2022-03-31-accounts

Description	Description	Description	of	the charity's	the charity's	the charity's	trusts	trusts
			f		do			i TheGroup 's go v eming do curn enis are thos e ofTheScoutAssociat ion , They consist of a Royal Charter, which in turn gives authority to the Bye
								Laws ofthe Association and The Policy, Organisation and Rules of The
								Scout Association.
	How	the charity is constituted						The Group isatrust established under its rules which are common to all Scout Groups.
	Trustee			selection		method		The Trustees are appointed in accordance with the Policy, Organisation and Rules ofThe Scout Association.
Additional			governance			issues		(Optional information)
You may additional		choose to include information, where						The Group is managed bythe Group Executive Committee, the members of which are the 'Charity Trustees' ofthe Scout Group which is an educational charily. As charily trustees they are responsible for complying with legislation
relevant,		about:						applicable to charities.
~	Policies and procedures adopted forthe induction training oftrustees.						and	The Committee consisls ofChair, Treasurer and Secretary together with the Group Scout Leader, individual secfion haders (with their speciTic agreement) parents' and friends' representation.	and
~	The charity's			organisational
	structure		and	any wider				The Group Execubve Committee exists lo support the Group Scout Leader in
	network works.		with	which	the charity			meeting the responsibilities ofhis appointment Members ofthe Executive Committee act collectively as charity Trustees ofthe Scout Group, and in the best
~	Relationship			with any		related		interests ofbs members to:
	parties.							~ Comply with ihe Policy, Organisabon and Rules of The Scout Association
~	Trustees'		consideration			of		~ Protect and maintain any property and equipment owned by and/or used by the
	major	risks and the			system			Group
	and procedures to manage							~ Manage the Group finances.
	them.							~ Provide insurance for people, properiy and equipment.
								~ Provide sufficient resources for Scouling tooperate. This includes, but is not
								limited io, supporting recndtment, other adult support, and fund raising activities.
								e Promote and support the development ofScouting in the local area.
								~ Manage and implement the Safety Policy locally
								~Ensure that a positive image ofScouting exists in the focal community.
								a Appoint end manage the operation ofany sub-Committees, induding appointing
								Chairmen to lead the sub-Committees.
								v Ensure that Young People are meaningfufiy involved in decision making at all
								levels within the Group
								~ Open, dose and amalgamate Sections in the Group as necessary
								The Executive Committee also:
								v Appoints Administrators, Advisers, and Coopted members ofthe Executive
								Committee
								~ Approves the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent examiner orscrutineer. ~ Presents the Annual Repori and Annual~tothe Scout Council at the
								Annual General Meeting; files a copy with the District Executive Committee and
								with the Charity Commission (ifappropriate).
								~ Maintains confidentiality with regard toappropriate Executive Committee
								business.
								The Group Executive Committee has idenfified the major risks to which they
								believe the Group isexposed, these have been reviewed and systems have been esisblfshed to m ' ale ainst them. The main areas ofconcern that have been

							identified are:
							Injury toleaders, helpers, supporters and membws. The Group through the
							capitation fees contributes tothe Scout Association's national accident insurance
							policy end the Surrey Scouts' policy. Risk Assessments are undertaken before ell
							activities.
							Reduction or loss of leaders. The Group is totally reliant upon volunteers to run
							end administer the activities ofthe Group. Ifthere wss a reduction in the number
							ofleaders to an unacceptable level inaparticular section orthe Group as s
							whole, then there would have to beacontraction, consolidation or closure ofs
							section. In the worst case scenario the complete dosure ofthe Group.
							The Group has in puce systems of internal controls that are designed to provide
							reasonable assurance against material mismanagement or loss; these indude
							two signatories for sil payments.
							The objectives ofthe Group are asa unit ofthe Scout Association. The
							Aim ofThe Scout Association isto promote the development ofyoung
							people in achieving their full physical, intellectual, social and spiritual
							potentials, as individuals, as responsible citizens and as members oftheir
							local national and international communities. The method ofachieving
Summary ofthe objects ofthe charity set out in its governing document							the Aim ofthe Association is by providing an enjoyable and attractive scheme ofprogressive training, based on the Scout Promise and Law and guided by adult leadership.
							Two key principles demonstrate that Scouting's aims are for the public
							benefit. These are that there isa dear link between the benefits for
							young people and the purpose ofScouting. The safety ofyoung people
							is taken very seriously and the benefits ofScouting activities provided	far
							outweigh the risks. Any private benefits from Scouting are incidental,
							other than to those as a beneficia
							Sections have been following the Scoufing training programme and have
Summary			ofthe		main		supported various District and County-led activities.
activities			in relation tothese
objects
Additional			details of			objecthres	and activities (Optional information)
You may choose further statements, relevant, about:					to indude where		The Group has Beaver Scout Colony (8-8years old) and a Cub Scout Pack (8-10Myears) and Scout Troop (1Ovr-14 years) The total youth membership ofthe Group at the January 2022 census was 48.
~	Policy		on grantmaking				All the adults involved are volunteers without whom the Group could not
~	Policy		programme			related	function.
	investment
~	Contribution			made		by
	Volunteers

Summary ofthe main achievements ofthe during the year	Summary ofthe main achievements ofthe during the year	Summary ofthe main achievements ofthe during the year	charity	The Group continues to offer good quality Scouting to its young people. The Covid pandemic presented a number ofchallenges to providing facetoface Scouting but the leaders and supporters were able to rtise to	The Group continues to offer good quality Scouting to its young people. The Covid pandemic presented a number ofchallenges to providing facetoface Scouting but the leaders and supporters were able to rtise to
				the challenge and all sections were able totake part in group and
				Distrtct Activities. The Group was awarded a District Commissioner's
				Commendation fortheir efforts during the year.
				The Beavers attended a District Camp at Birchmere, the Cubs attended
				the District Fun Day at Earleywood campsite and the Scouts took part	in
				the District Scout Camp at Walton Fire.
				In addition, the Scouts have taken part in Shooting and Canoeing
				activities.
				There have been a number ofchanges tothe section leadership over
				the last year, including the resignation ofall section leaders. However,
				warranted leaders from the District, with support from parent helpers
				stepped in to assist and provide support in order to allow the sections	to
				continue. The Group is extremely grateful tothese leaders. However,	it
				is important that these vacancies are filled with leaders whose primary affiliation isto 1e Virginia Water. Itisthereiore a priority to address
				these during the next year.
Briefstatement ofthe				The Group's policy on reserves is to hold sufficient resources to
charity's policy on reserves				continue the charitable activities ofthe Group should income and
				fundraising acbvities fall short. The Executive Committee considers
				that the Group should hold a sum equivalent to 12 months running
				costs. The Group held reserves off71,509against this at year
				end, ofwhich F62,720has been designated towards the
				redevelo ment ofthe Trotsworth Hall.
Details ofany funds			materially
in	deficit
Further financial review details				(Optional information)
You may choose to indude additional information, where relevant about: ~ The charttjjs principal sources offunds (induding any fundraising).				The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a low risk strategy to the investment ofits funds All funds are held in cash using only banks which are members ofthe Financial Services Compensation Scheme.
~	How expenditure	has
	supported the key		objecNves
	ofthe charity.
~	Investment policy	and
	objectives including		any
	ethical investment		policy

								Forthe	Forthe				t
								ear from		1-A	r-21		o	31-Mar-22
			~	~	~
										2021/22							2020/21
								Unrestricted funds		Designated fund - Hall				Total funds			Total funds
										develo	ment
Donations, legacies				and		similar
income
Membership	subscriptions							5,255							5255			5468
Less: Membership a 'o Co		subscriptions Area/District						1	969						1969			2217
Net membership		subscriptions					retained	3	286						3286			3251
Donations											1,300				1 300			2080
Grants								7	891	15		782			23673			10000
Legacies
Gift Aid
Other similar	income
							Sub total	11	177	17082					28259			15331
Youth programme			and		activities
Sections Activities								1	309						1309				20
Other - uniforms									435							435			202
							Sub total	1,744							1,744				222
Fundraising
VW Jumble trail												960				960
Xmas fair Trumps			Green									119				119
Xmas fair St	Arms		Heath									174				174
Xmas tree lights												179				179
Major charity	of the year																	9500
Other fundraising			activities									427				427			698
							Sub total				1,858				1,858			10,198
Investment	income
Bank interest																5			14
Property Rent income
Other investment			income
							Sub total		5										14
			Total			Gross Income		12	927	18		940			31867			25765
Asset and investment					sales,		etc.
						Total recei ts		12,927		18,940					31,867			25,765

					2021/22		2020/21
			Unrestricted		Designated fund - Hall	Total funds	Total funds
			funds
					development
Charitable	Payments
Youth programme and activities			1,725			1,725	984
Adult support and training
Loan repayments to Runnymede			2,250			2,250	2,250
Utilities -Electricity/GasNVater				597		59	312
Insurance				578		578	824
Repairs and	Renewals						832
Materials and equipment				210		210	218
Printing and	photocopying
Uniforms &	Badges			860		860	832
AGM and trustee expenses							40
Admin				387		367	371
Donation &	Grants
Other costs				211		211	98
Rent							277
		Sub total	6,798			6,798	6,616
Fundraising	expenses
Just Giving					216	218	215
Other fundraising costs					17	17
		Sub total			233	233	216
	Total Gross Expenditure		6,798		233	7,031	6,832
Trotsworth	Hall Redevelopment	costs					4,500
	Total	a ments	6,798		233	7,031	11332
Receipts less Payments		- Surplus	6,129		18,707	24,836	14,433
Transfers between funds
Brought Forward from previous Year (Cash			2,661		44,013	46,673	32,240
Cash Funds	this Year Carried Forward		8,790		62,720	71,609	46,673