 Total fundg 2021 Grant Funding 46.762 46,782 Grants to Individuals 2020 Total funds 2020 Grant Funding 10,120 10,120 12. Net Incomellexpgndlturnl This is staled after charging: 2021 202C Depreciation of tangible fixed assets Amortisalion of inlan9ible fixed a88els Auditorf8 remuneration 15,671 6.565 4,800 10.627 6,565 4,700 27,036 21,892 Page 28
South DoTbyshlre CVS (A company Ilmlted by guarantsel Notes to the flnan¢ial statements Fortho year ended 31 March 2021 13. Staff costs 2021 2020 W8ge8 and 8alarie5 Social security costs Pension co818 491.552 33.975 45,428 463,367 30,255 24,538 570,955 518,160 The aver898 number of persons employed by the Charity during the year was as follows.. 2021 No. 2020 No. Chief ExecLJlive Charitable Activities Administration and Support 22 26 25 No employee received remuneration amounting lo more than £60,000 in either year. 14. Trustees. remuneratlon and expen8e6 During Ihe year, no Trustees received any remuneration or other benefits {2020 - £NILI. During the year ended 31 March 2021. no Trustee expenses have been incurred {2020- £NILI. Page 29
South Derbyghlre CVS IA company Ilmlted by guarantee) Not8s to the financial statements Forthe year ended 31 March 2021 15. Intanglble a88ets Computor software Cost Al 1 Aprll 2020 32,823 At 31 March 2021 32.823 Amortlsatlon Al 1 April 2020 Charge for the year 19,596 6,566 At 31 March 2021 26,161 Not book value At 31 March 2021 6.662 At 31 March 2020 13,227 Page 30
South Oerby8hlre CVS IA company Ilmlted by guarantee) Notes to th8 financlal statements Forthe year ended 31 March 2021 16. Tanglblo fixed assets Froehold Fixtures and property Ilttlngs Offl¢e equlpment Computer equlpment Tota Cost At 1 April 2020 Addf(ion8 159.194 2.993 5,289 8,258 70,546 12.544 240.991 17.833 At 31 March 2021 159,194 8.282 8,258 83.090 258,824 Depreclatlon At J April 2020 Charge for the year 50,933 3,184 819 676 7,786 118 43,715 11,693 103,253 15,671 Al 31 March 2021 54.117 1,495 7,904 56.408 118,924 Nèt book value At 31 March 2021 105,077 6,787 354 27,602 139,900 Al 31 March 2020 108.261 2.174 472 26,831 137,738 Page 31
South Derbyshlre CVS IA company Ilmlted by guarantsèl Notes to the financial statemonts For the year ended 31 March 2021 17. Debtors 2021 2020 Trade debtors Other debtors Prepayments and accrued income 91,534 251 11,393 10.652 175 10,823 103,178 21,650 18. Credltovs: Amounts falllng duo wlth5n ono yoar 2021 2020 Trade creditors Other taxation and social security other oreditors Accruals and deferred incom¢ 10,585 10,876 1,584 20,669 15,198 8,857 2,700 5,301 43.714 32,056 Page 32
South Oerbyshire CVS IA company Ilmlted by guarantsBI Notes to the financlal statoments For thg ygar ended 31 March 2021 19. Statsment of funds statement of funds- current year Balance at 31 March 2021 Balance at 1 April 2020 Transfgrs Inl(outi Income Expenditure Unrestrlcted funds Oe81gnated funds Reserves policy CRM system Fixed assets 166,000 13,227 39,138 14,4661 160.534 8,662 139,900 {6,665) 116,871) 116A33 217.366 {22,2361 111,967 307.096 General fund$ General Fund 127,623 161,359 116,6791 121S} 272,088 Total Unrostricted funds 344,988 161,359 138.9151 111,752 579,184 Restricted fund6 Derbyshire County Council NHS Southern Derbyshire CCG 10,886 378.380 1369,9681 19,278 2.154 56,829 156,8291 2,154 South Derbyshire District Council ISDDC) OCC Public Health National Lollery Communky Fund Foundation Derbyshire Coalfields Regeneration Trust MiscelL4neous fund8 Grant- Property purchase 179,205 38,875 1179,2051 162,2171 40.196 16,854 59,346 29.796 40.518 40,317 86.979 (76.0381 133,1781 137.1011 186,2011 13,104 7.340 (3,216} {9,936) 198,600) 13,431 98,600 4,273 224.613 850,879 1900.737} 1111.752) 83,003 Total of funds 569.601 1,012.238 1939,6S2) 842,187 Page 33
South Dert)yshlre CVS IA company Ilmltsd by guarantée) Notos to the flnancial statements For the year ended 31 March 2021 19. Ststement of funds {continuedl Deslgnatod funds Deslgnaled funds are rnpsed of amounts sel aside under the reserves policy detailed in the Trustees, Report, amount8 lied up in the intangible CRM computer system and amounts used to fund fi'xed assets after deducting the Grant Property Puhas8 fund. Restricted funds Defbyshire County Council funding supports the provision of Befriending Services, Infrastrudure arKI includes fund8 for grant administration. NHS Southern Derbyshire CCG funding 8UPPOrts the provi$ion of Infrastructur8, Signposllng and includes funds for grant admini81ration. South Derbyshire District Council fundlng includes core fvnding and funds for Infrastructure. Saf8r Hom88, Shopmobilrty and Gardening. DCC Public HeaV(h funding received supports Food Hub. ALICE and includes funds for grant administration. National Lottery Community Fund supports the three yeai15Land Proj'ect. Coalfields Regeneration Trust provided capital funding lo enable the purchase of equipment and materials utilised in in delivering SerVe8. Miscellaneous funds rapresent Erewash Saf&r Homes and smaller funds such as Garderbing, Lunch Club, Befriending Groups. Grant Property Puhase represents grant funding received lo purcha8e the charity's freehold property and is subject lo an annual depreciation charge. The fund has been transferred lo unrestricted lunds as the grant condition8 have been satisiled and the property is not held for a restricted purpose. Page 34
South Derbyshlre CVS IA company Ilmlted by guarantee) Note5 to the financial statements Forthe year ended 31 March 2021 19. Statement ol fund81contlnuedl Statom8nt of funds - prior year Balance at 31 March 2020 Balance at l Aprll 2019 Transfers Inlloutl Income ExpendSture UnreBtrlcted funds Deslgnated funds Roserves policy CRM system Fixed assets 240,000 19,792 25,867 (2,3041 (6,5651 {7,72n 172,8961 165,000 13,227 39,138 20.998 285,659 116.596) 151,6981 217.365 Gengral funds General Fund 125,278 51,223 1100,5781 51,698 127,623 Total Unrestrlcted funds 410.937 51,223 1117,172) 344,988 Restrlcted funds Derbyshire County Council NHS Southern Derbyshire CCG South Derbyshlre Di81ricl Council ISDDCI DCC Public Health N8tional Lottery Communty Fund Foundation Derby8hire Coalfields Regeneration Trust 16,169 330,512 1335.7951 10,886 8,033 5e,830 (62,7091 2,154 S,866 12,261 127,287 82.875 1133.1531 154,94Ql 40,196 86.468 51.023 127,1221 143,5651 {2,9001 59,346 13,431 98,600 5,973 101,500 149,802 734,995 (eso,1841 224.613 Total of funds 560,739 786.218 1777.356} 569,601 Page 35
South Derby8hlre CVS IA company Ilmlted by guarantse) Notes to the financlal stst8ments For the y8ar ended 31 March 2021 20. Summary offunds Summary of funds- currentyear Balance al 31 March 2021 Balance at 1 April 2020 Transfers Inlout Income Expendltur8 Dgsignaled fund8 Goneral funds Restred funds 217.385 127,623 224,613 122.236} 111,967 116,679) 12151 1900,737} 1111,7521 307,096 272,088 63.003 161.359 850,879 669,601 1,012,238 1939,652) 642,1B7 Summary offunds- prforyear Balance at 31 March 2020 Balance at 1 Aprll 2019 Transfors Inlout Income Expondlture Designated funds General funds Re51ricled fund8 285,659 125,278 149,802 {16,596} 1100,576) 1660,184} {51,698) 51,698 217,365 127,623 224.613 51,223 734,995 560,739 786.218 1777,356} 569,601 21. Analysls of net assOt5 between funds Analysis of net assets between funds- current year Unrestrlcted Rostricted funds funds 2021 2021 Total funds 2021 Tangible fixad 888e18 Intangible fixed 8s8ets Current assets CredStors due within one year 139,900 6,862 467,496 {34,8741 139,900 6,662 539.339 143,714> 71,843 18,8401 Total 579,184 63,003 642,187 Page 36
South Derbyshire CVS (A company limitod by guaranteel Not8s to the financlal statements Forth8 yearended 31 March 2021 21. Analy$is of n8t assets between funds Icontinugdl Analysis ol net assets between funds - prlor year Unr88trlcted Restrfcted funds funds 2020 2020 Total funds 2020 Tangible fixed assets Intangible fixed assets Current assets Creditors due wtkhin one year 39,138 13,227 324,679 132,0561 98.600 137.738 13,227 450,692 132,0561 126,013 Total 344.988 224,813 569,601 22. Reconciliation of net movement In fund8 to net cash flow from operatlng actlvltles 2021 2020 Net income for the year {as por Statement of Financial Activlties 72,586 8,862 Adjustments for. Depiecialion charges Amortisalion charges Increase irb debtors Increaselldecreasol in credilgrs 1S,671 6,565 {81.5281 11,658 1 U,627 6,565 {8,303) (13,283} Not cash provlded by operating actlvltles 24.952 8,468 Analysls of ¢osh and cash equlvalonts 2021 2020 Cash in hand 436.161 429,042 Total ca$h and cash 8quSvalonts 436,161 429.042 Page 37
South D9rbyshire CVS IA company Ilmltgd by guarant¢g) Notes to th8 flnancial statements For the year ended 31 March 2021 24. Analysis of changes in net dpbt At 1 Aprll 2020 Cash flows At 31 March 2021 Cash al bank and in hand 429,042 7,119 436,161 25. Pension commltments The charitabl& company c*per2tes a defined conlribulion8 pension scheme. The assets of the scheme are held separately from those of the charitable Gompany in an independently administered fund. The pension cost charge represents contributions payable by the charitable company lo the fund and amounted to £45,42812020 - £24,538>. 26. Operatlng Igase commltments At 31 March 2021 the Charity had commitments to make future minimum lease payments under non- cancelIab operating leases as follows.. 2021 2020 Not later than 1 year Later than 1 year and not later than S yea 740 185 740 925 1,665 27. Related party transactions The charity W8s related to Sharpe's Pottery Heritage And Arts Trust Limited and Sharpg's Museum Trading Co Limf(ed by virtue of a common Trustee. During the year the charity received income Irom the Trust for services provtdgd lotalling £Nil12020 - £Nil} and incurred expenses with the trading company of £Nil12020- £394}. The charity was related to Rural Aclk)n Derbyshire by virtue of a common Trustee, Durlng the year the charity incurred expen8es of £Nil with the related party {2020 - £7201. Page 38
South Derbyshire CVS IA company Ilmltod by guarantee) Notes to the financial statements For the year ended 31 March 2021 28. Funds held as Custodian Trustge During the year, South Derbyshire CVS acted as Custodian Trustee foT the organisalions listed below. The income and expendrture is not included within the South Dysh1re CVS financial slalements and the balances held al 31 March 2Q21 are carried in a separate bank account that is not reflected on the balanGe sheet. 31 March 2021 1 Aprll 2020 Income Expendlture Client Funding Bereavement Caf8 CVS Holding Interest Ladies Like lo Craft Creative CollabDralNe Walking Football Grow Outside Endometriosis GTOUP L D Partnorship Board Friends of Chrysanlhefflum Court Swad & Burton Natural Parents Dimand Befriending Friends of Slenson Fields CCG SwaLllincote & Burton FANS A Gift foi You Bug's Lifeline Newhall Communliy Friends Social Connectedness Staff Collections 241 241 554 821 515 15691 soo 821 989 1,585 500 1,053 1,565 500 1,053 302 80 50 158} 302 80 50 1561 775 123 1,485 21,120 28 775 773 1,500 21,120 833 {8501 1151 {8051 6,090 25.516 {2,039) 29,567 Page 39