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2025-09-30-accounts

Grapevine Project Charity No: 1099746

Trustees’ Annual Report & Statement of Financial Activity for the Year End 30[th] September 2025

Trustees

L Brooks - Chair M Whitlock H Wright

J Worth - Treasurer N Clay

Grapevine Project

Trustees’ Annual Report

& Statement of Financial Activity

for the Year End 30[th] September 2025

Contents

Contents Contents
1. Introduction ................................................................................................ 3
1.1 Mission Statement......................................................................................... 3
1.2 Overview (Executive Summary)................................................................... 3
2. Activities & Achievements ........................................................................ 4
2.1 Outputs & Outcomes..................................................................................... 4
2.2 The Roles & Contributions of Volunteers................................................... 4
2.3 How the Public Have Benefitted................................................................. 4
3. Financial Review ........................................................................................ 6
3.1 Financial Position........................................................................................... 6
3.2 Details of Any Funds Materially in Deficit.................................................. 6
3.3 Policy on Reserves......................................................................................... 6
3.4 Principal Sources of Funding........................................................................ 6
3.5 Description of the Principal Risks Facing the Charity............................... 6
4. Reference and Administration Details .................................................... 8
4.1 Charity Name & Registration........................................................................ 8
4.2 Charity’s Principal Address.......................................................................... 8
4.3 Names of the Trustees Who Manage the Charity.................................... 8
4.4 Names of Advisors & Senior Members of Staff......................................... 8
5. Structure, Governance & Management ................................................... 9
5.1 Type of Governing Document...................................................................... 9
5.2 Charitable Objects......................................................................................... 9
5.3 Statutory Declaration.................................................................................... 9
5.4 Trustee Selection Methods........................................................................... 9

Appendix 1 Fundraising Strategy

Appendix 2 Unaudited Abridged Financial Statements for the year ended 30 September 2025

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Grapevine Project

Trustees’ Annual Report

& Statement of Financial Activity

for the Year End 30[th] September 2025

1. Introduction

1.1 Mission Statement

Grapevine Wellbeing Centre is an independent charity supporting adults within our community to improve and maintain their own mental health. We do this through bringing people together, promoting creativity and embracing the natural environment as tools to move people forward.

1.2 Overview (Executive Summary)

The Grapevine Project continues to provide an essential, open-access mental health support service for adults in Buxton and the wider High Peak. Since moving into our fully accessible town-centre premises in January 2022, demand has grown significantly year on year.

During this reporting period, the Centre has experienced a substantial increase in both attendance and the number of individuals accessing support.

This growth reflects both the increasing need for mental health support locally and the effectiveness of Grapevine’s early-intervention, community-based approach. Our open-door policy ensures that individuals can access support immediately, without referral or waiting lists, often preventing crisis escalation and reducing pressure on statutory services.

We continue to deliver across three integrated strands:

Together, these strands enable us to reach a broader cross-section of the community while maintaining a strong focus on improving wellbeing, reducing isolation, and supporting recovery.

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2. Activities & Achievements

2.1 Outputs & Outcomes

During the year, Grapevine Wellbeing Centre celebrated over 20 years of supporting the local community.

Demand for our services has continued to grow significantly. Attendance and engagement have increased across all strands of delivery.

Across the wider project period, there have been more than 16,800 attendances, demonstrating both sustained demand and the success of the model.

We have continued to embed and expand our three key service strands:

Feedback across all activities remains consistently positive, with participants reporting improved wellbeing, increased confidence, and reduced isolation.

2.2 The Roles & Contributions of Volunteers

Our volunteers continue to be an invaluable support to the charity, both with their time volunteering in the Centre with our members, and also in providing advice and guidance.

2.3 How the Public Have Benefitted

The charity continues to deliver clear public benefit by providing free, accessible mental health support to adults across Buxton and the High Peak.

Our open-access model removes barriers to support, allowing individuals to attend without referral, reducing waiting times and enabling early intervention. This approach helps prevent deterioration in mental health and reduces demand on NHS and emergency services.

Through our expanded delivery model:

Our services have demonstrably improved wellbeing, reduced isolation, and supported individuals to navigate complex mental health systems. In many cases, the Centre has acted

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as a vital safety net between statutory services or provided early support that prevented escalation to crisis services.

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3. Financial Review

3.1 Financial Position

The charity continues to be primarily funded through the National Lottery Community Fund, which has enabled the significant expansion of our services over recent years.

During this reporting period, we have also continued to diversify our income streams.

Additional funding has been secured through smaller grants, including Warm and Welcoming Space funding, which has helped offset rising utility costs.

While demand for our services continues to grow, financial sustainability remains a key priority. The charity is actively developing a multi-stream funding approach, including increased fundraising, grant applications, and community-based income generation to ensure long-term stability.

A copy of the charity’s fundraising policy can be found in Appendix 1

3.2 Details of Any Funds Materially in Deficit

The Charity has no funds which are materially in deficit.

3.3 Policy on Reserves

The charity has continued to rebuild its reserves following their use during the pandemic and subsequent period of transition. Progress has been positive, and the financial position is stronger than the previous year.

However, given the continued uncertainty around funding and increasing demand for services, maintaining and growing reserves remains a priority to ensure the charity’s sustainability and resilience.

3.4 Principal Sources of Funding

Full accounts can be found in Appendix 2

Key grant funders include The National Lottery Fund

3.5 Description of the Principal Risks Facing the Charity

The Trustees have identified the following principal risks:

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reduced statutory provision, continue to increase demand for the charity’s services.

Mitigation measures include active fundraising, partnership working, staff support and supervision, and ongoing review of service delivery.

3.6 Remuneration of Trustees

All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.

Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost.

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4. Reference and Administration Details

4.1 Charity Name & Registration

Name of the Charity:

Grapevine Project

Charity No: 1099746

4.2 Charity’s Principal Address

Grapevine Wellbeing Centre

2B, 11-13 Eagle Parade,

Buxton,

Derbyshire, SK17 6EQ e-mail: welcome@grapevinebuxton.com

website: www.grapevinebuxton.com

4.3 Names of the Trustees Who Manage the Charity

Our current Trustees are L Brooks - Appointed 15th January 2024 M Whitlock - Appointed 30th August 2024 H Wright - Appointed 30th August 2024 J Worth - Appointed 23[rd] May 2025 N Clay – Appointed 25[th] March 2019

4.4 Names of Advisors & Senior Members of Staff

Ana Mankiewicz – Charity Manager

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5. Structure, Governance & Management

5.1 Type of Governing Document

Constitution.

5.2 Charitable Objects

The relief and respect to persons in Buxton and the High Peak who are experiencing or have experienced mental health considerations through the provision of information, advice, one-to-one and group support and the operation of a Drop-In Centre in an effort to build self-esteem, independence and a sense of well-being.

5.3 Statutory Declaration

We, the Trustees, confirm that we have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.

5.4 Trustee Selection Methods

There must be at least three charity trustees.

In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law.

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Appendix 1

Fundraising Policy

1. Introduction

1.1 Our fundraising promise to the general public and our existing supporters is that our fundraising, in all its forms, is legal, open, honest and respectful.

1.2 We will be honest about how donations are used, open about the methods we use to raise funds and who we work with, respectful to the wishes, preferences, personal information and circumstances of the people we interact with and we will take all steps necessary to comply with the law and sector fundraising practice standards.

2. Legal requirements

2.1 This policy takes into account the following legal requirements and regulatory codes, standards and guidance:

4. Fundraising by Staff

4.1 Participation in fundraising activities (for the purposes of this policy, meaning specifically participating in or completing the activity) by staff is voluntary and should not be imposed on individuals. The existing charity insurance arrangement covers staff for certain ‘low risk’ fundraising activities.

5. Acceptable fundraising activities

5.1 Before fundraising activity can be initiated approval must be sought from the board of Trustees.

5.2 All fundraising by means of lotteries, e.g. raffles, etc. must comply with the required licensing arrangements.

5.3 All fundraising publicity must state quite clearly how the fundraising will benefit Grapevine Project and where further information of Grapevine Project can be accessed.

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6. Donations or gifts

6.1 Grapevine Project, in deciding whether to accept or decline a donation or gift will consider the charity's best overall interest and will not accept donations from donors whose activities appear to be in direct conflict with our charitable aims and objectives.

6.3 Donation or Gift processing

• All donations or gifts must be reported to the board of Trustees at the earliest possible opportunity. A receipt of donation should also be completed with the donors details, including their full name, contact details, and address

6.4 Gifts in memoriam - donations or gifts to honour, in will be received by the Chair of Trustees. 6.5 Fundraising Collections

6.5.1 Grapevine Project will ensure that all fundraising collection is carried out sensitively to protect the organisation’s reputation in the mind of the public

6.5.2 Grapevine Project will ensure that adequate permission for a static collection is obtained, and can evidence this sufficiently where required; and that all collectors can be clearly identified.

6.6 Handling of Cash Donations – Grapevine Project will adhere to the following good practice when handling cash donations resulting from face-to-face activities:

6.6.1 Cash must be collected, counted and recorded by two unrelated individuals and counted in a secure environment, wherever possible. (Collection boxes must only be examined and opened by two unrelated individuals)

6.6.2 Unsecured cash must never be left unattended or in an unattended environment

7. Reports to sponsors

7.1 It is the responsibility of the Project coordinator to compile official reports on appeal donations/grants if requested by outside agencies or individual donors.

8. Complaints

8.1 Grapevine Project will respond to all complaints from sponsors and members of the public in a timely, respectful, open and honest way.

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Fundraising Strategy

Mission Statement

Grapevine Wellbeing Centre is an independent charity supporting adults within our community to improve and maintain their own mental health. We do this through bringing people together, promoting creativity and embracing the natural environment as tools to move people forward.

Financial overview:

To effectively carry out our mission statement, the Grapevine explores various funding streams to secure the necessary finances. Our main income comes from both large and small bids. At present the large bids cover the centre, staff and general running costs as well as expenses from our core activities. The smaller bids cover any bespoke projects that we feel will benefit an immediate need raised in the community. We also direct-fundraise, which helps build our unrestricted funds and supports bespoke projects that address immediate community needs.

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Appendix 2 Grdpevine Project Ltd Directors, Report Year ended 30 September 2025 The diredus present their report un•LhJited gor￿9ed fmw¢xI 5t•tem•nls ofth l¢f the ye¥ eTrJed 30 September 2025 The prinwal Bthty ofthe ¢ory)•ny in the ye#r ￿r￿tr rèvleww#s tMt of • +r4J in IN blost Tmth mert81 he8Mh co￿lderStiOns. The I>8p￿"ne ProTrèet 15 8 mentsl he81th carity registered wilh Ihe Charity Comrnt5sion. Charty Number". 1099746 Company Number." 08008019 DIRECTORS The directors ¥th0 se￿d Ihe c￿lp￿Y durng the year were 85 folow5'. L Broths N Clay J Kbrth {•ppc4nted 23 Id¥y 2Wd5) H Wrirt Smcg {res•3ned 23 klay 20251 SMALL COMPA￿￿ PROVISIONS Thi5 teporthas been wepared in acord￿£￿ ¥4ith the prowsKJrt5 SP￿le•ble to c￿p8A￿S ￿ti￿ed to the ¢emp•ns ￿MptiN. Tt*5 rewt ¥rt45 8pwo¥ed by the b￿rd £4 dwecaor5 cffi 29 klay 2￿2& 8nd Signed ￿ beh81f ofthe bo8rd L Brooks GrupevNne Project.- Tru5tee5'Annuul Report & FinunciulStutement5 Puge 13 of 18

Grapevine Project Ltd Abridged Income Statement Year ended 30 September 2025 2025 2024 Gross surplus kninistrative e¥pe￿5 (l)erating surplu5 Cwraling surplus tefore tsx sur4u5 Surplus frxthe financial year 127,432 121.436 1112,3921 {110,(￿) 15,040 11.434 15,040 15,040 11.434 The comparry has no otherrecogni5ed items of incc￿e 01 expense olherthan Ihe results for the year as set out above. Grupevine Project.. Trustees'Annuul Report & FinunciulSttJtements PtJge 14 of 18

Grapevine Project Ltd Abridged Statement of Financial Posrtion 30 September 2025 2025 CwrEntassets Oebtor5 Cash 81 bank 88.eé1 92.241 CredrtOTS". amounts falling duev4ilhin one year Net curront a55etS 15.8571 11.2 80.384 71.344 Total assets less cwrent liabililiis 86.384 71.34 Rè5erYes 71.34 Total reser¥es 86.384 71.34 Fcrthe yeareTrJiry 30 SeFember2025. the coryryY￿5 erthd to ettmpbJnfrDrn au(St urderxechtin 477 of the Ccrnpllnyès Act 2Ne rE48tinB to small coryEnie5. . The mernbershave noTequredthe ccmp8nyto ottsin 8n a￿OfitS 8brxI￿fiDar￿B1slatvlwts forthe yesr in q￿sts.0n in 8ccord8nr WTh Section 476.. . ThedYeGlor5 a¢kno￿e￿gethWr re5PDn5l￿'l1￿eSfor¢ory1Y￿0 with Ihe ￿quireMents011heArtith resper4 to recc(d5 the prep8r8tion of atrffidged finan•81 staternents. ot ￿ memters h8¥e cc￿Sented to the prep8rabon of ts 8br#l9ed statement of th8n(ial F•)sthn 8nd the 8briJged income ststementlor the year wded 30 Seplertr 2￿25 in ￿T￿onCe wrth Sec1￿5￿ 444(2AI of Ihe Cfymp8r•es Act 2￿6. These f￿￿Cial $18teffnts h8¥e been ￿epa￿d in accord￿ce wilh the provis￿￿1￿ 8PF*ble to C￿mpanieS sutfct 10 the Smal crmpaTres' and in 8ccord8nce wrth FRS 1￿￿.,The Fin8Dc481 Rep￿tIng Stand8rd apF4icable in Ihe UK 8nd Republic of Irel￿d.. Thesè atffl"thJad finanaal stalements wore apwoved by Ihe board of (tredcrfs ￿ authoi&ed lor issue on 29 May 2026, are swed on behdf oflhe board by.. LBto tA'tector Cury)any re￿$tration numtRr 08￿019 GrupevNne Project.- Tru5tee5'Annuul Report & FinunciulStutement5 Puge 15 of 18

Grapevine Project Ltd Notes to the Abridged Financial Statements Year ended 30 Seplember 2025 1 General infonnab.on The company is a private r￿MpanY limtted by guarantee arKI is registered n England and Wales. The company s registrats'on number is 080￿019 an¢J the conwany's aditress of the registereo office ￿ 2b. 11- 13 Eagle Parade. Buxton. SK17 6EQ, England. 2 Slatement of compliance These atmidged financial ststements have been prepared in c(xnpliance with FRS 102 Sedion 1A. 'The Financial Reporting Standard applicable to Ihe UK and Republic of Irelan(J'. 3 Accounting ￿lIcIeS BASIS OF PREPAIiAMON The abridged financial statern￿ have been tyepared on the historical cost basis, as modified by the reValuats"￿ of certain assets. The a￿"dged finanaal state￿￿nts are wepaied in sterfing, Ythith 15 Ihe functional ojwency of Ihe coryany. TURNOVER Income 15 recognised ￿en the charity has entitlement to Ihe frjnds. it is prcthbk that Ihe income will be received and Ihe am￿nI can be measured reliably. Donations are recognised ￿en rec￿vable and the chanty is enthle¢J to the incon. Grants are recognised vthen the charty has ent￿ement to Ihe funds: any ctrteria aitached lo Ihe grants have been met. rtls prOba￿e that Ihe income will be ieceived and the amount can be measured Idiably. Tumover is measuied atthe fair value ofthe ¢(￿S1derab.on [￿1Ved or receivable for gry)ts supF4ied. net of discounts and Value Added Tax. Revenue from the sale of goots is recognised when the S￿n￿can1 nsks and rewards of ownership have transferred to the tmjyei. usualty on despatch of the good5.. Ihe anJJunt of revenue can be measured reliat4y. rt is tffobable Ihat the associated economic benefits wll flow to the enlrty., and the costs incurred or lo be incuffed in respect of Ihe transactlons can be measured reliatty. DEFINED CONTRIBUTION PENSION Pbd contntth.ons to defined cOntht￿n plans are iecognised as an eypense m the penod in ￿lch the related SeN1￿ is wovided. 4 Average number of w4Moyees The average nut￿ ofpersons emt4oyed ty the c(npany Ounw the yearwas 5 (2024.. 5). Grupevine Project.. Trustees'Annuul Report & FinunciulSttJtements PtJge 16 of 18

Grdpevine Project Ltd Detailed Income and ExFen(Jiture Account Year ended 30 September 2025 2025 3)24 6.270 T8krys Resth"d•d Funds 2.839 139.789 1,117 133.819 148.898 139.717 2025 2￿24 C05t of sa￿5 Purthase5 7.013 4.889 14.253 13.5 21.28e 18,281 Gross swplus 127.432 121.428 ADMINISTRATWE EXPENSES 2025 W•9•5 •nO s•1•ri•5 Empbyw5 Nl 77.719 77.549 1.121 Rert 14.320 14.320 Light. he811￿ 8nd Tr8Ydirs Afvertisiro PrYrt1r￿. po5ts9e and st•b)r*ry TelepFK) ConWtster￿5ts Legal lees 2.OJ7 1.154 1.503 142 732 2.073 1.370 1345 GrupevNne Project.- Tru5tee5'Annuul Report & FinunciulStutement5 Puge17of 18

Grapevine Project Ltd Detailed Abndged Income Statement (continued) Year ended 30 September 2025 General •isur8nce Repai￿ arwj martenRnce Clèani 1.507 1.332 B8nk th8rge5 Subx¥ipts"on5 Suncty expenses 1.128 353 2,021 112.392 110.O)2 Owating surplus 15.040 11.434 Sqwplu5 bth lax 15.040 11.434 Net surplus fof thÈ financial yèar 15.040 11,434 Grupevine Project.. Trustees'Annuul Report & FinunciulSttJtements PtJge 18 of 18

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts Section A Independent Examiner's Report Rgport to the trustees "'q':ii'Pf Pe V •hJF PR aJELr On accounts for the year ended Charity no (rf any) 3¢7 SfipTefvfjfiL2£ J 099 76 Set out on pages J 18 [remernb9r I0￿￿U￿e Ilw& pag- I report to the trustees on my examination of the accounts of the abov8 arity (-the Trust°} for the year endeda•/u g / 2.v ZS. As the charitys trustees, you a￿ reswnsible for the preparation of the accounts in aC￿rdanCe V￿th the reqUIre￿￿nts ofthe Charities Act 2011 rthe Acr). Responsibilitles and basis of report I report in respec of my examination of the Trusvs accounts carried out under seclion 145 of the 2011 Act and in carying out my examination, I hav8 followed all the appficable Directions gNen by the Charity Commission under section 145{5Mbl of the Act. Independent tThe chariws gross income exceeded £250,000 arid l am qualtfied to examinerfs staternent undertake the examination by b8ing a qUaFr￿d member oflios8* ILA£LJ I have completed my examinatson. I ￿nf1M that no material matters have c¥)me to my attention in connection wilh the examination tothBrt (li6d&￿tCh gives me cause to believe that in. any material r&spect.' the accounting records were not kept in a(XX)rdar￿ wth section 130 of the Charities Ac( or the accounts dKJ nol accord with the accounting records,. or the accounts did nol comply the applicab18 requirements conceming the fom) and content of acwunts sel out in the Charit18S (Accounts and Repcttts) Regulations 2008 other than any requirem8nt that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come auoss no other matters in connection with the examination to which attention should be drawn in this r8port in order to enab￿ a proper understanding of the accounts lo be reached. ' Please del8t8 the words in the brnck8ts rf thay do not appty. Signed: Date: o? Name: Si f64r•DJ Fvsf ÉLL Relevant professional qualification(s) or body IER Oct 2018

(if anyl- Address Section B Disclosure Onty Ix>Tnp￿te rf the examiner r￿￿$ to h￿ntight material matters of concem (see CC32. Independent examination of charity accounts.. directions and guidant% for examiners). Give here brief details of any Ilerns that the examlner wlshes to dlsclose. IER OGt 2018