GRE4TTQRRINGT014 BUILEIP4GS PRESERVAMON TRUST LTD CMAIRBANNUAL FtEPORT. 141 74" , The year up to 30th Septernber 2022 was another very challenging financial year. GOVID ¢ontinue¢ 10 Impact on many peop5es live5 which rnl only al- lècted their liltrstye chD4C8S but their spending patterns. which nas hall O knock on ¢ffe¢t In r¢dudion of our even15 itme. The Trust is a small ind8P8nd8nt not tor profit thanty- managed by a Sm1 ot Volunteer tTUSl&S and lryng 10 generaie Income in Ihe ioughest ol trading tim¥s has bwn vgry stressful and d8rnanding. Many chaiities 818 in a siTnil&r position we can only hope bettertimes lay ahead. We continue io rely heavily on Gonts 10 keep us operationd aj to finan SP8cllic events and projects. Many of the Grant appItIonS are long and compl8x proc8dure$ @nd I would like 10 extend my thanks to Hel&n Rumtx)Id lor 811 her litne and effort5 which have successfully secured much n8ed8d fundir We are graletul lor the tinanaal support we h8V8 f8C8iV8d Irom our Town Council. Town & Lands Charity. The Cavaliers, Devon County Council- lorAndrÈw Saywell and our Torridge Ci)uncillor8 Margar81 Qrown, Cheryl Cottio Hunkin & Chris Bri9ht- arKI exte our thanks lo you all. Followng the r#ignation of our Trasurer1ost March. NE1 Lewis Carpenter twk on the rol8 of Acting Tr8asurer Many thanks Nigel for stepping Into the breach and doing such a sterling job. Nigel's locus had lo be on VAT Whith went digioi Irom 1st April 2022. We signed up io Ihe Lloyds Bank Business Finance SUP¥KIrt systom which has rol only 8nab18d us to meet the now VAT submission rrfuirenEnts but has proidl us wlh a gopd anYS Our Business Development Manager Anne Tattersall also left us last year tor Pa8ture$ n8w. We arè entsmously greful lor all she ¢iJ 10 QUI the Town Hall on the rnap and for her tireless energy in promoting and 5ta9ing an irnpre55ive range of events. Celia Lancaster is now carrying out a n8w role as our medialmaikeiinglolfice administrator has been working on reviial- ising our website and also extending our sccial rn8dia wverage lo br08den putslicity of events. W• ntinu•¢0 provid• 4 wid• r•ng• of 4¢llvltlM & •v•nt• Famlly Ctlebratlon$- Wedding5. partie5 and wake5 Health & wollbwng events - includirvj COVID vaccination dinics Wctrk8hopa lor Digltal Sknlls and Art proi•¢ts Communlty evts, meetsng5, lunch club5, children disws and the amsz+ng Knit & Naner group whose proje¢ts bnn9 $0 much joy to the town Entertainment from drag shows & Big Bands to th8 debut perforrnar of the GTS udentS band- Aeciamation And Hosting the atn32ing indwr Jubi str88t paty and Mayfair celebrations All the proceeds froTn our variou5 events are ploughett 81raigM back irno th8 Trust lor the upkeep & rnaintenare ol lh8 building a eonstant and costty challenge- more $0 now wilh the Massive hike in energy bills. I would lik8 to 8Xténd spÈ¢iai thsrtks w our 8mazing 05@k&sper Nlcky Taylor quite a'jill olf all trades who not only cleans the Building, seis up lor events. seNes on the bar and tnore..... but also now assists th8 wedding planning team Whilsi i am very proud 10 be chair of this amazing Trust... .th8 cr8dit for ils cxintinu8d suct8s$ is down t4 thè eombined eftorts ol a truly Incredlble t8am of trustees, adwisors. staff and volunteerg. who give so mu¢h ol Iheir time and energy. to keep this wonderful building alive. My sncere thanks to you all We know we 51111 have a tough road ahead- 1 w¢ a detennined 10 to en- sure the Town Hall thrives remains a vibrant venue at the heart of Gat Torrington. .Thank you Sandra Crawley FZLL CHAIR 15th March 2023
Trustees’ annual report (including Directors’ report) for the period
From: Period start date 01/10/21 To: Period end date 30/09/22
Charity name: Great Torrington Buildings Preservation Trust
Charity registration number: 1100255
Company number: 04934863
Objectives and activities
| Objectives and activities | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Charity a) to preserve for the benefit of the people of Great Torrington and of the Nation the historical, architectural and constructional heritage that exist in and around Great Torrington in buildings (including any building defined in Section 336 of The Town and Country Planning Act 1990) of particular beauty or historical architectural or constructional interest b) To preserve and maintain the restored Town Hall in the interests of social welfare with recreational or other leisure activities for individuals or organisations who need such facilities by reason of their youth, age, infirmity or disability |
| Summary of the main activities in relation to those |
Para 1.17 and 1.19 |
The Trustees continue to offer a wide range of events and activities at the Town |
||
| purposes for the public | & Community Hall including: | |||
| benefit, in particular, the | ||||
| activities, projects or | ||||
| services identified in the | a) Health & wellbeing events, Dementia | |||
| accounts. | awareness meetings, dental hygiene, | |||
| yoga, Devon Insight & COVID | ||||
| vaccination clinics | ||||
| b) Music evenings, party nights, | ||||
| children’s discos, theatrical | ||||
| productions | ||||
| c) Craft & Artisan fairs, Knit & Natter & | ||||
| Digital Skills training | ||||
| d) Weddings, family celebrations, funeral | ||||
| teas, seniors lunches & Civic events | ||||
| for the Town Council | ||||
| We also continue to welcome community | ||||
| groups and charities to hire space to | ||||
| raise funds to support their own | ||||
| organisations. | ||||
| Statement confirming | Para 1.18 | The Trustees have had full regard to the | ||
| whether the trustees have | guidance issued by the Charity | |||
| had regard to the guidance | Commission concerning public benefit. | |||
| issued by the Charity | ||||
| Commission on public | ||||
| benefit | ||||
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main role of the Trust is to provide a vibrant venue to invigorate the town centre and improve the economy of the town. We encourage community interaction and sharing experiences to enhance wellbeing. We are grateful for the continuing support of Torrington Town Council, Torridge District Council, Devon County Council and the Townlands Trust. After 2 years absence due to CoVID - we were able to host a very successful Mayfair, which is an historic annual tradition bringing much enjoyment to the whole community We also welcomed our Seniors to a very special Platinum Jubilee tea which spread a lot of joy & happiness. Our wonderful Knit & Natter ladies knitted miles of Royal Bunting which was festooned around shop fronts and streets throughout the town. A Street party had been planned by the Town Council to celebrate the Jubilee - but the weather turned - and we were able to accommodate everyone in the Town and Community Hall - including the Town Silver band. It was a wonderful fun filled event which made everyone smile! |
|---|---|---|
Financial review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity had a small surplus at the end of the financial year assisted by Grants The Trustees will continue to review what more can be done to maintain the Charity |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees are actively looking at a formal reserves policy which was put on hold during COVID |
|---|---|---|
| Amount of reserves held | Para 1.22 | £25,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | Memorandum and Articles of Association. |
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | Limited Company by Guarantee |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Posts elected at the AGM Trustees appointed for 3-year term elected at AGM |
You may choose to include further statements where relevant about:
Additional information (optional)
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The trustees do not issue grants |
| Policy on social investment including program related investment |
Para 1.38 | The trustees are developing a Reserves policy to ensure the fabric of the building is well maintained. |
| Contribution made by volunteers |
Para 1.38 | They are at the heart of all we do - from meeting and greeting at fundraisers helping with organisation of weddings, celebrations, meetings, and general events plus support for a range of essential housekeeping |
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The Trust offers a wide range of events social interactions and workshops to bring people together. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The Trustees have successfully applied for various grants and will continue to do so to help cover costs together within ongoing renovations, maintenance and necessary equipment purchases |
| Investment performance against objectives |
Para 1.41 | COVID had an enormous negative impact on the Charity - but we are gradually moving forward again |
|---|---|---|
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hiring the venue for a variety of activities including weddings, family celebrations & well being events .The Trustees do their own fundraising events such as Music evenings, catering & running an in house bar |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Trustees are in the process of adopting a reserves policy, but the COVID situation has delayed matters |
| A description of the principal risks facing the charity |
Para 1.46 | COVID had a massive impact on our ability to generate income - particularly with such as weddings We are working on building the business back up but it will take time. The Trustees are placing more emphasis on “in house events “to contain costs and overheads as much as possible |
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Potential Trustees start as Advisors and serve on sub groups so they can learn the background of the Trust by working alongside existing Trustees. They normally attend committee meetings for at least 6 months before being invited to become a Trustee |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | There are regular committee meetings and 3 sub-groups which deal with topics such as finance, HR, marketing, building maintenance health and safety etc. and they report to the main committee meeting |
| Relationship with any related parties |
Para 1.51 | Many of the Trustees sit on other Committees e.g. Town Council, League of Friends, Torrington Together, Care Forum, Torrington 100 which enables them to keep in touch with the needs of other groups in the Town |
| Other |
Reference and administrative details
| Charity name | Great Torrington Buildings Preservation Trust |
|---|---|
| Other name the charity uses | Great Torrington Town and Community Hall |
| Registered charity number | 1100255 |
| Charity’s principal address | The Town Hall Office, High Street, Torrington EX38 8HN |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Sandra Crawley | Chair | ||
| 2 | Helen Rumbold | Secretary | ||
| 3 | Nigel Lewis- Carpenter |
Vice Chair | ||
| 4 | Sue Mills | Trustee | ||
| 5 | Rose Purcell | Trustee | ||
| 6 | Paula Langer | Trustee | ||
| 7 | Grant Langer | Trustee | ||
Corporate trustees – names of the directors at the date the report was approved
Director name
Sandra Crawley Helen Rumbold Nigel Lewis-Carpenter
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|---|---|
| N/A | N/A |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
The freehold of the Town and Community Hall Fixtures and fittings Equipment – full inventory kept Large number of paintings of the Rolle Family owned by Town and Lands Charity |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Great Torrington Buildings Preservation Trust |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
The building, equipment and paintings are fully insured. The building has fire and burglar alarms. CCTV is also installed internally and externally on the Building . |
Additional information (optional)
Names and addresses of advisers (optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|---|---|
| Health & Safety |
David Parish | |||
| Name of chief executive or names of senior staff members (optional information) |
||||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
Signature(s)
Full name(s) Sandra Margaret Crawley Nigel Lewis-Carpenter
Position (for example Chair Vice Chair Secretary, Chair, etc)
Date 10/7/23
Other optional inforniation D•cl•ratH)n• ThE comp4ny tsfthe small¢¢mpar•bs,oxpty0 pr•p4nng th• r•purtabov•. Th• tYtsit•M thAttMy hkw•&pyov•d th•truIt. linrluding diiert•rs'rportlAboYe. bEh4lfof th ¢h•rity'S ty¥Stwd5r•¢t¢rs F11 n•mo141 Sanora Crawl LeWts.Carpwter POlOn (lor1* C S¢¢rotory. Chalr. otrl Wr Kom
SHEET GRUTTORRINGTON8UILDINOSPRESERVATIONTRU3T RxrwM Funth cwiry 29691 03 538 84 29691 DJ I Surplusfyiear A. 121 I Op•nifva a•l•n¢• Cb51ng 24847 81 528.86 49193 19 528 E Ctniw 8a4an 12188 87 2287 ",&32 1218B.17 425651 È94.818.76 TOTALACC>)upirs 8ALANCE 103755 3 8906.57 SURPLUSFOR ThE YEAP cNED INCOME cON1E0 EXPENDITURE SUB TOTAL 84817 58 e3875 02 20942.55 Repr1 By Banat8ak LtydsTréawrérs LkydÈBun&o0rAXIl¢ 1536.84 49193.62 2287 Totsl £103 755 33 £94.848 76 I xcour$. vr53SwltsfeGreT0xn lId15 ¥••r lOrlpr20?l 3CAh Sty18ffW2022 aGaJufits tr nfiu41 tsrnI MEth9 of The (kni Tf91 Prese 29B91 3401e%a I bFlIvvpthètlh COuttts?ryèatruÈandfaifww4 o1lhÈslat¢Orth?s? 3]alh Septemiw2 sirb) LewJ5CanI OnLavroWed L. lne Ywersa1t Annuel Gerer•l kleeung SCr4*trl•y 193
Great Torrington Buildings Preservation Trust
Independent Examiner’s Report to the Trustees of Great Torrington Buildings Preservation Trust (GTBPT)
For the Year ended 30 September 2022
Company Limited by Guarantee
I report to the trustees on my examination of the financial statements of Great Torrington Buildings Preservation Trust (“the charity”) for the year ended 30 September 2022.
Responsibilities and basis of the report.
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements as presented in accordance with the Companies Act 2006.
I report in respect of my examination of the GTBPT charity’s accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5, b) of the 2011 Act.
In completing my examination, the following matter(s) have come to my attention.
- The trustees have provided no certification that the accounts have been prepared in compliance with FRS102.
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts.
Tim Sanders BA (Hons), BSc (Hons), MAAT
Independent Examiner 18/June/2023