**Trustees' Annual Report for the period** Period start date Period end date **Day Month Year Day Month Year From 01 11 2023 To 31 10 2024** ## Section A Reference and administration details **Charity name** St Mary’s Horse Refuge **Other names charity is known by** ||**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**1101405
**Charity's principal address**
35 Central Avenue
Rochford
Essex
**Postcode**
**SS3 3BQ**
~~ee~~|**Registered charity number (if any)**1101405
**Charity's principal address**
35 Central Avenue
Rochford
Essex
**Postcode**
**SS3 3BQ**
~~ee~~|**Registered charity number (if any)**1101405
**Charity's principal address**
35 Central Avenue
Rochford
Essex
**Postcode**
**SS3 3BQ**
~~ee~~|**Registered charity number (if any)**1101405
**Charity's principal address**
35 Central Avenue
Rochford
Essex
**Postcode**
**SS3 3BQ**
~~ee~~| |---|---|---|---|---|---|---| ||**Names of the charity trustees who manage the charity**|||||| ||**Trustee name**|**Office (if any)**|||**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |1 D Saunders|1 D Saunders|Chairman||||AGM| |2 C Baldin|2 C Balding|||||AGM| |3 K Johnson|3 K Johnson|Treasurer||||AGM| |4 F Moule|4 F Moule|||||AGM| |5 J Charlesworth|5 J Charlesworth|||||AGM| |6 S Hatton|6 S Hatton|||||AGM| |7|7|||||AGM| |8|8|||||| |9|9|||||| |10|10|||||| |11|11|||||| |12|12|||||| |13|13|||||| |14|14|||||| |15|15|||||| |16|16|||||| |17|17|||||| |18|18|||||| |19|19|||||| |20|20
~~==~~|||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||| ||**Name**||||**Dates acted if not for whole year**|| |||||||| |||||||| |||||||| |**TAR**|||||1|March**2012**| March **2012** **TAR** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Rescue, rehabilitate and rehome horses of no commercial value. The horses are also used for educational activities of benefit to the local community (for no charge). March **2012** **TAR** 2 The rehoming of horses that would otherwise have been terminated and the continued care of horses in our guardianship. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** Volunteers have given invaluable support to us at the refuge and in our charity shops You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** We have only rescued three horses, re-homed one and lost one. The remaining are still in need of rehabilitation, medication and special diets. We have volunteers with disabilities in the shops and at the refuge. We have regular visits from disabled and many other interested parties. We have an annual Open Day which is very well attended. We are very well supported by the local community volunteers, donators and customers. Financial the year has been difficult as we spend more than we earned and have therefore need to lean into our reserves. Vet fees have risen by 60% over the last 5 years. Most items have also risen in price. Covid affected us because people started to rely on home deliveries. We are increasing our use of auctions, ebay and other social media to increase the sale of donated goods. We hold large reserves mainly due to a legacy fund which we received 3 years ago. We hold the majority of these funds for the purpose of relocating the refuge, should the situation every arise. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** To keep a healthy bank balance to enable the charity to help more animals and also to cope with unexpected veterinarian fees. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|D Saunders|K Johnson| |---|---|---| ||Digby Saunders|Karen Johnson| ||

Chair|Treasurer| ||06/08/2025|| ||06/08/2025|| March **2012** **TAR** 5 |iiamene|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**1101405**
**St Mary's Horse Refuge**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/11/2023
31/10/2024
~~es~~
~~rr a ee~~|**CC16a**
~~_~~| |---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||||| |||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**||||||||||| |Shoptakings||**62,011**||**-**||**-**||**62,011**||**63,076**| |Rags||**3,770**||**-**||**-**||**3,770**||**5,443**| |Donations||**18,031**||**-**||**-**||**18,031**||**9,308**| |Bank Interest||**3,241**||**-**||**-**||**3,241**||**2,318**| |Legacy gift||||**-**||**-**||**-**||**15,000**| |Other||**19**||**-**||**-**||**19**||**-**| |||**-**||**-**||**-**||**-**||**-**| |||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_||_(Gross income for_||||||||| ||_AR)_|_AR)_**87,072**||**-**||**-**||**87,072**||**95,145**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 87,072**
**-**
**-**
**87,072**
**95,145**
~~——————~~||||||||||| |**A3 Payments**||||||||||| |Horse Care & Transport||**21,335**||**-**||**-**||**21,335**||**17,637**| |Field & Shoprental||**35,171**||**-**||**-**||**35,171**||**35,222**| |Insurance||**2,882**||**-**||**-**||**2,882**||**3,422**| |Repairs and Renewals||**1,050**||**-**||**-**||**1,050**||**872**| |Rates & Water||**1,624**||**-**||**-**||**1,624**||**1,285**| |Light & Heat||**14,486**||**-**||**-**||**14,486**||**7,393**| |Telephone||**1,087**||**-**||**-**||**1,087**||**1,087**| |Outside workers||**22,205**||**-**||**-**||**22,205**||**22,384**| |SundryExpenses||**993**||**-**||**-**||**993**||**1,374**| |**_Sub total_ **||**100,833**||**-**||**-**||**100,833**||**90,676**| |**A4 Asset and investment**
**purchases, (see table)**
**Van**
**1,750**
**-**
**-**
**1,750**
**-**
**-**
**-**
**-**
**_Sub total_ 1,750**
**-**
**-**
**1,750**
**-**
**_Total payments_**
**102,583**
**-**
**-**
**102,583**
**90,676**
~~—————~~||||||||||| |**_Net of receipts/(payments)_**
**- 15,511**
**-**
**- - 15,511**
**4,469**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**290,078**
**- -**
**290,078**
**285,609**
**_Cash funds this year end_**
**274,567**
**-**
**- 274,567**
**290,078**
~~SSS]=~~||||||||||| CCXX R1 accounts (SS) 11/08/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank
Cash
Rental deposits
**Details**
**Details**
**Details**
K Johnson
Signature
D Saunders|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**262,077**
**-**
**11,490**
**-**
**1,000**
**-**
**274,567**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
DigbySaunders
Karen Johnson|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||D Saunders|DigbySaunders|06/08/2025| ||K Johnson|Karen Johnson|06/08/2025| CCXX R2 accounts (SS) 11/08/2025 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** St Mary’s Horse Refuge **On accounts for the year** 31[st] October 2024 **Charity no** 1101405 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** D P Garside **Date:** 06/08/2025 ~~Po [|~~ **Name:** Daniel Paul Garside ~~CP~~ **Relevant professional** FCCA **qualification(s) or body (if any):** **Address:** KCA Accountants Limited 22-24 Elm Road, Leigh on Sea, Essex SS9 1SN 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** I have previously recommended that the charity undertake monthly rather than **any items that the** annual reconciliations of the cash & bank account. This remained something **examiner wishes to** that had not been addressed during the course of the accounting year. This will **disclose** . assist the treasurer in understanding if they have missing income or expenditure on a more regular basis. My concern is that the charity is susceptible to loss of income without a more robust control environment being in place. Post year end the charity has been able to demonstrate that they are now reconciling the bank and cash on a monthly basis, by location, with cash in hand being checked at least on a monthly basis and banking taking place more regularly to reduce the risk of holding larger amounts of cash at any one time (even though this is held in the safe). I have recommended that they take the step (probably from 1 11 2025) to commence using cloud accounting software like Xero which will enable them to increase financial reporting efficiencies and accuracy as well as the ability to report accurately into the trustees on a more regular basis and to aid the production of the year-end financial statements. Also, the charity continues to combine cheques into one column of analysis. This adds work to the year-end process and therefore it is recommended that the finance team sub analyse the cheques into the correct respective headings. The charity this therefore moving in the right direction and needs to keep up the increased controls that have been put in place. 2 **October 2018** **IER**