THE FORGOTTEN GARDENS OF EASTON LODGE THE GARDENS OF EASTON LODGE PRESERVATION TRUST (A Company Limited by guarantee) REPORT AND FINANCIAL STATEMENTS YEAR ENDING 31" JANUARY 2022 Company No. 4638621 Charity No. 1101442
21 THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 CONTETrrrs Pages 3 Trustees Report 9 Independent Examiner's Report io ststement of Financial Artivlties 11 Balance Sheet 12 Notes to the accoLEnts
31 THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 The Trustees are pleased to present their annual Directors. Report together with the financial statements of the harity for the year ending 31 January 2022. which are prepared to meet the requirements for a Directors, Report and Accounts for Companies Act purposes. The financial ststements comply with the Charities Act 2011, the Companies Act 2006. the Memorondum and Articles of Association, and Accounting and Reporting by Charities.. Statement of Recommended Prattice applit3ble to charities preparlng their accounts in accordan¢e with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021. Chairfs Report The Trust's principal achievement this year was the restoration of the balustrade around the lilypond in the Peto Italian garden and the Trust would like to thank visitors and the supporters who made this possible. The Trust was once again affected by the pandemic, having to remain closed through the February snowdrop season. Once the Gardens could re-open, the Trust again undertook a compfehensive risk assessment and implemented the government Covid gijidelines, to ensure the safety of volunteers and visitors. Sadly, the weather was not kind to us with rain on almost every Sunday Open day. with a consequent impact on visitor numbers. We had many lovely Thursday5 though and Group visits restsrted. Our volunteers Continued to do a great job in ensuring our visitors had an enjoyable day out and there was much appreciation of the restored balustrade. The Trust ended the year with strong reserves. ready to plan new restoration and malntenance projects. Following the year end and the expiry of the previous Lease, the Trust and Landsec signed a new 5 year lease to 28 February 2027. Our purpose and artlvltles The Trust exists to preserve. conserve and protect the historic gardens of Easton Lodge and their biodiversity, for the enjoyment of the public, by- maintaining the gordens. ambience- proterting and renovating the gardens, historic strurtures,. and enabling acTr55 and providing educational opportunities for the public. The Trust aims in doin8 SO to operate effectively and in line with best prartice ft)r small organisations. so that it can devote its resources to restoration and the improvement of the Gardens. AChIvments and perforniance The snowdrop season is usually visitors, frdvourite time to Vlsit the Gardens. so it was wtth huge sadness that we could not open the Gardens in February 2021 due to lockdown. Volunteers missed the Snowdrops too as the Gardens were waterlogged and so no work was pOlbIe. But from April 2021 we had a full season. It was a lovely and sunny day for the April Open Day. 8ut poor weather affected the rest of the Sunday Open Days, with the volunteers and stallholders helping visitors make the most of the dry hours and keep spirrts up on the occasions that rain poured down. Visitors made the most of sunny Thursdays to come and see what was new in the Gardens and the season extended that way to the end of November. Completion of the balustrade restoration was the major achievement in 2021. It was completed in time for the May Open Day and the officlal openlng took place in July. once covid restrirtion5 on gatherings had been re5axed. Many of the original plinths and copings just needed new stone balusters to be Set back in place, so the restored balustrade is a glorious mix of the old and the new. Following restoration. we could remove the health and safety barriers. so visitors can now approach the pond to really appreciate the lilies, which flowered beautifully this year. The Trust also added an elephant statue near Lime Wood, in memory of the Countess of Warwick's love of animals and in particular her pet baby elephant called Kim. The elephant has become another favourite for our visitors.
41 THE GARDENS OF EASTON LODGE PRESERVATION TRu¥r REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 The weather badly afferted growing conditions this year, with the dahlia border particularly affected by the late cold weather. But the volunteers raised a good range of crops and the soft fruit was produrtive, $0 sales of produce held up. And after a very late start the Gardens lsx)ked beauttfvl through the year. The Trust also didn't make as much progress as hoped in transforming the West Wood to be able to open it to visitors. Unusually, but perhaps unsurprisingty for a former World War11 site. the Trust had to suspend work in the West Wood when an old bullet was UnC¢ered. After fLtrther review by detectorists and by our landlord, the all clear was afin0und by the end of the year. However in 2022 the work was put on hold again and the wood removed from the Trust's lease. pending a review of the p055ible extent of asbestos buried in the Wood. Followlng the easing of covsd restrictions. a volunteer has once again been able to offer tslks about the Garden5 and there has been huge take-up by local groups, including the U3A. Wl and gardening groups. Many of these groups are now planning Group Visits to the Gardens ènd we are hopefvl that international vistts will also be able to pick up ag?Sn from 2022. Across the year as a whole we welcomed 4,801 visitors to the Gardens. up on the 3.291 we welcomed in the pVIouS year. but Still 27% below 2019, before the pandemic. We welcomed 2,829 visitors on open days (including 495 children), an increase of Il% on the number in 2020- and 610 visitors on Open Thursdays, compared to 264 in 2020 when we started opening routinely on Thursdays after lockdown finished in July. 1,362 visitor5 came to the Garden5 on organised group visits or for other actlvitles at the Gardens, including people particlpatlng In Helen Rollason Cancer Charity fundraising wolks. children and teachers from a local primary school Ltndertaking team- building activities, and an extended family group celebrating the life of Bill Longhurst. who was a RAF man at the Great Dunmow airfield and had been inVoed in establishing memorials to the RAF at the Gardens and by the old A120 road in Canfield. Over the year the Trust raised income of £49,011, while total expenditure for the year was £55.213 including restoration costs of £18,653. So, having completed the balystrade restoration projert the Trust ended the year with reserves of £88.877, down from £95,079 at the bewnning of the year. These reserves are sufficient to maintsiTr the financial cushion the Trust requires in case of fijrther difficult times ahead and to allow the Trust to plan further Garden PTojects and restoration work in 2022. Our Volunteers Volunteer5 run and maintain the Gardens and work wilh Trustees to design developments in the Garden5. They raise plants and tend and prune them: and carry out maintenance. This year, for example, they have carried out maintenance on Dais¢s catering outlet. worked on the entrance path and refurbished a mower and other garden equipment. Volunteers run open days, providing a warm welcome, childn,$ artivities and informative trails and catering for visitors. Thi5 year our volunteer arthivists pulled together new special displays for many of our Open Days, a new leaflet on our trees and an additional informatK>n board on the Countes5' elephant, Klm. At the end of the yearthe Trust had 56 active volunteer5 of whom 39 are voting members of the Trust for the coming year. This year some longstanding volunteers Stopped working wtth the Trust and some had health issues. but we steadity recruited through the year. Over 2021 the volunteers put in 6.120 hours worl 9 % down on the previous year16,6971. Although fewer months were affected by lockdown in 2021. volunteer hours were reduced bv periods when the Gardens were waterlogged in January/February. by the cold spring and wet Summer.
51 THE GAROENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 Flnantial Revlew In 2021122 the Trust raised income of £49,011, with income from opening the Gardens up by 65% as a result of being able to open the Gardens more after the e3rly lockdown and Groups visits beginning to be possible a8ain. The total income included donatians of £9,734, Including £6,025 Specifically for the bolustrade project, adding to the more 5izeable donations and grants received for that project in the prior year. Overall, total income was 4% more than the previous year. In 2021122 total expenditure for the year was £55.213, including restoration costs of £24,678, compared to total expendrture of £55,640 ir$ 2020121, including restoration costs of £25,656. Garden expenses were lower than the previous year, when we had to spend significant sums on new yews to replace the diseased part of the yew hedge. But a lot of work was nonetheless funded in the Gardens in 2021122. This included the planting of new fruit trees in the walled kitchen garden, donated by the East of England Apples and Orchards Projert- and new specimen trees in the Glade and the Japanese area, some of which had been donated by the wldow of Henry Girling, an arboritulturalist who had worked wtth the Countess. son, Maynard Greville. Administration costs and overheads in 2021122 were £16,963, which were 17% higher than the previou5 yearfs total of £14,464, due to higher administrative and volunteer costs and insurarbce premiums. So, the net result for the year was that the Trust drew a further £6,202 from its reserves to complete the balustrade projert, leaving reserves of £887? at the end of the year. Reserves pollcy and go1 concern The Trust retains cash reserves to bridge the gap between spendlng and the receiving of income- in case of1055 of income due to poor weather or other circumstances affecting the Trust's ability to raise income- and to cover unplanned emergency repair5 and other expenditure. Over the13st two years the Trusvs reserves have allowed it to continue work and the balustrade restoration projecL even when it was clear that income would be seriously disrupted by the impact of the pandemic. As at 31 January 2022. the Trust had cash of £76,578 in the bank. as Set out in Note 20, down from £90,989 two years before, when the pandemic had not interrupted the TrL5 business and the balustrade project had not started. The current reserves are sufficient to malntain the financial cushion the Trust requires in case of further difficult times ahead and to allow the Trust to plan fvrther Garden projects 3nd restoration work in 2022. The Trustees consider that cash reserves of £20.OCXJ are needed to cover running costs in the event of a serious shortfall in income in the year ahead. The Trusys reserves exceed that, so the Trust has been developing plans for future projects in the Gardens, which it will then to members for their consideration. The Trust leases the Gardens from Landsec. The last 3 year lease ran to 28 February 2022. Landsec and the Trust have signed a new 5 year lease running to 28 February 2027. Glven the Trusvs reseNes and the lease running to 2027. the Tnjstees are of the vlew that the Trust is a going oncern. Plans for fure periods
61 THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF ThE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2022 The Trust aims to continue focusing on the short-tem protertion and restoration of the gardens. while seeking to secure the long-term future for the Gardens at the centre of the local community and as a regionally valued vi51tor attrattion. Routine work is expected to be expensive in 2022, with additional co#$ required to do cyclical maintenance on the treehouse. The Trust has also been developing plans for future projects in the Gardens whlch it will put to members fortheir consideration. Reference and adminlstrative detslls Charity number: Company number.. Registered Office.. 1101442 4638621 C/0 Beech House, Dunmow Road. Great Easton. Dunmow. Essex, CM6 2DL Our advlser5 Banker5 Independent Examiner Barclays Bank PLC Rosalind Rowe FCA l thurchill Place, London E14 5HP Dirertors and Trustees The Directors of the charttabte company (the charity) are rts Trustees for the purpose of charity law. The TrSteeS and officers serving during the year and since the year end were as follows= KÈY rnanagement personnel The Gardens of Easton Lod8e Preservation Trust: Trustees and Dlrectors R DREVER- CHAIR C DEAN S GILBERT I GOLDSMITH- TREASURER E GARDINER S RATCLIFFE- Resigned 30.07.21 P KEEYS- Appointed 16.C6.22 Structure, Governance and Management Governlng Document The Garden5 of Easton Lodge Preservation Trust 15 a company limtted by 8uarantee by its Memorandum and Article5 of A5soclatlon dated l December 2(K12, and was Incorporated on 16 January 2003. It is registered as a charity with the Charity Commission. Appointment of TNstees Under the Articles of Association. there must be a minimum of three Trustees (Dirertorsl, who are elected to the post at the AGM or can be co-QPted by the Trustee5 mid-year to fill a vacancy. subject to election at the next AGM. Trustees are asked to commit to serving a 3 year period before Submitting for election or re-eSection. Risk Management In 2021 the Trust continued to follow the recommended public health rules set out by the Government and complied fully with the legislation. to ensure the safety of volunteers and visitor5 to the Gardens. Advance tlcketlng for entry to the Gardens helped spread visitorg arrival times on Open Days. The Trust took track and trace infom)at5on from visitors and enabled them to use the track and trace QR code, but we are pleased to report that the Trust did not
71 THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR END114G 31 JANiIARY 2022 need to contact any visitor5 to alert them to a wtential infection. As the year progressed visitors were once again able to buy tickets on the Gate. At the Annual General Meeting in 2021 Members elerted 5 Trustees. To secure its resilience, the Trust subsequently sought additional nominations for Trustees and worked to improve its processes for recruitment and induction of new Trustees. Peter Keeys observed meetlngs as a volunteer to get to know the operation of the Trust and on 16 June was appointed to the Trust. The Trust has two groups to oversee its operation and report back to the Trust for decisions Dn policy and key risks. The Trust renamed its operational committee the Garden Management Commlttee (GMC) to better reflect Its responsibility for overseeing delegated plans and budgets for the day-to-day maintenance of the Gardens, in line with the Trust's Business Plan, Budget and Financial Procedures. During the year it has overseen spending and progress on garden maintenance,. open days and group visits, induding catering- health and safety,. and progress Dn restoration and development projerts. The GMC is chaired by a Trustee and has a minimum of two other Trustees as members. The Govemance Group {GGI is responsible for reviewing aspetts of the Governance of the Trust, to ensure it remains in line with best prattice for charities and small companies. During the year the Group has contlnued to review the risks to the Trusvs business. the risks associated with the large balustrade restoration contract at the beginning of the year and the resilien of the Trust. The GG Is chaired by a Trustee and has a minimum oftwo otherTrustees as members. The short term of the Trusvs lease of the Gardens from Landsec continues to be a risk around Its renewal and a long- term risk for the Trust, so the Trust welcomes Landseds decision to now agree a 5 year lease. Aside from this, the Trusvs planning and risk management focuses on short-tem) operational risks to its re mission of restoring the Gardens for the enjoyment of the public. The Trusys key thort-term risks and new mitigations are as follows: Duriag 2020 the Trust decided to open the Gardens on Thursdays to give visitors more opportunitles to enjoy the Gardens. In 2021 the Trust obtained updated planning permissions to support this and undertook additional risk assessments to ensure a good qualtty visitor experience on Thursdays and to ensure that visitors do not stray into the neighbouring Gardens of Warwick House, which are not open on Thursdays. Revenue from charitsble acttvitles, which funds the maintenance of the Garden5. can be adversely affected by poor weather or other extemal events reduong visttor numbers or by pr visitor experience. Late notice closure of the Gardens can undermine confidence in the Gardens. The Trust decided to offer four snowdrop open days in 2022, in order to reduce the risk from closure, but the Gardens have again been afferted by storms and waterlogging and so have had to be c105ed to volunteer5 and visitors on two of the four proposed snowdrop open days and the first March Open Thursday. The Trust ensured it communicated the closure on its website and through social media as sc*)n as the decisions were made. Volunteers play a huge role in the successful operation of the Trust and their enthusiasm and commitment to the Gardens is evident to visitors, who often say how much tt enhances their visit experience. During this year the Trust was able once again to show its appreciation of the hard work of its volunteers through restoring pre-covid arrangements and volunteer events. The Trust has also had success from giving high profile to Its on-going recruitment of volunteer5. Health and safety risks to volunteers and visitors are of huge importance to the Trust and this year the Trust completed the detailed review started in 2020. This has resulted in refreshed policies and practices and the garden supervisors have attended St John's AJnbulance First Aid training. Our investigation of the world war airfield drains in the Gardens has still not fully identified all the sources of water flowing into the rill in the Glade and we have ¢ordoned off the rill until we have tertainty regardlng the water quality.
81 THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 Trustees, responslbilities in relation to the flnancial statements The charity Trustees are responsible for preparing a Trustees. annLEal report and financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Pratticel. Company law requires charity Trustee5 to prepare financial statements for each year which give a true and fair vlew of the state of affairs of the charitsble company. As required, in preparing the finanual ststements, the Trustees.. Selett suitable accounting pollties and then apply them consistently.. Observe the methods and principles in the Charities SORP,. Make judgement5 and estimates that are reasonable and prudent; State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements,. Prepare the financial statements on the going concem basis unless it is Inappropriate to presume the charity will continue in buslne55. The Trustees are resp)nsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financi31 posttion of the charity and to enable them to ensure that the financlal statements comply with the Companies Act 2006. They are also responsible ft>r safeguarding the assets of the charrty and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware at the time of approving thelr annual reFK)rt: There15 no relevant financial information of whrch the companws Independent examiner Is unaware; and The Trustees have taken all the steps that they ought to have taken to make themselves aware of anv relevant financial information and to establish that the independent examiner is aware of that information. SMALL COMPANY EXEMPTIONS In preparing th15 report, the Trustees have taken advantage of the small companies. exemptions provided by sertion 415A of the Companies Act 2006. This report wa5 approved by the Board of Trustees on the Ilth Ottober 2022 and signed on their behalf on the 11 October 2022. RA5 DREVER CHAIR OF TRUSTEES
g I THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR E14DING 31 JANUARY 2022 INDEPENDENT EXAMINEWS REPORT Independent Examlnerfs Report to the Members of the Gardens of Easton Lodge PreseNatlon Trust for the Year Ended 31°January 2022 I report to the trustees on my examination of the accounts of the above charitable company for the year ended 311t January 2022 which are set out on pages 10 to 17. Responslbilltle5 and basls of report As the Charitls trustees, you are responsible forthe prepardtion of the accounts in accordance with the requirements of the Charities Art 20111.the Acr). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable direction5 given by the Charity Commisslon under settion 14515llbl of the Art. Independent Examlneffs StatemenL I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. The accounting recor(ts were not kept in accordafi with settion 130 of the Charrties Art; or The accounts did not actord with the accounting records- or The accounts did not comply with the applicable requirements conrning the form and content of accounts set out in the Charities Regulations 2008 other than any requirement that the accounts give a "true and fair. view which is not a matter considered as part of an independent examlnatlon. I have no concerns and have come across no other matters in connertion with the examlnation to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Rosalind Rowe FCA Independent Examiner 12th October 2022
10 I THE GARDENS OF EAsfoN LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR ThE YEAR ENDING 31 JANUARY 2022 STATEMENT OF FINANCIAL AcnviTIES linduding the incorne and expendlture account) FOR THE YEAR ENDED 31" JANUARY 2022 Note Unrestricted Restricted Income Incorne 2021122 2021122 Total Funds Totsl Funds 2021122 2020121 INCOME Income from generated funds 13 4,162 4,162 3,803 Donations 12 9,734 16,511 Grants 5,515 5,515 8.596 Investment Intome 70 241 Income from charitable activities li 29.530 2930 17,890 Tthal Income 42,986 6.025 49,011 47,041 EXPENDrruRE Cost of raising funds io 354 Charitable activitles 31.765 6,025 37,790 40A22 Overheads 16,963 16. 14064 Total Expendlture 49.188 6,025 55.213 55.640 Net Incomel{Expendlturel and net movement in funds for the year {6,202} (6,2021 {8,5991 Recon¢lllatlon of funds Totsl funds brought forward at I. February 2021 95,079 103,678 Total funds carried forward as at 31# January 2022 S87? 95.C179 The statement of financial activitie5 includes all 88ins and losses recognised in the year. All income and expenditure derive from continuing activities.
11 I THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF ThE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 BALANCE SHEET FOR THE YEAR ENDED 31 JANUARY 2022 N(rte Unrestrlrted Fund5 At 31° January 2012 At 31°January 2021 Fixed Tangible Assets 7.207 14,615 CLtrrent Assets Stock 2,714 3.060 Debtors, Prepayments & accrued income 17 2.664 6.415 Cash at bank and in harKI 76.578 71,103 Less Creditors Amounts falling due within one year 18 -114 Net Current Assets 8L670 Total Net Assets 9579 Financed by: Unrestricted Funds 19 88,877 95,079 Restricted Funds For the year ending 31" Jèr>uary 2022 the company was entitled to exemption from audit under section 477 of the Cornpanies Art 2006 relating to small companies. The members have not required the company to obtain an 3LFdlt of Its accounts In accordance with settion 476 of the Companies Act 21J)6. The Trustees/Directors acknowledge thèir responsibilities for comptylng wlth thè requirèments of thè Act wlth respect to accounting rordS and the preparation of accovnts These accounts have been prepared in accordance with the provi5ion5 applicable to companies 5ubjert to the small ompanies. regime and in accordance with FR5102 SORP. The accounts were approved by the Board of Tnjstees on the Ilth October 2022..... RAS DREVER CHAIR OF TRUSTEES
121 THE GARDENS OF EASTON LO1E PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST JANUARY 2021 I. ACCOUNTING POUCIES la. Basls of preparatlon The financial statements have teen prepared in accordance wrth Accounting and Reporting by chartties.. Statement of Recommended Practice applicable to charities preparing their accotjnts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS1021 issued on 16 July 2014 and with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland IFRS1021 The Gardens of Easton Lodge Presetvation Tnjst meets the definrtion of a public benefit entity Ltnder FRS 102. Assets and liabilitie5 are initially retognised at historical cost or transaction value unless otherwise stated in the relevant accounting poliry notels}. Ib. Preparatlon of the at¢ounts oft a zolng concern basis The Trustees are of the view that given the TrusY5 reserves position and the ongoing lease of the land, the charity is a going concern. Ic. Incomlng rés¢)urees All incoming resources are included in the Statement of Finartcial Activities when the chartty Is legally entitled to the income and the amount can be measured reliably. Income tax recoverable in relation to donations received under gift aid 15 recognised at the time of the donation. Id. Volunteer help In accordan with the charities SORP IFRS1021. volunteer time is not recognised. The Trustees, annual report provides more infomation about lunteerS, vital contribution to the work of the Trust. le. Interest Recelvable Interest on funds held on deposit is inclLtded when receivable and the amount can be measured reliably by the charity: this 15 normally upon notification of the interest paid or payable by the bank. If. Stocks and Work In progre55 Stocks held for sale are measured at the lower of cost or net realisable value. . Respurces expended Expenditure is recognised once there is a legal or construttive obligation to make a payment to a thlrd party, It Is probable that settlement will be required, and the amount of the obligatn can be measured reliably. All resources expended are inclustve of VAT which is irrecoverable. Ih. Tanglble fixed assets Fixed assets are shown at historical cort less depreciation. Depreciation is provided at an annual rate of 20Yty on fixtures and fittings in orderto wrlte off each asset over Its estimated useful life by the straight- line method. 11. Debtors Trade and other debtors are recognlsed at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
131 THE GARDENS OF EAsfoN LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 Ik. Credltors and provisions Creditors and provisions are reci)gnised where the charity has a present obligation resulting from a past event that will probably result in the transfer of fund5 to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provision5 are normally recognised at their settlement amount after allowlng for any trade discounts due. 11. Grants and Donations Grants and donations are only included in the SOFA when the general income recognition criteria are met {5.10 to 5.12 FRS102 SORPI 2. Legal Statu5 of the Trust The Trust is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limtted to £1 per member of the charity. 3. STAFF COSTS The Trust had no employees during 2020121 and 2021122 4. GOVERNANCE COSTS Totsl 2021122 Total 2020121 Independent Examination fee The Independent Examlner made no charge to the Trust for examination of the 2021122 and the 202012021 accounts. 5. MOVEMENT ON FUNDS Unrestricted Restricted Openln8 Balae at l February 2021 Net income Transfer between funds Closlng Balance at 31 January IOZ2 95.079 16,2021 88,877 6. STOCKS The total stock held for resale is £2,714 which is Wdlued at cosL as this is lower than net realisable value.
141 THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2022 7. TANGIBLE FIXED ASSETS At C05t At I. February 2021 Additions during 2021122 Disposals 66,093 1,550 67,643 Depreciation At I" February 2021 For the year 2021122 Disposals At 31°January 2021 51,478 8,958 Net Book Value At 1st February 2021 14,615 At 31"January 2022 7,207 Represented by: Accumulated Depyeclatlon Net Book Value At 31° January 2022 Portable Toilet Unlts Tea Pavilion Archive Building Treehouse Lawn Mower Elephant Statue Gazebo 5,976 7,719 5,658 7,719 318 38,707 1,5C(I 1,550 2,347 34,858 1,250 129 978 3.849 250 1,421 1.369 8. EXPENOfllJRE OP4 CHARITABLE AcrivmES Totsl Restrfcted 202V22 Total Unrestricted 2021122 Total 2020121 Open Day Event Expenses Caterin8 Servicing of toilets Garden expenses Restoration expenses Garden grass and yew CLrttlng Banners, signs & printing 877 2.856 1.681 4.353 18,653 2,940 405 562 1,811 1,530 7,768 25,656 2,760 735 6,025 31.765 40,822
151 THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TrusfEES FOR THE YEAR ENDING 31 JANUARY 2022 9. EXPENDITURE ON OVERHEADS Totsl 2021122 Tt)tal 2020121 Trust Administrative services Trust/Volunteer costs Training Printing, postage & stationery Computer and Website costs Subscriptions Annual return fee InsuTrnce Tea and Archive building cost5 Fire Extinguisher maintenance Consultancy fees Professional fees Telephone and Fax Cleaning First Aid Depreciation Bank charge5 2,578 1,309 912 182 145 364 13 2.002 29 2,127 716 122 149 337 241 13 1511 24 83 234 76 52 185 8.958 158 8.829 78 14.464 16. 10. EXPENDITURE ON FUND GENERATlChll 202V22 Total 2020122 2020121 Total 2020121 Opening stock Purchase of sales merchaThSise Closing stock Cost of Merchandise Commis51011 Fundraising Event Expenses 2,366 953 13,0601 12.714) 371 89 259 95 354
161 THE GARDENS OF EASTON LODGE PRESERVATION TrUST REPORT OF ThE TrusfEES FOR THE YEAR ENDIt4G 31 JANUARY 2022 11. INCOME FROM CHARITABLE AcfiviTIES Totsl restrirted funds 102V22 Total unrestrlcted funds 2021122 Totsl 2020121 Admission charges Group vislts Guided tours Season Tickets Catering Talks TOTAL INCOME FROM CHARITABLE AcfiviTIES 15,457 3,730 10,483 977 16 311 5,903 2C%J 17.89D 974 8.159 1,210 29,530 12. INCOME FROM DONATIONS Totsl restrf¢ted fvnds 202y22 Tolal unre5trirted funds 2011122 Totsl 2021122 Total 2020121 Donatlons Easy fundraising Gift aid recovery TOTAL INCOME FROM DONATIONS 6,025 3,027 9052 15,610 77 824 16,511 682 6,025 3.709 I& INCOME FROM FUND GENERAT1014 Totsl restricted nd5 202U22 unrestrlcted fvnds 202V22 Total 2020121 Merchandise Stallholders Produce Garden guides Friends Membership Fund Raising Event Income TOTAL INCOME FROM FUND GENERATION 1,525 452 966 934 285 1,993 1,061 355 285 4.162 3,803 14. NET INCOME/{EXPENDITURE) FOR THE YEAR 202y22 2020121 Th1$ Is stated after charyin8: Depreciation 8,958 8.829 15. TAXATION The charitsble company is exempt from taxation under $505 Income and Corwration Taxe5 Art 1988.
171 THE GARDENS OF EAsfoN LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDIt4G 31 JANUARY 2022 16. TRUSTEES, EXPENSES The Trustees r7either received nor waived any emoluments during the year12020121- Nil) The trustee's expenses paid for in the year were Nil12020121- Nill 17. DEBTORS 202V22 2020121 Prepayments Accrued Income 1,819 4,596 6N15 18. CREDITORS: amount falllng due within one year 2021122 2020121 Trade creditors Accruols 286 114 114 19. Anatysls of group net assets between funds Unrestricted Restrirted fund fund Totsl Fund 2020121 Totsl Fund 2020121 Tangible flxed assets Cash at bank and in hand Other net current assets/lliabilitiesl Stock 7.207 76,578 2.378 7,207 76.578 378 14.615 71,103 6,301 2,714 1714 3,060 Total 88A77 88.877 95,079
171 THE GARDENS OF EASTON LODGE PRESERVATION TRiisr REPORT OF THE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2022 17. TRusfEW EXPENSES The Trustees neither received norwaiNEd any emoluments durirethe year12020121- Nil) The trustee's expenses pald for in the year were Nil12020121- Nil) I& DEBTORS Prepayments Accrued Income 1,819 4596 6.415 19. CREDITORS: amountfalury th* Twlthln oneyear 202V22 2020121 Trade creditors Accruals 286 114 Totsl Fund Total Fund 2020121 Tangible fixed assets Cash at bank an(1 in hand Other net current a55etsllliabilr(iesl Stock 7,207 76578 2378 14.615 7L103 6,301 74578 1378 2,714 in4 95,079