ReATTOARIP4GTON BUILtX14G$ PRESERVAIIONThUSTLTD CHAIRS INNUAL BEPI)RT- 1•10Giobw 2CQ2-aOth Soptsmber2023 ke mcharth"8s, e have ourwort cul oirtfor us generating Income in the dmate to k88p this WODderful Gra(k11 lisled t119 operati as a business 11 dtthat event irwttE abne 11 rK)tgeneTate SuIent lundsto meet our sth5tanlial overhpads. Whilst we ar& constanity Iwklw alway8 of CLttlng 8¥8ryday C09tB. thero aré &omo Ihits Is morè d1fficull......efv 8$ meetin9 complianur re9tiOnS and rovering essential mainIellat costs. My Ihars to our Trnasurer Nig81 lor his stsrling work in improwng ourfinawal ¢trO $0....88curlw Granis isessentkgl lor us. these are bets)mlng much hardwtD obiain and are 98n&r81ty for lessor amount6 Ih8n we wou1¢ like Spec1 thanks to Hebn for the hours ol work she puts in every month sourcing wlenti granlssnd then 3¥atIng the fflinptie ol appIAlK)n tom)8- on top ol tsrd manding rolo ol S•crètsry. r Town TKil, Town Lands, Torridg8 & D8von Counuk h2V8 SUPPOrted us wrth grantsforwh wa ar8 V8rygra18ful. Every penny we eam from ourvanous events or w8 secure wllh grants Is ploLghed siialghl back the Trust for the upkeep k tnainlenarw ol the building. Wp havè bègn 8bKg 10 givè ths $xlOr of bulldng a face-lift hope lo repl¥Ke tre window5 whenfunding permits Re-llecoration of the inleri(x ol the buOiw. secondary glazitu. m(Ke energy el[ent Options and refurblshment ol Iha bararé Ongoing projècts. WÈ ConnUe to provlde a de ran9e of community 4ctiviti88 & special events. Over the 2022r2W23 trading year, we havo hostod Mayiar & Mayor makino- Corortation ¢eieorabttns- History Alive- Town Lands Voucher Distribution Day - Cavdiers Ghrisltnas Give aw8y A lotof famity c¢¢asR)ns- W&1dirys. Wakes, Anniversary & birthday parties A gotrj range ol Fwrs- Health & Wln9- Food & Drink - Chr151mas 9ih$ 8 cr8fts Plus- Leam Devon IT & Art da55es - Psychic suppeTS- SeminafS- antiques vauatsons- Hween Fun nghl- Chri*mas lund)es and parties
Akn we are wrlh our regular booklng$- Toryingtors Choir - The Great 1 provides excdknt acoustics for them Police Surgery- gDiing a useful fLuI point for the cowmunty And ........ Kn & Natt•r - whlch has becom8 a weffjd•rtul Inendshlp group, who have pro(luced some tr*illiant knitted displays. Thank you 0$e for all Y to do to Inspi and nurtur8 this amazing group. It Is alm 5 years sAnce w8 reowed the Hall - we had just one year of trading b8ft)re COVID hil- followed by 8 very diflicutt 2 year iecovery p8riod Our success to datè 1$ due to the cornblnad 811orts of a truly amazirg team of just 8 trustees- who hav8 invested much & 8n8rgy plus a great deal of dedicats'on. Whtlst between us, we have a weath of business 8xperIen- managing a Charity was new io u$ all- 50 il has l)een a massive leaming curve. I think we can leel very proud ol all we hav8 achieved that time. My sincere thanks to @ach and every one of you. My gratefvl th8nks 80 go to our advisers and willing volunteers who pitch in to help whenever they can to ensure tt)e su(XXSs of our events...........and last but not my spaci81 thanks our rnulll 1818ni8d HOk•8 Nicky Taylor who has a fIr for everythiry from deaning & iorating to hdpiro wrth bar dubes & catering uS her creative Sknlls with we£Stting decor. Sotnetirnes thg pre on the Trust to ddiver is quite oveThvhelmir ..but we ar8 detemined to do our very best to SUre the future of th8 Town 1 and énsure It r8rnaln$ a lbraN v•nue lor th8 vthole Great Torrington Mmunrty. Thank you Sandra Crawley Char 19th March 2024
TruBt 18t October 2022 to 30th Se tember 2023 The long term ¢ffects of COVtD have produced a chanKe irL people's lifest5.ley and spending habits which has had quite an impact on our business giNryng us }'et another Challentig }'ear. It is clear our Ev¢nt income will not k sufficient to sustsin us so we are rdying on Grant Applicaiions mort than ever. As you will.4ee frnm the Accounts- we were showing a profit last year of £8,906.57 - We are now showing a loss this vear of£g.777.34. To put this into perspective.... last vear5 profit e$$enually due to tirants received but n(Jt ¥PCTJt tha¢ Trading ytar. This )rtar we have 5pettt rne of tbose Grants ee £7250 on a scAffolding tower & exiernal painting/decor&tins. We have re-purposed our 3 bank accounts to give us a cleareT Overvie and better control of our finsnces. The Trading account cOvS our everyda} inc0e and expenditure. The Restsicted Funds Account is now cxclu$yv¢lY for gran $¢¢ured for Speeifit projects 8nd equipmenL The Reserved Fund8 &ecoiint is essentially our'rainy d&y fund" And includes doltiOnS And tsovernment LOVID grants. The Digital T8x progrartune prowded tbrough our tloyds Bank Account is worlong well and has really eased the quarterli VAT submi3yirJn process. We contlnue to revicw all &3pccts of our DpcratsDri to improvc our Fingnci81 standsng, Energy tosts were an enormous expen¥e last year at just over £IO.000 - l am glad to report that we have noTh' transferred to a much ore ComtiVe provider offerg preferential rates for chatittes- so this bill ryll reduce substantialli for the current trading year.
Our sa18ry Costs have al redu¢ed as we now only employ one staff ember ort a part time basis. C08ts for Insurance, telecoms, bryladba & service LuntraLtS dTe reeWed Èumually to enEure we get bet value wa¥ble. The Accowits Ewe subject to TrIficatiOn by our Independent Examiner T1 Sanders and we do have A Retlred Accoutttant voluttte¢r to a$$i$t UB a8 required. I would bke to extend my tharlks ¢0 our dedicated team of Trustees. dvis¢r¥ and volunteers who work tirelesil). to keep the Hall operaiing in these ¢h•Uenging times. Nigel ithvis Carpenter 19th March 2024
GREAT TORRIP4GTON BUILDINGS PRESERVATION TRUST FofiThÈYuR I P•wYx•nd Fur i Balan IKi)FAE ÉXPÈN017UAÉ 53814 416Q4 14 032 4D312f 291 03 Y53B 1218B 87 IoFIE GPANTS TRANSFERREDFPOPIRESERIESICCOUNT EXPENOIIURE 16643.fll 2650 87 SuryfrvHr 4P11.40 ni 491S$82 705004 T6613 30146 52gtsB 86 GPANTS TfipisFEPPEDT0PESTRED PUNOS•J¢ Ck)sirg Ba uBloryvr 4919362 TOTALACCOUNTS BALANCE tUAPUts FeftThÉ YEAR rn8V LANCE$AT LLOYOSgAMK TRADlFIGAcMr RESTRICTED FUNDsACCN'AxufftI RESEWED FVNDsAccouKf 1xcl M 11868 34018ts8 121 40342e6 3884 3ll1 46 TOTAL £55 577 TREaWRER55TATETNT thÈyéarlÈi Sepfftr2Q23 TheSenare beiw prttontorntsNuaiG1rtÈra1 Df tT01n5 BU11nq5PreWVll1n I LEIea185e xCOUDtsgry8aLryeandiiw U&sl..%SePLw 5¥n•J s*n•d ch r• 913
Great Torrington Buildings Preservation Trust
Independent Examiner's Report to the Trustees of Great Torrington Buildings Preservation Trust (GTBPT). For the year ended 30 September 2023 Company Limited by Guarantee I report to the trustees on my examination of the financial statements of Great Torrington Buildings Preservation Trust (“the Charity”) for the year ended 30 September 2023. As provided from the “Business Finance Assistant” accounting system.
Responsibilities and the basis of the report.
As the trustees of the company (and also as directors for the purposes of company law) you are responsible for the preparation of the financial statements as presented in accordance with the Companies Act 2006. I report in respect of my examination of the GTBPT charity's accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5b) of the 2011 Act.
I have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts.
Tim Sanders BA (Hons), BSc (Hons), MAAT Independent Examiner 21 June 2024
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Trustees’ annual report (including Directors’ report) for the period
From: Period start date 01/10/22 To: Period end date 30/09/23 Charity name: Great Torrington Buildings Preservation Trust Charity registration number: 1100255 Company number: 04934863
Objectives and activities
SORP reference The objects of the Charity a) to preserve for the benefit of the people of Great Torrington and of the Nation the historical, architectural and constructional heritage that exist in and around Great Torrington in buildings (including any building defined in Section 336 of The Town and Summary of the Country Planning Act 1990) of purposes of the charity Para 1.17 particular beauty or historical as set out in its architectural or constructional governing document interest b) To preserve and maintain the restored Town Hall in the interests of social welfare with recreational or other leisure activities for individuals or organisations who need such facilities by reason of their youth, age, infirmity or disability
| Summary of the main activit- ies in relation to those pur- poses for the public benefit, in particular, the activities, projects or services identified in the accounts. |
TheTrustees continue to offer a wide range of events and activities at the Town & Community Hall including: • a) Health & wellbeing events, lunches and afternoon teas, Knit & Natter group • b) Family occasions - weddings, wakes, anniversary & birthday parties • c) Music based events, party nights, children’s discos, dance and choir practice • d) Craft & food fairs, IT & Art classes • e) Civic events for the Town Council including Mayfair and Mayor making We also continue to welcome community groups and charities to hire space to raise funds for the support their own organisations. |
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|---|---|---|
| Para 1.17 and | ||
| 1.19 | ||
| Statement confirming wheth- er the trustees have had re- gard to the guidance issued by the Charity Commission onpublic benefit |
Para 1.18 |
|
| The Trustees have had full regard | ||
| to the guidance issued by the Charity Commission concerning public benefit. |
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider be- nefits to society as a whole.
The main role of the Trust is to provide a welcoming and vibrant venue for the Community offering a wide range of events and activities We encourage community interaction and sharing of experiences to enhance wellbeing - including a monthly Police surgery An afternoon tea was held for over 100 senior guests to celebrate the Coronation complete with a lovely sing a long which clearly was much enjoyed. Our wonderful Knit & Natter Para 1.20 ladies once again knitted endless garlands of Royal Bunting to decorate all the shop fronts and streets throughout the town. We hosted another very enjoyable Mayfair - The whole community comes together to celebrate this historic annual tradition covering a 4 day period - with music from our Town silver band, Maypole dancing and crowning of the May Queen. We are grateful for the continuing support we receive from Torrington Town Council, Torridge District Council , Devon County Council and the Townlands Trust.
Financial review
| Review of the charity’s finan- cial position at the end of the period |
Para 1.21 | We had a small deficit at the end of the financial year. Last years small surplus was essentially due to Grants received but not spent in that Trading year. This year we have spent some of our designated grants which has produced a small deficit. The Trustees continue to explore all avenues to obtain grants and generate income to maintain the Charity |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | This is part of our fnancial |
| management control programme | ||
| which is carefully monitored and annually reviewed. We have re-purposed our 3 bank accounts - with one now being exclusively retained as a Reserves Account |
||
| Amount of reserves held |
Para 1.22 | £35,000 |
| Reasons for holding zero re- serves |
Para 1.22 | N/A |
| Details of fund materiallyin deficit |
Para 1.24 | N/A |
| Explanation of any uncertain- ties about the charity continu- ing as agoingconcern |
Para 1.23 | N/A |
Structure, governance and management
Description of charity’s trusts:
| Type of governing document: for example, trust deed, memorandum and articles of association etc |
Para 1.25 | Memorandum and Articles of Association. |
|---|---|---|
| How is the charity consti- tuted? for example limited company, unincorporated association,CIO |
Para 1.25 | Limited Company by Guarantee |
| Trustee selection methods including details of any con- stitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trust- ees |
Para 1.25 | Posts elected at the AGM Trustees appointed for 3-year term and elected at AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policyongrant making | Para 1.38 | The trustees do not issuegrants |
| Policy on social investment including program related investment |
Para 1.38 | The Trust retains a Reserves Account |
| Contribution made by volun- teers |
Para 1.38 | They are at the heart of all we do |
- from meeting and greeting at fundraisers helping with organisation of weddings, celebrations, meetings, and |
||
| general events plus support for a | ||
| range of essential housekeeping | ||
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against object- ives set |
Para 1.41 | The Trust continually reviews its wide range of events to encourage social interaction and provides workshops to bring people together. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The Trustees actively pursue & secure Grant opportunities - Such funding is essential to help cover ongoing costs of maintaining a Grade II listed building and necessary equipmentpurchases |
| Investment performance against objectives |
Para 1.41 | Just 1 year after re-opening our building - following a major restoration project - COVID hit - this was followed by a very difficult 3 year recovery period - but we are gradually moving forward again |
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
| Hiring out the venue for a wide | ||||||||
| range of events and activities | ||||||||
| including family celebrations, | ||||||||
| weddings, health /wellbeing fairs, | ||||||||
| IT, Art, Craft & dance classes | ||||||||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Trustees also run “in house” fundraising events such as Music and entertainment evenings - and also provide catering services |
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| plus running our own bar for | ||||||||
| events. | ||||||||
| All monies raised are used for | ||||||||
| the upkeep of the Building | ||||||||
| Investment policy and | The Trust has a designated | |||||||
| object- ives including any social in- vestment |
Para 1.46 | Reserves Account. We are not a position to explore Financial |
in |
|||||
| policyadopted | Investmentpolicies. | |||||||
| A description of the principal risks facing the charity |
Para 1.46 | COVID has had a massive knock on efect - it has changed the whole social & community structure which in turn has impacted heavily on our ability to generate income - particularly with such as weddings. In the current economic climate, more couples are opting to use our facilities for the wedding Ceremony only & making their own arrangements for celebratory parties. This dilutes our earning potential |
|---|---|---|
| - as previously we were providing | ||
| the full Wedding Package including wedding breakfasts and evening celebrations We have gone through a tough 3 year recovery period - but the Trustees are continuing to work hard to rebuild the business. The Trustees are placing more emphasis on “in house events “to contain costs and overheads as much aspossible |
||
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures ad- opted for the induction and training of trustees |
Para 1.51 | Potential Trustees are invited initially to bring their skills on |
|---|---|---|
| board as Advisers - they can then | ||
| get a feel for the Trust and learn its background by working with our existing Trustees. They normally attend committee meetings for at least 6 months before being invited to become a Trustee |
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| The charity’s organisational structure and any wider net- work with which the charity works |
Para 1.51 |
There are regular sub group & full committee meetings to cover all aspects of running the Trust including finance, marketing, |
| building maintenance, health and | ||
| safety etc. | ||
| Relationship with any related parties |
Para 1.51 | Some of our Trustees sit on other |
| local Committees e.g. Town Council, League of Friends, Torrington Together, Torrington 100 which enhances our understanding of community needs and aspirations. |
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| Other |
Reference and administrative details
| Charity name | Great Torrington Buildings Preservation Trust |
|---|---|
| Other name the charity uses |
Great Torrington Town and Community Hall |
| Registered charity number |
1100255 |
| Charity’s principal address |
The Town Hall Office, High Street, Torrington EX38 8HN |
Names of the charity trustees who manage the charity
Trustee name
Sandra Crawley
Office (if any)
Chair
Dates acted if not for whole year
Name of person (or body) entitled to appoint trustee (if any)
2
Helen Rumbold
Nigel Lewis- Carpenter
Secretary
Treasurer
4
Sue Mills
Rose Purcell
Paula Langer
Grant Langer
David Parish
Trustee
Trustee 6 Trustee Trustee Trustee 1 3 5 7 8
Corporate trustees – names of the directors at the date the report was approved
Director name Sandra Crawle y Helen Rumbold Nigel LewisCarpenter
Name of trustees holding title to property belonging to the charity
Dates acted if not for whole Trustee name year N/A N/A
Funds held as custodian trustees on behalf of others
The freehold of the Town and Community Hall Fixtures and fittings Description of the Equipment – full inventory kept assets held in this Large number of paintings of the Rolle Family. capacity These are on loan to us as they are owned by Town and Lands Charity Name and objects of the charity on whose behalf the assets are Great Torrington Buildings Preservation Trust held and how this falls within the custodi- an charity’s objects Details of We insure the Building and its Contents ( except arrangements for safe the paintings which are the responsibility of Town custody and segregaand Lands Charity) The building has fire and tion of such assets intruder alarms. CCTV is also installed internally from the charity’s own and externally on the Building . assets
Additional information (optional) Names and addresses of advisers (optional information)
Type of ad- Name Address viser
Marketing
Adrian Hardwick
Name of chief executive or names of senior staff members (optional in- formation)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (includ- ing directors’ report) above.
Signed on behalf of the charity’s trustees/directors
Signature(s ) Sandra Margaret Full name(s) Nigel Lewis-Carpenter Crawley
Position (for example Secretary, Chair Treasurer Chair, etc)
Dat e
NIA Other optional Inforniatlon Declarations Th• ¢nY h4¥ tsk•n adv•ntaq• ot th• xmill compani•s' •x•mption in pr•p•rlng th• rgport obov•. Th• tru8t••8 d•cWr• tIMt thry 1sav• •ppr)W th• tyusts••' rnport (InU Inq dlrector9' report) •bove. Siuned on bEhlf of the charity' trustM&ldir•ctorJ FUH n•rrnll 54Nlra Maryret Crawiey Nl8ei Lewis.Carpenter Pwition (for •x*npl• Chair SKr•¢•ry. Chalr. rfc Tr•asur•r C4