GRE4TTQRRINGT014 BUILEIP4GS PRESERVAMON TRUST LTD CMAIRBANNUAL FtEPORT. 141 74" , The year up to 30th Septernber 2022 was another very challenging financial year. GOVID ¢ontinue¢ 10 Impact on many peop5es live5 which rnl only al- lècted their liltrstye chD4C8S but their spending patterns. which nas hall O knock on ¢ffe¢t In r¢dudion of our even15 it￿me. The Trust is a small ind8P8nd8nt not tor profit thanty- managed by a Sm￿1 ot Volunteer tTUSl&S and lryng 10 generaie Income in Ihe ioughest ol trading tim¥s has bwn vgry stressful and d8rnanding. Many chaiities 818 in a siTnil&r position we can only hope bettertimes lay ahead. We continue io rely heavily on Gonts 10 keep us operationd a￿j to finan SP8cllic events and projects. Many of the Grant appI￿￿tIonS are long and compl8x proc8dure$ @nd I would like 10 extend my thanks to Hel&n Rumtx)Id lor 811 her litne and effort5 which have successfully secured much n8ed8d fundir We are graletul lor the tinanaal support we h8V8 f8C8iV8d Irom our Town Council. Town & Lands Charity. The Cavaliers, Devon County Council- lorAndrÈw Saywell and our Torridge Ci)uncillor8 Margar81 Qrown, Cheryl Cottio Hunkin & Chris Bri9ht- arKI exte￿ our thanks lo you all. Followng the r#ignation of our Tr*asurer1ost March. N￿E1 Lewis Carpenter twk on the rol8 of Acting Tr8asurer Many thanks Nigel for stepping Into the breach and doing such a sterling job. Nigel's locus had lo be on VAT Whith went digioi Irom 1st April 2022. We signed up io Ihe Lloyds Bank Business Finance SUP¥KIrt systom which has rol only 8nab18d us to meet the now VAT submission rrfuirenEnts but has pro*id￿l us wlh a gopd an￿Y￿S Our Business Development Manager Anne Tattersall also left us last year tor Pa8ture$ n8w. We arè entsmously gr*eful lor all she ¢iJ 10 QUI the Town Hall on the rnap and for her tireless energy in promoting and 5ta9ing an irnpre55ive range of events. Celia Lancaster is now carrying out a n8w role as our medialmaikeiinglolfice administrator has been working on reviial- ising our website and also extending our sccial rn8dia wverage lo br08den putslicity of events. W• ￿ntinu•¢0 provid• 4 wid• r•ng• of 4¢llvltlM & •v•nt• Famlly Ctlebratlon$- Wedding5. partie5 and wake5 Health & wollbwng events - includirvj COVID vaccination dinics Wctrk8hopa lor Digltal Sknlls and Art proi•¢ts Communlty ev*ts, meetsng5, lunch club5, children disws and the amsz+ng Knit & Naner group whose proje¢ts bnn9 $0 much joy to the town Entertainment from drag shows & Big Bands to th8 debut perforrnar￿ of the GTS ￿udentS band- Aeciamation And Hosting the atn32ing indwr Jubi￿ str88t paty and Mayfair celebrations All the proceeds froTn our variou5 events are ploughett 81raigM back irno th8 Trust lor the upkeep & rnaintenar￿e ol lh8 building a eonstant and costty challenge- more $0 now wilh the Massive hike in energy bills. I would lik8 to 8Xténd spÈ¢iai thsrtks w our 8mazing ￿0￿5@k&sper Nlcky Taylor quite a'jill olf all trades who not only cleans the Building, seis up lor events. seNes on the bar and tnore..... but also now assists th8 wedding planning team Whilsi i am very proud 10 be chair of this amazing Trust... .th8 cr8dit for ils cxintinu8d suct8s$ is down t4 thè eombined eftorts ol a truly Incredlble t8am of trustees, adwisors. staff and volunteerg. who give so mu¢h ol Iheir time and energy. to keep this wonderful building alive. My sncere thanks to you all We know we 51111 have a tough road ahead- ￿1 w¢ a￿ detennined 10 to en- sure the Town Hall thrives remains a vibrant venue at the heart of G￿at Torrington. .Thank you Sandra Crawley FZLL CHAIR 15th March 2023 ## **Trustees’ annual report (including Directors’ report) for the period** **From: Period start date 01/10/21 To: Period end date 30/09/22** **Charity name: Great Torrington Buildings Preservation Trust** **Charity registration number: 1100255** **Company number: 04934863** ## **Objectives and activities** |**Objectives and activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the Charity**
**a) to preserve for the benefit of**
**the people of Great Torrington**
**and of the Nation the historical,**
**architectural and constructional**
**heritage that exist in and around**
**Great Torrington in buildings**
**(including any building defined in**
**Section 336 of The Town and**
**Country Planning Act 1990) of**
**particular beauty or historical**
**architectural or constructional**
**interest**
**b) To preserve and maintain the**
**restored Town Hall in the interests**
**of social welfare with recreational**
**or other leisure activities for**
**individuals or organisations who**
**need such facilities by reason of**
**their youth, age, infirmity or**
**disability**| |||||| |---|---|---|---|---| ||Summary of the main
activities in relation to those|Para 1.17 and
1.19|**The** **Trustees continue to offer a wide**
**range of events and activities at the Town**|| ||purposes for the public||**& Community Hall including:**|| ||benefit, in particular, the|||| ||activities, projects or|||| ||services identified in the||**a) Health & wellbeing events, Dementia**|| ||accounts.||**awareness meetings, dental hygiene,**|| ||||**yoga, Devon Insight & COVID**|| ||||**vaccination clinics**|| ||||**b) Music evenings, party nights,**|| ||||**children’s discos, theatrical**|| ||||**productions**|| ||||**c) Craft & Artisan fairs, Knit & Natter &**|| ||||**Digital Skills training**|| ||||**d) Weddings, family celebrations, funeral**|| ||||**teas, seniors lunches & Civic events**|| ||||**for the Town Council**|| ||||**We also continue to welcome community**|| ||||**groups and charities to hire space to**|| ||||**raise funds to support their own**|| ||||**organisations.**|| ||Statement confirming|Para 1.18|**The Trustees have had full regard to the**|| ||whether the trustees have||**guidance issued by the Charity**|| ||had regard to the guidance||**Commission concerning public benefit.**|| ||issued by the Charity|||| ||Commission on public|||| ||benefit|||| |||||| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main role of the Trust is to provide a**
**vibrant venue to invigorate the town**
**centre and improve the economy of the**
**town.**
**We encourage community interaction**
**and sharing experiences to enhance**
**wellbeing. We are grateful for the**
**continuing support of Torrington Town**
**Council, Torridge District Council,**
**Devon County Council and the**
**Townlands Trust.**
**After 2 years absence due to CoVID - we**
**were able to host a very successful**
**Mayfair, which is an historic annual**
**tradition bringing much enjoyment to the**
**whole community**
**We also welcomed our Seniors to a very**
**special Platinum Jubilee tea which**
**spread a lot of joy & happiness. Our**
**wonderful Knit & Natter ladies knitted**
**miles of Royal Bunting which was**
**festooned around shop fronts and**
**streets throughout the town.**
**A Street party had been planned by the**
**Town Council to celebrate the Jubilee -**
**but the weather turned - and we were**
**able to accommodate everyone in the**
**Town and Community Hall - including the**
**Town Silver band. It was a wonderful fun**
**filled event which made everyone smile!**| |---|---|---| ## **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity had a small surplus at the**
**end of the financial year assisted by**
**Grants The Trustees will continue to**
**review what more can be done to**
**maintain the Charity**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees are actively looking at a**
**formal reserves policy which was put on**
**hold during COVID**| |---|---|---| |Amount of reserves held|Para 1.22|£25,000| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**Memorandum and Articles of**
**Association.**| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**Limited Company by Guarantee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Posts elected at the AGM**
**Trustees appointed for 3-year term**
**elected at AGM**| |||| You may choose to include further statements where relevant about: **Additional information (optional)** ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The trustees do not issue grants**| |Policy on social investment
including program related
investment|Para 1.38|**The trustees are developing a Reserves**
**policy to ensure the fabric of the building**
**is well maintained.**| |Contribution made by
volunteers|Para 1.38|**They are at the heart of all we do - from**
**meeting and greeting at fundraisers**
**helping with organisation of weddings,**
**celebrations, meetings, and general**
**events plus support for a range of**
**essential housekeeping**| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**The Trust offers a wide range of events**
**social interactions and workshops to**
**bring people together.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**The Trustees have successfully applied**
**for various grants and will continue to do**
**so to help cover costs together within**
**ongoing renovations, maintenance and**
**necessary equipment purchases**| |Investment performance
against objectives|Para 1.41|**COVID had an enormous negative impact**
**on the Charity - but we are gradually**
**moving forward again**| |---|---|---| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hiring the venue for a variety of activities**
**including weddings, family celebrations**
**& well being events .The Trustees do**
**their own fundraising events such as**
**Music evenings, catering & running an in**
**house bar**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Trustees are in the process of**
**adopting a reserves policy, but the**
**COVID situation has delayed matters**| |A description of the principal
risks facing the charity|Para 1.46|**COVID had a massive impact on our**
**ability to generate income - particularly**
**with such as weddings**
**We are working on building the business**
**back up but it will take time.**
**The Trustees are placing more emphasis**
**on “in house events “to contain costs**
**and overheads as much as possible**| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Potential Trustees start as Advisors and**
**serve on sub groups so they can learn**
**the background of the Trust by working**
**alongside existing Trustees. They**
**normally attend committee meetings for**
**at least 6 months before being invited to**
**become a Trustee**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**There are regular committee meetings**
**and 3 sub-groups which deal with topics**
**such as finance, HR, marketing, building**
**maintenance health and safety etc. and**
**they report to the main committee**
**meeting**| |Relationship with any related
parties|Para 1.51|**Many of the Trustees sit on other**
**Committees e.g. Town Council, League of**
**Friends, Torrington Together, Care**
**Forum, Torrington 100 which enables**
**them to keep in touch with the needs of**
**other groups in the Town**| |Other||| ## **Reference and administrative details** |Charity name|**Great Torrington Buildings Preservation Trust**| |---|---| |Other name the charity uses|**Great Torrington Town and Community Hall**| |Registered charity number|**1100255**| |Charity’s principal address|**The Town Hall Office, High Street, Torrington EX38 8HN**| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1|Sandra Crawley|Chair||| |2|Helen Rumbold|Secretary||| |3|Nigel Lewis-
Carpenter|Vice Chair||| |4|Sue Mills|Trustee||| |5|Rose Purcell|Trustee||| |6|Paula Langer|Trustee||| |7|Grant Langer|Trustee||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Sandra Crawley Helen Rumbold Nigel Lewis-Carpenter Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**| |---|---| |**N/A**|**N/A**| ||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|The freehold of the Town and Community Hall
Fixtures and fittings
Equipment – full inventory kept
Large number of paintings of the Rolle Family owned by Town
and Lands Charity| |---|---| |Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s objects|Great Torrington Buildings Preservation Trust| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|The building, equipment and paintings are fully insured. The
building has fire and burglar alarms. CCTV is also installed
internally and externally on the Building .| ## **Additional information (optional)** **Names and addresses of advisers (optional information)** ||**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---|---| ||Health
&
Safety|David Parish||| |||||| |||||| |||||| |||||| ||**Name of chief executive or names of senior staff members (optional**
**information)**|||| |||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** **Full name(s)** Sandra Margaret Crawley Nigel Lewis-Carpenter **Position (for example** Chair Vice Chair **Secretary, Chair, etc)** **Date** 10/7/23 Other optional inforniation D•cl•ratH)n• ThE comp4ny tsfthe small¢¢mpar•bs,ox￿pty0￿ pr•p4nng th• r•purtabov•. Th• tYtsit•M thAttMy hkw•&pyov•d th•truIt￿. linrluding diiert•rs'r*portlAboYe. bEh4lfof th* ¢h•rity'S ty¥Stw*d5r•¢t¢rs F￿11 n•mo141 Sanora Crawl LeWts.Carpwter PO*l￿On (lor￿￿1* C S¢¢rotory. Chalr. otrl Wr Kom SHEET GRUTTORRINGTON8UILDINOSPRESERVATIONTRU3T Rx*rwM Funth cwiry 29691 03 538 84 29691 DJ I Surplusfyiear A￿.￿ 121 I Op•nifva a•l•n¢• Cb51ng 24847 81 52*8.86 49193 19 52*8 E Ct*niw 8a4an 12188 87 2287 ",&32 1218B.17 425651 È94.818.76 TOTALACC>)upirs 8ALANCE 103755 3 8906.57 SURPLUSFOR ThE YEAP c￿￿NED INCOME cON1￿￿E0 EXPENDITURE SUB TOTAL 84817 58 e3875 02 20942.55 Repr￿￿1￿ By Ba￿n￿at8a￿k LtydsTréawrérs LkydÈBu*n￿&o0rAXIl￿¢ 1536.84 49193.62 2287 Totsl £103 755 33 £94.848 76 I xcou￿r$. vr￿￿￿53￿S￿￿￿wlts￿f￿eGre￿T0xn￿￿ ￿lId1￿5 ¥••r l￿Orl￿pr20?l ￿ 3CAh Sty18ffW2022 aGaJufits tr* *nfiu41 ts￿rnI MEth9 of The (kni Tf￿91￿ Prese￿ 29B91 3401e%a I bFlIvvpthètlh￿ *COuttts?ryèatruÈandfaifww4 o1lhÈslat¢Orth?s?￿ 3]alh Septemiw2 sirb) LewJ5Ca￿nI O￿nL￿a￿vroWed L. lne Ywersa1t￿ Annuel Gerer•l kleeung SCr4*trl•y 19￿3 ## **Great Torrington Buildings Preservation Trust** ## **Independent Examiner’s Report to the Trustees of Great Torrington Buildings Preservation Trust (GTBPT)** ## **For the Year ended 30 September 2022** ## **Company Limited by Guarantee** I report to the trustees on my examination of the financial statements of Great Torrington Buildings Preservation Trust (“the charity”) for the year ended 30 September 2022. ## **Responsibilities and basis of the report.** As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements as presented in accordance with the Companies Act 2006. I report in respect of my examination of the GTBPT charity’s accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5, b) of the 2011 Act. In completing my examination, the following matter(s) have come to my attention. 1. The trustees have provided no certification that the accounts have been prepared in compliance with FRS102. I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts. Tim Sanders BA (Hons), BSc (Hons), MAAT Independent Examiner 18/June/2023