## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|**01**|**09**|**2020**|**To**|**31**|**08**|**2021**|
## Reference and administration details
**Charity name** Roche Learning Village Partnership
**Other names charity is known by** RLVP
**Registered charity number (if any)** 1101266 **Charity's principal address** C/o Roche CP School Fore Street, Roche St Austell **Postcode PL26 8EP**
**Names of the charity trustees who manage the charity**
|1
2
4
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Emma Doble|Chairperson|||
||Alison Wootton||||
||LesleyGould||||
||Zac Bishop||||
||Jeremy Walden|Whistleblower/
Safeguarding|||
||AnthonyO’Mahony||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||||||
||||||
||||||
## **Names and addresses of advisers (Optional information)**
**TAR**
**May 2022**
1
|**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**|
|---|---|---|
|**Accountant**|Robert Brittain|Newquay, Cornwall|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
Helen Jolliffe, RLVP Manager and Financial Administrator
## **Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted on 1[st] October 2002
(eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed at the Annual General Meeting. Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- Policies and procedures adopted for the induction and training of trustees.
- The charity’s organisational structure and any wider network with which the charity works.
- Relationship with any related parties.
- Trustees’ consideration of major risks and the system and procedures to manage them.
There are over 33 policies & procedures in place, including a Child Protection Policy, Health & Safety & Equal Opportunities Policy. Enhanced DBS checks are carried out prior to employment, trusteeship or joining the committee, with EY2 forms being completed for Ofsted purposes, when joining as a committee member and/or as the Nominated Person. References are gained before employment commences. These checks are carried out in line with statutory requirements.
The childcare centre is OFSTED approved for children aged 0 to 8 years.
The RLVP always strive to build strong bonds with outsides agencies and professionals, to provide the best quality of care and education for our children and families. The partnership works very closely with the local primary school and have forged strong working relationships with the Headteacher and School Governors. The Headteacher remains a trustee of the partnership and acts as the charity’s whistle-blower and safeguarding representative.
The RLVP Manager aims to safeguard the staff, children and visitors who may attend any of our facilities on the school site, through risk assessments, site safety surveys, ongoing staff training and development.
## **Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Advance the education of the residents of the Parish of Roche and its environs (the area of benefit) by providing and assisting in the provision of facilities for education and childcare.
**TAR**
**May 2022**
2
## **Summary of the main activities in relation to these objects**
Operation of all day childcare for 0 - 4-year children, during school term time, and “after-school” and “holiday clubs” for up to 11-year-olds, for 50 weeks of the year. This encourages parents and carers to re-train or return to work by offering affordable childcare costs and being able to signpost families to other professionals for support and guidance if required.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- Policy on grantmaking
- Policy programme related investment
The partnership aims to provide strong links and relationships between the Childcare Centre and parents / carers, and welcome any suggestions, improvements, ideas, or visits that would ultimately benefit the children in their care and their families.
The partnership aims to support the local community as much as possible.
- Contribution made by Volunteers
## Achievements and performance
## **R**
The continuation of the childcare centre’s excellent reputation, dedication, and high-quality standard of care within the ‘clay’ community, during yet another difficult year following from the Covid pandemic.
Roche Pebbles remained fully open to continue with their valuable work in supporting and helping the community and families in need. Childcare numbers increased significantly due to parents placing them at the setting from an earlier age in order to learn how to socialise outside of their family home and to build their resilience, communication skills and self-esteem.
Covid risk assessments and control measures remain in place, albeit amended, to ensure that everyone remains as safe as possible during changes in legislation and government guidelines. Costs remain higher than previous years as PPE costs have not returned to pre-covid times.
Due to the RLVP having cash reserves, the trustees were able to ensure that all staff received fair pay, supporting everyone both financially and mentally.
Staff retention has remained high and recruitment successful during a time whereby education settings and nurseries are all in need of high quality and experienced staff, due to childcare demand.
Promotion has been offered and taken within the setting which has maintained good staff morale and confidence that any personal aspirations could be fulfilled.
Training has continued via Microsoft TEAMS, with a few face-to-face courses starting very gradually through Cornwall Learning. This has ensured that staff have remained up to date with good practice and needing to learn the new EYFS framework and assessment process that will come into force September 2021.
**TAR**
**May 2022**
3
## **Financial review**
**Brief statement of the** As of year end 31/08/21 the RLVP held cash at bank of £306,773, the **charity’s policy on reserves** bulk of which is a result of good financial management and tight control of charity funds. The RLVP’s restricted childcare funds are appropriately allocated towards the maintenance and further development of the centre and improving the outcomes for our children. Staff wages and salaries increased in April 2021 and in line with the living wage, being the highest proportion of the charities expenses. Funding needs to be set aside for future expenses such as maintenance, continuous training and progression of the staff and setting. Staff and parents need the reassurance that Pebbles has a future and can support families for years to come. The Forest school and sensory room require resources, equipment, and further training for staff. One staff member has started their Level 3 Forest School Leadership qualification. Outdoor play and learning remain a vital aspect of a child’s positive mental well-being and development and the quietness of the sensory room provides the perfect room for small group work, including speech and language support and phonics etc. The Reserve Policy highlights the need for such a cash reserve in order to be able to continue with our charitable aims and continue to move forward into the future.
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Our main source of income has been the LEA grant funding for the preschool children, two year old funding and parental fees. Early Years Pupil Premium is also received for eligible 3 – 4 year olds and is spent accordingly. Numbers have remained slightly lower than normal but have started to increase slowly throughout the year.
- The charity’s principal sources of funds (including any fundraising).
Our fees have remained unchanged since May 2018 to help to support families during this time.
- How expenditure has supported the key objectives of the charity.
- Our main expenditure is staff costs. We constantly monitor performance
- • Investment policy and through the settings ‘Self Evaluation, ‘Action Plans,’ staff supervisions objectives including any and attend regular training to employ high quality staff. The increase in ethical investment policy the living/minimum wage has affected this expenditure. adopted.
Funds will be required in the future to continue to support the increase in salaries and pensions. Ofsted and the Department for Education have also stated that staff qualifications should be at a higher level which will undoubtedly incur a higher hourly rate in order to attract appropriate candidates.
Licences and membership fees are on the increase especially with regards to using computer programmes and software. Utility charges are also ever increasing. The manager sources new suppliers regularly in
**TAR**
**May 2022**
4
order to gain best value for money. PPE and cleaning products have risen in price dramatically! All costs have increased.
The Childcare Centre is continuing to purchase new equipment and resources due to general ‘wear and tear.’ The garden is constantly being developed to meet the needs of the children. Restricted childcare funding helps towards these costs.
There has been no change to the agreement between Cornwall Council and the RLVP with regards to rent. The RLVP are currently still responsible for all maintenance and repairs to the building in lieu of rent charges. There is still no update regarding this matter.
The RLVP are continuing to support the local yoga group and provide a room within the childcare centre on a weekly basis. The facilities are also used by the charity - Roche Aid in Sickness when required.
## **Other optional information**
## **Future Plans**
## **Roche Pebbles Childcare Centre**
To continue to promote the benefits of attending forest school sessions at Pebbles and for a staff member to complete their leadership qualification. The great work of our Senco for children with developmental delay or additional needs is also being promoted widely, particularly as the referral process to access outside agencies and professional support is such a long and slow procedure. Further training has been accessed by our Senco to ensure that children are supported to the best of our ability.
The RLVP will continue to work closely with other professionals and outside agencies within the setting to support the children in their care.
The Childcare Centre will continue to be promoted to remain a valuable facility for the community.
Seeking new ways in which the community can be supported in addition to the childcare centre.
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
_edoble_
**Full name(s)** Mrs Emma Doble **Position (eg secretary, chair,** Chair **etc) Date** 26th May 2022
**TAR**
**May 2022**
5
Roche Learning Village Partnership
Financial Statements
For the Year Ended 31 August 2021.
R & H ACuntancY Services
Inde
Ddent examiner's re
rt to tbe Trustees of Roche Learnin
Villa
e Partnershi
This report on the accounts of the Partnership for the year ended 31° August 2021 is in
respect of an examination carried out under s.43 of the Charities Act 1993 ('the Act,). The
accounts are set out on page 3 to 8.
ective r&8
onsibilities of the Trustees and the examiner.
As the Trustees of the Partnership you are resp)nsible for the preparation of the accounts;
you consider that the audit requirement of section 43(2) of the Act does not apply.
It is my responsibility to state on the basis of procedures specified in thc General Directions
given by the Charity Commissioners whether particular matters have come to my attention.
Basis of this re
orL
My examination was Gqrried out in accordance with the General Directions given by the
Charity Commissioners under section 43(7Xb) of the Act. That examination include5
review of the accounting records kept by the Partnership and a comparison of the accounts
with those records. It also includes considering any unusual items or disclosures in the
accounts and seeking any explanations from you as the Trustees concerning any such matters.
The procedures undcrtakcn do not provide a]I the ]dence that would be required in an audil
and consequently I do not expre&s an audit opinion on the view given by the accounts.
Page I
Illde
ndent examiner's statement.
In connection with my examination no matter has come to my allention:
(l) which gives me reasonable causc to believe that in any material respect the requirements
To keep accounting records in aLKordanrx with section 41 of the act: and
To prepare accounts which accord with the accounting records and comply with the
accounting rrquirements of the Act hav¢ not bcen tncL or
(2) to which in my opinion, attention should be draw in order to enable a proper
understanding of the accounts to be reached.
R .V. Brittain.
CIPFA
R & H Accountancy Services.
7. Aylwin Close
Newquay
TR7 3EF
15 February 2022
Page 2
ROCHE LEARNING VILLAGE PARTNERSHIP
STATEMENT OF FINANCIAL ACTMTIES
YEAR ENDED 31 AUGUST 2021
Unrestricted Restricted Total
Funds
Funds
2021
Total
2020
Notes
Incoming Resources
Incoming ReSoUrS from charitsble activities
Childcare and grants
Total Incoming Resources
81,566
81,566
142,054 223,620 246,647
142,054 223.620 246,647
Resources Expended
Costs of generating funds
Charitable Activtties
Govemance Costs
Total Resources expended
81,962
735
82,697
142.858 224.820 254,487
735
735
142,858 225,555 255,222
Net incoming resources and movement in funds
-1,131
-804
-1,935
-8,575
Reconciliation of funds
Total Funds brought forward
Total Funds carried forward
323.165
322,034
29.351 352,516 361,091
28,547 350,581 352,516
Page 3
ROCHE LEARNING VILLAGE PARTNERSHIP
BALANCE SHEEr
31 August 2021
2021
2020
Note
FIXED ASSETS
Tangible Assets
44.233
37.757
TOTAL FIXED ASSETS
44,233
37.757
CURRENT ASSErs
Cash at Bank
Cash in hand
306,693
336.556
80
TOTAL CURRENT ASSErs
306.773
336.636
LIABILITIES
Creditors:Amount falling due
within one year
10
425
21,877
NET CURRENT ASSErs
314,759
NET ASSErs
350.581
352.516
THE FUNDS OF THE CHARITY
RESTRICTED INCOME FUNDS
TOTAL UNRESTRICTED INCOME FUNDS
28,547
322.034
29,351
323.165
TOTAL CHARtrY FUNDS
11
350,581
352,516
These financial statements were approved by the trustees on...........
and are signed on their behalf by '
Mrs Cath Oliver
Chairperson
Page 4
ROCHE LEARNING VILLAGE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 August 2021
1. ACCOUNTING POLICIES
Basis of accountlng
The financial statements have been prepared under the historical cost convention and in
accordance with the statement of Recommended Practice "Accounting and Reporting
by Charities" (SORP 2005) and the Charitss Act 1993.
Grants
Grants and other resources are included in the Statement of Financial activities when the
organi&3tion is legalty entitled to the income and the amount can be quantsfied with
asonable accuracy.
Expenditurn
All expenditu is accounted for on an accruals basis and has been dassifed under
headings that aggregate all costs relating to that category.
Depreciation
Depreciation is calculated so as to write off the cost of an asse( less its estimated
residual value, over the useful econimic life of that asset as follows."
Play equipment
Refurbishment costs
250h reducing balance
40A straight line
2. REFURBISHMENT COSTS
Refurbishment costs have been deplated consistent with the provisions of the
25 year lease.
Page 5
ROCHE LEARNING VILLAGE PARThERSHIP
NOTES TO THE FINANCIAL STATEMEKrs
YEAR ENDED 31 August 2021
3.INCOMING RESOURCES FROM CHARITABLE ACTMTIES
2021
2020
Funds
Funds
Childcare and Grants
Childcare fees and Rents
Gran
EYDCP Cornwal CC
81,566
81,566
94,647
142,054
142,054
142,054
223,620
152,000
246.64
81,566
4.COSTS OF GENERATING FUNDS
Actlvltles
Support
Undertaken Costs
Total
2021
Total
2020
Childcare
196.985
28,570
225,556
255,222
2021
2020
Support Costs
Management
Insurance
Independent examination
21,076
2,216
220
340
4,718
28.570
21,394 Income generated
1.710 Income generated
220 Income generated
397 Income generated
4,097 Income generated
27.818
Cleaning
S.No trustees recefved any emoluments during the year.
6.STAFF COSTS AND EMOLUMENTS
Total
2021
Totsl
2020
Gross wages and Salaries
Employers National InsurarKe Contribution
225,456
8,779
234,235
23.356
210.879
243,882
8,132
252.014
27.359
224,655
Less Furlough payments received
No empbyee received emoluments of over £60.000 during the year (2020 Nil)
Page 6
ROCHE LEARNING VILLAGE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 August 2021
7.EMPLOYEE STATISTICS
2021
2020
The average number of staff employed by the charity
during the financial year amounted to
17
17
8.TANGI8LE FIXED ASSETS
Equipment Buildings
Total
2021
Total
2020
ASSET COST
Balance brought forward
Additions
Balance Garried forward
37.623
4.578
42.201
56,506
7.600
64.106
94.129
12.178
106.307
83,603
10,526
94.129
ACCUMULATED DEPRECIATION
Balance brought forward
Charge for the year
Balance carried fotward
31,3( 25,066
3,656
28,722
56,372
5,702
62,074
51,550
4,822
56,372
33,352
NET BOOK VALUE
Brought forward
Carried ford
6,317
31,439
37,757
44,233
32.053
37,7
10.CREDITORS:Amounts falling due within one year
2021
2020
Accruals Accountancy
Payments in Advance
425
425
21,452
21,877
Comwall Council Grant
425
Page 7
li
a> (D
Uc£
Ill
Roche Learning Village Partnership
Financial Statements
For the Year Ended 31 August 2021.
R & H ACuntancY Services
Inde
Ddent examiner's re
rt to tbe Trustees of Roche Learnin
Villa
e Partnershi
This report on the accounts of the Partnership for the year ended 31° August 2021 is in
respect of an examination carried out under s.43 of the Charities Act 1993 ('the Act,). The
accounts are set out on page 3 to 8.
ective r&8
onsibilities of the Trustees and the examiner.
As the Trustees of the Partnership you are resp)nsible for the preparation of the accounts;
you consider that the audit requirement of section 43(2) of the Act does not apply.
It is my responsibility to state on the basis of procedures specified in thc General Directions
given by the Charity Commissioners whether particular matters have come to my attention.
Basis of this re
orL
My examination was Gqrried out in accordance with the General Directions given by the
Charity Commissioners under section 43(7Xb) of the Act. That examination include5
review of the accounting records kept by the Partnership and a comparison of the accounts
with those records. It also includes considering any unusual items or disclosures in the
accounts and seeking any explanations from you as the Trustees concerning any such matters.
The procedures undcrtakcn do not provide a]I the ]dence that would be required in an audil
and consequently I do not expre&s an audit opinion on the view given by the accounts.
Page I
Illde
ndent examiner's statement.
In connection with my examination no matter has come to my allention:
(l) which gives me reasonable causc to believe that in any material respect the requirements
To keep accounting records in aLKordanrx with section 41 of the act: and
To prepare accounts which accord with the accounting records and comply with the
accounting rrquirements of the Act hav¢ not bcen tncL or
(2) to which in my opinion, attention should be draw in order to enable a proper
understanding of the accounts to be reached.
R .V. Brittain.
CIPFA
R & H Accountancy Services.
7. Aylwin Close
Newquay
TR7 3EF
15 February 2022
Page 2
ROCHE LEARNING VILLAGE PARTNERSHIP
STATEMENT OF FINANCIAL ACTMTIES
YEAR ENDED 31 AUGUST 2021
Unrestricted Restricted Total
Funds
Funds
2021
Total
2020
Notes
Incoming Resources
Incoming ReSoUrS from charitsble activities
Childcare and grants
Total Incoming Resources
81,566
81,566
142,054 223,620 246,647
142,054 223.620 246,647
Resources Expended
Costs of generating funds
Charitable Activtties
Govemance Costs
Total Resources expended
81,962
735
82,697
142.858 224.820 254,487
735
735
142,858 225,555 255,222
Net incoming resources and movement in funds
-1,131
-804
-1,935
-8,575
Reconciliation of funds
Total Funds brought forward
Total Funds carried forward
323.165
322,034
29.351 352,516 361,091
28,547 350,581 352,516
Page 3
ROCHE LEARNING VILLAGE PARTNERSHIP
BALANCE SHEEr
31 August 2021
2021
2020
Note
FIXED ASSETS
Tangible Assets
44.233
37.757
TOTAL FIXED ASSETS
44,233
37.757
CURRENT ASSErs
Cash at Bank
Cash in hand
306,693
336.556
80
TOTAL CURRENT ASSErs
306.773
336.636
LIABILITIES
Creditors:Amount falling due
within one year
10
425
21,877
NET CURRENT ASSErs
314,759
NET ASSErs
350.581
352.516
THE FUNDS OF THE CHARITY
RESTRICTED INCOME FUNDS
TOTAL UNRESTRICTED INCOME FUNDS
28,547
322.034
29,351
323.165
TOTAL CHARtrY FUNDS
11
350,581
352,516
These financial statements were approved by the trustees on...........
and are signed on their behalf by '
Mrs Cath Oliver
Chairperson
Page 4
ROCHE LEARNING VILLAGE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 August 2021
1. ACCOUNTING POLICIES
Basis of accountlng
The financial statements have been prepared under the historical cost convention and in
accordance with the statement of Recommended Practice "Accounting and Reporting
by Charities" (SORP 2005) and the Charitss Act 1993.
Grants
Grants and other resources are included in the Statement of Financial activities when the
organi&3tion is legalty entitled to the income and the amount can be quantsfied with
asonable accuracy.
Expenditurn
All expenditu is accounted for on an accruals basis and has been dassifed under
headings that aggregate all costs relating to that category.
Depreciation
Depreciation is calculated so as to write off the cost of an asse( less its estimated
residual value, over the useful econimic life of that asset as follows."
Play equipment
Refurbishment costs
250h reducing balance
40A straight line
2. REFURBISHMENT COSTS
Refurbishment costs have been deplated consistent with the provisions of the
25 year lease.
Page 5
ROCHE LEARNING VILLAGE PARThERSHIP
NOTES TO THE FINANCIAL STATEMEKrs
YEAR ENDED 31 August 2021
3.INCOMING RESOURCES FROM CHARITABLE ACTMTIES
2021
2020
Funds
Funds
Childcare and Grants
Childcare fees and Rents
Gran
EYDCP Cornwal CC
81,566
81,566
94,647
142,054
142,054
142,054
223,620
152,000
246.64
81,566
4.COSTS OF GENERATING FUNDS
Actlvltles
Support
Undertaken Costs
Total
2021
Total
2020
Childcare
196.985
28,570
225,556
255,222
2021
2020
Support Costs
Management
Insurance
Independent examination
21,076
2,216
220
340
4,718
28.570
21,394 Income generated
1.710 Income generated
220 Income generated
397 Income generated
4,097 Income generated
27.818
Cleaning
S.No trustees recefved any emoluments during the year.
6.STAFF COSTS AND EMOLUMENTS
Total
2021
Totsl
2020
Gross wages and Salaries
Employers National InsurarKe Contribution
225,456
8,779
234,235
23.356
210.879
243,882
8,132
252.014
27.359
224,655
Less Furlough payments received
No empbyee received emoluments of over £60.000 during the year (2020 Nil)
Page 6
ROCHE LEARNING VILLAGE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 August 2021
7.EMPLOYEE STATISTICS
2021
2020
The average number of staff employed by the charity
during the financial year amounted to
17
17
8.TANGI8LE FIXED ASSETS
Equipment Buildings
Total
2021
Total
2020
ASSET COST
Balance brought forward
Additions
Balance Garried forward
37.623
4.578
42.201
56,506
7.600
64.106
94.129
12.178
106.307
83,603
10,526
94.129
ACCUMULATED DEPRECIATION
Balance brought forward
Charge for the year
Balance carried fotward
31,3( 25,066
3,656
28,722
56,372
5,702
62,074
51,550
4,822
56,372
33,352
NET BOOK VALUE
Brought forward
Carried ford
6,317
31,439
37,757
44,233
32.053
37,7
10.CREDITORS:Amounts falling due within one year
2021
2020
Accruals Accountancy
Payments in Advance
425
425
21,452
21,877
Comwall Council Grant
425
Page 7
li
a> (D
Uc£
Ill