REGISTERED COMPANY NUMBER: 046650021England and Wales) REGISTERED CHARrrY NUMBER: 1101182 REPORT OF THE TRUSfEES AND UNAUDITED FINANCIAL 5fATEMENTS FOR THE YEAR ENDED 29 FEBRUARY 2024 FOR THE HINTON COMMUNifi A550CIATION LIMITED
THE HINTON COMMUNITY ASSOCIATION UMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 29 FEBRUARY 2024 The trustees who are also directors of the charity for the purposes of the Companles Act 20061 present thelr report wlth the flnanclal staternents of the charity for the year ended 29 February 2024. The trustees have adopted the provislons of Accounting and Reportlng by Charitie5: Statement of Recommended Practlce appllcable to charities preparing thelr accounts in accordance wlth the Financlal Reportlng Standard appllcable In the UK and Republlc of Ireland (FRS 1021 leffectlve l January 20191. The H5nton Communlty Assoclatlon Llrnlted Is e5tabllshed as a company and Is also reglstered as a charlty with the Charlty Commlsslon. The trustees of the charlty, who are also dlrectors of the company, hereln below present thelr annual report and financial statement5 08JEcfivES AND ACTivrnES Objecttves and alms The charlty is constltuted as a company Ilmlted by guarantee and Is therefore 8overned by Its memorandum and artlcles of associatlon. The company was Incorporated on 12 February 2003. By Speclal Resolutlons dated 10 November 2003 and S January 2004 the company changed Its charitable alms regardin8 the nature of the ¢hailtable obJectSves with whlch the company would be Involved. The Alms of the Charity:" lal To promote the benefit of the Inhabltants of Hlnton and the nelghbourhood wlthout dlstlnctlon of sex, sexual orlentation, race or politlcal, rellgiou5 or other oplnlons, by assoclatlng together the said Inhabltants and the local authorltles, voluntary and other organlsatlons In a common effort to advance educatlon and to provide facllltles in the Interests of soclal welfare for recreatlon and lelsure-tlme occupatlon wlth the object of Improvln8 the condltlons of Ilfe for the sald Inhabltants. Ibl To establlsh or secure the establlshment of a communlty centre for the benefit of the publlc and to malntaln or managethe same {whether alone or In cooperatlon wlth any local authorlty or other person or body) In furtherance of these objects wlth the vlclnlty of a landflll slte Icl Promote such other charltable purposes as may from tlme to tlme be determlned. Organisational structure The trustees meet, as and when requlred, at a full board meetlng to manage the affalrs of the charlty wlth routlne matter5 belng dealt wlth by two or more trustees as the need arlses. Mr Phlllp Chandler Is the nomlnated Health & Safety Officer. Mr Andrew Perrett Solicitor Is the legal advlser. Police Offlcer Kevin Powell Is the Police Ilalson lead. The charlty has no employees although outslde contractors are hlred on an ad hoc basis to deal with Issues arlslng from the repalr and malntenance of the Hinton Community Centre. The charlty employs a qualified accountant to deal wlth financlallssues and to prepare the annual acrounts. Page I
THE HINTON COMMUNITY ASSOCIATION UMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 29 FEBRUARY 2024 ACHIEVEMENT AND PERFORMANCE Actlvltles durln8 the year The Hlnton Communlty Assoclatlon contlnued to focus 5ts activltles on runnlng and operatlng the Hlnton Community Centre at 21 Ross Rd, Hereford. Wye Valley NHS Trust continues to use the centre, through Its Sleep Centre, together wlth numerous other groups. In the school summer holldays, In conjunctlon wlth West Mercia Pollce and Herefordshlre Councll, the South Wye Pollce Boxlng Academy was once agaln able to run the hSEhly successful Fit & Fed" free-of-charge programme for youngsters aged 11-16. PartnÈrshlp Worklng Representatlves of the charity have been Involved with local partnerships and proJects, whlch posltlvely affect local people In the communlty. The A5soclation has strong Ilnks wlth the local communlty Pollce and has been particularly pleased that the centre has been used by so many young people over the last year. FINANCIAL REVIEW Flnanclal revlew In the previous flnancial year the Assoclatlon had considerable concern about Increaslng energy costs. Although the posltlon has Improved slightly, energy costs remaln a conslderable draln on the Assoclatlon. Desplte that, the Assoclatlon's flnances are In a healthy state. Whllst the Local Authorlty has responslblllty under the terms of Its lease to the Assoclation to contrlbute towards capltal cost of repairs, the Assoclation recognises that In these dlfflcult financlal times It is unllkely that the Local Authority wlll be readlly able to meet these obllgatlons. The As50ciatlon therefore has to plan for carrylnE Out such repalrs Itself. The roof of the centre15 now qulte old and urgent repalrs and replacement will be needed shortly Reserves pollcy The trustee5 actlvely revlew major bu51ness and operatlonal rlsks, whlch the Charity faces on a regular basss. They belleve that malntainlng reserves, worklng towards an Increase in reserves, regular revlews of the controls of financlal systems, and regular revlews of operatlonal actlvltles, wlll provide sufficient resources In the event of adverse condltlons. Goln8 concern The trustees actively review major buslness and operatlonal rlsks, which the charlty fa5 on a regular basls. They belleve that malntalnlng reserves, worklnB towards an Increase In reserves, regular revlews of the controls of flnanclal Systems, and regular revlews of operatlonal actlvltles, wlll provide sufflclent resources In the event of adverse condltions. STRucfuRE, GOVERNANCE AND MANAGEMENT Govemlng document The charity15 controlled by Its governln8 document, a deÈd of trust, and constltute5 a limlted company, Ilmited bv Euarantee, as deflned by the Companles Act 2006. Page 2
THE Hif+lTON COMMUNITY ASSOCIATION LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 29 FEBRUARY 2024 sfRUCTURE, GOVERNANCE AND MANAGEMENT Organi5ational structure The trustees meet, as and when requ5red, at a full board meetlng to manage the affalrs of the charity wlth routine matters belng dealt wlth by two or more trustees as the need arises. Mr Phillp Chandler Is the nominated Health & Safety Officer. Mr Andrew Perrett LLB Sollcitor Is the leEal advlser. Police Offlter Kevin Powell is the Police lialson lead. The charlty has no employees although outside contractors are hlred on an ad hoc basls to deal wlth Issues arlslng from the repair and malntenance of the Hlnton Communlty Centre. The charity ernploys a quallfied accountant to deal with flnandal issues and to prepare the annual accounts. Charlty Trustee Selectlon Methods The trustees are committed to recrultlng and selectlng trustees who have the skllls and commltment to further Its d)aritable alms. The charlty conslders itself to be fortunate to have fully commltted trustees wlth a broad spread of experlence and expertlse on the Board. Trustees responslbllltles In relatlon to the flnanclal statement5 Law appllcable to charltles In England and Wales requlres the trustees to prepare financlal Statements for each flnancial year whlch glve a true and falr vlew of the charlty's financlal activitles durlng the year and of Its flnanclal posltlon at the end of the year. In preparln8 those flnanclal statements the trustees are requlred to: Select 5ultable accountlng pollcles and then apply them conslstently. MakeJud8ements and estlmates that are reasonable and prudent. State whether the accountln8 pollcles are In accordance wlth company le8lslation and re8ulatlon and wlth appllcable accounting Standards and statements of recommended practlce, any materlal departures are dlsclosed and explained In the flnancial statements. Prepare the flnanclal statements on the golng concern basls unle55 It Is Inapproprlate to presume that the charity wlll contlnue In buslness. The trustees are responslble for keeping accounting records whlch dlsclose with reasonable accuracy at any tlme the flnanclal posltlon of the charity and enable them to ensure that the flnanclal statement5 comply with the relevant rules and leglslatlon Bovernlng charltles. They are also responslble for 5afeguardlng the assets of the charlty and hence for takln8 reasonable steps for the preventlon and detectlon of fraud and other irregularltle5. REFERENCE AND ADMIN15fRATIVE DETAILS Reglstered Company number 04665002 (England and Wales) Re8lstered Charlty number 1101182 Re8lstered offlce Hlnton Community Centre 21 Ross Road Hinton Hereford HR2 7RJ Page 3
THE HINTON COMMUNITY ASSOCIATION LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 29 FEBRUARY 2024 Trustees Mrv E McNally MBE Mr J L V Kenyon (Chair) Ms S James Mr P R Chandler (Health & Safety Officer} Mr K M Powell (Police Liasionl Mr R J T Wooderson Mrs BJ Moate Mr A Perrett ILLB Solicitor) Ms H Warne Mr D Wood Independent Examlner Cole & Co 4 The Sheepcote Monks Orchard Lumber Lane, Lugwardine Hereford Herefordshire HRI 4AG Approved by order of the board of trustees on .......... and signed on its behalf by.. Mr V E McNally- Truste Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEE5 OF THE HINTON COMMUNITY ASSOCIATION LIMITED Independent examiner's report to the trustees of The Hinton Community Associatlon Llmlted I'the Company'} report to the charity trustees on my examination of the accounts of the Company for the year ended 29 February 2024. Responslbllltles and basls of report As the charity's trustees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Havin8 satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity'5 accounts as carried out under Section 145 of the Charities Act 2011 I'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145151 Ibl of the 2011 Act. Independent examlner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination 8iving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or the accounts do not accord with those records; or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Michael Cole Cole & Co 4 The Sheepcote Monks Orchard Lumber Lane, Lugwardine Hereford Herefordshire HRI 4AG Date.. Page 5
THE HINTON COMMUNITY ASSOCIATION LIMITED STATEMEKf OF FINANCIAL AcnvmES FOR THE YEAR ENDED 29 FEBRUARY 2024 2024 Unrestrlcted fund 2023 Total funds Notes INCOME AND ENDOWMEMfs FROM Donatlons and legacles 2,000 32,815 Other tradlng attlvitles 85,332 35,637 Total 87,332 68,452 EXPENDITURE ON Charltable actlvltles Raislng funds 73,452 83,318 NEf INCOME/(EXPENDITURE) 13,880 114,866) RECONCIUATION OF FUNDS Total fund5 brought forward 130,812 145,678 TOTAL FUNDS CARRIED FORWARD 144,692 130,812 The notes form part ofthese financlal statements Page 6
THE HINTON COMMUNITY ASSOCIATION LIMITED BALANCE SHEET 29 FEBRUARY 2024 2024 Unrestrlcted fund 2023 Total funds Notes FIXED ASSETS Tanglble assets 102,160 112.843 CURRENT ASSErs Oebtors Cash at bank 1,056 49,988 2,455 17.043 51,044 19,498 CREDITORS Amounts falllng due withln one year (8,5121 11,529) NET CURRENT ASSETS 42,532 17,969 TOTAL ASSETS LESS CURRENT LIABILITIES 144,692 130,812 NET ASSErs 144,692 130,812 FUNDS UnrestrScted funds 144,692 130,812 TOTAL FUNDS 144,692 130,812 The charltable company Is entltled to exemptlon from audlt under Sectlon 477 of the Companles Act 2006 for the year ended 29 February 2024. The members have not requlred the company to obtaln an audlt of its financlal statements for the year ended 29 February 2024 In accordance wlth Sectlon 476 of the Companles Act 2006. The trustees acknowledge thelr re5ponslbllltles for {a} ensurlng that the charltable company keeps accounting records that comply with SectSons 386 and 387 of the Companles Act 2006 and preparlng flnanclal statements whlch give a true and falr vlew of the state of affairs of the charitable company as at the end of each financial year and of Its surplus or deflclt for each flnancial year In accordance with the requlrements of Sectlons 394 and 395 and which otherwlse comply wlth the requlrements of the Companles Act 2006 relating to flnanclal statements, 50 far as applicable to the charltable company. Ib) The notes form part of these financial statements Page 7 contlnued...
THE HINTON COMMUNITY ASSOCIATION LIMITED BALANCE SHEET- continued 29 FEBRUARY 2024 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial Statements were approved by the Board of Trustees and authorised for issue and were signed on its behalf by.. on Mr V E McNally- Tru5 The notes form part of these financial statements Page 8
THE HINTON COMMUNITY ASSOCIATION LIMITED NOTES TO THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 29 FEBRUARY 2024 ACCOUNTING POUCIES BASIS OF PREPARING THE FINANCIAL STATEMENTS The financial statements of the charitable company, which Is a publlc benefit entlty under FRS 102, have been prepared In accordance with the Charlties SORP IFRS 1021 'Accounting and Reportlng by Charlties. Statement of Recommended Practlce applicable to charltles preparing thelr accounts in accordance wlth the Flnancial Reporting Standard applicable In the UK and Republlc of Ireland IFRS 102) leffective l January 2019),, Financlal Reporting Standard 102 'The Financlal Reporting Standaid appllcable in the UK and Republlc of Ireland, and the Companles Act 2006. The flnanclal statements have been prepared under the hlstorlcal cost conventlon. INCOME All Income15 recognlsed in the Statement of Flnancial Actlvltles once the Charlty has entltlement to the funds, t Is probable that the Income wlll be recelved and the amount can be measured rellably. EXPENDITURE Llabilltles are recognlsed as expenditure as soon as there is a le8al or constructlve obli8atlon committln8 the charlty to that expendlture, it Is probable that a transfer of economlc benèflts wlll be requlred In settlement and the amount of the obligation can be measured rellably. Expendlture Is accounted for on an accruals ba51s and has been classlfied under headlngs that aggre8ate all cost related to the category. Where costs cannot be dlrectly attrlbuted to partlcular headlngs they have been allocated to actlvlties on a basls consistent with the Use of resources. TANGIBLE FIXED ASSETS Depreclatlon Is provlded at the followlng annual rates In order to write off each asset over Its estlmated useful Ilfe. Short leasehold Flxtures and flttlngs Computer equlpment In accordance wlth the property 15% on reduclng balance 15% on reducing balance TAXATION The charlty15 exempt from corporatlon tax on its tharltable actlvitles. FUND ACCOUNTING Unrestricted funds can be used In accordance wlth the charltable objectlves at the dlscretlon ot the trustees. Restricted funds can only be used for partlcular restrlcted purposes withln the objects of the charity. Re5trlctlons ar15e when specifled by the donor or when fund5 are ra55ed for partlcular restricted purposes. Further explanatlon of the nature and purpose of each fund is Included In the notes to the financlal statements. Page 9 continued...
ThE HIMfoN COMMUNITY ASSOCIATION LIMrrED NOTES TO THE FINANCIAL STATEMENfs- contlnued FOR THE YEAR ENDED 29 FEBRUARY 2024 OTHER TRADING AcfiviTIES 2024 2023 Room rental 85,332 35.637 INCOME/IEXPENDITURE) Net Income/{expendlturel Is stated after char8lngllcredlting): 2024 2023 Depreclatlon - owned assets 11,863 12,087 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneratlon or other benefits for the year ended 29 February 2024 nor for the year ended 28 February 2023. TRUSTEES, EXPENSES There were no trustees, expenses paid for the year ended 29 February 2024 nor for the year ended 28 February 2023. COMPARATIVES FOR THE sfATEMENT OF FINANCIAL AcllviTIES Unrestrlcted fund INCOME AND ENDOWMENTS FROM Donatlons and legacles 32,815 Other trading actlvltles 35,637 Total 68,452 EXPENDITURE ON Charltable actlvltles Ralsln8 funds 83,318 NET INCOME/(EXPENDITURE) (14,8661 RECONCIUATION OF FUNDS Total funds brought forward 145,678 TOTAL FUNDS CARRIED FORWARD 130,812 Page 10 continued...
ThE HINTON COMMUNrrY ASSOCIATION UMITED NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 29 FEBRUARY 2024 TANGIBLE FIXED ASSETS Flxtures and ffttings Short leasehold Computer equlpment Totals COST At l March 2023 Additlons 131,054 1,180 39,174 5,591 175,819 1,180 At 29 February 2024 132,234 39.174 5,591 176,999 DEPRECIATION At l March 2023 Charge for year 35,739 8,862 24,512 2,402 2,725 599 62,976 11,863 At 29 February 2024 44,601 26,914 3,324 74,839 NEf BOOK VALUE At 29 February 2024 87,633 12,260 2,267 102,160 At 28 February 2023 95,315 14,662 2,866 112,843 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Prepayment5 and accrued Income 540 516 1,430 1,025 1,056 2,455 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade credltors Accrued expenses 360 8,152 359 1,170 8,512 1,529 MOVEMENT IN FUNDS Net movement In funds At 29.2,24 At 1.3.23 Unrestrlrted ftinds General fund 130,812 13,880 144,692 TOTAL FUNDS 130,812 13,880 144,692 Page 11 continued...
THE HINTON COMMUNITY ASSOCIATION UMITED NOTE5 TO THE FINANCIAL sfATEMENTS- contlnued FOR THE YEAR ENDED 29 FEBRUARY 2024 MOVEMENT IN FUNDS- contlnued Net movement in funds, Inrluded In the above are as follows: Incomlng resources Resources expended Movement In funds Unrestrlcted funds General fund 87,332 {73,452) 13.880 TOTAL FUNDS 87,332 {73,4521 13,880 Comparatlves for movement In funds Net movement In funds At 28.2.23 At 1.3.22 Unrestrlcted funds General fund 145,678 (14,866) 130,812 TOTAL FUNDS 145,678 114,8661 130,812 Comparatlve net movement In funds. Included In the above are as follows: Incomlng resources Resources expended Movement In funds Unrestrlcted ftinds General fund 68,452 183,318) 114,8661 TOTAL FUND5 68,452 (83,318) {14,866) io. RELATED PARTY DISCLOSURES There were no related party transactlons for the year ended 29 February 2024. Page 12
THE HINTON COMMUNITY ASSOCIATION UMITED DETAILED STATEMENT OF FINANCIAL ACTivmES FOR THE YEAR ENDED 29 FEBRUARY 2024 2024 2023 INCOME AND ENDOWMENTS Donatlons and legacles Grants 2,000 32,815 Other tradlng actlvltles Room rental 85,332 35,637 Total Incomln8 resources 87,332 68,452 EXPENDrruRE Support costs Management Rates and water Llght and heat Advertlsln8 Sundries Cleanln8 2,615 15,407 880 8,227 7.181 2,758 26,046 1,128 14,517 7,943 34,310 52,392 Flnance Bank charges 86 122 Governance costs Insurance Telephone Accountancy and legal fees Centre repalrs and malntenance Short leasehold Flxtures and flttlngs Computer equlpment 772 2,600 720 23,101 8,862 2,402 599 2,162 2,465 1,880 12,210 8,783 2,665 639 39,056 30,804 Total resources expended 73,452 83,318 Net In¢ome/(expendlture) 13,880 {14,866) This page does not form part of the statutory financlal staternents Page 13
THE HINTON COMMUNrrY ASSOCIATION UMrrED coKrENTS OF THE FINANCIAL sTATEME1Ts FOR THE YEAR ENDED 29 FEBRUARY 2024 Page Report of the Trustees Independent Examlner's Report statement of Flnanclal Actlvltles Balance Sheet Notes to the Flnanclal Statements 9 to 12 Datalled Statement of FlnanElal Actlvltles 13 REGISTERED COMPANY NUMBER: 04665002 (England and Wales} REGISTERED CHARITY NUMBER.. 1101182