THE FORGOTTEN GARDENS OF EASTON LODGE THE GARDENS OF EASTON LODGE PRESERVATION TRUST (A Company Limited by guarantee) REPORT AND FINANCIAL STATEMENTS YEAR ENDING 31" JANUARY 2021 Company No. 4638621 Charity No. 1101442
21 THE GARDENS OF EASTON LODGE PRESERVAMON TrUST REPORT OF THE TRUStEES FOR THE YEAR ENDING 31 JANUARY 2021 CONTEf4TS Pages 3 Trustees Report 9 Independent Examinerfs Report 10 Statement of Financial Activtties 11 Balance Sheet 12 Notes tt) the accounts
31 THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF ThE TRUSTEES FOR THE YEAR ENDIIIG 31 JANUARY 2021 The Trustees a paSed to present their annual Director¥ Report together with the financial statements of the charity for the year ending 313t January 2021. whith are Ppad to meet the requiremerrts for a Directorf Report and Accounts for Companie5 Act purposes. The financial statements compty with the Charities Act 2011. the Compan$ Att 2iX%. the Memorandum and Articles of Association, and Accounting and Reporting by CharitFes: Ststement of Recommended Practice appllcable to charities preparing their accounts In accordance wlth the Flnandal Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)- Chalrfs Report In common with many other Charities. this yearthe Trust suffered gat1¥ from the impart of the pandemic, resulting in a net oufflow of funds. However, the Trust had built up sufficient re5erve5 50 that we have been able to proceed wlth the restoration of the Peto balustrade in the Sunken Italian garden. whilst still maintainin8 a healthy reseNe balance. To offer a safervisitor experiente we introduced online ticketing for our Open Days as well as implementing all the required Covid 19 guidelines. We were pleased to See vi5itor5 returning to the Gardens and taking to the arrangements. Our volunteers and my fellow Trustees have put in an extraordinary effort during these very difficult times. which is much appreciated- and it has been a great relief to all to be able to open the Gardens again to visitors from April 2021. Our purpose and artlvities The Trust exists to preseNe, conserve and protert the historic gardens of Easton Lodge and their biodiversity, for the enjoyment of the public. by- maintaining the gardens, aMbIen- protecting and renovating the gardens, historlc structures; and enabling ac$5 and providing educational opwrtunities for the public. The Trust aims in doing SO to operate effertivety and in line with best practice for small organisations. Achlevements and perfomiance This year was severely affected first by stonns in February. requiring us to cancel one of our snowdrop Open Days. and then by the covid pandemic lockdown wtth effect from 23 March. Our most kxal Trustee and our vegetsble 8rower worked really hard through the lockdown, to keep planting for summer visitors. Fortunately we were allowed to start volunteerlng to undertake essential work at the Gardens befo the weeds became rampant, so that by the time we could open the Gardens to visltors in Juty. they Vre looking as good as ever. We opened the Gardens for visitors from July. Initial restricting visitor numbers to check our covid protection arrangements and then gradually building up the number of visf(ors that we allowed in. We were delighted that people chose to visit the Gardens, despite the $trilon5, and we achieved record numbers of visttors across the four late summer open days. We also operved on Thursdays to visitors not requiring car parkin& to provide an additional opportunity for local people to enjoy the Gardens at a difficult time. Unfortunately the covid regulations meant we could not h05t Group visÉts through most of the season. but the Dunmow croquet club took up playing a8ain when they could and we hosted a small group of carers, yoga and therned parties for children. Early in the year we We able to Sell rhubarb and herbs to k>cal people through the lockdown shop at Little Easton Manor and ourvisitors snapped up our fruit. vegetables and presep4es through the late season. Our beekeeper kept sellin8 Out of honey and soaps at the Open Days: and visitors also bou8ht up all the pL8nts from the plant stall.
41 THE GARDENS OF EA¥foN LODGE PRESERVATION TRUST REPORT OF THE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2021 Unfortunately we could not do much educational Vrk during the year. We had to strip back the educational tslks and activities at our Open Days. The Tree Register confirmed that we still have 9 county champion tree5 in the Gardens. These are champions due to their height andlor girth, refiecting their age. We have labelled them and our unique and hence national champion, the Easton Countess apple. so that visitors can learn about them. We also took opportunities to provide courses for ourvolunteers- on summer pruning and espaliering of nertarine. peach and plum trees; and on the tsking of soft cuttings. We hope to be able to provide more courses in 2021. In the autumn, we managed to hold our AGM and it felt like le were back on track. Volunteers were on top of the Garden maintenance and planting of new bulbs and r05e5 for2021 and made a good stsrt on winterdevelopment jobs. before the heavy winter rains and further lockdown from December 2020 brought work to a halt. The big highlight of the year was agelrE a contract for the restoration of the balustrade around the lilypond in the Italian garden. We have been working to raise funding which we can match wtth our reserves and by the end of the year we had raised £11.969 and the 91 replacement balusters had been turned. The work started on site in March and after repLicin8 11 additional balusters. it was completed on 21 May 2021. Across the year as a whole we welcomed 3.291 visitors to the Gardens, halfof the 6,619 we welcomed in the previous year, but MO than we feared a5 we went into lockdown. This Included 2.548 visitors on open days lincludin8 425 children), equNalent to 44% of the number in 2019- 264 visitors on Open Thursdays: and 479 visitors, including 215 children. on or8anised 8roup vtsits or involved in other activities at the Gardens. Overthe year the Trust managed to raise income at the Open Days which did happen and fundraised for the balustrade $0 that tts net expenditure, after payir8 for the new balusters. was £8.599. This has reduced the Trusys reserves to £95,079, which enables U5 to complete the balustrade restoration and hold sufficient reserves as a financial cushlon agalnst the efferts of a likely further difficult year in 2021122. Our Volunteers The Trust now has 78 active volunteers, tending and maintsinin8 the garden and undertakin8 restoration work; running open days and catering for visitors." providing talks and tours of the Gardens {when that is POSsiblel- and supporting our safe-keeping and use of our archive of historical infomation. Ourvolunteers were keen to get back to work at the Gardens as soon as it was possible after the first covid lockdown and were more than happy to comply with the covld rules, distancing while gardening and wearing masks and gloves etc when working at Open Days. Over the year they put in an amazlng 6.697 hours work. only 8% down on the previous year17,301 hours in 20191, despite the periods of lockdown. Flnancial Review Net expenditure in 2020121 was £8,599, compared trj a net income of £9,822 last year. Income from charitable activities was £17,890, compared to £40.060 in 2019120. This lower income reflected the pandemic's impact on our ability to open the Gardens to visitors. offset to some degree by the substantial effort we put into fvndraisin& which resulted in donations of £16,511 compared to £2,727 in 2019120. Income and expenditure in 2019120 had also been exceptional due to the one-off grant the Trust received from Landsec to pay for the matched expendlture on business planning to support the Trusys engagement in discussions around the impact of the potential development of Easton Park on the Gardens. The Twsys expenditure on its charitsble activities varies Considerab year to year. depending on the projects in hand. The Trust's high expenditure in 2020121. which totslled £40.822 compared to £30,011 in 2019120, reflects the
51 THE GARDENS OF EASTON LODGE PRESERVATION TRU REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2021 payment for the balusters for the restoratlon of the balustrade. Garden expenses included the SIdUal costs of the work to replace the diseased yew hedge, which had been started the previous financial year- and additional planting to extend the Japanese garden, to fill out shrub borders around the gardens and to add specimen trees in the Glade. There was also expenditure on the stsrt made to dearing the west wood and on the repairs and Maintenan of the mowers and the potytunnel. Admlnlstration costs and overheads in 2020121 of £14,464 were sllghtty down on the preVu5 yearfs costs. excluding the one-off costs of the business consultancv. Reserves poll¢y and golng concern The Trust retains cash reserves to bridge the gap between spending and the receiving of income: in case of loss of income due to poor we3ther or other circumstances afferting the Trusys ability to raise income: and to cover unplanned emergenry paIrS and other expenditure. In 2020121 our reserves allowed us to continue work and the baltjstrade restoration project even when we saw that income would be seriously disrupted by the poor weather In February and the impact of COVFd subsequently- For 2021122 our continuin8 Strong reserves will also enable us to look after the Gardens, however the vather and virus impact on our income. Havin8 been abk to re-open in April 2021 we should hopefully not need to call on much from the reser¥e& As at 31 January 2021. the Trust had cash of £71,103 in the bank, as set out in Note 20. down from £80,989 the year before. This was after payment forthe 91 new balusters for the balustrade. The Trustees consider that Cash reserves as at 31 January 2021 of £45,(XX) are needed for the completion of the balustrade project and to cover running costs in the event of a serious slM)rtfall in income in the year ahead. The Trust's reseryes exceed that, so enable the Trust to continue its developmental projects in the Gardens. such as the clearance and planting in the west wood to make it of interest to Visitors and the extension of the Japone5e garden. The Trust is also working through a priorltisation project to Edentlfy the nert larger scale restoration projett to move on to. The Trust leases the Gardens from Landsec. The current 3 year lease runs to l March 2022. The Trust expects Landsec to renew the lease. Glven the Trusys reserve and lease poSit)n. the Trustees are of the viewthat the Trust 15 a going concem. Plans for future perlods The Trust aims to continue focusing on the short-tenn protection and restoration of the 8ardens. while seeking to secure the long-temi future for the Gardens at the centre of the local community and as a regionally valued visitor attraction. The major priorities for 202V22 are to tomplete the project to restore the balustrade around the lilypond in the Italian 8arden; to make the west wood an addttional area for visitors to enjoy- and to extend the planting in the Gardens. The Trust 15 committed to enabling visitors to enjoy the Gardens as much as possible when covid rules pem)it. Reference and admlnistratlve details Charity number- Company number: Registered Offi. 1101442 4638621 CIO Beech House, Dunmow Road. Great Easton. Dunmow, Essex, CM6 2DL
61 THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF THE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2021 Our advlsers Bankers Independent Examiner Barclays Bank Rosalind Rowe FCA 14 High St, Great Dunmow. Dunmow CM6 IAA Dlrectors and Trustees The Directors of the charitable tompany (the charity) are its Trustees for the purpose of charity law. The Trustees and officers serving during the year and Sin the year end were as follows= Key management personnel The Gardèns (rf Easton Lodge Preser¥atlon Tntst: Trustees and Dlrertors R DREVER- CHAIR C DEAN S GILBERT J GOLDSMITH- TREASURER C MAThHEWS- Resigned 10.09.20 E GARDINER S FiATCLIFFE- Appointed 10.09.20 L GAMBLIN- Appointed 10.09.20- Resigned 21.01.21 C WALKDEN- Appolnted 10.0920- Resigned 02.01.21 Structure, Governance and Management Goveming Document The Garden5 of Easton Lodge PreseNation Trust is a company limited by guarantee by its Memorandum and Articles of Assoclation dated l December 2(N)2, and was incorporated on 16 January 21x13. It is registered as a charity wtth the Charity Commission. Appolntment of Trustees Under the Articles ofAssociation. there Must be a minimum of three Tnjstees (Directors), who are elerted to the P05t at the AGM or can be co-opted by the Trustees mid-year to fill a vacancy, subject to electFon at the next AGM. Trustees serve for a 3 year period before submitting for reelettion. Rlsk Management The Trust took great care over the year to rewewthe Governmenys covid rules and their impact on the work of voILSnteers and to PLrt the required arrangements in pla forvisitors to the Garde The Trust introduced tlcketing for entry to the Gardens. to limit the numbers of visitors to ensure social distancing could be maintained and to enable track and trace to operate efficientW. The Trust is maintaining these procedures in 2021122, based on the expectation that the risks will still remain even after the Gardens can re-open to visitors. At the beginnlng of 2020 the Trust had also had to decide to close the Gardens to visitors due to high winds. The Trust and its Committees have held most of their meetings online through the year. The Trust has two groups to oversee its operation and report back to the Trust for decislons on policy and key risks. The Local Management Committee {LMC) has responsibility for overseeing delegated plans and budgets for the day- to-day maintenance of the Gardens, in line with the Tfts Busine55 Plan. Budget and Financial Procedures. During
71 THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF THE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2 the year it has overseen spending and progress on garden malntenance." open days. group visits and talks, including catering and merchandise; health and safety: and progress on restoratM)n and development projects. The LMC is chaired by a Trustee and has a minimum of other Tntstees a5 member5. The Governance Group (GG) is responsible for reviewing aspects of the Governan of the TrusL to eft$u it remains in line with best prartice for charities and small companies. During the year the Group has continued to VW the risks to the Trusvs business and in particular the risks associated with the large balustrade restoration contrart. The GG is chaired by the Treasurer and has a minimum of two other Trustees as members. Ahhough renewed, the short term of the Trusys lease of the Garden5 from Landsec continues to be a long-term risk for the Trust. The Trust regularly reviews the sFtuation but needs to largety focus on short-term operational risks to its core mission of restoring the Gardens for the enjoyment of the public. The Trusvs key 5hort-term risks and new mitigations are as follovts: During the year the Trust identified that Its planning pennissions restricted l)ow It could make the Gardens open to vlsltors. The Tmst succe55fulty applied to the District Council to extend its opening hours so that it can make the Gardens open to more visttors on Thursdays through the season. a5 well as on Open Days. Revenue from charitable activities, which fund5 the maintenance of the Gardens. can be adversely afferted by poor weather or other extemal events reducing visitor numbers or by poorvisitor experience. In February 2020 the Snowdrop Open Days were adversety afferted by Stomi Dennis and subsequent poor weather and in March the Trust had to close the Gardens due to the covMI lockdown. finally rtropening in July. In January and February 2021 the Gardens have had to be closed to volunteers and visitors due to waterlogging and the cowd lockdown. The Trusys plans to open routinety on Thursdays to some extent mitigate the risk of occasional losses of Sunday Open Days. The Trust has established a new newsletter and social media to keep volunteers, Friends and potential visitors infomed of when the Gardens will be open and will use all available routes to publicise the re-opening of the Gardens. after lockdown5 are lrfted. Trustees and volunteers play a huge role in the successful operation of the Trust and the Trust is very aware of its reliance on thelr on-going commitment. ft has been a particularly challenging year for Trustee5 and volunteers and the Trust introduced different ways of working to minimise the covid risks. The Trust has been working to improve its document management and prO$se$ for recruitment and inductlon of new Trustees. Health and safety rlsks to volunteers and visitors are moniiored routinely and our new Trustee. Steven Ratcliffe. has undertaken a thorough review to enable the Tru to refresh its pollcles and practices. Thls review has included investigation of the world war airfield drains In the Gardens to ensure that we understand and can ensure the quality of the water flows in the rill in the Glade. Trustees, fesponsibilitles In relatlon to tt flnarKLIl statements The charlty Trustees a sponsible for preparing a Tru5tee< annual report and finanaal ststements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kin8dom Generally Accepted Accountlng Practice). Company law requires charity Trustees to prepa financial ststements for each year which give a true and fair view of the state of affairs of the charitable company. As required, in preparing the financial statements. the Trustees: Selett suitable accounting policie5 and then apply them consistently, Observe the methods and prlnclples in the Charities SORP- Make judgements and estimates that are reasonable and prudent," stste whether applicable UK accounting standards have been foltowed. subject to any material departures disclosed and explained in the financial ststements:
81 THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2021 Prepare the financial statements on the 8oin8 concem basis unless itls inapproprk4te to presume the charity will continue in business. The Trustee5 are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 26. They are also responsible for safe8uarding the a55ets of the charty and hence taking reasonable steps for the preventlon and detettion of fraud and other irregularities. In so far as the Trustees are aware at the time of approvin8 their annual report: There Is no relevant financial infomiation of which the companvs independent examiner is unaware; and The Trustees have taken all the steps that they ought to have taken to make themselves aware of anv relevant financial infomatron and to estsblish that the indepermlent examiner is aware of thot information. SMALL COMPANY EXEMPTIONS In preparing this rert, the Trustees have taken advantage of the small companie< exemptions provided by section 415A ofthe Companies Act 2006. This report was approved by the Board of Trustees on 7th June 2021 and signed on their behalf. RAS DREVER CHAIR OF TRusfEES
91 THE GARDENS OF EASTON LODGE PRESERVAnoN Trusr REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2021 INDEPENDENT EXAMINER'S REPORT Independent Examlnerfs Report to the Membets of the GardeN% of Easton Lodge Pre5er¥atlon Tntst for the Year Ended 31 January 2021 I report to the trustees on my examlnatlon of the accounts of aLx)ve charitable company for the year ended 31 January 2021 which are set out on pages 10 to 17. Re5ponslbllltles and basls of report A5 the CharitVs trustees. you are reswnsible forthe weparation of the accounts in accordance with the requlrements of the Charities Att 20111.the Arf). I report in respect of my examinatlon of the Trusrfs accounts carried out under settion 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable directions given by the Charty Commission under section 145lSllbl of the Act Indepefident Examinerf5 StatemenL I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me Cause to belFeve that in. any material resKt. The accounting records were not kept in accordance with section 130 of the Charities Act; or The accounts did not accord with the accounting records: or The accounts did not comply with the applitable requirements concerning the form and content of accounts set out in the Charities Regulations 2(KJ8 other than any requirement that the accounts give a "true and fai view which is not a matter considered as part of an independent examination. I have no tontrrns and have come across no other matters in connertion with the examination to whlch attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Rosalind Rowe Independent Examiner FCA 8 June 2021
10 I THE GARDENS OF EAsfoN LODGE PRESERVATION TRUST REPORT OF THE TRU5tEES FOR THE YEAR ENDING 31 JANUARY 2QII STATEMEKf OF FINANCIAL AcfMTIES Ondudlngthe Incorn and experxllture acr(x4nt) FOR THE YEAR ENDED 31 JANUARY 2021 Totsl Funds Income 2020121 Income 2020121 2020121 2019120 INCOME Income from generated funds 14 33 Donations 13 11.969 16511 2,727 Grant5 8,596 29,796 Investment Income 241 241 103 Income from charitable artEv1t$ I7) 17,890 40,060 Totsl In¢ome 11,969 47.041 80.no EXPENDITURE Cost of raising funds li 354 802 Charitable actNities 28,853 11.969 40022 30.011 Overheads io 14.464 Totsl Expenditure 55.640 70.898 Net Incomel{Expendlture) and net movement In funds for the year {899) {8,599} 9.822 Reconciliation of funds Totsl funds brought forward at 1st Febrry 2020 103,678 9356 Total funds ¢arrfed forward as at 31 January 2021 95.079 103.678 The ststement of financial artivities includes all galns and losses recognised in the year. All income and expenditure derive from continuin8 activitie&
11 I THE GARDENS OF EASTON LODGE PRESERVATI(X4 TRusr REPORT OF THE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2021 BALANCE SHEET FOR THE YEAR ENDED 315f JANUARY 2021 Unrestricted Fund5 At 31" January 20ZI At 31°January 2020 Fixed Tangible Assets I415 23W4 Current Assets Stock 2.366 Debtors. Prepayments & accrued income 6.415 2,225 Cash at bank and in hand 71,103 80.989 Less Creditors Amounts falling due within one year 19 114 5,346 Net Current Assets Total Net Assets 95.079 103,678 Flnanced by= Unrestricted Funds 95.079 103.678 Restricted Funds For the year endi 31" J8nuary 2021 the comparby was entitled to exemption from audit under section 477 of the Companies Act 2(%)6 relatin8 to small companies. The members have not required the company to obtain an audit of its accounts In accord8rKe with sertion 476 of the Companies Act 2(K)6. The Trustees/Dire¢tors acknowledge thelr responsibiltbe5 for comptying with the reqU1Ments of the Act with respect to accounting records and the pparatitsn of accounts These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime and in accordance with FFiS102 SORP. The accounts were approved by the Board ofTntstees on * June 2021. RAS DREVER CHAIR OFTRLISTEES
IZ I THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF THE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2021 NOTES TO THE AccouKrs FOR THE YEAR ENDED 31STJANUARY 2021 I. ACCOUNTING pouaES la. Basls of preparatlon The financial statements have been prepared in accordance with Accounting and Reporting by charities: Statement of Recommended Practice appllcable to charttles pparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republtc of Ireland IFRS1021 issued on 16 ju 2014 and with the Financial Reporting Standard applicable in the UK and republic of Ireland IFRS1021 The Gardens of Easton Lodge Preservation Trust meets the definition of a public benefrt entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unsS otheThvlse stated in the relevant accounting policy note{sl. Ib. Preparatlon ot the accounts on a golng concern basis The Trustees are of the view that gNen the Trusvs reserves position and the ongoing lease of the land. the charity is a goin8 concern. IL Incomi resources All incoming $OUrceS are included in the Ststement of Financial Attr¥itses when the charlty is legally entitled to the income and the amount can be measured rellabty. Income tax recovernble in relation to donations received under grft aid is recognlsed at the time of the donation. Id. Volunteer help In accordance with the charities SORP {FRS102), volunteer time is not recognised. The Trustees. annual report provides more infonnation about volunteerg vital contribution to the work of the Trust. le. Interest Recefvable Interest on fvnds held on deposit is included when receivable and the amount can be measured reliably by the charity: this Is nom)ally upon notification of the interest paid or payable by the bank If. Stocks and Work ifi progress Stocks held for sale are measured at the lower of cost or net realisable value. Ig. Resources expended Expenditure 15 recognised On there is a al or construrtive obligation to make a payment to a third party, It is probable that settlement will be required. and the amount of the obligation can be measured reliably. All resources expended are inclusive of VAT which is irrecoverable. Ih. Tangible fixed assets Fixed assets are shown at historical cost less depreciation. Depreciation is provided at an annual rate of 20% on fixtures and ffttin8s in order to write off each asset over its estimated useful life by the 5traight- line method. li. Debtors Trade and other debtors a cOgnIsed at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
131 THE GARDENS OF EASTON LODGE PRESERVATION TRusr REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2021 Ik. Creditors and provlslons Creditors and provisions are reco8nised where the charity h05 a preserrt obligatKin resultin8 from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligotion can be measured or estimated reliably. Creditors and provisions are nomially ¢08nised at their settlement amount after allowing for any trade discounts due. 1.1 Grants and Donations GraFlts and donation5 are only Trnclted in the SOFA when the general inco recognition crfterla are met {5.10 to 5.12 FRS102 SORPI 2. Legal Statu5 of the Trust The Trust is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limf(ed to £1 per member of the charity- 3. STAFF COSTS The Trust had no employee5 during 2019120 and 2020121 GOVERNANCE cosrs Total 2020121 Total 2019120 Independent Examination fee The Independent Examiner made no char8e to the Trust for examination of the 2020121 and the 2019120 accounts. 5. MOVEMENT ON FUNDS Openlng Balante at I" February 21r20 Net income Transfer between funds Closln£ Balance at 31 January 2021 103.678 18,599} 95,079 6. STOCKS The total Stock held for regle 15 £3,060 which Is valued at cost. as this is lower than net realisable value.
141 THE GARDENS OF EASTON LODGE PRESERVATIIXI TRusr REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 JANUARY 2021 8. TANGIBLE FIXED ASSETS At Cost At 1° February 2020 Additions during 2020121 Disposals 66,093 66,093 Depredatlon At Isr February 2020 For the year 2020121 Dlsposals At 31'January 2021 42.649 8,829 51,478 Net Book Value At I" February 2020 23.444 At 31"January 2021 14,615 Represented by: A(¢umulated Net Book Value At 31° January 2021 Portable Toilet Units Tea Pavilion Archive Building Treehouse Lawn Mower Gazebo 5,976 7,719 5,340 7.719 636 38,707 27,116 950 11,591 550 1.838 2,347 9. EXPENDrniRE ON CHARITABLE AcnvmES Total Restrkted 20201 Totsl Unrestricted 2020121 Totsl 2019120 Open Day Event Expenses Catering Seryicing of toilets Garden expenses Restoratlon expenses Garden grass and yew cuttin8 Advertisin8 and marketing Banners, signs & printing 562 1.811 1.530 7.768 13.687 2,760 795 3.729 2,477 17,585 11,969 3,525 170 1,730 735 liJ69 283 30,011
151 ThE GARDENS OF EAsfoN LODGE PRESERVATION TRUST REPORT OF THE TRU5tEE5 FOR THE YEAR ENDING 31 JANUARY 2021 I(L EXPENDITURE ON OVERHEADS Totsl 2020121 Totsl Z019120 Trust Administrative services Trust/Volunteer costs Training Printin& postage & stationery Computer and Website costs Subscripttons Annual return fee InsLtrance Tea and Archive building costs Fire Extinguisher maintenance Consultancy fees Professional fees Depreciation Bank charges 2,127 716 122 149 337 241 13 1,511 24 83 2,260 1.689 299 360 311 13 1.376 42 25,2 234 8.829 78 14A64 8.399 52 11. EXPENDITURE ON FUND GENERATlCkY Total 2020121 2019120 Total 2019120 Openlng stock Purchase of sales merchandise Closing stock Cost of Merchandlse Commission Fundraising Event Expenses 2.366 953 {3.0() 829 2,190 12,3661 259 95 653 149 354 802 12. INCOME FROM CHARITABLE Acriv Totsl restrlcted fun¢ts 2020121 Total unrestrirted funds 2020121 Total 2019120 Admission charges Group vislts Guided tours Season Tickets Caterlng Talk5 TOTAL INCOME FROM CHARITABLE AcnvmES 10,483 977 16 311 5,903 2(X) 17,890 20,405 5,108 242 1,053 12,452 8CX) 40.060
161 ThE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TRUSTEES FOR THE YEAft ENDIIIG 31 JANUARY 2021 13. INCOME FROM DONATIONS Total restricted Totrl Unrestri Totsl 2020121 fund5 2019120 fvnds 2020121 Total 2019120 Donations Easy fundraising Gift aid recovery TOTAL INCOME FROM DONATICW5 11.969 3.641 15,610 2.524 61 142 2.n7 824 824 I611 11969 14. INCOME FROM FUND GENERATIOII Totsl Totsl T¢)trl 2019120 funds 20201 funds 2020121 Merchandise Stallholders Produce Garden guides Friends Membership Fund Raising Event Income TOTAL INCOME FROM FUND GENERATION 1,993 5,145 656 1,061 355 285 762 205 1,266 15. NET INCOMEI(EXPENDITURE) FOR THE YEAR 2020121 2019120 Thls Is sLited after chargi. Depreciation 16. TAXAnoN The charitable company is exempt from taxation under s505 Income and Corporation Taxes Act 1988. 17. TRUSTEES. EXPENSES The Trustees neither received nor waived any emoluments during the year12019120- Nil) The trustee's expenses paid for in the year were Nil12019120- Nil) 18. OEBTORS 2020121 2019120 Prepayments Accrued Income 1,819 4,596 6.415 2.225
171 THE GARDENS OF EASTON LODGE PRESERVATION TRUST REPORT OF THE TRusfEES FOR THE YEAR ENDING 31 JANUARY 2021 19. CREDITORS: amount fallirw due wlthln one year 20201 2019120 Trade creditors Accruals 114 5,346 20. Analysls of grnup net assets between funds Total Fund . 2020121 Totsl Fund 2019120 fund fund Tangible fixed a55ets Cash at bankand in hand Other net current a55ets1{liabilitiesl Stock 14,615 71,103 6,301 14,615 71,103 6.301 80,989 (3.121) Totsl 95A179 95.079 103.678