2021-08-31-accounts - Roche Learning Village Partnership

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	01	09	2020	To	31	08	2021

Reference and administration details

Charity name Roche Learning Village Partnership

Other names charity is known by RLVP

Registered charity number (if any) 1101266 Charity's principal address C/o Roche CP School Fore Street, Roche St Austell Postcode PL26 8EP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Emma Doble	Chairperson
Alison Wootton
LesleyGould
Zac Bishop
Jeremy Walden	Whistleblower/ Safeguarding
AnthonyO’Mahony








Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

TAR

May 2022

Type of advisor Name Address	Type of advisor Name Address	Type of advisor Name Address
Accountant	Robert Brittain	Newquay, Cornwall

Name of chief executive or names of senior staff members (Optional information)

Helen Jolliffe, RLVP Manager and Financial Administrator

Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted on 1[st] October 2002

(eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed at the Annual General Meeting. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.
Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

There are over 33 policies & procedures in place, including a Child Protection Policy, Health & Safety & Equal Opportunities Policy. Enhanced DBS checks are carried out prior to employment, trusteeship or joining the committee, with EY2 forms being completed for Ofsted purposes, when joining as a committee member and/or as the Nominated Person. References are gained before employment commences. These checks are carried out in line with statutory requirements.

The childcare centre is OFSTED approved for children aged 0 to 8 years.

The RLVP always strive to build strong bonds with outsides agencies and professionals, to provide the best quality of care and education for our children and families. The partnership works very closely with the local primary school and have forged strong working relationships with the Headteacher and School Governors. The Headteacher remains a trustee of the partnership and acts as the charity’s whistle-blower and safeguarding representative.

The RLVP Manager aims to safeguard the staff, children and visitors who may attend any of our facilities on the school site, through risk assessments, site safety surveys, ongoing staff training and development.

Objectives and activities

Summary of the objects of the charity set out in its governing document

Advance the education of the residents of the Parish of Roche and its environs (the area of benefit) by providing and assisting in the provision of facilities for education and childcare.

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May 2022

Summary of the main activities in relation to these objects

Operation of all day childcare for 0 - 4-year children, during school term time, and “after-school” and “holiday clubs” for up to 11-year-olds, for 50 weeks of the year. This encourages parents and carers to re-train or return to work by offering affordable childcare costs and being able to signpost families to other professionals for support and guidance if required.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Policy on grantmaking
Policy programme related investment

The partnership aims to provide strong links and relationships between the Childcare Centre and parents / carers, and welcome any suggestions, improvements, ideas, or visits that would ultimately benefit the children in their care and their families.

The partnership aims to support the local community as much as possible.

Contribution made by Volunteers

Achievements and performance

R

The continuation of the childcare centre’s excellent reputation, dedication, and high-quality standard of care within the ‘clay’ community, during yet another difficult year following from the Covid pandemic.

Roche Pebbles remained fully open to continue with their valuable work in supporting and helping the community and families in need. Childcare numbers increased significantly due to parents placing them at the setting from an earlier age in order to learn how to socialise outside of their family home and to build their resilience, communication skills and self-esteem.

Covid risk assessments and control measures remain in place, albeit amended, to ensure that everyone remains as safe as possible during changes in legislation and government guidelines. Costs remain higher than previous years as PPE costs have not returned to pre-covid times.

Due to the RLVP having cash reserves, the trustees were able to ensure that all staff received fair pay, supporting everyone both financially and mentally.

Staff retention has remained high and recruitment successful during a time whereby education settings and nurseries are all in need of high quality and experienced staff, due to childcare demand.

Promotion has been offered and taken within the setting which has maintained good staff morale and confidence that any personal aspirations could be fulfilled.

Training has continued via Microsoft TEAMS, with a few face-to-face courses starting very gradually through Cornwall Learning. This has ensured that staff have remained up to date with good practice and needing to learn the new EYFS framework and assessment process that will come into force September 2021.

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May 2022

Financial review

Brief statement of the As of year end 31/08/21 the RLVP held cash at bank of £306,773, the charity’s policy on reserves bulk of which is a result of good financial management and tight control of charity funds. The RLVP’s restricted childcare funds are appropriately allocated towards the maintenance and further development of the centre and improving the outcomes for our children. Staff wages and salaries increased in April 2021 and in line with the living wage, being the highest proportion of the charities expenses. Funding needs to be set aside for future expenses such as maintenance, continuous training and progression of the staff and setting. Staff and parents need the reassurance that Pebbles has a future and can support families for years to come. The Forest school and sensory room require resources, equipment, and further training for staff. One staff member has started their Level 3 Forest School Leadership qualification. Outdoor play and learning remain a vital aspect of a child’s positive mental well-being and development and the quietness of the sensory room provides the perfect room for small group work, including speech and language support and phonics etc. The Reserve Policy highlights the need for such a cash reserve in order to be able to continue with our charitable aims and continue to move forward into the future.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main source of income has been the LEA grant funding for the preschool children, two year old funding and parental fees. Early Years Pupil Premium is also received for eligible 3 – 4 year olds and is spent accordingly. Numbers have remained slightly lower than normal but have started to increase slowly throughout the year.

The charity’s principal sources of funds (including any fundraising).

Our fees have remained unchanged since May 2018 to help to support families during this time.

How expenditure has supported the key objectives of the charity.
Our main expenditure is staff costs. We constantly monitor performance
• Investment policy and through the settings ‘Self Evaluation, ‘Action Plans,’ staff supervisions objectives including any and attend regular training to employ high quality staff. The increase in ethical investment policy the living/minimum wage has affected this expenditure. adopted.

Funds will be required in the future to continue to support the increase in salaries and pensions. Ofsted and the Department for Education have also stated that staff qualifications should be at a higher level which will undoubtedly incur a higher hourly rate in order to attract appropriate candidates.

Licences and membership fees are on the increase especially with regards to using computer programmes and software. Utility charges are also ever increasing. The manager sources new suppliers regularly in

TAR

May 2022

order to gain best value for money. PPE and cleaning products have risen in price dramatically! All costs have increased.

The Childcare Centre is continuing to purchase new equipment and resources due to general ‘wear and tear.’ The garden is constantly being developed to meet the needs of the children. Restricted childcare funding helps towards these costs.

There has been no change to the agreement between Cornwall Council and the RLVP with regards to rent. The RLVP are currently still responsible for all maintenance and repairs to the building in lieu of rent charges. There is still no update regarding this matter.

The RLVP are continuing to support the local yoga group and provide a room within the childcare centre on a weekly basis. The facilities are also used by the charity - Roche Aid in Sickness when required.

Other optional information

Future Plans

Roche Pebbles Childcare Centre

To continue to promote the benefits of attending forest school sessions at Pebbles and for a staff member to complete their leadership qualification. The great work of our Senco for children with developmental delay or additional needs is also being promoted widely, particularly as the referral process to access outside agencies and professional support is such a long and slow procedure. Further training has been accessed by our Senco to ensure that children are supported to the best of our ability.

The RLVP will continue to work closely with other professionals and outside agencies within the setting to support the children in their care.

The Childcare Centre will continue to be promoted to remain a valuable facility for the community.

Seeking new ways in which the community can be supported in addition to the childcare centre.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

edoble

Full name(s) Mrs Emma Doble Position (eg secretary, chair, Chair etc) Date 26th May 2022

TAR

May 2022

Roche Learning Village Partnership Financial Statements For the Year Ended 31 August 2021. R & H ACuntancY Services

Inde Ddent examiner's re rt to tbe Trustees of Roche Learnin Villa e Partnershi This report on the accounts of the Partnership for the year ended 31° August 2021 is in respect of an examination carried out under s.43 of the Charities Act 1993 ('the Act,). The accounts are set out on page 3 to 8. ective r&8 onsibilities of the Trustees and the examiner. As the Trustees of the Partnership you are resp)nsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Act does not apply. It is my responsibility to state on the basis of procedures specified in thc General Directions given by the Charity Commissioners whether particular matters have come to my attention. Basis of this re orL My examination was Gqrried out in accordance with the General Directions given by the Charity Commissioners under section 43(7Xb) of the Act. That examination include5 review of the accounting records kept by the Partnership and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking any explanations from you as the Trustees concerning any such matters. The procedures undcrtakcn do not provide a]I the ]dence that would be required in an audil and consequently I do not expre&s an audit opinion on the view given by the accounts. Page I

Illde ndent examiner's statement. In connection with my examination no matter has come to my allention: (l) which gives me reasonable causc to believe that in any material respect the requirements To keep accounting records in aLKordanrx with section 41 of the act: and To prepare accounts which accord with the accounting records and comply with the accounting rrquirements of the Act hav¢ not bcen tncL or (2) to which in my opinion, attention should be draw in order to enable a proper understanding of the accounts to be reached. R .V. Brittain. CIPFA R & H Accountancy Services. 7. Aylwin Close Newquay TR7 3EF 15 February 2022 Page 2

ROCHE LEARNING VILLAGE PARTNERSHIP STATEMENT OF FINANCIAL ACTMTIES YEAR ENDED 31 AUGUST 2021 Unrestricted Restricted Total Funds Funds 2021 Total 2020 Notes Incoming Resources Incoming ReSoUrS from charitsble activities Childcare and grants Total Incoming Resources 81,566 81,566 142,054 223,620 246,647 142,054 223.620 246,647 Resources Expended Costs of generating funds Charitable Activtties Govemance Costs Total Resources expended 81,962 735 82,697 142.858 224.820 254,487 735 735 142,858 225,555 255,222 Net incoming resources and movement in funds -1,131 -804 -1,935 -8,575 Reconciliation of funds Total Funds brought forward Total Funds carried forward 323.165 322,034 29.351 352,516 361,091 28,547 350,581 352,516 Page 3

ROCHE LEARNING VILLAGE PARTNERSHIP BALANCE SHEEr 31 August 2021 2021 2020 Note FIXED ASSETS Tangible Assets 44.233 37.757 TOTAL FIXED ASSETS 44,233 37.757 CURRENT ASSErs Cash at Bank Cash in hand 306,693 336.556 80 TOTAL CURRENT ASSErs 306.773 336.636 LIABILITIES Creditors:Amount falling due within one year 10 425 21,877 NET CURRENT ASSErs 314,759 NET ASSErs 350.581 352.516 THE FUNDS OF THE CHARITY RESTRICTED INCOME FUNDS TOTAL UNRESTRICTED INCOME FUNDS 28,547 322.034 29,351 323.165 TOTAL CHARtrY FUNDS 11 350,581 352,516 These financial statements were approved by the trustees on........... and are signed on their behalf by ' Mrs Cath Oliver Chairperson Page 4

ROCHE LEARNING VILLAGE PARTNERSHIP NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 August 2021 1. ACCOUNTING POLICIES Basis of accountlng The financial statements have been prepared under the historical cost convention and in accordance with the statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) and the Charitss Act 1993. Grants Grants and other resources are included in the Statement of Financial activities when the organi&3tion is legalty entitled to the income and the amount can be quantsfied with asonable accuracy. Expenditurn All expenditu is accounted for on an accruals basis and has been dassifed under headings that aggregate all costs relating to that category. Depreciation Depreciation is calculated so as to write off the cost of an asse( less its estimated residual value, over the useful econimic life of that asset as follows." Play equipment Refurbishment costs 250h reducing balance 40A straight line 2. REFURBISHMENT COSTS Refurbishment costs have been deplated consistent with the provisions of the 25 year lease. Page 5

ROCHE LEARNING VILLAGE PARThERSHIP NOTES TO THE FINANCIAL STATEMEKrs YEAR ENDED 31 August 2021 3.INCOMING RESOURCES FROM CHARITABLE ACTMTIES 2021 2020 Funds Funds Childcare and Grants Childcare fees and Rents Gran EYDCP Cornwal CC 81,566 81,566 94,647 142,054 142,054 142,054 223,620 152,000 246.64 81,566 4.COSTS OF GENERATING FUNDS Actlvltles Support Undertaken Costs Total 2021 Total 2020 Childcare 196.985 28,570 225,556 255,222 2021 2020 Support Costs Management Insurance Independent examination 21,076 2,216 220 340 4,718 28.570 21,394 Income generated 1.710 Income generated 220 Income generated 397 Income generated 4,097 Income generated 27.818 Cleaning S.No trustees recefved any emoluments during the year. 6.STAFF COSTS AND EMOLUMENTS Total 2021 Totsl 2020 Gross wages and Salaries Employers National InsurarKe Contribution 225,456 8,779 234,235 23.356 210.879 243,882 8,132 252.014 27.359 224,655 Less Furlough payments received No empbyee received emoluments of over £60.000 during the year (2020 Nil) Page 6

ROCHE LEARNING VILLAGE PARTNERSHIP NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 August 2021 7.EMPLOYEE STATISTICS 2021 2020 The average number of staff employed by the charity during the financial year amounted to 17 17 8.TANGI8LE FIXED ASSETS Equipment Buildings Total 2021 Total 2020 ASSET COST Balance brought forward Additions Balance Garried forward 37.623 4.578 42.201 56,506 7.600 64.106 94.129 12.178 106.307 83,603 10,526 94.129 ACCUMULATED DEPRECIATION Balance brought forward Charge for the year Balance carried fotward 31,3( 25,066 3,656 28,722 56,372 5,702 62,074 51,550 4,822 56,372 33,352 NET BOOK VALUE Brought forward Carried ford 6,317 31,439 37,757 44,233 32.053 37,7 10.CREDITORS:Amounts falling due within one year 2021 2020 Accruals Accountancy Payments in Advance 425 425 21,452 21,877 Comwall Council Grant 425 Page 7

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Roche Learning Village Partnership Financial Statements For the Year Ended 31 August 2021. R & H ACuntancY Services

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