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← St Erme Playing Field Trust

2025-03-31-accounts

St Erme Playing Field Trust Registered Charity No: 1101129 Trustees’ Annual Report

1[st] April 2024 to 31[st] March 2025

Reference and administration details

Charity Name: St Erme Playing Field Trust

Other names charity is known by: St Erme and Trispen Recreation Field Committee

Registered charity number: 1101129

Charity’s Principal address: The Community Centre. Castle Field, Trispen TRURO TR4 9JQ

Names of the charity trustees who manage the charity:

Names of the charity trustees who manage the charity: Names of the charity trustees who manage the charity:
Trustee name Office Name of person (or body)
entitled to appoint trustee (if
any)
Mr Robert Trethewey BEM Chairman
Mrs Lesley Maullin Hon Secretary
Mrs Anthea Prowse MICB Hon Treasurer
Mr Phil Hodgkinson St Erme Parish Council
Mr David Moses St Erme Cricket Club
Mr Dale Hanns-Drake
Mr Tristan Jewell Trispen Fun Day
Mr Nick Light
Mrs Susan Mounter St Erme Silver Circle
Mr Andrew Gould
Mrs Karen Gould
Mr Ray Cramp
Mrs Helen McGovern
Miss Emma Williams
Ms Nicola Kimber
Ms Vickie Williams

Name of the trustees for the charity, if any (for example, any custodian trustees)

Name

Mr Robert Trethewey

Mr Colin Pound

Mr Kevin Wilcocks

Mrs Rosemary Janette Gray

Structure, governance and management

Description of the charity’s trusts

Type of governing document:

Trust deed dated 11[th] July 1984 as amended by scheme dated 11[th] July 2008

And resolutions at the AGM 2019.

How the charity is constituted: Trust

Charity selection methods:

Trustees can be appointed or by another body, or appointed/reappointed by the existing trustees at their AGM

Objectives and activities

Summary of the objects of the charity set out in its governing document:

The objects of the charity are

In the interests of social welfare, to improve the conditions of life of the inhabitants of the parish of St Erme, Cornwall. Without distinction of political, religious or other opinions by the provision and maintenance of:

The Community Larder

This was started in response to the Covid outbreak in 2020 when the Parish Emergency Plan was put in place. The Trust joined in relief work with the Parish Emergency Committee. The Larder is open to all. Our records indicate that our users were local with a wide spread of ages and a large proportion of working families. A supply line with FareShare is in place and we continue to collect from M&S weekly. All funds are kept in a separate bank deposit account.

General Review.

The focus continues to be on community activity in line with our original Trust deed.

A key feature of the Community Centre site is the larger cricket field to the north and the football pitch on the south side.

Close liaison is maintained with the sports clubs that use the facility.

The cricket club now runs 3 teams and is in the top league division and runs weekly training sessions for children and young people.

Regular hall hire has stabilised over the year, with users including fitness organisations, parts of the NHS, Blood Donors and community groups and organisations carrying out regular training sessions. There were bookings for private parties and events.

We continue to allow discounts for local and charitable bodies. The Centre is used for Parish Council Meetings and the Cornwall Councillor’s regular surgeries as well as public consultation events. The Centre is the venue for Trispen Fun Day which takes place in July.

The bar is open at weekends and there were a few entertainment events – Silent Disco, singers and entertainers.

Bingo has been well supported throughout the year with a good selection of prizes available to be won. There was an Easter egg hunt, the annual car treasure hunt, annual quiz and a Bluebell walk at a local farm which the Trust share with the local Church.

There was a scarecrow making evening which was well attended. These scarecrows were situated around the village as part of the competition, this helped to raise money for the Christmas lights.

All the above were part of our commitment to community benefit.

The children’s play park at Trencreek Park is maintained by the Trust.

The Trustees have continued to review operations and finance because of the changing economic climate.

In the longer term we would still like to add an indoor sports hall, additional changing rooms and the possibility of acquiring further land for a 3G pitch but in the light of increasing costs and changing conditions, this is still deferred for the time being.

Safeguarding was always on the agenda and remains a constant consideration.

Achievements and performance

There is a regular games night which is well attended. The need to support others in the village is still in focus and the hosting of the Community Larder continues.

Financial report, year to 31.3.2025

Income:

Hall hire was the largest income contribution until 1 October 2024, when it was taken over by St Erme Playing Field Ltd along with all associated trading expenses. We still benefit from our position in Mid-Cornwall, our modern building and competitive pricing. Our pricing is regularly

reviewed to keep up with the higher energy costs. Special rates are still offered to charity events and local residents as well as the sports clubs that use the facility.

Fund-raising has also made a good contribution with a net figure of 6632.00 which is an increase from last year.

The Fireworks Night was a major part of this.

The restricted donations were for the Community Larder - £1380.00.

The grants received were: £25403.00.

Grants were received to cover maintenance at Trencreek Children’s Park.

St Erme Playing Fields Ltd gave a gift-aided profit to the trust of £7222.00.

Outgoings :

Utility costs are significantly less than previous years due to all day to day running costs being taken over by the St Erme Playing Field Ltd.

A £28483.00 has been spent on building improvements which include, new soffits and fascia’s to the front of the building, height barrier for the carpark, new energy-efficient hall lights, pool table and dart board and new energy-efficient sports field lighting.

Wages and salaries:

During the year a full review of all income and expenses was carried out. After a thorough examination, it was agreed between the Trustees and the Directors of St Erme Playing Field Ltd, that all trading affairs should be moved to the Limited Company. St Erme Playing Field Ltd is the trading arm of the Charity. The net cost to the trust prior to 1[st] October 2024 was £13567.00. From 1[st] October 2024 onwards all wages were paid by St Playing Field Ltd not the trust.

Summary:

The total payments for the year are £379.00 more than the income, therefore the total cash funds at the end of the year have dropped only slightly. This is partly due to the reduction in trading costs now paid for by the ltd company and partly due to the increase in insurance premiums. It is expected that a gift-aided profit will be received from the Ltd Company.

R. Trethewey Chairman. / /2025

St Erme Playing Field Trust St Erme Playing Field Trust St Erme Playing Field Trust St Erme Playing Field Trust 1101129 1101129
Receipts andpayments accounts CC16a
For the period
from
~~ee~~		 01/04/2024
Period start date
~~ee ~~		 To
~~ee~~		 31/03/2025
Period end date
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hire of Hall 39,265 - 39,265 40,827
Fundraising - 9 9,794 - 9,794 7,750
Donations 3 889 889 - 892 1,611
Gift-aided Income - St Erme PF Ltd 7,222 - 7,222 -
Grants - 25 25,403 - 25,403 6,958
Other Income 400 - 400 406
Interest 457 56 56 - 513 744
Cost Recovery - - 72
Millenium Club 1 1,827 1,827 1,240
Events catering - 3,181
Wages Recovery- Ltd Co
~~Sub total~~~~(Gross income for~~		 17,923
~~(Gross income for~~		 17,923 30,977
AR) AR)65,270 37,969 37,969 - 103,239 93,766
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 65,270
37,969
-
103,239
93,766
~~SSS555~~
A3 Payments
Advertising 130 130 160
Bank Charges 85 85 122
Capital expenditure fromgrant income 28 28,483 - 28,483 -
Christmas Lights 459 459 459 567
Cleaning 322 - 322 867
CommunityLarder 3 3,465 3,465 4,299
Costs - New Fun DayStore - 4,147
Defibrillator Maintenance - - 228
Equipment 395 - 395 705
Events CateringCosts - 1,069
Fundraising 3 3,162 - 3,162 3,178
Insurances and Licences 5,855 - 5,855 5,078
Maintenance/ improvements 18,760 - 18,760 13,089
Millenium Club Payments 1 1,630 - 1,630 1,265
Other Costs 128 115 115 243 19
PAYE Admin Costs 486 486 892
Professional Fees 113 113 150
Staff wages and PAYE 31,490 31,490 52,994
Utilities 8,540 - 8,540 19,498
Youth Work Grantpayments - 90
- -
- -
- -
- -
**Sub total ** 66,304 37,314 37,314 - 103,618 108,417
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
66,304
37,314
-
103,618
108,417
~~——————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 - 1,034
655
- - 379
- 452
452
-
33,571
12,909
-
32,085
14,016
- 46,101
~~===~~		 - - 379
- 46,101
 - - 379
- 14,651
-
-
46,480
61,131
- 46,101
46,480
~~==>~~

CCXX R1 accounts (SS)

06/10/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Current Account
Community Larder
Millenium Fund
Details
Reserves
Petty Cash
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
8,155
-
383
1,380
5,347
1,380
17,538
11,256
662
32,085
14,016
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

06/10/2025

2

CHARITY COMMISSION FOR ENGLANO AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees St Emie Playing Field Trust On accounts for the year ended 31 March 2025 Charity no (if any) 1101129 Set out on pages '.o.r.-'udp Ige page numbers ofaddlonal Sheets, I report to the trustees on my examination of the accounts of the above charity I the Trust.) for the year ended 3110312023. Responsibilities and basis of report As the charitys trustees, you a￿ responsible for the preparation of the accounts in accordan￿ with the requirements of the Chanlies Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried OLrt under Se￿lOn 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{51{b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ￿lch gives me cause to believe that in, any material respect.. the accountr'ng records were not kept in accordance with section 130 of the Charities Act., or thè accounts did not accord bmth the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities {A¢¢ounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fairf view which is not a matter considered as part of an independent examinab'on. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th8 accounts to be reached. Signed: Date: 06 October 2025 Name: Lucy Thomas Relevant professional qualification{sl or body (if any): FCCA MAAT Address: Linggard and Thomas Ltd Kew an Lergh, Stret Myghtern Arthur, Nansledan, Comwall, TR8 4UX Oct 2018 IER

Section B Disclosure Only complete Il the examiner needs lo highlight material matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018