FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2020
Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 10 2019 To 30 09 2020
Section A Reference and administration details
Charity name
Framlingham Area Youth Action Partnership
Other names charity is known by Registered charity number (if any) 1101303 Charity's principal address
The FAYAP Centre
FAYAP
Saxtead Road
Framlingham, Suffolk
Postcode IP13 9HE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 9 10 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jan Wright | Chair | To 15 July2020 | ||
| Carolyn McNicol | Secretary then Chair (Trustee as at 30/9/20) |
To 15 July 2020, Chair from thispoint |
||
| Graham Beamish | Treasurer (Trustee as at 30/9/20) |
|||
| David Drummond | Management Committee | To 15 July2020 | ||
| Mike Peck | Management Committee | To 15 July2020 | ||
| Charlie Heffernan | Management Committee | To 15 July2020 | ||
| John Starke | Management Committee | To 15 July2020 | ||
| Angelika Grant | Management Committee then Secretary (Trustee as at 30/9/20) |
Secretary from 15 July 2020 |
||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year NONE
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Independent Examiner | Martin Fuller | CRASL Carlton Park House, Saxmundham, Suffolk, IP17 2NL |
Name of chief executive or names of senior staff members (Optional information)
Spadge Hopkins (Project Manager) Helen Ball (Senior Youth Worker)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
[Constitution. (adopted 28th August 2003) ]
How the charity is constituted
- (eg. trust, association, company)
[Association of members ]
Trustee selection methods
- (eg. appointed by, elected by)
[Elected by the Executive management committee ]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
There is a Child protection policy (Safechild) in place and DBS checks are carried out on all staff or volunteers working with children. These are carried out on a biennial basis as per statutory requirements.
Staff members have undergone First Aid Training. We have achieved the full Quality Standard from Young Suffolk
The Charity also holds memberships of the following local young people’s organisations: Young Suffolk, SAFEchild
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To help young people in the Framlingham area, particularly through leisure time activities, to develop their physical, mental, social, moral and spiritual capacities, so that they may grow to full maturity as individuals and responsible citizens. For this object 'young people in the Framlingham area' shall mean those of high school age (years 7-13 or ages 11 to 17) living or attending secondary school in the catchment area of Thomas Mills High School, Framlingham, Suffolk.
In the past year FAYAP have run a Friday evening youth club, a drop-in after school club, iRock, Amplifier Project, drama and mentoring. Summary of the main We operated outreach on the Pageant Field in Framlingham by the Skate activities undertaken for the Park public benefit in relation to We rent our facilities to other community groups these objects (include within Thomas Mills School use the FAYAP Centre in the school grounds for the this section the statutory daily Safe Lunch Club. We have the support of the local police and town declaration that trustees have council. had regard to the guidance We aim to help the wider community by reducing the anti-social activities issued by the Charity which arise from young people hanging around in public places with Commission on public nothing to do. benefit) With Covid-10 this has been a challenging year for everybody. Our group youth activities have had to be suspended to help keep everyone safe, but our socially distanced mentoring of young people and providing
contact at our facilities on the pageant field has been more important than ever. This year we have developed new projects including delivering from the new Pavilion on the Pageant field and our new premises at the former Con Club. As we start to be able to safely socialise in 2021 we will realise the full benefit of these.
Additional details of objectives and activities (Optional information)
You may choose to include The Youth group relies on volunteer help to assist our youth workers. further statements, where and trustees filling gaps when required. relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
FAYAP’s committee has met on a bi-monthly basis ensuring we remain a Summary of the main dedicated well-run charitable organisation providing youth services for achievements of the charity the Framlingham area. during the year Friday evening youth club A drop-in after school club Significant scale up of Mentoring activities Outreach on the Pagent Field in Framlingham by the Skate Park iRock club Amplifier Project Development of the Con Club A full makeover of our website www.fayap.co.uk a new Facebook and Instagram page Development of a partnership with Access Community Trust Additional Activities Community Quiz Renting out of the FAYAP Centre to local community organisations
Section E Financial review In theory, FAYAP would like to run with reserves to cover foreseeable Brief statement of the general revenue expenses for the following 6 months. In practice, charity’s policy on reserves funding for wages, insurances, and utilities to this level is rarely achieved.
Details of any funds materially in deficit
Further financial review details (Optional information)
Grants from charitable organisations, local businesses and Local You may choose to include Authorities are a key important source of funding for FAYAP for which we additional information, where are very grateful relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Graham Beamish Position (eg Secretary, Chair, etc)[Treasurer ] Date 30/1/2021
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IP17 2NL
FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| Receipts 1A Voluntary Income 1B Activities for generating funds 1C Investment Income 1D Incoming resources from charitable activities 1E Other Incoming Resources Total Receipts Payments 2A Cost of generating funds 2B Costs directly related to the work of the Charity 2C Management and Administration Costs 2D Donations Total Payments Net Movement in Funds Balance brought forward at 1st October 2019 Balance carried forward at 30 September 2020 |
Unrestricted Funds £ 16728 2884 0 8521 5450 33583 3834 26818 1087 0 31740 1843 8016 9859 |
Restricted Funds £ 37881 0 0 2180 0 40061 35 11877 0 0 11912 28149 18981 47130 |
2020 Total Funds £ 54609 2884 0 10701 5450 73644 3869 38695 1087 0 43652 29992 26997 56989 |
2019 Total Funds £ 12671 390 0 21499 4729 |
|---|---|---|---|---|
| 39289 450 41673 411 0 |
||||
| 42534 | ||||
| -3245 | ||||
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FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP
STATEMENT OF ASSETS AND LIABILITIES
AS AT 30 SEPTEMBER 2020
| Fixed Assets Tangible Fixed Assets Current Assets Debtors and Prepayments Cash in Hand and at Bank Liabilities Creditors Accruals Net Current Assets Net Assets FUNDS Unrestricted Restricted Total Funds |
2020 0 461 56179 56640 0 3897 3897 52743 52743 19184 36995 56179 |
2019 |
|---|---|---|
| 0 1279 26997 |
||
| 28276 | ||
| 0 587 |
||
| 587 | ||
| 27689 | ||
| 27689 | ||
| 19002 7995 |
||
| 26997 |
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FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| Receipts 1A Voluntary Income Grants ACT Partnership Donations 1B Activities for generating funds Fundraising Income 1C Investment Income Interest Receivable 1D Incoming resources from charitable activities Subscriptions Youth Club Sales Lunch Club Sales Tea & Toast Club Drama Fees Mentoring Big Pencils 1E Other Incoming Resources Shalom Hire Payments 2A Cost of generating funds Fundraising Costs 2B Costs directly related to the work of the Charity Premises Number 10 Church Street Rent Wages/PAYE Heating and Lighting Telephone & Internet Youth Club Supplies Lunch Club Costs Hygiene & Cleaning Activity Costs Drama Costs Bus Fund Repairs and Renewals Promotion Licences Training Insurances 2C Management and Administration Costs Management and Administration Costs Independent Examination Fees 2D Donations Donations |
2020 2019 Unrestricted Restricted Total Total Funds Funds Funds Funds £ £ £ £ 9542 37881 47423 12357 3326 0 3326 314 3860 0 3860 12671 |
|---|---|
| 16728 37881 54609 |
|
| 390 2884 0 2884 390 |
|
| 2884 0 2884 |
|
| 0 0 0 0 0 |
|
| 0 0 0 0 |
|
| 683 0 683 1617 2991 0 2991 4474 4297 0 4297 13718 0 0 0 39 0 0 0 90 550 2180 2730 1560 0 0 0 0 |
|
| 8521 2180 10701 21499 |
|
| 5450 0 5450 4729 |
|
| 5450 0 5450 4729 |
|
| 3834 35 3869 450 |
|
| 3834 35 3869 450 |
|
| 0 411 411 0 17846 11017 28863 27593 756 0 756 1143 469 0 469 373 0 873 873 1556 3267 0 3267 7882 150 0 150 50 2233 0 2233 0 0 0 0 4 0 -423 -423 1833 1100 0 1100 271 0 0 0 0 205 0 205 448 239 0 239 553 0 553 520 |
|
| 26818 11877 38695 41673 |
|
| 835 0 835 159 252 0 252 252 |
|
| 1087 0 1087 411 |
|
| 0 0 0 0 |
|
| 0 0 0 0 |
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FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP
NOTES TO THE ACCOUNTS STATEMENT OF ASSETS AND LIABILITIES 30th SEPTEMBER 2020
| 2019/20 | 2019/20 | 2018/19 | 2018/19 | ||
|---|---|---|---|---|---|
| Assets | |||||
| Fixed Assets net of Depn | 0 | 0 | |||
| Cash at Bank & In Hand | |||||
| CAF Account 1 | 46618 | 20698 | |||
| CAF Account 2 | 9561 | 6299 | |||
| Cash In Hand | 0 | 0 | |||
| 56179 | 26997 | ||||
| Debtors | 0 | 0 | |||
| Prepayments | |||||
| Insurance | 461 | 1279 | |||
| Website | |||||
| PRS | |||||
| 461 | 1279 | ||||
| TOTAL ASSETS | 56640 | 28276 | |||
| Liabilities | |||||
| Creditors | |||||
| NEST Pension | 0 | 0 | |||
| Electricity | |||||
| 0 | 0 | ||||
| Accruals | |||||
| Accountancy | 225 | 225 | |||
| ACT Partnership revenue in advance | 3326 | 0 | |||
| PAYE | 346 | 362 | |||
| 3897 | 587 | ||||
| TOTAL LIABILITIES | 3897 | 587 | |||
| NET ASSETS | 52743 | 27689 |
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