**St Erme Playing Field Trust Registered Charity No: 1101129 Trustees’ Annual Report** **1[st] April 2024 to 31[st] March 2025** **Reference and administration details** **Charity Name:** St Erme Playing Field Trust **Other names charity is known by:** St Erme and Trispen Recreation Field Committee **Registered charity number:** 1101129 **Charity’s Principal address:** The Community Centre. Castle Field, Trispen TRURO TR4 9JQ **Names of the charity trustees who manage the charity:** |**Names of the charity trustees who manage the charity:**|**Names of the charity trustees who manage the charity:**|| |---|---|---| |**Trustee name**|**Office**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |Mr Robert Trethewey BEM|Chairman|| |Mrs Lesley Maullin|Hon Secretary|| |Mrs Anthea Prowse MICB|Hon Treasurer|| |Mr Phil Hodgkinson||St Erme Parish Council| |Mr David Moses||St Erme Cricket Club| |Mr Dale Hanns-Drake||| |Mr Tristan Jewell||Trispen Fun Day| |Mr Nick Light||| |Mrs Susan Mounter||St Erme Silver Circle| |Mr Andrew Gould||| |Mrs Karen Gould||| |Mr Ray Cramp||| |Mrs Helen McGovern||| |Miss Emma Williams||| |Ms Nicola Kimber||| |Ms Vickie Williams||| ## **Name of the trustees for the charity, if any (for example, any custodian trustees)** ## **Name** Mr Robert Trethewey Mr Colin Pound Mr Kevin Wilcocks Mrs Rosemary Janette Gray ## **Structure, governance and management** ## **Description of the charity’s trusts** ## **Type of governing document:** Trust deed dated 11[th] July 1984 as amended by scheme dated 11[th] July 2008 And resolutions at the AGM 2019. ## **How the charity is constituted:** Trust ## **Charity selection methods:** Trustees can be appointed or by another body, or appointed/reappointed by the existing trustees at their AGM ## **Objectives and activities** ## **Summary of the objects of the charity set out in its governing document:** The objects of the charity are In the interests of social welfare, to improve the conditions of life of the inhabitants of the parish of St Erme, Cornwall. Without distinction of political, religious or other opinions by the provision and maintenance of: - A Sports and Community Centre for the use of inhabitants, including use for: - Meetings, lectures and classes - Other forms of recreation and leisure-time occupation - A recreation ground for use by the inhabitants ## **The Community Larder** This was started in response to the Covid outbreak in 2020 when the Parish Emergency Plan was put in place. The Trust joined in relief work with the Parish Emergency Committee. The Larder is open to all. Our records indicate that our users were local with a wide spread of ages and a large proportion of working families. A supply line with FareShare is in place and we continue to collect from M&S weekly. All funds are kept in a separate bank deposit account. ## **General Review.** The focus continues to be on community activity in line with our original Trust deed. A key feature of the Community Centre site is the larger cricket field to the north and the football pitch on the south side. Close liaison is maintained with the sports clubs that use the facility. The cricket club now runs 3 teams and is in the top league division and runs weekly training sessions for children and young people. Regular hall hire has stabilised over the year, with users including fitness organisations, parts of the NHS, Blood Donors and community groups and organisations carrying out regular training sessions. There were bookings for private parties and events. We continue to allow discounts for local and charitable bodies. The Centre is used for Parish Council Meetings and the Cornwall Councillor’s regular surgeries as well as public consultation events. The Centre is the venue for Trispen Fun Day which takes place in July. The bar is open at weekends and there were a few entertainment events – Silent Disco, singers and entertainers. Bingo has been well supported throughout the year with a good selection of prizes available to be won. There was an Easter egg hunt, the annual car treasure hunt, annual quiz and a Bluebell walk at a local farm which the Trust share with the local Church. There was a scarecrow making evening which was well attended. These scarecrows were situated around the village as part of the competition, this helped to raise money for the Christmas lights. All the above were part of our commitment to community benefit. The children’s play park at Trencreek Park is maintained by the Trust. The Trustees have continued to review operations and finance because of the changing economic climate. In the longer term we would still like to add an indoor sports hall, additional changing rooms and the possibility of acquiring further land for a 3G pitch but in the light of increasing costs and changing conditions, this is still deferred for the time being. Safeguarding was always on the agenda and remains a constant consideration. ## **Achievements and performance** There is a regular games night which is well attended. The need to support others in the village is still in focus and the hosting of the Community Larder continues. ## **Financial report, year to 31.3.2025** ## **Income:** Hall hire was the largest income contribution until 1 October 2024, when it was taken over by St Erme Playing Field Ltd along with all associated trading expenses. We still benefit from our position in Mid-Cornwall, our modern building and competitive pricing. Our pricing is regularly reviewed to keep up with the higher energy costs. Special rates are still offered to charity events and local residents as well as the sports clubs that use the facility. Fund-raising has also made a good contribution with a net figure of 6632.00 which is an increase from last year. The Fireworks Night was a major part of this. The restricted donations were for the Community Larder - £1380.00. The grants received were: £25403.00. Grants were received to cover maintenance at Trencreek Children’s Park. St Erme Playing Fields Ltd gave a gift-aided profit to the trust of £7222.00. ## **Outgoings** : Utility costs are significantly less than previous years due to all day to day running costs being taken over by the St Erme Playing Field Ltd. A £28483.00 has been spent on building improvements which include, new soffits and fascia’s to the front of the building, height barrier for the carpark, new energy-efficient hall lights, pool table and dart board and new energy-efficient sports field lighting. ## **Wages and salaries:** During the year a full review of all income and expenses was carried out. After a thorough examination, it was agreed between the Trustees and the Directors of St Erme Playing Field Ltd, that all trading affairs should be moved to the Limited Company. St Erme Playing Field Ltd is the trading arm of the Charity. The net cost to the trust prior to 1[st] October 2024 was £13567.00. From 1[st] October 2024 onwards all wages were paid by St Playing Field Ltd not the trust. ## **Summary:** The total payments for the year are £379.00 more than the income, therefore the total cash funds at the end of the year have dropped only slightly. This is partly due to the reduction in trading costs now paid for by the ltd company and partly due to the increase in insurance premiums. It is expected that a gift-aided profit will be received from the Ltd Company. R. Trethewey Chairman. / /2025 |||**St Erme Playing Field Trust**|**St Erme Playing Field Trust**|**St Erme Playing Field Trust**|**St Erme Playing Field Trust**|||**1101129**|**1101129**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Receipts andpayments accounts**|||||||||**CC16a**|| ||**For the period**
**from**
~~ee~~||||01/04/2024
Period start date
~~ee ~~||**To**
~~ee~~||31/03/2025
Period end date|||| |**Section A Receipts and payments**||||||||||||| |||**Unrestricted**
**funds**|||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| |||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||||| |Hire of Hall||**39,265**|||||**-**||**39,265**||**40,827**|| |Fundraising||**-**||**9**|**9,794**||**-**||**9,794**||**7,750**|| |Donations||**3**||**889**|**889**||**-**||**892**||**1,611**|| |Gift-aided Income - St Erme PF Ltd||**7,222**|||||**-**||**7,222**||**-**|| |Grants||**-**||**25**|**25,403**||**-**||**25,403**||**6,958**|| |Other Income||**400**|||||**-**||**400**||**406**|| |Interest||**457**||**56**|**56**||**-**||**513**||**744**|| |Cost Recovery|||||||**-**||**-**||**72**|| |Millenium Club||||**1**|**1,827**||||**1,827**||**1,240**|| |Events catering|||||||||**-**||**3,181**|| |Wages Recovery- Ltd Co
~~**_Sub total_**~~~~_(Gross income for_~~||**17,923**
~~_(Gross income for_~~|||||||**17,923**||**30,977**|| ||_AR)_|_AR)_**65,270**||**37,969**|**37,969**||**-**||**103,239**||**93,766**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 65,270**
**37,969**
**-**
**103,239**
**93,766**
~~SSS555~~||||||||||||| |**A3 Payments**||||||||||||| |Advertising||**130**|||||||**130**||**160**|| |Bank Charges||**85**|||||||**85**||**122**|| |Capital expenditure fromgrant income||||**28**|**28,483**||**-**||**28,483**||**-**|| |Christmas Lights||||**459**|**459**||||**459**||**567**|| |Cleaning||**322**|||||**-**||**322**||**867**|| |CommunityLarder||||**3**|**3,465**||||**3,465**||**4,299**|| |Costs - New Fun DayStore|||||||||**-**||**4,147**|| |Defibrillator Maintenance|||||||**-**||**-**||**228**|| |Equipment||**395**|||||**-**||**395**||**705**|| |Events CateringCosts|||||||||**-**||**1,069**|| |Fundraising||||**3**|**3,162**||**-**||**3,162**||**3,178**|| |Insurances and Licences||**5,855**|||||**-**||**5,855**||**5,078**|| |Maintenance/ improvements||**18,760**|||||**-**||**18,760**||**13,089**|| |Millenium Club Payments||||**1**|**1,630**||**-**||**1,630**||**1,265**|| |Other Costs||**128**||**115**|**115**||||**243**||**19**|| |PAYE Admin Costs||**486**|||||||**486**||**892**|| |Professional Fees||**113**|||||||**113**||**150**|| |Staff wages and PAYE||**31,490**|||||||**31,490**||**52,994**|| |Utilities||**8,540**|||||**-**||**8,540**||**19,498**|| |Youth Work Grantpayments|||||||||**-**||**90**|| ||||||||||**-**||**-**|| ||||||||||**-**||**-**|| ||||||||||**-**||**-**|| ||||||||||**-**||**-**|| ||**_Sub total_ **|**66,304**||**37,314**|**37,314**||**-**||**103,618**||**108,417**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**66,304**
**37,314**
**-**
**103,618**
**108,417**
~~——————~~||||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||**- 1,034**
**655**
**- - 379**
**- 452**
**452**
**-**
**33,571**
**12,909**
**-**
**32,085**
**14,016**
**- 46,101**
~~===~~||||||**- - 379**
**- 46,101**
|**- - 379**
**- 14,651**
**-**
**-**
**46,480**
**61,131**
**- 46,101**
**46,480**
~~==>~~|||| CCXX R1 accounts (SS) 06/10/2025 1 **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current Account
Community Larder
Millenium Fund
**Details**
Reserves
Petty Cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,155**
**-**
**383**
**1,380**
**5,347**
**1,380**
**17,538**
**11,256**
**662**
**32,085**
**14,016**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||| ||||| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 06/10/2025 2 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees St Emie Playing Field Trust On accounts for the year ended 31 March 2025 Charity no (if any) 1101129 Set out on pages '.o.r.-'udp Ige page numbers ofaddlonal Sheets, I report to the trustees on my examination of the accounts of the above charity I the Trust.) for the year ended 3110312023. Responsibilities and basis of report As the charitys trustees, you a￿ responsible for the preparation of the accounts in accordan￿ with the requirements of the Chanlies Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried OLrt under Se￿lOn 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{51{b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ￿lch gives me cause to believe that in, any material respect.. the accountr'ng records were not kept in accordance with section 130 of the Charities Act., or thè accounts did not accord bmth the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities {A¢¢ounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fairf view which is not a matter considered as part of an independent examinab'on. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th8 accounts to be reached. Signed: Date: 06 October 2025 Name: Lucy Thomas Relevant professional qualification{sl or body (if any): FCCA MAAT Address: Linggard and Thomas Ltd Kew an Lergh, Stret Myghtern Arthur, Nansledan, Comwall, TR8 4UX Oct 2018 IER Section B Disclosure Only complete Il the examiner needs lo highlight material matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018