ReATTOARIP4GTON BUILtX14G$ PRESERVAIIONThUSTLTD CHAIRS INNUAL BEPI)RT- 1•10Giobw 2CQ2-aOth Soptsmber2023 ke m*charth"8s, *e have ourwort cul oirtfor us generating Income in the dmate to k88p this WODderful Gra(k11 lisled t￿11￿￿9 operati as a business 11 ￿ ￿d￿tthat event irwttE abne ￿11 rK)tgeneTate Su*￿Ient lundsto meet our sth5tanlial overhpads. Whilst we ar& constanity Iwklw alway8 of CLttlng 8¥8ryday C09tB. thero aré &omo Ihits Is morè d1fficull......￿efv 8$ meetin9 complianur re9￿￿tiOnS and rovering essential mainIellat￿ costs. My Ihar*s to our Trnasurer Nig81 lor his stsrling work in improwng ourfinawal ¢￿trO $0....88curlw Granis isessentkgl lor us. these are bets)mlng much hardwtD obiain and are 98n&r81ty for lessor amount6 Ih8n we wou1¢ like Spec￿1 thanks to Hebn for the hours ol work she puts in every month sourcing wlenti granlssnd then ￿3¥￿atIng the fflinptie￿ ol appI￿AlK)n tom)8- on top ol tsrd manding rolo ol S•crètsry. r Town ￿TKil, Town Lands, Torridg8 & D8von Counuk h2V8 SUPPOrted us wrth grantsforwh￿￿ wa ar8 V8rygra18ful. Every penny we eam from ourvanous events or w8 secure wllh grants Is ploLghed siialghl back the Trust for the upkeep k tnainlenarw ol the building. Wp havè bègn 8bKg 10 givè ths $xl￿Or of bulldng a face-lift hope lo repl¥Ke tre window5 whenfunding permits Re-llecoration of the inleri(x ol the buOiw. secondary glazitu. m(Ke energy el[￿ent Options and refurblshment ol Iha bararé Ongoing projècts. WÈ Con￿nUe to provlde a ￿de ran9e of community 4ctiviti88 & special events. Over the 2022r2W23 trading year, we havo hostod Mayiar & Mayor makino- Corortation ¢eieorabttns- History Alive- Town Lands Voucher Distribution Day - Cavdiers Ghrisltnas Give aw8y A lotof famity c¢¢asR)ns- W&1dirys. Wakes, Anniversary & birthday parties A gotrj range ol Fwrs- Health & W￿l￿n9- Food & Drink - Chr151mas 9ih$ 8 cr8fts Plus- Leam Devon IT & Art da55es - Psychic suppeTS- SeminafS- antiques vauatsons- H￿￿ween Fun nghl- Chri*mas lund)es and parties Akn we are wrlh our regular booklng$- Toryingtor￿s Choir - The Great ￿￿1 provides excdknt acoustics for them Police Surgery- gDiing a useful fLuI point for the cowmunty And ........ Kn￿ & Natt•r - whlch has becom8 a weffjd•rtul Inendshlp group, who have pro(luced some tr*illiant knitted displays. Thank you ￿0$e for all Y￿ to do to Inspi￿ and nurtur8 this amazing group. It Is alm￿ 5 years sAnce w8 reowed the Hall - we had just one year of trading b8ft)re COVID hil- followed by 8 very diflicutt 2 year iecovery p8riod Our success to datè 1$ due to the cornblnad 811orts of a truly amazirg team of just 8 trustees- who hav8 invested ￿ much & 8n8rgy plus a great deal of dedicats'on. Whtlst between us, we have a weath of business 8xperIen￿- managing a Charity was new io u$ all- 50 il has l)een a massive leaming curve. I think we can leel very proud ol all we hav8 achieved that time. My sincere thanks to @ach and every one of you. My gratefvl th8nks ￿80 go to our advisers and willing volunteers who pitch in to help whenever they can to ensure tt)e su(XXSs of our events...........and last but not my spaci81 thanks ￿ our rnulll 1818ni8d HO￿￿k•8￿ Nicky Taylor who has a fI￿r for everythiry from deaning & i￿orating to hdpiro wrth bar dubes & catering ￿uS her creative Sknlls with we£Stting decor. Sotnetirnes thg pre￿￿ on the Trust to ddiver is quite oveThvhelmir ..but we ar8 detemined to do our very best to S￿Ure the future of th8 Town ￿￿1 and énsure It r8rnaln$ a ￿lbraN v•nue lor th8 vthole Great Torrington ￿Mmunrty. Thank you Sandra Crawley Char 19th March 2024 TruBt 18t October 2022 to 30th Se tember 2023 The long term ¢ffects of COVtD have produced a chanKe irL people's lifest5.ley and spending habits which has had quite an impact on our business giNryng us }'et another Challen￿tig }'ear. It is clear our Ev¢nt income will not k sufficient to sustsin us so we are rdying on Grant Applicaiions mort than ever. As you will.4ee frnm the Accounts- we were showing a profit last year of £8,906.57 - We are now showing a loss this vear of£g.777.34. To put this into perspective.... last vear5 profit e$$enually due to tirants received but n(Jt ¥PCTJt tha¢ Trading ytar. This )rtar we have 5pettt ￿rne of tbose Grants ee £7250 on a scAffolding tower & exiernal painting/decor&tins. We have re-purposed our 3 bank accounts to give us a cleareT Overvie￿ and better control of our finsnces. The Trading account cOv￿S our everyda} inc0￿e and expenditure. The Restsicted Funds Account is now cxclu$yv¢lY for gran￿ $¢¢ured for Speeifit projects 8nd equipmenL The Reserved Fund8 &ecoiint is essentially our'rainy d&y fund" And includes dol￿tiOnS And tsovernment LOVID grants. The Digital T8x progrartune prowded tbrough our tloyds Bank Account is worlong well and has really eased the quarterli VAT submi3yirJn process. We contlnue to revicw all &3pccts of our DpcratsDri to improvc our Fingnci81 standsng, Energy tosts were an enormous expen¥e last year at just over £IO.000 - l am glad to report that we have noTh' transferred to a much ore Com￿￿tiVe provider offer￿g preferential rates for chatittes- so this bill ￿ryll reduce substantialli for the current trading year. Our sa18ry Costs have al￿ redu¢ed as we now only employ one staff ember ort a part time basis. C08ts for Insurance, telecoms, bryladb￿a & service LuntraLtS dTe re￿eWed Èumually to enEure we get be*t value wa*¥ble. The Accowits Ewe subject to ￿TrIficatiOn by our Independent Examiner T1￿ Sanders and we do have A Retlred Accoutttant voluttte¢r to a$$i$t UB a8 required. I would bke to extend my tharlks ¢0 our dedicated team of Trustees. dvis¢r¥ and volunteers who work tirelesil). to keep the Hall operaiing in these ¢h•Uenging times. Nigel ithvis Carpenter 19th March 2024 GREAT TORRIP4GTON BUILDINGS PRESERVATION TRUST FofiThÈYuR I P•wYx•nd Fur￿ i* Balan IKi)FAE ÉXPÈN017UAÉ 53814 416Q4 14 032 4D312f 2￿91 03 Y53B 1218B 87 I￿oFIE GPANTS TRANSFERREDFPOPIRESERIESICCOUNT EXPENOIIURE 16643.fll 2650 87 Sury￿￿*f￿rvHr 4P11.40 ni￿ 491S$82 705004 T6613 3*0146 52gtsB 86 GPANTS Tf*ipisFEPPEDT0PESTR￿ED PUNOS•J¢ Ck)sirg Ba￿ uBloryvr 4919362 TOTALACCOUNTS BALANCE tUAPUts FeftThÉ YEAR r￿n￿8V LANCE$AT LLOYOSgAMK TRADlFIGAc￿Mr RESTRICTED FUNDsACC￿N'A￿xufftI RESEWED FVNDsAccouKf 1xc￿l M 11￿868 34018ts8 121 40342e6 3884 3￿ll1 46 TOTAL £55 577 TREaWRER55TATET*NT thÈyéarlÈi Se*pfftr2Q23 TheSe￿￿n￿are beiw prtton￿tornts￿NuaiG1rtÈra1 Df ￿tT0￿1n5￿￿ BU1￿1nq5PreWVll1￿n I LEI￿e￿a1￿85e xCOUDtsgry8aLryeand￿ii￿w￿￿ ￿U￿&s￿l..%￿SeP￿Lw 5¥n•J s*n•d ch r• 913 ## **Great Torrington Buildings Preservation Trust** Independent Examiner's Report to the Trustees of Great Torrington Buildings Preservation Trust (GTBPT). For the year ended 30 September 2023 Company Limited by Guarantee I report to the trustees on my examination of the financial statements of Great Torrington Buildings Preservation Trust (“the Charity”) for the year ended 30 September 2023. As provided from the “Business Finance Assistant” accounting system. ## **Responsibilities and the basis of the report.** As the trustees of the company (and also as directors for the purposes of company law) you are responsible for the preparation of the financial statements as presented in accordance with the Companies Act 2006. I report in respect of my examination of the GTBPT charity's accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5b) of the 2011 Act. I have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts. Tim Sanders BA (Hons), BSc (Hons), MAAT Independent Examiner 21 June 2024 ## **!** **Trustees’ annual report (including Directors’ report) for the period** **From: Period start date 01/10/22 To: Period end date 30/09/23 Charity name: Great Torrington Buildings Preservation Trust Charity registration number: 1100255 Company number: 04934863** ## **Objectives and activities** SORP reference **The objects of the Charity a) to preserve for the benefit of the people of Great Torrington and of the Nation the historical, architectural and constructional heritage that exist in and around Great Torrington in buildings (including any building defined in Section 336 of The Town and** Summary of the **Country Planning Act 1990) of** purposes of the charity Para 1.17 **particular beauty or historical** as set out in its **architectural or constructional** governing document **interest b) To preserve and maintain the restored Town Hall in the interests of social welfare with recreational or other leisure activities for individuals or organisations who need such facilities by reason of their youth, age, infirmity or disability** |Summary of the main
activit- ies in relation to
those pur- poses for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.||**TheTrustees continue to offer a**
**wide range of events and**
**activities at the Town &**
**Community Hall including:**
**•**
**a) Health & wellbeing**
**events, lunches and**
**afternoon teas, Knit & Natter**
**group**
**•**
**b) Family occasions -**
**weddings, wakes,**
**anniversary & birthday**
**parties**
**•**
**c) Music based events,**
**party nights, children’s**
**discos, dance and choir**
**practice**
**•**
**d) Craft & food fairs, IT &**
**Art classes**
**•**
**e) Civic events for the Town**
**Council**
**including Mayfair and Mayor**
**making**
**We also continue to welcome**
**community groups and charities**
**to hire space to raise funds for**
**the support their own**
**organisations.**| |---|---|---| ||Para 1.17 and|| ||1.19|| |Statement confirming
wheth- er the trustees
have had re- gard to
the guidance issued by
the Charity Commission
onpublic benefit|
Para 1.18|| |||**The Trustees have had full regard**| |||**to the guidance issued by the**
**Charity Commission concerning**
**public benefit.**| ## **Achievements and performance** Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider be- nefits to society as a whole. **The main role of the Trust is to provide a welcoming and vibrant venue for the Community offering a wide range of events and activities We encourage community interaction and sharing of experiences to enhance wellbeing - including a monthly Police surgery An afternoon tea was held for over 100 senior guests to celebrate the Coronation complete with a lovely sing a long which clearly was much enjoyed. Our wonderful Knit & Natter** Para 1.20 **ladies once again knitted endless garlands of Royal Bunting to decorate all the shop fronts and streets throughout the town. We hosted another very enjoyable Mayfair - The whole community comes together to celebrate this historic annual tradition covering a 4 day period - with music from our Town silver band, Maypole dancing and crowning of the May Queen. We are grateful for the continuing support we receive from Torrington Town Council, Torridge District Council , Devon County Council and the Townlands Trust.** ## **Financial review** |Review of the charity’s
finan- cial position at
the end of the period|Para 1.21|**We had a small deficit at the end**
**of the financial year. Last years**
**small surplus was essentially**
**due to Grants received but not**
**spent in that Trading year.**
**This year we have spent some of**
**our designated grants which has**
**produced a small deficit.**
**The Trustees continue to explore**
**all avenues to obtain grants and**
**generate income to maintain the**
**Charity**| |---|---|---| |||| |Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|**This is part of our fnancial**| |||**management control programme**| |||**which is carefully monitored and**
**annually reviewed.**
**We have re-purposed our 3 bank**
**accounts - with one now being**
**exclusively retained as a**
**Reserves Account**| |Amount of reserves
held|Para 1.22|£35,000| |Reasons for holding
zero re- serves|Para 1.22|**N/A**| |Details of fund
materiallyin deficit|Para 1.24|**N/A**| |Explanation of any
uncertain- ties about
the charity continu- ing
as agoingconcern|Para 1.23|**N/A**| ## **Structure, governance and management** Description of charity’s trusts: |Type of governing
document: for example,
trust deed,
memorandum and
articles of association
etc|Para 1.25|**Memorandum and Articles of**
**Association.**| |---|---|---| |How is the charity
consti- tuted?
for example limited
company,
unincorporated
association,CIO|Para 1.25|**Limited Company by Guarantee**| |Trustee selection
methods including
details of any con-
stitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trust- ees|Para 1.25|**Posts elected at the AGM**
**Trustees appointed for 3-year**
**term and elected at AGM**| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policyongrant making|Para 1.38|**The trustees do not issuegrants**| |Policy on social
investment including
program related
investment|Para 1.38|**The Trust retains a Reserves**
**Account**| |Contribution made by
volun- teers|Para 1.38|**They are at the heart of all we do**| |||
**- from**
**meeting and greeting at**
**fundraisers helping with**
**organisation of weddings,**
**celebrations, meetings, and**| |||**general events plus support for a**| |||**range of essential housekeeping**| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
object- ives set|Para 1.41|**The Trust continually reviews its**
**wide range of events to**
**encourage social interaction and**
**provides workshops to bring**
**people together.**| |---|---|---| |||| |Performance of
fundraising activities
against objectives set|Para 1.41|**The Trustees actively pursue &**
**secure Grant opportunities -**
**Such funding is essential to help**
**cover ongoing costs of**
**maintaining a Grade II listed**
**building and necessary**
**equipmentpurchases**| |Investment
performance against
objectives|Para 1.41|**Just 1 year after re-opening our**
**building - following a major**
**restoration project - COVID hit -**
**this was followed by a very**
**difficult 3 year recovery period -**
**but we are gradually moving**
**forward again**| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||||||||| |---|---|---|---|---|---|---|---|---| |||||**Hiring out the venue for a wide**||||| |||||**range of events and activities**||||| |||||**including family celebrations,**||||| |||||**weddings, health /wellbeing fairs,**||||| |||||**IT, Art, Craft & dance classes**||||| ||The charity’s principal
sources of funds
(including any
fundraising)||Para 1.47|**The Trustees also run “in house”**
**fundraising events such as Music**
**and entertainment evenings - and**
**also provide catering services**||||
| |||||**plus running our own bar for**||||| |||||**events.**||||| |||||**All monies raised are used for**||||| |||||**the upkeep of the Building**||||| ||Investment policy and|||**The Trust has a designated**||||| ||object- ives including
any social in- vestment||Para 1.46|**Reserves Account. We are not**
**a position to explore Financial**|||**in**
|| ||policyadopted|||**Investmentpolicies.**||||| |||||||||| |A description of the
principal risks facing
the charity|Para 1.46|**COVID has had a massive knock**
**on efect - it has changed the**
**whole social & community**
**structure which in turn has**
**impacted heavily on our ability to**
**generate income - particularly**
**with such as weddings.**
**In the current economic climate,**
**more couples are opting to use**
**our facilities for the wedding**
**Ceremony only & making their**
**own arrangements for**
**celebratory parties.**
**This dilutes our earning potential**| |---|---|---| |||**- as previously we were providing**| |||**the full Wedding Package**
**including wedding breakfasts**
**and evening celebrations**
**We have gone through a tough 3**
**year recovery period - but the**
**Trustees are continuing to work**
**hard to rebuild the business.**
**The Trustees are placing more**
**emphasis on “in house events**
**“to contain costs and overheads**
**as much aspossible**| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and
procedures ad- opted
for the induction and
training of trustees|Para 1.51|**Potential Trustees are invited**
**initially to bring their skills on**| |---|---|---| |||**board as Advisers - they can then**| |||**get a feel for the Trust and learn**
**its background by working with**
**our existing Trustees. They**
**normally attend committee**
**meetings for at least 6 months**
**before being invited to become a**
**Trustee**| |||| |The charity’s
organisational structure
and any wider net- work
with which the charity
works|
Para 1.51|**There are regular sub group &**
**full committee meetings to cover**
**all aspects of running the Trust**
**including finance, marketing,**| |||**building maintenance, health and**| |||**safety etc.**| |Relationship with any
related parties|Para 1.51|**Some of our Trustees sit on other**| |||**local Committees e.g. Town**
**Council, League of Friends,**
**Torrington Together, Torrington**
**100 which enhances our**
**understanding of community**
**needs and aspirations.**| |Other||| ## **Reference and administrative details** |Charity name|**Great Torrington Buildings Preservation**
**Trust**| |---|---| |Other name the charity
uses|**Great Torrington Town and Community Hall**| |Registered charity
number|**1100255**| |Charity’s principal
address|**The Town Hall Office, High Street, Torrington**
**EX38 8HN**| ## **Names of the charity trustees who manage the charity** ## **Trustee name** Sandra Crawley **Office (if any)** Chair **Dates acted if not for whole year** **Name of person (or body) entitled to appoint trustee (if any)** 2 Helen Rumbold Nigel Lewis- Carpenter Secretary Treasurer 4 Sue Mills Rose Purcell Paula Langer Grant Langer ## David Parish ## Trustee Trustee 6 Trustee Trustee Trustee 1 3 5 7 8 Corporate trustees – names of the directors at the date the report was approved **Director name** Sandra Crawle y Helen Rumbold Nigel LewisCarpenter ## Name of trustees holding title to property belonging to the charity **Dates acted if not for whole Trustee name year N/A N/A** ## **Funds held as custodian trustees on behalf of others** The freehold of the Town and Community Hall Fixtures and fittings Description of the Equipment – full inventory kept assets held in this Large number of paintings of the Rolle Family. capacity These are on loan to us as they are owned by Town and Lands Charity Name and objects of the charity on whose behalf the assets are Great Torrington Buildings Preservation Trust held and how this falls within the custodi- an charity’s objects Details of We insure the Building and its Contents ( except arrangements for safe the paintings which are the responsibility of Town custody and segregaand Lands Charity) The building has fire and tion of such assets intruder alarms. CCTV is also installed internally from the charity’s own and externally on the Building . assets ## **Additional information (optional) Names and addresses of advisers (optional information)** ## **Type of ad- Name Address viser** Marketing Adrian Hardwick **Name of chief executive or names of senior staff members (optional in- formation)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (includ- ing directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s )** Sandra Margaret **Full name(s)** Nigel Lewis-Carpenter Crawley **Position (for example Secretary,** Chair Treasurer **Chair, etc)** **Dat e** NIA Other optional Inforniatlon Declarations Th• ¢￿￿nY h4¥ tsk•n adv•ntaq• ot th• xmill compani•s' •x•mption in pr•p•rlng th• rgport obov•. Th• tru8t••8 d•cWr• tIMt thry 1sav• •ppr*)W th• tyusts••' rnport (In￿U Inq dlrector9' report) •bove. Siuned on bEh*lf of the charity'* trustM&ldir•ctorJ FUH n•rrnl*l 54Nlra Maryret Crawiey Nl8ei Lewis.Carpenter Pwition (for •x*npl• Chair SKr•¢•ry. Chalr. rfc Tr•asur•r C4