## **Trustees’ Annual Report for the period** **From: 01.04.22 Period start date To: 31.03.23 Period end date Charity name: Lane End Youth and Community Centre Association Charity registration number: 1101360** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education and provide facilities
in the interests of social welfare for
recreation and leisure-time occupation, with
the object of improving the conditions of life
for local residents.
Arrange and provide for, either alone or with
others, the holding of exhibitions, meetings,
lectures, classes, seminars or training
courses and all forms of recreational and
other leisure time activities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We offer a venue for hire for a range of
classes and activities for local residents:
Self-defence Classes
Dog Training
Junior Youth Club
Senior’s Coffee and Lunch Club
Big Band Rehearsal Venue
Zumba Gold (for Seniors)
Pranayama Yoga & Meditation Class
Weekly Food Bank and Warm Space Venue
We also organise and run Playschemes
during school holidays and organise
fundraising activities as LEYCCA is intended
to be self-funding and receives no regular
grant income.
We also hire the Centre out for private
parties, which is necessary to help fund our
costs.
The objects of LEYCCA’s constitution are
entirely for the benefit of the local community| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees are aware of the guidance and
have taken it into account when making any
relevant decisions.
No decisions have been made which depart
from the guidance.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The cost-of-living crisis had a negative
impact on everyone. LEYCC realised that
certain individuals within our rural village,
were struggling. We decided to open a
weekly Food Bank to support those
individuals and anyone else struggling to
feed their families. The Lane End Food Hub
was launched on 3rdFeb 2023 and has been
a huge success, helping numerous local
families to cope. We have also extended
this idea to offer “Cooking on a Budget”
classes and debt advice from local
organisations.
We ran 4 children’s playschemes during this
period, including taking 28 children to visit a
local Goat Centre. We received glowing
reviews from parents, as some children had
never experienced being that close to some
of the animals at the petting zoo before.
We ran a Macmillan coffee morning in
September, including running a quiz to raise
funds for Macmillan.
We also held a free joint event with the local
amateur dramatic group, where a story was
acted out as well as read to children. Each
child then received a copy of the book to
take home.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total Income of £ 27,751 and costs of
£29,559 generated a loss of -£ 1,808 for the
year.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|LEYCC aims to hold sufficient cash reserves
to meet 3-6 months’ running costs as a
minimum (mainly staff costs, utility bills and
small running maintenance expenses).
In addition, LEYCC holds ring-fenced cash
funds for specific activities or events (e.g.
children’s playschemes). These ring-fenced
funds are not available as general reserves
or to meet day to day running costs of
LEYCC’s facilities.| |Amount of reserves held|Para 1.22|£21,700 (in part ring-fenced for children’s
playschemes)| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members of LEYCCA| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Lane End Youth and Community Centre Association| |---|---| |Other name the charity uses|LEYCC, LEYCCA| |Registered charity number|1101360| |Charity’s principal address|Edmonds Road
Lane End
High Wycombe
HP14 3EJ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Catherine Donaghue|Chair|N/A|N/A| ||Laura Pettifer|Vice Chair|N/A|N/A| ||Nicola Coulter|Treasurer|N/A|N/A| ||Ceri Nicolson|Secretary|From: 14.12.22|N/A| ||Susan Atkins|N/A|N/A|N/A| ||Czarmé Pooley|N/A|N/A|N/A| ||Angela Plummer|N/A|N/A|N/A| ||Deborah Williams|N/A|N/A|Lane End PrimarySchool| ||Cllr Michael Detsiny|N/A|N/A|Lane End Parish Council| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Catherine Fay Donaghue **Position (eg Secretary,** Chair **Chair, etc) Date** Lane End Youth and Community Association Year Ended 31st March 2023 ## Financial Statements for the year ended 31st March 2023 |||Unrestricted|Restricted||||| |---|---|---|---|---|---|---|---| |Receipts|Note|Funds|3/31/2023
Funds|3/31/2022|3/31/2021|3/31/2020|3/31/2019| |Rental Income||12,180|- 12,180|11,071|878|11,977|9,543| |Donatons / Drop-in||3,185|- 3,185|1,896|851|5,090|3,019| |Fund raising Actvites||6,316|- 6,316|251|80|345|1,881| |Cofee Shops||1,319|- 1,319|936|-|-|-| |Grants||-|- -|493|30,447|-|3,710| |Bank Interest - Money Manager||22|
22|-|-|-|-| |Food Bank||-|1,275 1,275|-|3,750|-|-| |Playscheme||3,453|- 3,453|2,464|408|2,825|2,283| |||26,476|1,275 27,751|17,110|36,414|20,237|20,436| |Payments|||||||| |Fundraising Costs||3,764|- 3,764|-|80|-|1,002| |Ofce & Administraton||22,054|- 22,054|18,669|16,054|18,055|17,852| |Repairs & Renewals||310|- 310|1,247|67|154 -|138| |Food Bank||-|782 782|-|-|-|-| |Playscheme||2,649|- 2,649|2,584|417|2,120|2,764| ||||||||-| |||28,777|782 29,559|22,500|16,618|20,329|21,480| |Net Result|||(1,808)|(5,390)|19,796|(92)|(1,044)| Lane End Youth and Community Association Year Ended 31st March 2023 Notes to the Financial Statements for the year ended 31st March 2023 - 1 The financial statements of the Lane end Youth and Community Association have been prepared in accordance with the Charities (Accounts and Reports) Regulations 2008 using the Receipts and Payments basis. 2 The movements in designated and restricted funds during the year were : ||Restricted|Bal b/fwd|Receipts|Pmts Tfr||Bal c/fwd| |---|---|---|---|---|---|---| ||Playscheme|1,915||-|-|1,915| ||Computer Club|-|1,275||-|1,275| |||1,915|1,275||-|3,190| |3|Receipts & Payments analysis|||||| |||Unrestricted|Restricted|3/31/2023||3/31/2022| ||(a) Grants|||||| ||HOB Grant||||-|-| ||ASDA Xmas Lunch||||-|-| ||BCC||||-|-| ||COVID Grants / Furlough|||-|-|493| |||-||-|-|-| ||(b) Ofce & administraton|||3/31/2023||3/31/2022| ||Wages|11,079||- 11,079||10,551| |||-||-|-|-| ||Wages - Drop-in/Cofee Shop|3,855||-|3,855|2,407| ||Water Rates|802||-|802|184| ||Light & Heat|2,460||-|2,460|2,764| ||Insurance|1,569||-|1,569|839| ||Repairs & Maintenance|||-|-|-| ||Telephone & Broadband|436||-|436|417| ||Equipment|||-|-|-| ||Print, post & statonery|692||-|692|533| ||Professional Fees|||-|-|-| ||Sundry Items|1,161||-|1,161|974| |||22,054||- 22,054||22,054| 3/31/2021 3,750 - - 30,447 34,197 3/31/2021 11,341 - - 453 2,614 763 - 368 - 147 - 367 16,054 Lane End Youth and Community Association Year Ended 31st March 2023 ## Statement of Assets and Liabilities as at 31st March 2023 |Cash Funds
Cash at Bank
Current A/c
Money Manager A/c
Cash in Hand
Unrestricted Funds
Other Assets
April Playscheme
Income
Grant / Rent
Harleyford Ball|3/31/2023
3/31/2022
3/31/2021
3/31/2020
3/31/2019
14,420 17,050 21,764 7,578 1,886
4,982 4,960 4,280 2,418 2,413
-| |---|---| ||19,402 22,010 26,044 9,996 4,299| ||| ||19,402 22,010 26,044 9,996 4,299| ||460 128 48
175
68
3,750
1,260 1,860 1,860| ||460 1,456 1,908 5,610 -| Liabilities Net Wages Inland Revenue 195 Thames Water Phone Gas Electricity Repairs and renewals 93 195 - - - 93 Lane End Youth and Community Association Year Ended 31st March 2023 ## Restricted Fund and Payments Account |Playscheme|3/31/2023|3/31/2022|3/31/2021|3/31/2020|3/31/2019|3/31/2018| |---|---|---|---|---|---|---| |Expenses|0|0|0|600||| |Income||||||| |Interest|0|0|4|27||8| |Bank Balances
|2,355|2,355|2,355|2,351|2,924|2,924| ||3/31/2023|3/31/2022|3/31/2021|3/31/2020|3/31/2019|3/31/2018| |Deposit A/c
|2,064|2,064|2,064|2,060|2,533|2,533| |Current A/c
|291|291|291|291|391|391| I CHARITY COMMISSION I | FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examine￿5 Report Report to the trusteesl | membersof ILANI b EFJ6 yo vTri rt tOkMILkVbJlTY CÉKI Tri E On accounts for the year ended Igi iiWA£ 23 Charityno11101260 lif any) Set out on pages I I report lo the trustees on my examination of the acwunls of the above charity 1.the Tnjsl-l for the year endeij Responsibilities and As the charity trustees of the Trust, you afe resporksible for the preparation basis of report of the accounts in accordance wth the requirements of the Charities Act 2011 1.the Acri- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act an(J in carrying out my examination, I have followed the applicable Directions given by the Charity Commi5510n under section 145151{b) of the A￿. I have completed my examination. I confim) that no material matters have come to my attention { in connection with the examination which gives me cause to beI￿ve that in, any material rest)ec:" accounting records were not kept in accordan￿ with seclion 130 of the Aci or Ihe accounts do not acoxd wlth the accounb.ng records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: I Date= 01123 Name: ILVLY STuPeLLS Relevant professional | qualificationls) or body lif any): MAAT fiLÉ 'LALeMALtrys, Si Address: IER October 2018 Section B Disclosure Only complete if the examiner needs to highlighl matters of concern Isee CC32. Independent examination of charity accounts" directions and guidan￿ for examinersF. Give here brief details of any items that the examiner wishes to disclose. JIA. IER October 2018