Registered Company Number: 04830437
Registered Charity Nurnber: 1100637
WEST KENT MEDIATION
(A Company Limited by Guarantee)
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025

WEST KENT MEDIATION
REFERENCE AND ADMINISTRATIVE INFORMATION
Trustees
The Trustees during the year ended 31 March 2025 were a5 follows..
MrKWTurner
Mrs R A Clibbens
His Honour R Seymour K.C.
Mrs M Tearle
MrPHart
Cornpany Sgcretsry
Ms C A Jarvis
Principal Address
Sevenoaks Indoor Bowls Centre
Hollybush Lane
Sevenoaks
Kent TN13 3UX
Independent Exarniner
Bells Accountants
1 Oa High Street
Chislehursl
Kent, BR7 SAN
Charity Number
1100637
Registered Company Number
04830437 (England and Wales}

WEST KENT MEDIATION
CHAIRMAN'S REPORT
Next year will see the 301h anniversary of the creation of West Kent mediakn.on and it is satisfying that after so
many years of service to the community in Wesl Kent the organisation Is still providing a facility which is
appreciated by those who use it. For many years the opportunity to resolve disputes beNveen neighbours by
mediation has been beneficial. However. more recently self-referral of disputes by those immediately involved
has been a feature of what we are asked to do Around a third of all our cases now come lo us from self-
referral. Another source of opportunity in the past year has been mediats.ng dispute5 Within the workplace,
which has a150 generated income. Overall, though. the number of c2ses which we worked with in the year
ending 31 March 2025 was fewer than in the previous year.
The provision of our services depends upon us having volunteers to conduct mediations We much appreciate
all the efforts made by our volunteers whose C￿nt￿bu￿.0n is extremely generous. We have sufficient volunteers
to continue our service al the Current level. but would welcome more so as to be able to expand the number
of cases which we undertake.
We are very grateful lo Amanda and Claire for all that they do lo enable Wesl Kent Mediation to function.
Without their diligent efforts. especially in seeking sources of finance and reductions in running costs, West
Kent Mediation would be unable to contsnue An important aspect our wofk Is peer mediation training of Year
5 and Year 6 pupils undertaken by Dorothy Walkington. our Schools Ci>ordinalor. Dorothy is committerl to the
task of making pupils aware of the benefits of mediab'on and lo teaching pupils lo become peer mediators.
Unfortunately, however, it is necessary for West Kent Mediabon to charge schools for this service and the
difficulties of management of school finances has meant that the number of sch¢xsls which chose lo engage in
peer mediation redU￿d during the year.
Unfortunately the arrangement made last yearwith Restorative Solutions to provide some ofthe services which
Resloralive Solutions agreed with the Office of the Kent Police and Crime Commissioner has not so far proved
very satisfactory. There have been very few cases referre(J to us by Restorative Solutions and ￿nsequentlY
little income has been generated through this arrangement
Fund raising remains a focus of detemiined activity. We much appreciate the grants made lo us by Bortsugh.
Dislnct. Town and Parish Councils. We are also the beneficiary of servi￿ Level Agreements with housing
associations. Clarion Housing Association Ltd.. Town and Country Housing Group and Wesl Kent Housing
Association. In addition, we benefited during the year ftom grants from the National Lottery Community Fund,
Kent Community Foundation. the Henry Smith Chanty and The Skinners, Company. Wthout this support West
Kent Mediation would be unable lo continue The cost of running the organisatron exceeded ils income last
year, as il has in all recent years. but last year the arnounl of the excess of expenses over income was
subslanlially reduced. Nonetheless Wesl Kent Mediation survives currenuy by drawing on rts reserves which
is clearly not sustainable In the longer term.
His Honour Richard Seymour K.C.
Chairman

WEST KENT MEDIATION
REPORT OF THE TRUSTEES
The Trustees who are also directors of the charty for the purposes of the Companies Act 2006, present their
report with the financial statements of the charity for the year ended 31 March 2025. The Trustees have
adopted the provisions of Accounting and Reporting by Charibes". Statement of Recommended Practice
applicable to charities preparing their accounts in accordan￿ with the Financial ReportJ"ng Standard applicable
in the UK and Republic of Ireland {FRS 1021 leffecltve 1 January 20191
Objectives and aims
Wesl Kent Mediation IVVKMI provides a free. impartial and confiden1181 community mediation serv1ce lo all
residents of Sevenoaks District Council, Tonbridge and Malling Borough Council and Tunbridge Wells Borough
Council. Mediation is a means of conflict resolution, enabling people in dispute to reach a mutually acceptable
agreement with the help of volunteer mediators who are trained and supported by VVKM'S small staff team.
Achievements
Our referrals are received through continued partnership working wrth both ststutory and voluntary
organisalions. including the three leading hoLFsing associations in West Kent. This year. we have received 43
referrals. this includes community. family and Workpla￿ mediation. Our peer mediation schools service has
again been extremely successfvl. We have trained over 270 year 5 and year 6 pupils in mediation aWa￿nesS
skills and trained a further 84 students to Wome med￿tOrS in the school environment.
Publie benefit
The Board of Trustee Directors confimis that they have complied with the duty in Section 17 of the Charities
Act 2011 to have due regard lo public benefit guidance published by the Charihes Commission.
FINANCIAL REVIEW
Financlal posrtion
In the year ended 31 March 2025 the Charity received lotsl incoming resources of £52,080 and expended
£55,125 In total resulting In net expenditure of £3,045 12024 nel expenditure £18.1341 The Charity's
cumulative reserves to be carried forward at 31 March 2025 thu5 amounted lo £47,034 {2024 £50,079).
Reserrfe8 Policy
The Board of Trustees have estsblished a tx)licy whereby the unrestricted free reserves held by the Charity
should be maintained al a level where il is considered that a tiroad business base can be laid for the Charity
lo continue ils current activities The unrestricted free reserves amtsunled lo £47.034 al 31 March 2025. as
the Trustees have designated £25.500 to make provision in the event the company be required 10 make
payment for ils Offi￿ accommodation andlor dosure costs rf ongoing finance is not received. The policy is
monitored and reviewed annually.
Future plans
The charity seeks to expand rts mediation serV￿eS with an ernphasis on our peer mediation training project in
primary schools. and workplace mediation We continue lo work in close partnership with other community
mediation services within Kent, as well as other voluntary and statutory organi5alions within our area. We put
a considerable amount of Iirne and effort into fundraising to sustsin this imF)Ortanl service.

WEST KENT MEDIATION
REPORT OF THE TRUSTEES cont'd
STRUCTURE. GOVERNANCE AND MANAGEMENT
Governlng do¢ument
The Charity is controlled by its goveming document, its memorandum and articles of associabon, and
conslitules a limited company by guarantee as defined by the Companies act 2006. Annually one third of the
Trustee Directors retire by rotation al the AGM. Additionalty. any Trustee Directors who have been re-
appointed by the Board of Trustee Directors since the last AGM shall hold office only until the next following
AGM. If not re-appointed at that AGM helshe shall vacate the office at the conclusion of the meeting.
Recruitment and appointment of new Trustees
The Board of Trustee Directors regularly reviews the Board's cornposib.on lo identify any skills gaps. They also
review the methods empksyed lo recruit new Trustees". these include through word of mouth and ne￿orking,
insertions in newsletters circulated to service users and volunteers, through the Wesl Kent Mediation website.
WKM'S publicity material is also displayed in a wide range of community venues including schools, medical
ntres. supermarkets, libraries etc.
Organisational structure
The Charity's operations are directed by the Board or Trustee Directors. which meets on a regular basis. and
is responsible for the supervisory management of the Charitable Company The mediation activities are
undertaken by volunteers who are recruited. trained. supported and supervised by tsvo paid members of staff
The main funding for the Company's charitable activities was provided through the local authorities of
Sevenoaks. Tonbridge and Malling and Tunbridge Wells and the three major local Housing Associations in
West Kent. together with donations from town and parish councils and others. We are extremely grateful for
the continued support of all our funders.
Risk management
The Board of Trustee Directors has examined three major strategic, business and operatsonal risks which the
ompany fa￿S and confirm that systems have been established to enable regular reports to be produced, so
that the current controls can be monitored and improvement IntrcMJuced as and when necessary.
This report has been prepared in accordance wrth the S￿la1 provisK)ns of Part 15 ofthe Companies Act 2006
relating to small companies.
The Trustees, report was approved by the Board of Tfustees.
Mrs R A Clibbens - Trustee
16 June 2025

WEST KENT MEDIATION
Independent Examiner's Report to the Trustees of West Kent M&diation
I report on the acctyjnls for the year ended 31 March 2025. whth are set out on pages 6 10 12.
Regpectlve responslbilities of tho T￿￿te•S and examiner
As the charity's Trustees land also the dir8Ctors for the purposes of company law) you are responsiblè
for the preparation of the acLYyJnts in accordance wlh the requirements of the Companw Act 2008.
Having satisfied myself that the account$ of the Company are not ￿qUired to be audited for this year
under Part 16 of the 2006 Acl and are eligible indeperKlenl examination, I report in respect of my
examinallon of your charity's accounts as carried out under section 145 of the Charitles Act 2011 {"Ihe
2011 Act"). In carrying out rny examination. I have follow&J the Dlrectlons given by Charity
Commlssion (under section 14515)Ib) of the 2011 ACL
Independont examlner's statement
I have completed my examination. I confvm that no material mattèrs have come to my 4ttentk)n which
gives me cause lo believe that..
accounting record5 were not kept in accordance wrth sect￿n 386 of the Companies Act 2006,.
or
the accounts do not accord with such records., or
the accouDts do not comply with relevant a(￿unting requirements under soclion 396 of the
Companies Act 2006 other than any requirement that the aecounts give a 'true and fairf view
which Is not a matter considered as part of an irKJependenl examination," or
the *counts have not been prepared in accordar￿8 wth the Charities SORP IFRS102).
I hav8 no concerns and have come acros5 no other matters in connection with the examination to which
attention should be drawn in this report in order lo enabbe a proper understanding of th8 accounts to b&
reached.
Bdls Accounlanls
108 High Street
Chislahurst
Kent
8R7 SAN
16 June 2025

WEST KENT MEDIATION
STATEMENT OF FINANCIAL ACTIVITES
FOR THE YEAR ENDED 31 MARCH 2025
Unrestricted Restricted
Funds
Funds
Total
Funds
2025
Total
Funds
2024
Incoming resources
Income and endowments from
Donations and legacies
19
Incoming resources fmm charitable aclivities
Mediation
44.423
3.750
48.173
34.472
Investment income
3.907
3,907
1.031
Total incoming resources
48.330
3.750
52.080
35.522
Resou￿¢$ expended
Charitable activities
Mediation
53 656
Total resources expended
51,375
3.750
55,125
53,656
Net outgoing resources
13,0451
(3,0451
118,1341
Total funds broLrght forward
50.079
68.213
Total funds carried forward
47.034
50,079

WEST KENT MEDIATION
BALANCE SHEET
AS AT31 MARCH 2025
Unrestrictgd Restrictgd
Funds
Funds
Total
Funds
2025
Total
Funds
2024
Current assets
Cash al bank and in hand
67.017
67,017
59.120
67,017
67.017
59.120
Creditors
Amoun15 falling due within one year
{19.9831
(19,9831
19,0411
Net current assets
47,034
47.034
50,079
Total assets less current liabilities
47,034
47,034
50,079
Net assets
47.034
47.034
50,079
Funds
Unreslricled funds
47 034
Total funds
47.034
50,079
The chantable company is ent￿ed to exemption from audrt under Section 477 of the Companies Act 2006 for the
year ended 31 March 2025.
The members have not required the company to obtsin an audrt of its financkal statements for the year ended 31
Manh 2025 in accordance with Section 476 of the Companies Act 20C6.
The Trustees acknowledge their responsibiltties for.
Ensuring that the charitsble company keeps ac￿UntIng records that compty with Section$ 386 and 387 of
the Companies Act 2006. and
b. Preparing financial ststements which gFve a true and fair view ofthe state ofaffairs of the charitable company
as 21 the end of each financial year. and of ts surplLJS or deficit for each financial year in accordance with the
requirements of Sections 394 and 395. and whrh othetwise ¢ompty with the requirements of the Companies
Act 2006 relab.ng to financial stslements, so far as appl￿b￿ lo the charitable company.
These fin8neial slalenEnts have been prepared in accordance the special proviSK￿$ of Part 15 of the Companies
Act 2006 relating lo chantable small companies and with the Finanaal Reporting Standard for sMal￿r Entities
leffects.ve January 20151
These financial statements were approved by the Board of TNstees on 16 June 2025 and were ￿gned on its behalf
Mrs R A Clibbens-Trustee

WEST KENT MEDIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
1 A¢¢ounting policies
Accounting convention
The financial statements have been prepared ur7der the historical cost convention. and in accordance
with the Financial Reporting Stsndard for Smaller Entities (effective April 20081. the Companies Act
2006 and the requirements of the Statement of Recommended Practi￿, Accounting and Reporting by
Charities.
In¢orning resources
All incoming resources are included on the Slalement of Financial Activrties when the charity is legally
entitled to the incorne and the amount can be quanlified witti reasonable accur8Cy.
Resources expended
Expenditure Is accounted for on an accruals basis and has been classified under headings that
aggregate all cost related to the category Where costs cannot be directly attributed lo particular
headings, they have been allctated to activrties on a basis consistent with the ijse of resources.
Taxation
The charity is exempt from corporatson tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objecb'ves at the discreb.on of the
trustees
Restricted funds can only be used fof particular purposes within the objects of the charity. Reslriclions
arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fvnd is included in the notes of the financial
stslement5.
Pension costs and other post-retirement benefrts
The ehantable company operates a defined conthbution pension scheme. Contributions payable to
the charitable company's pension scheme are charged to the Statement of Financial Activities in the
period to which they relate.
Oonatlons and legacies
2025
2024
Donations
19
19
Investmont incomo
2025
2024
Deposit account interest
3.907
1,031

WEST KENT MEDIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
Incomo from Charitable activitigs
2025
2024
Activity
Mediation fees
Grants
mediab.on
Mediat￿n
1,910
46,263
1.150
33.322
48,173
34,472
Grants received. included in the above are as follows..
Sevenoaks District Council
Funding provided through The Poliee and Crime Cornmissione¢s
Crime Reduction Grant to Tunbridge Wells Borough Council
Tonbridge and Malling Borough Council
Funding provided through the Police and Cnme Commissioners
Grant lo Tonbridge and Malling Borough Council
Town and Country Housing
Wesl Kent Housing
Tesco
Clarion Housing Group
Kent Community Foundation
Groundwtsrk
Skinners
National Lottery
Henry Smith Foundation
Town and Parish Councils
3,750
5,000
2,000
2,750
2,000
3,640
1,000
7.140
5,355
2.635
4,959
583
7.055
1,250
1.000
1.000
3.570
5,125
1,000
9.148
1,250
4,175
4,200
46.263
33.322
Charitable a¢tivities costs
Direct costs
See note 6
Support costs
See note 7
2024
Mediation
53,861
1.264
53.656
Direct Costs of Charltable activities
2025
2024
Stsff cosls
Premises costs
Insurance
Stationery and computer consumables
Staff expenses
Volunteer expenses and training
Mediation fees
Advertising and presentations
Travel
Subscriptions
43,609
3.829
1,330
425
45
1.160
924
2.510
29
40,651
3.849
1.266
1.997
95
86
1,575
2,400
419
53.861
52.338

WEST KENT MEDIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
Support costs
2025
2024
Mediation
1,318
Support costs induded In the above are as follows".
Sundries
Payroll processing Costs
Independent examination
34
330
900
324
900
1,264
1,318
Trustees. rgmuneratlon and beneffts
There were no trustees, remuneration or other benefrts for the year ended 31 March 2025 nor for the year
ended 31 March 2024. There were no trustees. expenses paid for the year ended 31 March 2025 nor for
the year ended 31 March 2024.
Staff costs
2025
2024
Wages and salanes
Other pension costs
38,430
5.179
36.176
4,475
43,609
40,651
The average monthly number of employees during the year was as follows..
All stsff
No employees received emolurrents in excess of £60.000
The value of volunteeff s time is not included within these accounts.
10
Pension
The company conlribules for one employee into The Pensions Trngt Money Purchase Plan for Charities
and Voluntary Organisations. The company has been notified by The Pensions Trust of the estimated
employer debt on withdrawal from the Plan based on the financial position of the Plan as at 30 September
2022. As of this dale the estimated employer debt for the Company was £2,046, which has been provided
for by the company 12024 £2.0461.
10-

WEST KENT MEDIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
11
Creditors: Amounts falling due within one year
2025
2024
A￿rualS and deferred income
Accrued expenses
17,937
2,046
6,995
2.046
19.983
9,041
12
Movement in funds
At 114124
Net mvmt Tff btwn
in funds
funds
At 3113125
Unrestrictèd funds
General fund
Designated reserves
24,579
25,500
3,0451
21.534
25.500
Total funds
50,079
13,0451
47,034
Net movement in funds, included in the above are as follows".
Incoming
resources
Resource5
expended
Movement
in funds
Unrestricted funds
General fund
48.330
{51.3751
13,0451
Restricted funds
Local aLtlhorrties fundin9
3.750
13.7501
Total funds
52,080
155.1251
13,0451
Comparatives for movernent in funds
At 114123
Net mvmt Tlf btwn
in funds
funds
At 3113124
Unrestricted funds
General fund
Designated reserves
42,713
25.500
118.1341
24.579
25,500
Totsl funds
68,213
118,1341
50.079

WEST KENT MEDIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
Comparative net movement in funds, included in the above are as follows".
Incorning
resources
Resources
expended
Movement
in funds
Unrestricted funds
General fund
30.522
148,6561
118,1341
RestTiCted funds
Local authorities funding
5,000
{5,OCN)I
Total funds
35.522
{53,6561
118.1341
13
Related party disclosures
There were no related party transacb.ons for the year ended 31 March 2025.
14
Limitation of liabilty
The Charity is a company limited by liability and has no share capital. The slatulory members of the
charitable company guarantee lo contribute an amount not exceeding £10 to the asse15 of the charitable
company in the event of a winding up. The total number of guarantees on 31 March 2025 was 32.
12-