2024-10-31-accounts - St Mary's Horse Refuge

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 11 2023 To 31 10 2024

Section A Reference and administration details

Charity name

St Mary’s Horse Refuge

Other names charity is known by

	Registered charity number (if any) Charity's principal address	Registered charity number (if any) Charity's principal address	Registered charity number (if any)1101405 Charity's principal address 35 Central Avenue Rochford Essex Postcode SS3 3BQ ~~ee~~	Registered charity number (if any)1101405 Charity's principal address 35 Central Avenue Rochford Essex Postcode SS3 3BQ ~~ee~~
	Names of the charity trustees who manage the charity
	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
1 D Saunders	1 D Saunders	Chairman		AGM
2 C Baldin	2 C Balding			AGM
3 K Johnson	3 K Johnson	Treasurer		AGM
4 F Moule	4 F Moule			AGM
5 J Charlesworth	5 J Charlesworth			AGM
6 S Hatton	6 S Hatton			AGM
7	7			AGM
8	8
9	9
10	10
11	11
12	12
13	13
14	14
15	15
16	16
17	17
18	18
19	19
20	20 ~~==~~
	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for whole year



TAR			1	March2012

March 2012

TAR

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company)

AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Rescue, rehabilitate and rehome horses of no commercial value. The horses are also used for educational activities of benefit to the local community (for no charge).

March 2012

TAR

The rehoming of horses that would otherwise have been terminated and the continued care of horses in our guardianship.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Volunteers have given invaluable support to us at the refuge and in our charity shops

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have only rescued three horses, re-homed one and lost one. The remaining are still in need of rehabilitation, medication and special diets. We have volunteers with disabilities in the shops and at the refuge.

We have regular visits from disabled and many other interested parties. We have an annual Open Day which is very well attended. We are very well supported by the local community volunteers, donators and customers.

Financial the year has been difficult as we spend more than we earned and have therefore need to lean into our reserves. Vet fees have risen by 60% over the last 5 years. Most items have also risen in price. Covid affected us because people started to rely on home deliveries. We are increasing our use of auctions, ebay and other social media to increase the sale of donated goods.

We hold large reserves mainly due to a legacy fund which we received 3 years ago. We hold the majority of these funds for the purpose of relocating the refuge, should the situation every arise.

March 2012

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

To keep a healthy bank balance to enable the charity to help more animals and also to cope with unexpected veterinarian fees.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	D Saunders	K Johnson
	Digby Saunders	Karen Johnson
	Chair	Treasurer
	06/08/2025
	06/08/2025

March 2012

TAR

iiamene	1101405 St Mary's Horse Refuge Receipts andpayments accounts Period start date Period end date To For the period from 01/11/2023 31/10/2024 ~~es~~ ~~rr a ee~~	1101405 St Mary's Horse Refuge Receipts andpayments accounts Period start date Period end date To For the period from 01/11/2023 31/10/2024 ~~es~~ ~~rr a ee~~	1101405 St Mary's Horse Refuge Receipts andpayments accounts Period start date Period end date To For the period from 01/11/2023 31/10/2024 ~~es~~ ~~rr a ee~~	1101405 St Mary's Horse Refuge Receipts andpayments accounts Period start date Period end date To For the period from 01/11/2023 31/10/2024 ~~es~~ ~~rr a ee~~	1101405 St Mary's Horse Refuge Receipts andpayments accounts Period start date Period end date To For the period from 01/11/2023 31/10/2024 ~~es~~ ~~rr a ee~~	1101405 St Mary's Horse Refuge Receipts andpayments accounts Period start date Period end date To For the period from 01/11/2023 31/10/2024 ~~es~~ ~~rr a ee~~	CC16a ~~_~~
Section A Receipts and payments	Section A Receipts and payments
		Unrestricted funds		Restricted funds	Endowment funds	Total funds	Last year
		to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Shoptakings		62,011		-	-	62,011	63,076
Rags		3,770		-	-	3,770	5,443
Donations		18,031		-	-	18,031	9,308
Bank Interest		3,241		-	-	3,241	2,318
Legacy gift				-	-	-	15,000
Other		19		-	-	19	-
		-		-	-	-	-
		-		-	-	-	-
*Sub total*(Gross income for		(Gross income for
	AR)	AR)87,072		-	-	87,072	95,145
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 87,072 - - 87,072 95,145 ~~——————~~
A3 Payments
Horse Care & Transport		21,335		-	-	21,335	17,637
Field & Shoprental		35,171		-	-	35,171	35,222
Insurance		2,882		-	-	2,882	3,422
Repairs and Renewals		1,050		-	-	1,050	872
Rates & Water		1,624		-	-	1,624	1,285
Light & Heat		14,486		-	-	14,486	7,393
Telephone		1,087		-	-	1,087	1,087
Outside workers		22,205		-	-	22,205	22,384
SundryExpenses		993		-	-	993	1,374
**Sub total **		100,833		-	-	100,833	90,676
A4 Asset and investment purchases, (see table) Van 1,750 - - 1,750 - - - - Sub total 1,750 - - 1,750 - *Total payments* 102,583 - - 102,583 90,676 ~~—————~~
*Net of receipts/(payments)* - 15,511 - - - 15,511 4,469 A5 Transfers between funds - - - - - A6 Cash funds last year end 290,078 - - 290,078 285,609 *Cash funds this year end* 274,567 - - 274,567 290,078 ~~SSS]=~~

CCXX R1 accounts (SS)

11/08/2025

Section B Statement of assets and liabilities at the end of the period

Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Bank Cash Rental deposits Details Details Details K Johnson Signature D Saunders	Unrestricted funds Restricted funds to nearest £ to nearest £ 262,077 - 11,490 - 1,000 - 274,567 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name DigbySaunders Karen Johnson	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
D Saunders	DigbySaunders	06/08/2025
K Johnson	Karen Johnson	06/08/2025

CCXX R2 accounts (SS)

11/08/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of St Mary’s Horse Refuge

On accounts for the year 31[st] October 2024 Charity no 1101405 ended (if any) Set out on pages 1 to 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2024.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: D P Garside Date: 06/08/2025 ~~Po [|~~ Name: Daniel Paul Garside ~~CP~~ Relevant professional FCCA qualification(s) or body (if any):

Address: KCA Accountants Limited 22-24 Elm Road, Leigh on Sea, Essex SS9 1SN

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of I have previously recommended that the charity undertake monthly rather than any items that the annual reconciliations of the cash & bank account. This remained something examiner wishes to that had not been addressed during the course of the accounting year. This will disclose . assist the treasurer in understanding if they have missing income or expenditure on a more regular basis. My concern is that the charity is susceptible to loss of income without a more robust control environment being in place.

Post year end the charity has been able to demonstrate that they are now reconciling the bank and cash on a monthly basis, by location, with cash in hand being checked at least on a monthly basis and banking taking place more regularly to reduce the risk of holding larger amounts of cash at any one time (even though this is held in the safe).

I have recommended that they take the step (probably from 1 11 2025) to commence using cloud accounting software like Xero which will enable them to increase financial reporting efficiencies and accuracy as well as the ability to report accurately into the trustees on a more regular basis and to aid the production of the year-end financial statements.

Also, the charity continues to combine cheques into one column of analysis. This adds work to the year-end process and therefore it is recommended that the finance team sub analyse the cheques into the correct respective headings. The charity this therefore moving in the right direction and needs to keep up the increased controls that have been put in place.

October 2018

IER