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2023-03-31-accounts

Trustees’ Annual Report for the period

From: 01.04.22 Period start date To: 31.03.23 Period end date Charity name: Lane End Youth and Community Centre Association Charity registration number: 1101360

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance education and provide facilities
in the interests of social welfare for
recreation and leisure-time occupation, with
the object of improving the conditions of life
for local residents.
Arrange and provide for, either alone or with
others, the holding of exhibitions, meetings,
lectures, classes, seminars or training
courses and all forms of recreational and
other leisure time activities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 We offer a venue for hire for a range of
classes and activities for local residents:
Self-defence Classes
Dog Training
Junior Youth Club
Senior’s Coffee and Lunch Club
Big Band Rehearsal Venue
Zumba Gold (for Seniors)
Pranayama Yoga & Meditation Class
Weekly Food Bank and Warm Space Venue
We also organise and run Playschemes
during school holidays and organise
fundraising activities as LEYCCA is intended
to be self-funding and receives no regular
grant income.
We also hire the Centre out for private
parties, which is necessary to help fund our
costs.
The objects of LEYCCA’s constitution are
entirely for the benefit of the local community
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees are aware of the guidance and
have taken it into account when making any
relevant decisions.
No decisions have been made which depart
from the guidance.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The cost-of-living crisis had a negative
impact on everyone. LEYCC realised that
certain individuals within our rural village,
were struggling. We decided to open a
weekly Food Bank to support those
individuals and anyone else struggling to
feed their families. The Lane End Food Hub
was launched on 3rdFeb 2023 and has been
a huge success, helping numerous local
families to cope. We have also extended
this idea to offer “Cooking on a Budget”
classes and debt advice from local
organisations.
We ran 4 children’s playschemes during this
period, including taking 28 children to visit a
local Goat Centre. We received glowing
reviews from parents, as some children had
never experienced being that close to some
of the animals at the petting zoo before.
We ran a Macmillan coffee morning in
September, including running a quiz to raise
funds for Macmillan.
We also held a free joint event with the local
amateur dramatic group, where a story was
acted out as well as read to children. Each
child then received a copy of the book to
take home.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Total Income of £ 27,751 and costs of
£29,559 generated a loss of -£ 1,808 for the
year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 LEYCC aims to hold sufficient cash reserves
to meet 3-6 months’ running costs as a
minimum (mainly staff costs, utility bills and
small running maintenance expenses).
In addition, LEYCC holds ring-fenced cash
funds for specific activities or events (e.g.
children’s playschemes). These ring-fenced
funds are not available as general reserves
or to meet day to day running costs of
LEYCC’s facilities.
Amount of reserves held Para 1.22 £21,700 (in part ring-fenced for children’s
playschemes)
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by members of LEYCCA

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Lane End Youth and Community Centre Association
Other name the charity uses LEYCC, LEYCCA
Registered charity number 1101360
Charity’s principal address Edmonds Road
Lane End
High Wycombe
HP14 3EJ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Catherine Donaghue Chair N/A N/A
Laura Pettifer Vice Chair N/A N/A
Nicola Coulter Treasurer N/A N/A
Ceri Nicolson Secretary From: 14.12.22 N/A
Susan Atkins N/A N/A N/A
Czarmé Pooley N/A N/A N/A
Angela Plummer N/A N/A N/A
Deborah Williams N/A N/A Lane End PrimarySchool
Cllr Michael Detsiny N/A N/A Lane End Parish Council

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Catherine Fay Donaghue Position (eg Secretary, Chair Chair, etc) Date

Lane End Youth and Community Association Year Ended 31st March 2023

Financial Statements for the year ended 31st March 2023

Unrestricted Restricted
Receipts Note Funds 3/31/2023
Funds		 3/31/2022 3/31/2021 3/31/2020 3/31/2019
Rental Income 12,180 - 12,180 11,071 878 11,977 9,543
Donatons / Drop-in 3,185 - 3,185 1,896 851 5,090 3,019
Fund raising Actvites 6,316 - 6,316 251 80 345 1,881
Cofee Shops 1,319 - 1,319 936 - - -
Grants - - - 493 30,447 - 3,710
Bank Interest - Money Manager 22
22		 - - - -
Food Bank - 1,275 1,275 - 3,750 - -
Playscheme 3,453 - 3,453 2,464 408 2,825 2,283
26,476 1,275 27,751 17,110 36,414 20,237 20,436
Payments
Fundraising Costs 3,764 - 3,764 - 80 - 1,002
Ofce & Administraton 22,054 - 22,054 18,669 16,054 18,055 17,852
Repairs & Renewals 310 - 310 1,247 67 154 - 138
Food Bank - 782 782 - - - -
Playscheme 2,649 - 2,649 2,584 417 2,120 2,764
-
28,777 782 29,559 22,500 16,618 20,329 21,480
Net Result (1,808) (5,390) 19,796 (92) (1,044)

Lane End Youth and Community Association Year Ended 31st March 2023

Notes to the Financial Statements for the year ended 31st March 2023

2 The movements in designated and restricted funds during the year were :

Restricted Bal b/fwd Receipts Pmts Tfr Bal c/fwd
Playscheme 1,915 - - 1,915
Computer Club - 1,275 - 1,275
1,915 1,275 - 3,190
3 Receipts & Payments analysis
Unrestricted Restricted 3/31/2023 3/31/2022
(a) Grants
HOB Grant - -
ASDA Xmas Lunch - -
BCC - -
COVID Grants / Furlough - - 493
- - - -
(b) Ofce & administraton 3/31/2023 3/31/2022
Wages 11,079 - 11,079 10,551
- - - -
Wages - Drop-in/Cofee Shop 3,855 - 3,855 2,407
Water Rates 802 - 802 184
Light & Heat 2,460 - 2,460 2,764
Insurance 1,569 - 1,569 839
Repairs & Maintenance - - -
Telephone & Broadband 436 - 436 417
Equipment - - -
Print, post & statonery 692 - 692 533
Professional Fees - - -
Sundry Items 1,161 - 1,161 974
22,054 - 22,054 22,054

3/31/2021

3,750 - - 30,447 34,197 3/31/2021 11,341 - - 453 2,614 763 - 368 - 147 - 367 16,054

Lane End Youth and Community Association Year Ended 31st March 2023

Statement of Assets and Liabilities as at 31st March 2023

Cash Funds
Cash at Bank
Current A/c
Money Manager A/c
Cash in Hand
Unrestricted Funds
Other Assets
April Playscheme
Income
Grant / Rent
Harleyford Ball		 3/31/2023
3/31/2022
3/31/2021
3/31/2020
3/31/2019
14,420 17,050 21,764 7,578 1,886
4,982 4,960 4,280 2,418 2,413
-
19,402 22,010 26,044 9,996 4,299
19,402 22,010 26,044 9,996 4,299
460 128 48
175
68
3,750
1,260 1,860 1,860
460 1,456 1,908 5,610 -

Liabilities

Net Wages Inland Revenue 195 Thames Water Phone Gas Electricity Repairs and renewals

93

195 - - - 93

Lane End Youth and Community Association Year Ended 31st March 2023

Restricted Fund and Payments Account

Playscheme 3/31/2023 3/31/2022 3/31/2021 3/31/2020 3/31/2019 3/31/2018
Expenses 0 0 0 600
Income
Interest 0 0 4 27 8
Bank Balances
 2,355 2,355 2,355 2,351 2,924 2,924
3/31/2023 3/31/2022 3/31/2021 3/31/2020 3/31/2019 3/31/2018
Deposit A/c
 2,064 2,064 2,064 2,060 2,533 2,533
Current A/c
 291 291 291 291 391 391

I CHARITY COMMISSION I | FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examine￿5 Report Report to the trusteesl | membersof ILANI b EFJ6 yo vTri rt tOkMILkVbJlTY CÉKI Tri E On accounts for the year ended Igi iiWA£ 23 Charityno11101260 lif any) Set out on pages I I report lo the trustees on my examination of the acwunls of the above charity 1.the Tnjsl-l for the year endeij Responsibilities and As the charity trustees of the Trust, you afe resporksible for the preparation basis of report of the accounts in accordance wth the requirements of the Charities Act 2011 1.the Acri- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act an(J in carrying out my examination, I have followed the applicable Directions given by the Charity Commi5510n under section 145151{b) of the A￿. I have completed my examination. I confim) that no material matters have come to my attention { in connection with the examination which gives me cause to beI￿ve that in, any material rest)ec:" accounting records were not kept in accordan￿ with seclion 130 of the Aci or Ihe accounts do not acoxd wlth the accounb.ng records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: I Date= 01123 Name: ILVLY STuPeLLS Relevant professional | qualificationls) or body lif any): MAAT fiLÉ 'LALeMALtrys, Si Address: IER October 2018

Section B Disclosure Only complete if the examiner needs to highlighl matters of concern Isee CC32. Independent examination of charity accounts" directions and guidan￿ for examinersF. Give here brief details of any items that the examiner wishes to disclose. JIA. IER October 2018