Registered Company Number: 04830437 Registered Charity Nurnber: 1100637 WEST KENT MEDIATION (A Company Limited by Guarantee) REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
WEST KENT MEDIATION REFERENCE AND ADMINISTRATIVE INFORMATION Trustees The Trustees during the year ended 31 March 2025 were a5 follows.. MrKWTurner Mrs R A Clibbens His Honour R Seymour K.C. Mrs M Tearle MrPHart Cornpany Sgcretsry Ms C A Jarvis Principal Address Sevenoaks Indoor Bowls Centre Hollybush Lane Sevenoaks Kent TN13 3UX Independent Exarniner Bells Accountants 1 Oa High Street Chislehursl Kent, BR7 SAN Charity Number 1100637 Registered Company Number 04830437 (England and Wales}
WEST KENT MEDIATION CHAIRMAN'S REPORT Next year will see the 301h anniversary of the creation of West Kent mediakn.on and it is satisfying that after so many years of service to the community in Wesl Kent the organisation Is still providing a facility which is appreciated by those who use it. For many years the opportunity to resolve disputes beNveen neighbours by mediation has been beneficial. However. more recently self-referral of disputes by those immediately involved has been a feature of what we are asked to do Around a third of all our cases now come lo us from self- referral. Another source of opportunity in the past year has been mediats.ng dispute5 Within the workplace, which has a150 generated income. Overall, though. the number of c2ses which we worked with in the year ending 31 March 2025 was fewer than in the previous year. The provision of our services depends upon us having volunteers to conduct mediations We much appreciate all the efforts made by our volunteers whose Cntbu.0n is extremely generous. We have sufficient volunteers to continue our service al the Current level. but would welcome more so as to be able to expand the number of cases which we undertake. We are very grateful lo Amanda and Claire for all that they do lo enable Wesl Kent Mediation to function. Without their diligent efforts. especially in seeking sources of finance and reductions in running costs, West Kent Mediation would be unable to contsnue An important aspect our wofk Is peer mediation training of Year 5 and Year 6 pupils undertaken by Dorothy Walkington. our Schools Ci>ordinalor. Dorothy is committerl to the task of making pupils aware of the benefits of mediab'on and lo teaching pupils lo become peer mediators. Unfortunately, however, it is necessary for West Kent Mediabon to charge schools for this service and the difficulties of management of school finances has meant that the number of sch¢xsls which chose lo engage in peer mediation redUd during the year. Unfortunately the arrangement made last yearwith Restorative Solutions to provide some ofthe services which Resloralive Solutions agreed with the Office of the Kent Police and Crime Commissioner has not so far proved very satisfactory. There have been very few cases referre(J to us by Restorative Solutions and nsequentlY little income has been generated through this arrangement Fund raising remains a focus of detemiined activity. We much appreciate the grants made lo us by Bortsugh. Dislnct. Town and Parish Councils. We are also the beneficiary of servi Level Agreements with housing associations. Clarion Housing Association Ltd.. Town and Country Housing Group and Wesl Kent Housing Association. In addition, we benefited during the year ftom grants from the National Lottery Community Fund, Kent Community Foundation. the Henry Smith Chanty and The Skinners, Company. Wthout this support West Kent Mediation would be unable lo continue The cost of running the organisatron exceeded ils income last year, as il has in all recent years. but last year the arnounl of the excess of expenses over income was subslanlially reduced. Nonetheless Wesl Kent Mediation survives currenuy by drawing on rts reserves which is clearly not sustainable In the longer term. His Honour Richard Seymour K.C. Chairman
WEST KENT MEDIATION REPORT OF THE TRUSTEES The Trustees who are also directors of the charty for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The Trustees have adopted the provisions of Accounting and Reporting by Charibes". Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial ReportJ"ng Standard applicable in the UK and Republic of Ireland {FRS 1021 leffecltve 1 January 20191 Objectives and aims Wesl Kent Mediation IVVKMI provides a free. impartial and confiden1181 community mediation serv1ce lo all residents of Sevenoaks District Council, Tonbridge and Malling Borough Council and Tunbridge Wells Borough Council. Mediation is a means of conflict resolution, enabling people in dispute to reach a mutually acceptable agreement with the help of volunteer mediators who are trained and supported by VVKM'S small staff team. Achievements Our referrals are received through continued partnership working wrth both ststutory and voluntary organisalions. including the three leading hoLFsing associations in West Kent. This year. we have received 43 referrals. this includes community. family and Workpla mediation. Our peer mediation schools service has again been extremely successfvl. We have trained over 270 year 5 and year 6 pupils in mediation aWanesS skills and trained a further 84 students to Wome medtOrS in the school environment. Publie benefit The Board of Trustee Directors confimis that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard lo public benefit guidance published by the Charihes Commission. FINANCIAL REVIEW Financlal posrtion In the year ended 31 March 2025 the Charity received lotsl incoming resources of £52,080 and expended £55,125 In total resulting In net expenditure of £3,045 12024 nel expenditure £18.1341 The Charity's cumulative reserves to be carried forward at 31 March 2025 thu5 amounted lo £47,034 {2024 £50,079). Reserrfe8 Policy The Board of Trustees have estsblished a tx)licy whereby the unrestricted free reserves held by the Charity should be maintained al a level where il is considered that a tiroad business base can be laid for the Charity lo continue ils current activities The unrestricted free reserves amtsunled lo £47.034 al 31 March 2025. as the Trustees have designated £25.500 to make provision in the event the company be required 10 make payment for ils Offi accommodation andlor dosure costs rf ongoing finance is not received. The policy is monitored and reviewed annually. Future plans The charity seeks to expand rts mediation serVeS with an ernphasis on our peer mediation training project in primary schools. and workplace mediation We continue lo work in close partnership with other community mediation services within Kent, as well as other voluntary and statutory organi5alions within our area. We put a considerable amount of Iirne and effort into fundraising to sustsin this imF)Ortanl service.
WEST KENT MEDIATION REPORT OF THE TRUSTEES cont'd STRUCTURE. GOVERNANCE AND MANAGEMENT Governlng do¢ument The Charity is controlled by its goveming document, its memorandum and articles of associabon, and conslitules a limited company by guarantee as defined by the Companies act 2006. Annually one third of the Trustee Directors retire by rotation al the AGM. Additionalty. any Trustee Directors who have been re- appointed by the Board of Trustee Directors since the last AGM shall hold office only until the next following AGM. If not re-appointed at that AGM helshe shall vacate the office at the conclusion of the meeting. Recruitment and appointment of new Trustees The Board of Trustee Directors regularly reviews the Board's cornposib.on lo identify any skills gaps. They also review the methods empksyed lo recruit new Trustees". these include through word of mouth and neorking, insertions in newsletters circulated to service users and volunteers, through the Wesl Kent Mediation website. WKM'S publicity material is also displayed in a wide range of community venues including schools, medical ntres. supermarkets, libraries etc. Organisational structure The Charity's operations are directed by the Board or Trustee Directors. which meets on a regular basis. and is responsible for the supervisory management of the Charitable Company The mediation activities are undertaken by volunteers who are recruited. trained. supported and supervised by tsvo paid members of staff The main funding for the Company's charitable activities was provided through the local authorities of Sevenoaks. Tonbridge and Malling and Tunbridge Wells and the three major local Housing Associations in West Kent. together with donations from town and parish councils and others. We are extremely grateful for the continued support of all our funders. Risk management The Board of Trustee Directors has examined three major strategic, business and operatsonal risks which the ompany faS and confirm that systems have been established to enable regular reports to be produced, so that the current controls can be monitored and improvement IntrcMJuced as and when necessary. This report has been prepared in accordance wrth the Sla1 provisK)ns of Part 15 ofthe Companies Act 2006 relating to small companies. The Trustees, report was approved by the Board of Tfustees. Mrs R A Clibbens - Trustee 16 June 2025
WEST KENT MEDIATION Independent Examiner's Report to the Trustees of West Kent M&diation I report on the acctyjnls for the year ended 31 March 2025. whth are set out on pages 6 10 12. Regpectlve responslbilities of tho Tte•S and examiner As the charity's Trustees land also the dir8Ctors for the purposes of company law) you are responsiblè for the preparation of the acLYyJnts in accordance wlh the requirements of the Companw Act 2008. Having satisfied myself that the account$ of the Company are not qUired to be audited for this year under Part 16 of the 2006 Acl and are eligible indeperKlenl examination, I report in respect of my examinallon of your charity's accounts as carried out under section 145 of the Charitles Act 2011 {"Ihe 2011 Act"). In carrying out rny examination. I have follow&J the Dlrectlons given by Charity Commlssion (under section 14515)Ib) of the 2011 ACL Independont examlner's statement I have completed my examination. I confvm that no material mattèrs have come to my 4ttentk)n which gives me cause lo believe that.. accounting record5 were not kept in accordance wrth sectn 386 of the Companies Act 2006,. or the accounts do not accord with such records., or the accouDts do not comply with relevant a(unting requirements under soclion 396 of the Companies Act 2006 other than any requirement that the aecounts give a 'true and fairf view which Is not a matter considered as part of an irKJependenl examination," or the *counts have not been prepared in accordar8 wth the Charities SORP IFRS102). I hav8 no concerns and have come acros5 no other matters in connection with the examination to which attention should be drawn in this report in order lo enabbe a proper understanding of th8 accounts to b& reached. Bdls Accounlanls 108 High Street Chislahurst Kent 8R7 SAN 16 June 2025
WEST KENT MEDIATION STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Restricted Funds Funds Total Funds 2025 Total Funds 2024 Incoming resources Income and endowments from Donations and legacies 19 Incoming resources fmm charitable aclivities Mediation 44.423 3.750 48.173 34.472 Investment income 3.907 3,907 1.031 Total incoming resources 48.330 3.750 52.080 35.522 Resou¢$ expended Charitable activities Mediation 53 656 Total resources expended 51,375 3.750 55,125 53,656 Net outgoing resources 13,0451 (3,0451 118,1341 Total funds broLrght forward 50.079 68.213 Total funds carried forward 47.034 50,079
WEST KENT MEDIATION BALANCE SHEET AS AT31 MARCH 2025 Unrestrictgd Restrictgd Funds Funds Total Funds 2025 Total Funds 2024 Current assets Cash al bank and in hand 67.017 67,017 59.120 67,017 67.017 59.120 Creditors Amoun15 falling due within one year {19.9831 (19,9831 19,0411 Net current assets 47,034 47.034 50,079 Total assets less current liabilities 47,034 47,034 50,079 Net assets 47.034 47.034 50,079 Funds Unreslricled funds 47 034 Total funds 47.034 50,079 The chantable company is ented to exemption from audrt under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required the company to obtsin an audrt of its financkal statements for the year ended 31 Manh 2025 in accordance with Section 476 of the Companies Act 20C6. The Trustees acknowledge their responsibiltties for. Ensuring that the charitsble company keeps acUntIng records that compty with Section$ 386 and 387 of the Companies Act 2006. and b. Preparing financial ststements which gFve a true and fair view ofthe state ofaffairs of the charitable company as 21 the end of each financial year. and of ts surplLJS or deficit for each financial year in accordance with the requirements of Sections 394 and 395. and whrh othetwise ¢ompty with the requirements of the Companies Act 2006 relab.ng to financial stslements, so far as applb lo the charitable company. These fin8neial slalenEnts have been prepared in accordance the special proviSK$ of Part 15 of the Companies Act 2006 relating lo chantable small companies and with the Finanaal Reporting Standard for sMalr Entities leffects.ve January 20151 These financial statements were approved by the Board of TNstees on 16 June 2025 and were gned on its behalf Mrs R A Clibbens-Trustee
WEST KENT MEDIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 1 A¢¢ounting policies Accounting convention The financial statements have been prepared ur7der the historical cost convention. and in accordance with the Financial Reporting Stsndard for Smaller Entities (effective April 20081. the Companies Act 2006 and the requirements of the Statement of Recommended Practi, Accounting and Reporting by Charities. In¢orning resources All incoming resources are included on the Slalement of Financial Activrties when the charity is legally entitled to the incorne and the amount can be quanlified witti reasonable accur8Cy. Resources expended Expenditure Is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category Where costs cannot be directly attributed lo particular headings, they have been allctated to activrties on a basis consistent with the ijse of resources. Taxation The charity is exempt from corporatson tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objecb'ves at the discreb.on of the trustees Restricted funds can only be used fof particular purposes within the objects of the charity. Reslriclions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fvnd is included in the notes of the financial stslement5. Pension costs and other post-retirement benefrts The ehantable company operates a defined conthbution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Oonatlons and legacies 2025 2024 Donations 19 19 Investmont incomo 2025 2024 Deposit account interest 3.907 1,031
WEST KENT MEDIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Incomo from Charitable activitigs 2025 2024 Activity Mediation fees Grants mediab.on Mediatn 1,910 46,263 1.150 33.322 48,173 34,472 Grants received. included in the above are as follows.. Sevenoaks District Council Funding provided through The Poliee and Crime Cornmissione¢s Crime Reduction Grant to Tunbridge Wells Borough Council Tonbridge and Malling Borough Council Funding provided through the Police and Cnme Commissioners Grant lo Tonbridge and Malling Borough Council Town and Country Housing Wesl Kent Housing Tesco Clarion Housing Group Kent Community Foundation Groundwtsrk Skinners National Lottery Henry Smith Foundation Town and Parish Councils 3,750 5,000 2,000 2,750 2,000 3,640 1,000 7.140 5,355 2.635 4,959 583 7.055 1,250 1.000 1.000 3.570 5,125 1,000 9.148 1,250 4,175 4,200 46.263 33.322 Charitable a¢tivities costs Direct costs See note 6 Support costs See note 7 2024 Mediation 53,861 1.264 53.656 Direct Costs of Charltable activities 2025 2024 Stsff cosls Premises costs Insurance Stationery and computer consumables Staff expenses Volunteer expenses and training Mediation fees Advertising and presentations Travel Subscriptions 43,609 3.829 1,330 425 45 1.160 924 2.510 29 40,651 3.849 1.266 1.997 95 86 1,575 2,400 419 53.861 52.338
WEST KENT MEDIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Support costs 2025 2024 Mediation 1,318 Support costs induded In the above are as follows". Sundries Payroll processing Costs Independent examination 34 330 900 324 900 1,264 1,318 Trustees. rgmuneratlon and beneffts There were no trustees, remuneration or other benefrts for the year ended 31 March 2025 nor for the year ended 31 March 2024. There were no trustees. expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. Staff costs 2025 2024 Wages and salanes Other pension costs 38,430 5.179 36.176 4,475 43,609 40,651 The average monthly number of employees during the year was as follows.. All stsff No employees received emolurrents in excess of £60.000 The value of volunteeff s time is not included within these accounts. 10 Pension The company conlribules for one employee into The Pensions Trngt Money Purchase Plan for Charities and Voluntary Organisations. The company has been notified by The Pensions Trust of the estimated employer debt on withdrawal from the Plan based on the financial position of the Plan as at 30 September 2022. As of this dale the estimated employer debt for the Company was £2,046, which has been provided for by the company 12024 £2.0461. 10-
WEST KENT MEDIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 11 Creditors: Amounts falling due within one year 2025 2024 ArualS and deferred income Accrued expenses 17,937 2,046 6,995 2.046 19.983 9,041 12 Movement in funds At 114124 Net mvmt Tff btwn in funds funds At 3113125 Unrestrictèd funds General fund Designated reserves 24,579 25,500 3,0451 21.534 25.500 Total funds 50,079 13,0451 47,034 Net movement in funds, included in the above are as follows". Incoming resources Resource5 expended Movement in funds Unrestricted funds General fund 48.330 {51.3751 13,0451 Restricted funds Local aLtlhorrties fundin9 3.750 13.7501 Total funds 52,080 155.1251 13,0451 Comparatives for movernent in funds At 114123 Net mvmt Tlf btwn in funds funds At 3113124 Unrestricted funds General fund Designated reserves 42,713 25.500 118.1341 24.579 25,500 Totsl funds 68,213 118,1341 50.079
WEST KENT MEDIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Comparative net movement in funds, included in the above are as follows". Incorning resources Resources expended Movement in funds Unrestricted funds General fund 30.522 148,6561 118,1341 RestTiCted funds Local authorities funding 5,000 {5,OCN)I Total funds 35.522 {53,6561 118.1341 13 Related party disclosures There were no related party transacb.ons for the year ended 31 March 2025. 14 Limitation of liabilty The Charity is a company limited by liability and has no share capital. The slatulory members of the charitable company guarantee lo contribute an amount not exceeding £10 to the asse15 of the charitable company in the event of a winding up. The total number of guarantees on 31 March 2025 was 32. 12-