(rl Aidcamps International Report and Financial Statements For Financial Year 2023124 1 May 2023 to 30 April 2024 Company Number". 04733265 Charity Commission Number: 1101059 HMRC Reference: XR74113
Aidcamps International Legal and Administrative Infomiation Constitution and Status The organisation is a private company limited by guarantee and not having a share capital, incorporated on 14 April 2003. registered in England and Wales. company number 04733265, and a registered charity conferred charitable status on 8 December 2003. Charity Commission number 1101059. The charrty was established under a Memorandum of Association that estsblished the objects and powers of the charty and is governed under its Arlicles of AssocialKJn. Under those Articles, the members of the board of trustees are elected at the annual general meeting and retire by rotation, one third of those subject to rets'remenl by rotation retiring at each annual general meeting. No member of the ard of trustees has any beneficial interest in the charity, and all guarantee to contribute £10 in the case of a winding up. Board of Trustees The following members formed the board of trusiees through the financial year. Julie Elaine Vincent, BA (Honsl Janet Clark, BA (Hons), MA, PGDipHA. CIHCM Sarah Louise Horne, Bsocsc (Hons). FCA. CTA Tony Cook. BA {Hons) HND {Hons) Julie Cotton, RNMH, Msc Terri Sweeney, BA {Hons). MA Gillian Wright. BTech, Msc and PGDip Chair Secretary Treasurer Registered Office 483 Green Lanes, London, N13 4BS. United lthngdom Bankers CAF BANK Ltd. 25 Kings Hill Avellue. Kings Hill, West Malling. Kent, ME19 4JQ HSBC plc. 85 Lewisham High Street. London. SE13 6BE
Aidcamps Intemational Report of the Board of Trustees The trustees. who are also directors of the charty tor the purposes of the Companies Acl 2006, present their report with the financial statements of the charity for the year ended 30 April 2024. The Irustees have adopted the provisi)ns of Accounting and Reporting by Charities". Statement of Recommended Practice applble to charities preparing their accounts irF accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 20191. Objects and A¢tlvities The objects of the charity are lo provide development aid arKI support to local communities. primarily blrt not exclusively in developing countries. for the furtherance of the relief of poverty. the advancement of education and health ca, and other purposes beneficial lo the community. The fundraising mechanism employed to provKle such aid is the recruilmenl of donating volunteers who finance a development aid project and also go out, either as a group or individually, lo the county to help physically in rts implementation. These expedition5 and placements are called -Group ACaMps. and°Independent Acamps. respectively. The opportunty of being able to work on the project they have financed, meet the people they are helping, and experience the local culture first hand. and as part of an organised venture, is the enlicemenl offered to attract volunteers to partiPate in and conlribute financially lo Ihe development aid projects. Roview of Activitie5 Group Aldcamps Following a period when we have been Unae to organise group projects due to Ihe Coronavirus global pandemic. we were able lo start planning foT Iwo new projecls wilh RCDP, our NGO partner. taking place towards the end of 2024. More infomiation on these projects is provided in the Future Developfflents section of this report. We had previously hoped lo run a project with SCAD, our partner in India. to devek)p an ooranie. This did not attract surrlent volunteers to wn a fvll group project, and the trustees agreed to fund the cost of the oorante from unrestricted funds together with donations made by the volunteers who had planned to join the project. Independent Aldcamps The programme for Independent volunteers continues atthough there were no placements in this financial year. Campaigns Oui ex-volunleers have continued to provide generous supwrt to Aidcamps and its partners, with a small number of ongoing campaigns_ Funds continue to be raised for the Nkwen Nursery in Cameroon. and generally for SCAD, SERVE and SHUMAS.
Aidcamps is still supporting SCAD through ils child sponsorship programme. The programme currently comprises 27 children who are being sponsored by a number of individuals from the UK and Europe. Financial Status (Financial Year 202W23 figures In brackets) The charily's total income for the year was £69.213 {£10,534)- Total oulgoings of £33,496 1£9.427) resulted in a surplus for the year of £35.717 (£1.107). Cash al bank stands at £79,1821£41.554). of %thich £40,668 {£33.503) is free unrest[ted funds. Future Developments We have two projects planned in November 2024 with RCDP. our NGO partner in Nepal. The first project is a prNate group projecl with our corporale partner. AkzoNobel, and this will be followed by our first public group project since 2020. when 11 volunteers will work with local tradespeople lo refurbish the Shree Rastriya Bas Schwl in Debauli. a school which we have supported previously. The trustees have weviously stated Iheir intenlio)n to look at where Ihey coukl expand the operations of the charity to best effect. This continues to be the case given the long-held view that starting to operate in a new wuntry, where constfuction work could be carried out in an affordable way during the British Summer TitTE would open up volunleering to a new section of the population. Ri$k Management Our ongoing liabilities are bw. The trustees decTrded to no longer guarantee that we will cover any shortfall arising from incomplete cOmpmentS of volunteers. This has been communicated to our partner NGOS. Each case will be considerd indivKlually in the light of our financial position. Reserves Policy The trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assels ('the free reserves,) held by the charity should be not less than £20,000. Al this level, the trustees feel that they would be able lo continue the current aclniities of the charity for one year in the event of a signifKanl drop in funding. 11 would obviously be necessary to consider how the funding would be replaced or activities changed. Going Concern There are no LJncertainIS of the charity Continuing as a going ConM. The charity reserves are maintained al an adequate level and the Iruslees are confident in the charity's future, having sought to reduce running costs as much as possible during the Coronaviius pandemic while overseas volunteering was not possible. Public Benefrt With reference to Ihe slatements of objects and activities. the trustees pVIde public benefit through the various projects undertaken during the year. These projects are agreed with local NGOS and are funded by donations, as detailed above. Public Benefit is thus provided the local aa and to those donating and participating in the projects themselves. The trustees are, accordingty. ab to confirm that Ihey have complied with Section 4 of the Charities Act 2011 and lo have regard lo guidance published by the Chartties Commission.
Invastrnent Policy The funds raised by the charity are generally held for onty a short period. wi(h the majorty going out to partner organisalions soon after receipt so that they may prepare for the development aid projects. and the remainder being used for the day-to-day running of the charity. Working funds are currenlty held in non-interest-bearing current accounts al a major commercial bank and al the Charities Aid Foundation Bank. Reserves are kept in a higher inlerest rate deposit account with the Charities Aid Foundation Bank The charty does nol intend to invest funds in any instruments other than cuirent and deposit accounts al reputab banks. Partner Organisations and Affiliations The Charity works in conjunclion with registered, local, non-governmental development organisalions in the project countries. In the current year these partner organisations have been.. Rural Community Development Prtyramme {RCDP) SocKkeconomic81, Ecological. Religious, Virtuous Empowen7pent ISERVE) Strategic Humanrfarian Services (SHUMAS) Social Change and Development (SCAD) Together We Leam Kathmandu, Nepal Moraluwa, Sri Lanka Bamenda, Cameroon Thirunelveli. Tamil Nadu. India London, UK and Gondar, Ethiopia The charity plans to continue to work wilh each of these local NGOS in the future. Organisation Currently. a board of seven trustee members administers the charity. A part-time Head of Operations. appointed by the board of trustees, manages the day-to-day oper8tions of the charity and takes care of the routine functions. Responsibilities of the Board of Tnjstees Company law requires the board of trustees to prepare financial slatemenls for each financial year that give a true and fair view of the slate of the affairs of the charitable company as at the balance sheel dale and of its incoming resources and applKation of resources, including income and expenditure. for the financial year. In preparing those finanal statements, the tK)ard of trustees should follow best practice and.. select suitable accounting policies and then appty them consistently- observe the methods and principles in the Charilies SORP. make judgemenls and estimates that are reasonable and prudent slate whether applicable UK accounting standards have been followed, subject lo any material departures disclosed and explained in the financial statements- and prepare the financial statements on the going concern basis unless il is inappropriate to assume that the charity will continue on that basis.
The board of trustees is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any lime the financial position of ihe charity and lo enable them lo ensure Ihal the financial statements compty with the Companies Act 2006. The board of Iruslees is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detectn of fraud and other iiregularities. This report has been prepared in accordance wtth the Slatemenl of Recommended Practi (FRS 102) and with the Companies Act 2006 and in accordance with the special provisions of the Companies Act relating to small entities. Approved by the board of trustees on 6 January 2025 and signed on its behalf by.. GL4 Sarah Home, Treasurer
Inde ndent Examinerfs Re ort to the Trustees of Aidcam International Independent examinevs report to the trustees of Aldcamps International (Yhe Company'l I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 April 2024. Responsibilities and basis of report As the charty's trustees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (Ihe 2006 Act.). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are e1ible for independent examination, I report in respect of my examination of your charity's accounts as Carr Olrt under sect 145 of the Charities Act 2011 I'lhe 2011 Act'l- In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515) (b) of the 2011 Act. Independent examinèr's statement I have completed my examination. I nfIrM that no matters have come to my attention in connection with the examination giving me cause to belTreve- 11) accounting records were not kept in reSt of the Company as required by section 386 of the 2006 Act; or 12) the account5 do not accord with those records" or 13) the accour)ts do not Comp with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examinalK)n'. or 14) the accounts have nol been prepared in accordan wilh the methods and principles of the Statement of Recommended Practice for accounting and repotting by charities applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connection with the examinatio to which altenlion should be drawn in this report in order to enable a proper understanding of the accoun be reached. Miss P A Richards FCA DChA Chartered Accountant Wyatt, Morris,Golland Ltd Park House 200 Drake Street Rochdale OL16 1PJ Dale..
Aidcamps Intemational Statement of Financial Activities (including Income and Expenditure Account) for the period 1 May 2023 to 30 April 2024 Total Funds FY2023124 Tolal Funds FY2022123 Unre$th"cted Funds Restri¢ted Funds Note Income and Endowments Fr¢rfn: Donations and legacie$". Regislralion fees and donations in respect of Aidcamp projects Other donations Grft Aid Inlwesl receivable 40.217 9.296 40.217 22,357 5.930 709 13.061 5.930 709 9,058 1,243 233 Total Inctsrne and Endowments 19.700 10,534 Expenditure On: Charitable activities, Aidcamp Grants to partner NGOS Other Grants lo pather NGOS Operations and adminislr2tiDn pport costs Raising funds.. Fundraising publiaty 10.000 10.000 3,375 10.gS1 14.336 8,091 7,094 1.200 7,094 1,200 446 866 890 Tol81 Resources Expended 12.535 20,961 9,427 Nol Movement in Funds Nel income for the year 7.165 28,552 35,717 1,107 Tol81 fvnds brought fOnard 33.$03 8.051 41.$54 40,447 Total fvnd$ carried forward 40.668 36,603 The statement of financial activities includes all gains and losses recognised during the peiiod. All incoming resources and resources expended derive from ¢onlinuing activities.
Aidcamps International (04733265) Balance Sheet As at 30 April 2024 30 April 2024 30 April 2023 Note Current Assets Cash al bank and in hand 10 79,182 79.182 41,554 41.554 Less.. Cuffent Liah-lilies (Amounts falling due within one ye8r> Sundry Giedilors 11 11.911) Nel Current Assets Total Nel Assets The Fund5 of the Charity.. Unrestricted funds Restricted funds 12 12 40.668 36.603 33.503 8.051 Total Charity Funcls For the year ended 30 April 2024 the chartlable company was entided to exemptTron from audit under section 477 of the Companies Act 2006. Members have not required the company to obtain an audit of ils financial statements for the year ended 30 April 2024 in accordance wrth section 476 of the Companies Act 2006. The Iruslees acknowledge their responsibilty for. Ensuring that the charitable company keeps accounting records which comply with section 386 and 387 of the Companies Act 2006; and ii. Preparing financial statements whh gNe a true and fair vW of the stale of affairs of the chaiilable company as al the end of the finanal year, and of its surplus or deficit for each financial year in accordan with the requirements of section 394 and 395 of the Companies Act 2006, and which olherwise compty with the requirements of this Act relating to financial slatemenls. so far as appIable to the chariiy company. The financial slalements have been prepared in accordance with the provisM)ns applicable lo charitable companies subject to the small companies regime. Approved by the board of trustees on 6 January 2025 and signed on its behalf by.. Sarah Horne, Treasurer
Aidcamps International Notes Fomiing Part of the Financial Ststements for the period 1 May 2023 to 30 April 2024 Accounting Policies {a) The financial slalements ofthe charitable company. whth is a public benefil entity under FRS 102, have been prepared in accordance wtlh the Charities SORP {FRS 1021 'Accounting and Reporting by Chartties: Statement of Recommended Praclice applicable to charities preparing their accounts in accord8iice with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 {effective 1 January 2019),. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial slalements have been prepared under the historical cost convention. The Iruslees consider that there are no material unCertaintS about the charity's ability to continue as a going ¢oncern. Ibl Income and endowments are included in the Ststement of Financial Activities in the period in which they are given. Gift Aid amounts are inciuded in the period in which they are received. No amounts are included in the financial staterntS for services donated by volunteers. Ic) Expenditure is included in the Slalement of Financial Actlvities on an accruals basis and is recognised in the period in which the expenditure is incurred. ExpendilLJre includes attributable VAT which cannot be recovered. (d) Unrestricted funds are the parts of donations and other incoming resources receivable or generated for the objects of the charity withoul fvrther specified purpose and are available as general funds. le) Restricted funds are to be used for the specific development aid purposes delem7ined by the donor from whom they were contributed. (Q Fundraising and publictty costs comprise the costs aclually incurred in advertising and recruiting volunteers. Ig} Operations and administration costs relate to the costs of running the charrty and the development aid projects. Registration Fee$ and Donations in respecl of Aidcamp Projects Restricted and Total FY2023124 Restricted and Total FY2022123 Group AidCamp$ 40.217 Total RegislratlDn Fees and Donations 40.217
Aidcamps International Notes Forming Part of the Financial Statements for the period 1 May 2023 to 30 April 2024 Other Donations Total FY2023124 Total FY2022123 RestiKled Donations raised by Campaigns 9.296 8,070 Total Restricted Oonations 9.296 Unrestricted Donations made lo the Charty 13.061 988 Total Unrestricted Donations 13.061 988 Total Other Donab"ons 22.357 9.058 Aidcamp Grants to Partner NGOS The following grants were made to local partner NGOS for the implementation of Aidcamp development aid projects: R8striclèd and Total FY2023124 Total FY2D22123 Group Aidcamps Grants to Pather NGOS 10.000 Total Aidcamps Granls to Partner NGOS Other Grants to Partner NGOS The following restricted donations and grants from unrestricted funds were passed lo local partner NGOS.. Totsl FY2023124 Total FY2022123 Restricled Donations iaised by Campaigns 10.961 8,091 Total Reslii¢ted Grants lo Partnèr NGOS 10,961 8,091 Grants from Unrestricted Funds 3,375 Totsl Unrestricted Grants to Partner NGOS 3.375 Tolal Olher Grants lo Partner NGOS 14.336 8,091 10
Aidcamps International Notes Forming Part of the Financial Statements for the period 1 May 2023 to 30 April 2024 Operations and Adminlstration Costs Total FY2023124 Total FY2022123 Bank Charges Company Insura CTedf( Caid Pfocessing Charges Annual Return Fee Office Administration Postage Telephone 2S2 1.707 1,082 13 3.711 292 37 181 13 212 Total Operations and Administratron Costs 446 Support Costs Total FY2023124 Total FY2022123 Independent examination fee 1.200 Totsl Support Costs Fundraising and Publicity Total FY2023124 Total P(2022123 Advertising Fundraising Website and Internet 90 216 560 210 216 464 Total Fundraising and Publicity 890
Aidcamps International Notes Forming Part of the Financial Statements for the period 1 May 2023 to 30 April 2024 Comparatives for tho Statement of Financial Activities Total Fund$ FY2022123 UNeslricled Funds Reslricled Funds Incomg and Endov¥Tnents From: Donations and lègacies". Other donation$ Gift Aid Interest receivable 988 1,243 233 8.070 9,058 1,243 233 Total Income and Endowments 2.464 8,070 Exponditure On: Charitable aciEVitiès'. Other Grants to partner NGOS Operations and administration Raising fund5'. Fundraising and publicity 8.091 8.091 446 890 890 Total Resources EXnded 1.336 27 N8t Movemènt in Funds Nel incomel(expendilurel for the year 1.128 121) 1,107 Total funds brought foTrvard 32.375 8,072 40,447 T¢)tsl funds carrièd forward 33.503 8.051 41.SS4 10. Cash at Bank 30 Aprll 2024 30 April 2023 HSBC Current Account CAF Current Account CAF DeFK)srt Account 28.179 4.786 46,217 2,541 5.495 33,518 Total Cash al Bank 79,182 41.554 11. Sundry Creditors 30 April 2024 30 April 2023 Independent examination accrual Office administration a¢cnJal 1.200 711 Tolal Sundry CdI10¥S 1.911 12
Aidcamps International Notes Forming Part of the Financial Statements for the period 1 May 2023 to 30 April 2024 12. Fund Movements The following funds were held at year-end to be applied fortheir designaled purposes in future.. 30 April 2023 IrKoming Resources Oulgoirng Resources 30 Aprll 2024 Adjustrnents Unrestcted General Degignaled for Group Aidcamps Total Unrestricted Funds 33,503 15.146 4.554 {12.535) 36.114 4,554 33,503 19.700 12.535 40,668 R6Strl¢tèd Group AidC8mps Canpaigns Tolal Restricted Funds 1.527 6.524 8,051 {4251 425 40,217 110.000) 10,961 20,961 31,319 5.284 49,513 Total Funds 41.554 33.496 Purposes of Designated Unrestricted Funds: Group Aidcamps The Terms and Conditions of donations to the chaTity provide that Gift Aid amounts received are for general charitable use and may be applteil lo any charitable project or purpose. The trustees agreed that any Gift Aid received in respecl of the AkzoNobel project in Nepal should be designated to the project. Purposes of Restricted Funds: Group Aidcamps Thts fund represents donations received in respect of volunteers participating in Group Aidcamps as outlined in the Report of the Board of Trustees on page 2. The fund5 are reslricled to the specific expeditions and placements which they were donated in respect of. A donor who had paid a registration fee in a previous year for a project which was subsequently cancelled asked that thi8 be transferred lo a campaign lo support the NGO partner where the projecl had been planned to take place which led lo an adjuslwent between the Group Aidcamps restricted fund and Ihe Campaigns restricted fund during the year. Campaigns This fund represents donations received in respect of specific fundraising campaigns and donations received where the donors have spectfied that the funds must be applied lo a specific partner of the charity. either for their general use or to be applied for a specific purpose, as outlined in the Report of the Board of Trustees on page 2. The funds are restricted to the specific campaign or the partners and purposes for which they were donated. 13. Trustees, Remuneration and Expenses The Iruslees received no remuneration or reimbursed expenses during Ihe year. 14. Related Party Transactions There are no related paty transactions in the year ended 30 April 2024. 13