|Description|Description|Description|of|the charity's|the charity's|the charity's|trusts|trusts|| |---|---|---|---|---|---|---|---|---|---| ||||f||do|||i TheGroup
's go v eming do curn enis are thos e ofTheScoutAssociat ion
, They consist of a Royal Charter,
which
in turn gives authority to the Bye|| |||||||||Laws ofthe Association and The Policy, Organisation
and Rules of The|| |||||||||Scout Association.|| ||How|the charity is constituted||||||The Group isatrust established
under its rules which are common to all
Scout Groups.|| ||Trustee|||selection||method||The Trustees are appointed
in accordance
with the Policy, Organisation
and Rules ofThe Scout Association.|| |Additional|||governance|||issues||(Optional information)|| |You may
additional||choose to include
information,
where||||||The Group is managed
bythe Group Executive Committee,
the members of
which are the 'Charity Trustees' ofthe Scout Group which is an educational
charily. As charily trustees they are responsible
for complying
with legislation|| |relevant,||about:||||||applicable to charities.|| |~|Policies and procedures
adopted forthe induction
training oftrustees.||||||and|The Committee consisls ofChair, Treasurer and Secretary together with the
Group Scout Leader, individual
secfion haders
(with their speciTic agreement)
parents'
and friends' representation.|and| |~|The charity's|||organisational|||||| ||structure||and|any wider||||The Group Execubve Committee exists lo support the Group Scout Leader in|| ||network
works.||with|which|the charity|||meeting the responsibilities
ofhis appointment
Members ofthe Executive
Committee act collectively as charity Trustees ofthe Scout Group, and in the best|| |~|Relationship|||with any||related||interests ofbs members
to:|| ||parties.|||||||~ Comply with ihe Policy, Organisabon
and Rules of The Scout Association|| |~|Trustees'||consideration|||of||~ Protect and maintain
any property and equipment
owned by and/or used by the|| ||major|risks and the|||system|||Group|| ||and procedures to manage|||||||~ Manage the Group finances.|| ||them.|||||||~ Provide insurance for people, properiy and equipment.|| |||||||||~ Provide sufficient resources for Scouling tooperate. This includes,
but is not|| |||||||||limited io, supporting
recndtment,
other adult support, and fund raising activities.|| |||||||||e Promote and support the development
ofScouting
in the local area.|| |||||||||~ Manage and implement
the Safety Policy locally|| |||||||||~Ensure that a positive image ofScouting exists in the focal community.|| |||||||||a Appoint end manage the operation ofany sub-Committees,
induding
appointing|| |||||||||Chairmen to lead the sub-Committees.|| |||||||||v Ensure that Young People are meaningfufiy
involved
in decision making at all|| |||||||||levels within the Group|| |||||||||~ Open, dose and amalgamate
Sections in the Group as necessary|| |||||||||The Executive Committee also:|| |||||||||v Appoints
Administrators,
Advisers, and Coopted members
ofthe Executive|| |||||||||Committee|| |||||||||~ Approves
the Annual Report and Annual
Accounts after their examination
by an
appropriate
auditor, independent
examiner orscrutineer.
~ Presents the Annual
Repori and Annual~tothe Scout Council at the|| |||||||||Annual
General
Meeting; files a copy with the District Executive Committee
and|| |||||||||with the Charity Commission
(ifappropriate).|| |||||||||~ Maintains
confidentiality
with regard toappropriate
Executive Committee|| |||||||||business.|| |||||||||The Group Executive Committee has idenfified the major risks to which they|| |||||||||believe the Group isexposed, these have been reviewed and systems have been
esisblfshed
to m
' ale
ainst them. The main areas ofconcern that have been|| ||||||||identified are:|| |---|---|---|---|---|---|---|---|---| ||||||||Injury toleaders, helpers, supporters
and membws. The Group through the|| ||||||||capitation fees contributes tothe Scout Association's
national
accident insurance|| ||||||||policy end the Surrey Scouts' policy. Risk Assessments
are undertaken
before ell|| ||||||||activities.|| ||||||||Reduction
or loss of leaders. The Group is totally reliant upon volunteers
to run|| ||||||||end administer
the activities ofthe Group. Ifthere wss a reduction
in the number|| ||||||||ofleaders to an unacceptable
level inaparticular
section orthe Group as s|| ||||||||whole, then there would have to beacontraction,
consolidation
or closure ofs|| ||||||||section. In the worst case scenario the complete dosure ofthe Group.|| ||||||||The Group has in puce systems of internal
controls that are designed to provide|| ||||||||reasonable assurance against material mismanagement
or loss; these indude|| ||||||||two signatories
for sil payments.|| ||||||||The objectives ofthe Group are asa unit ofthe Scout Association. The|| ||||||||Aim ofThe Scout Association
isto promote the development
ofyoung|| ||||||||people in achieving
their full physical,
intellectual,
social and spiritual|| ||||||||potentials, as individuals,
as responsible
citizens and as members oftheir|| ||||||||local national
and international
communities.
The method ofachieving|| |Summary ofthe objects ofthe
charity set out in its
governing
document|||||||the Aim ofthe Association
is by providing
an enjoyable and attractive
scheme ofprogressive
training,
based on the Scout Promise and Law
and guided
by adult leadership.|| ||||||||Two key principles demonstrate
that Scouting's aims are for the public|| ||||||||benefit.
These are that there isa dear link between the benefits for|| ||||||||young people and the purpose ofScouting.
The safety ofyoung people|| ||||||||is taken very seriously and the benefits ofScouting activities provided|far| ||||||||outweigh
the risks. Any private benefits from Scouting are incidental,|| ||||||||other than to those as a beneficia|| ||||||||Sections have been following the Scoufing training
programme
and have|| |Summary|||ofthe||main||supported
various
District and County-led
activities.|| |activities|||in relation tothese|||||| |objects||||||||| |Additional|||details of|||objecthres|and activities (Optional information)|| |You may choose
further statements,
relevant,
about:|||||to indude
where||The Group has Beaver Scout Colony (8-8years old) and a Cub Scout
Pack (8-10Myears) and Scout Troop (1Ovr-14 years) The total youth
membership
ofthe Group at the January 2022 census was 48.|| |~|Policy||on grantmaking||||All the adults involved are volunteers
without whom the Group could not|| |~|Policy||programme|||related|function.|| ||investment|||||||| |~|Contribution|||made||by||| ||Volunteers|||||||| |Summary ofthe main
achievements
ofthe
during the year|Summary ofthe main
achievements
ofthe
during the year|Summary ofthe main
achievements
ofthe
during the year|charity|The Group continues to offer good quality Scouting to its young people.
The Covid pandemic presented a number ofchallenges
to providing
facetoface Scouting but the leaders and supporters
were able to rtise to|The Group continues to offer good quality Scouting to its young people.
The Covid pandemic presented a number ofchallenges
to providing
facetoface Scouting but the leaders and supporters
were able to rtise to| |---|---|---|---|---|---| |||||the challenge
and all sections were able totake part in group and|| |||||Distrtct Activities.
The Group was awarded a District Commissioner's|| |||||Commendation
fortheir efforts during the year.|| |||||The Beavers attended a District Camp at Birchmere, the Cubs attended|| |||||the District Fun Day at Earleywood
campsite and the Scouts took part|in| |||||the District Scout Camp at Walton Fire.|| |||||In addition, the Scouts have taken part in Shooting and Canoeing|| |||||activities.|| |||||There have been a number ofchanges tothe section leadership
over|| |||||the last year, including the resignation
ofall section leaders. However,|| |||||warranted
leaders from the District, with support from parent helpers|| |||||stepped
in to assist and provide support
in order to allow the sections|to| |||||continue. The Group is extremely
grateful tothese leaders. However,|it| |||||is important
that these vacancies are filled with leaders whose primary
affiliation isto 1e Virginia Water. Itisthereiore a priority to address|| |||||these during the next year.|| |Briefstatement ofthe||||The Group's
policy on reserves is to hold sufficient resources to|| |charity's
policy on reserves||||continue the charitable
activities ofthe Group should
income and|| |||||fundraising
acbvities fall short. The Executive Committee
considers|| |||||that the Group should
hold a sum equivalent
to 12 months
running|| |||||costs. The Group held reserves off71,509against this at year|| |||||end, ofwhich F62,720has been designated
towards the|| |||||redevelo
ment ofthe Trotsworth
Hall.|| |Details ofany funds|||materially||| |in|deficit||||| |Further financial review details||||(Optional
information)|| |You may choose to indude
additional
information,
where
relevant about:
~
The charttjjs principal
sources offunds (induding
any fundraising).||||The Group does not have sufficient funds to invest
in longer term
investments.
The Group has therefore adopted a low risk strategy
to the investment
ofits funds
All funds are held in cash using only
banks which are members
ofthe Financial Services Compensation
Scheme.|| |~|How expenditure|has|||| ||supported
the key||objecNves||| ||ofthe charity.||||| |~|Investment
policy|and|||| ||objectives including||any||| ||ethical investment||policy||| ## |||||||||Forthe|Forthe||||t||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||ear from||1-A|r-21||o|31-Mar-22|||||| ||||~|~|~||||||||||||||| |||||||||||2021/22|||||||2020/21||| |||||||||Unrestricted
funds||Designated
fund - Hall||||Total funds|||Total funds||| |||||||||||develo|ment||||||||| |Donations,
legacies||||and||similar|||||||||||||| |income|||||||||||||||||||| |Membership|subscriptions|||||||5,255|||||||5255|||5468|| |Less: Membership
a 'o
Co||subscriptions
Area/District||||||1|969||||||1969|||2217|| |Net membership||subscriptions|||||retained|3|286||||||3286|||3251|| |Donations|||||||||||1,300||||1 300|||2080|| |Grants||||||||7|891|15||782|||23673|||10000|| |Legacies|||||||||||||||||||| |Gift Aid|||||||||||||||||||| |Other similar|income||||||||||||||||||| ||||||||Sub total|11|177|17082|||||28259|||15331|| |Youth programme|||and||activities||||||||||||||| |Sections Activities||||||||1|309||||||1309||||20| |Other - uniforms|||||||||435|||||||435|||202| ||||||||Sub total|1,744|||||||1,744||||222| |Fundraising|||||||||||||||||||| |VW Jumble
trail||||||||||||960||||960|||| |Xmas fair Trumps|||Green|||||||||119||||119|||| |Xmas fair St|Arms||Heath|||||||||174||||174|||| |Xmas tree lights||||||||||||179||||179|||| |Major charity|of the year|||||||||||||||||9500|| |Other fundraising|||activities|||||||||427||||427|||698| ||||||||Sub total||||1,858||||1,858|||10,198|| |Investment|income||||||||||||||||||| |Bank interest||||||||||||||||5|||14| |Property
Rent income|||||||||||||||||||| |Other investment|||income||||||||||||||||| ||||||||Sub total||5||||||||||14| ||||Total|||Gross Income||12|927|18||940|||31867|||25765|| |Asset and investment|||||sales,||etc.||||||||||||| |||||||Total recei ts||12,927||18,940|||||31,867|||25,765|| ||||||2021/22||2020/21| |---|---|---|---|---|---|---|---| ||||Unrestricted||Designated
fund - Hall|Total funds|Total funds| ||||funds||||| ||||||development||| |Charitable|Payments||||||| |Youth programme
and activities|||1,725|||1,725|984| |Adult support and training|||||||| |Loan repayments
to Runnymede|||2,250|||2,250|2,250| |Utilities -Electricity/GasNVater||||597||59|312| |Insurance||||578||578|824| |Repairs and|Renewals||||||832| |Materials
and equipment||||210||210|218| |Printing
and|photocopying||||||| |Uniforms
&|Badges|||860||860|832| |AGM and trustee expenses|||||||40| |Admin||||387||367|371| |Donation
&|Grants||||||| |Other costs||||211||211|98| |Rent|||||||277| |||Sub total|6,798|||6,798|6,616| |Fundraising|expenses||||||| |Just Giving|||||216|218|215| |Other fundraising
costs|||||17|17|| |||Sub total|||233|233|216| ||Total Gross Expenditure||6,798||233|7,031|6,832| |Trotsworth|Hall Redevelopment|costs|||||4,500| ||Total|a ments|6,798||233|7,031|11332| |Receipts less Payments||- Surplus|6,129||18,707|24,836|14,433| |Transfers between
funds|||||||| |Brought Forward
from previous Year (Cash|||2,661||44,013|46,673|32,240| |Cash Funds|this Year Carried Forward||8,790||62,720|71,609|46,673| ## ## ## ##