## **FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP** 

## **FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 30 SEPTEMBER 2020** 




## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month Year **From** 01 10 2019 **To** 30 09 2020 

## Section A                        Reference and administration details 

**Charity name** 

Framlingham Area Youth Action Partnership 

**Other names charity is known by Registered charity number (if any)** 1101303 **Charity's principal address** 

The FAYAP Centre 

FAYAP 

Saxtead Road 

Framlingham, Suffolk 

**Postcode IP13 9HE** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>9<br>10|**Trustee name**|**Office (if any)**|**Dates acted if not for**<br>**whole year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jan Wright|Chair|To 15 July2020||
||Carolyn McNicol|Secretary then Chair<br>(Trustee as at 30/9/20)|To 15 July 2020,<br>Chair from thispoint||
||Graham Beamish|Treasurer (Trustee as at<br>30/9/20)|||
||David Drummond|Management Committee|To 15 July2020||
||Mike Peck|Management Committee|To 15 July2020||
||Charlie Heffernan|Management Committee|To 15 July2020||
||John Starke|Management Committee|To 15 July2020||
||Angelika Grant|Management Committee<br>then Secretary (Trustee<br>as at 30/9/20)|Secretary from 15<br>July 2020||
||||||



**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** NONE 

## **Names and addresses of advisers (Optional information)** 

|**Type of adviser**<br>**Name**<br>**Address**|**Type of adviser**<br>**Name**<br>**Address**|**Type of adviser**<br>**Name**<br>**Address**|
|---|---|---|
|**Independent Examiner**|Martin Fuller|CRASL Carlton Park House, Saxmundham, Suffolk, IP17<br>2NL|



**Name of chief executive or names of senior staff members (Optional information)** 

Spadge Hopkins (Project Manager) Helen Ball (Senior Youth Worker) 



## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

- (eg. trust deed, constitution) 

> [Constitution. (adopted 28th August 2003)  ] 

How the charity is constituted 

- (eg. trust, association, company) 

> [Association of members  ] 

Trustee selection methods 

- (eg. appointed by, elected by) 

> [Elected by the Executive management committee  ] 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

There is a Child protection policy (Safechild) in place and DBS checks are carried out on all staff or volunteers working with children.  These are carried out on a biennial basis as per statutory requirements. 

Staff members have undergone First Aid Training. We have achieved the full Quality Standard from Young Suffolk 

The Charity also holds memberships of the following local young people’s organisations: Young Suffolk, SAFEchild 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

To help young people in the Framlingham area, particularly through leisure time activities, to develop their physical, mental, social, moral and spiritual capacities, so that they may grow to full maturity as individuals and responsible citizens. For this object 'young people in the Framlingham area' shall mean those of high school age (years 7-13 or ages 11 to 17) living or attending secondary school in the catchment area of Thomas Mills High School, Framlingham, Suffolk. 

In the past year FAYAP have run a Friday evening youth club, a drop-in after school club, iRock, Amplifier Project, drama and mentoring. **Summary of the main** We operated outreach on the Pageant Field in Framlingham by the Skate **activities undertaken for the** Park **public benefit in relation to** We rent our facilities to other community groups **these objects (include within** Thomas Mills School use the FAYAP Centre in the school grounds for the **this section the statutory** daily Safe Lunch Club. We have the support of the local police and town **declaration that trustees have** council. **had regard to the guidance** We aim to help the wider community by reducing the anti-social activities **issued by the Charity** which arise from young people hanging around in public places with **Commission on public** nothing to do. **benefit)** With Covid-10 this has been a challenging year for everybody. Our group youth activities have had to be suspended to help keep everyone safe, but our socially distanced mentoring of young people and providing 



contact at our facilities on the pageant field has been more important than ever. This year we have developed new projects including delivering from the new Pavilion on the Pageant field and our new premises at the former Con Club. As we start to be able to safely socialise in 2021 we will realise the full benefit of these. 



## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include The Youth group relies on volunteer help to assist our youth workers. further statements, where and trustees filling gaps when required. relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

FAYAP’s committee has met on a bi-monthly basis ensuring we remain a **Summary of the main** dedicated well-run charitable organisation providing youth services for **achievements of the charity** the Framlingham area. **during the year** Friday evening youth club A drop-in after school club Significant scale up of Mentoring activities Outreach on the Pagent Field in Framlingham by the Skate Park iRock club Amplifier Project Development of the Con Club A full makeover of our website www.fayap.co.uk a new Facebook and Instagram page Development of a partnership with Access Community Trust Additional Activities Community Quiz Renting out of the FAYAP Centre to local community organisations 



**Section E                    Financial review** In theory, FAYAP would like to run with reserves to cover foreseeable **Brief statement of the** general revenue expenses for the following 6 months.  In practice, **charity’s policy on reserves** funding for wages, insurances, and utilities to this level is rarely achieved. 

**Details of any funds materially in deficit** 

**Further financial review details (Optional information)** 

Grants from charitable organisations, local businesses and Local You **may choose** to include Authorities are a key important source of funding for FAYAP for which we additional information, where are very grateful relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Graham Beamish **Position (eg Secretary, Chair, etc)**[Treasurer ] **Date** 30/1/2021 



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## **FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP** 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

## **FOR THE YEAR ENDED 30TH SEPTEMBER 2020** 

|**Receipts**<br>1A<br>Voluntary Income<br>1B<br>Activities for generating funds<br>1C<br>Investment Income<br>1D<br>Incoming resources from charitable activities<br>1E<br>Other Incoming Resources<br>**Total Receipts**<br>**Payments**<br>2A<br>Cost of generating funds<br>2B<br>Costs directly related to the work of the Charity<br>2C<br>Management and Administration Costs<br>2D<br>Donations<br>**Total Payments**<br>**Net Movement in Funds**<br>Balance brought forward at 1st October 2019<br>Balance carried forward at 30 September 2020|Unrestricted<br>Funds<br>£<br>16728<br>2884<br>0<br>8521<br>5450<br>33583<br>3834<br>26818<br>1087<br>0<br>31740<br>1843<br>8016<br>9859|Restricted<br>Funds<br>£<br>37881<br>0<br>0<br>2180<br>0<br>40061<br>35<br>11877<br>0<br>0<br>11912<br>28149<br>18981<br>47130|2020<br>Total<br>Funds<br>£<br>54609<br>2884<br>0<br>10701<br>5450<br>73644<br>3869<br>38695<br>1087<br>0<br>43652<br>29992<br>26997<br>56989|2019<br>Total<br>Funds<br>£<br>12671<br>390<br>0<br>21499<br>4729|
|---|---|---|---|---|
|||||39289<br>450<br>41673<br>411<br>0|
|||||42534|
|||||-3245|
||||||
||||||
||||||



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## **FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP** 

## **STATEMENT OF ASSETS AND LIABILITIES** 

## **AS AT 30 SEPTEMBER 2020** 

|**Fixed Assets**<br>Tangible Fixed Assets<br>**Current Assets**<br>Debtors and Prepayments<br>Cash in Hand and at Bank<br>**Liabilities**<br>Creditors<br>Accruals<br>**Net Current Assets**<br>**Net Assets**<br>**FUNDS**<br>Unrestricted<br>Restricted<br>**Total Funds**|2020<br>0<br>461<br>56179<br>56640<br>0<br>3897<br>3897<br>52743<br>52743<br>19184<br>36995<br>56179|2019|
|---|---|---|
|||0<br>1279<br>26997|
|||28276|
|||0<br>587|
|||587|
|||27689|
||||
|||27689|
|||19002<br>7995|
|||26997|



Page 4 

Page 4 



## **FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 30TH SEPTEMBER 2020** 

|**Receipts**<br>1A<br>Voluntary Income<br>Grants<br>ACT Partnership<br>Donations<br>1B<br>Activities for generating funds<br>Fundraising Income<br>1C<br>Investment Income<br>Interest Receivable<br>1D<br>Incoming resources from charitable activities<br>Subscriptions<br>Youth Club Sales<br>Lunch Club Sales<br>Tea & Toast Club<br>Drama Fees<br>Mentoring<br>Big Pencils<br>1E<br>Other Incoming Resources<br>Shalom Hire<br>**Payments**<br>2A<br>Cost of generating funds<br>Fundraising Costs<br>2B<br>Costs directly related to the work of the Charity<br>Premises Number 10 Church Street Rent<br>Wages/PAYE<br>Heating and Lighting<br>Telephone & Internet<br>Youth Club Supplies<br>Lunch Club Costs<br>Hygiene & Cleaning<br>Activity Costs<br>Drama Costs<br>Bus Fund<br>Repairs and Renewals<br>Promotion<br>Licences<br>Training<br>Insurances<br>2C<br>Management and Administration Costs<br>Management and Administration Costs<br>Independent Examination Fees<br>2D<br>Donations<br>Donations|2020<br>2019<br>Unrestricted<br>Restricted<br>Total<br>Total<br>Funds<br>Funds<br>Funds<br>Funds<br>£<br>£<br>£<br>£<br>9542<br>37881<br>47423<br>12357<br>3326<br>0<br>3326<br>314<br>3860<br>0<br>3860<br>12671|
|---|---|
||16728<br>37881<br>54609|
||390<br>2884<br>0<br>2884<br>390|
||2884<br>0<br>2884|
||0<br>0<br>0<br>0<br>0|
||0<br>0<br>0<br>0|
||683<br>0<br>683<br>1617<br>2991<br>0<br>2991<br>4474<br>4297<br>0<br>4297<br>13718<br>0<br>0<br>0<br>39<br>0<br>0<br>0<br>90<br>550<br>2180<br>2730<br>1560<br>0<br>0<br>0<br>0|
||8521<br>2180<br>10701<br>21499|
||5450<br>0<br>5450<br>4729|
||5450<br>0<br>5450<br>4729|
||3834<br>35<br>3869<br>450|
||3834<br>35<br>3869<br>450|
||0<br>411<br>411<br>0<br>17846<br>11017<br>28863<br>27593<br>756<br>0<br>756<br>1143<br>469<br>0<br>469<br>373<br>0<br>873<br>873<br>1556<br>3267<br>0<br>3267<br>7882<br>150<br>0<br>150<br>50<br>2233<br>0<br>2233<br>0<br>0<br>0<br>0<br>4<br>0<br>-423<br>-423<br>1833<br>1100<br>0<br>1100<br>271<br>0<br>0<br>0<br>0<br>205<br>0<br>205<br>448<br>239<br>0<br>239<br>553<br>0<br>553<br>520|
||26818<br>11877<br>38695<br>41673|
||835<br>0<br>835<br>159<br>252<br>0<br>252<br>252|
||1087<br>0<br>1087<br>411|
||0<br>0<br>0<br>0|
||0<br>0<br>0<br>0|



Page 5 



## **FRAMLINGHAM AREA YOUTH ACTION PARTNERSHIP** 

## **NOTES TO THE ACCOUNTS  STATEMENT OF ASSETS AND LIABILITIES 30th SEPTEMBER 2020** 

|||**2019/20**|**2019/20**|**2018/19**|**2018/19**|
|---|---|---|---|---|---|
|||||||
|**Assets**||||||
||Fixed Assets net of Depn||**0**||**0**|
|||||||
|||||||
||Cash at Bank & In Hand|||||
||CAF Account 1|**46618**||**20698**||
||CAF Account 2|**9561**||**6299**||
||Cash In Hand|**0**||**0**||
||||**56179**||**26997**|
|||||||
|||||||
||Debtors|**0**||**0**||
|||||||
||Prepayments|||||
||Insurance|**461**||**1279**||
||Website|||||
||PRS|||||
||||**461**||**1279**|
|||||||
||**TOTAL ASSETS**||**56640**||**28276**|
|||||||
|**Liabilities**||||||
||Creditors|||||
||NEST Pension|**0**||**0**||
||Electricity|||||
||||**0**||**0**|
|||||||
||Accruals|||||
||Accountancy|**225**||**225**||
||ACT Partnership revenue in advance|**3326**||**0**||
||PAYE|**346**||**362**||
|||||||
||||**3897**||**587**|
|||||||
||**TOTAL LIABILITIES**||**3897**||**587**|
|||||||
|||||||
|||||||
||**NET ASSETS**||**52743**||**27689**|



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