
Grapevine Project Charity No: 1099746 

**Trustees’ Annual Report & Statement of Financial Activity for the Year End 30[th] September 2025** 

**Trustees** 

L Brooks - Chair M Whitlock H Wright 

J Worth - Treasurer N Clay 



## **Grapevine Project** 

## Trustees’ Annual Report 

## & Statement of Financial Activity 

for the Year End 30[th] September 2025 

## **Contents** 

||**Contents**|**Contents**|
|---|---|---|
|**1.**|**Introduction ................................................................................................ 3**||
||1.1|Mission Statement......................................................................................... 3|
||1.2|Overview (Executive Summary)................................................................... 3|
|**2.**|**Activities & Achievements ........................................................................ 4**||
||2.1|Outputs & Outcomes..................................................................................... 4|
||2.2|The Roles & Contributions of Volunteers................................................... 4|
||2.3|How the Public Have Benefitted................................................................. 4|
|**3.**|**Financial Review ........................................................................................ 6**||
||3.1|Financial Position........................................................................................... 6|
||3.2|Details of Any Funds Materially in Deficit.................................................. 6|
||3.3|Policy on Reserves......................................................................................... 6|
||3.4|Principal Sources of Funding........................................................................ 6|
||3.5|Description of the Principal Risks Facing the Charity............................... 6|
|**4.**|**Reference and Administration Details .................................................... 8**||
||4.1|Charity Name & Registration........................................................................ 8|
||4.2|Charity’s Principal Address.......................................................................... 8|
||4.3|Names of the Trustees Who Manage the Charity.................................... 8|
||4.4|Names of Advisors & Senior Members of Staff......................................... 8|
|**5.**|**Structure, Governance & Management ................................................... 9**||
||5.1|Type of Governing Document...................................................................... 9|
||5.2|Charitable Objects......................................................................................... 9|
||5.3|Statutory Declaration.................................................................................... 9|
||5.4|Trustee Selection Methods........................................................................... 9|



**Appendix 1** Fundraising Strategy 

**Appendix 2** Unaudited Abridged Financial Statements for the year ended 30 September 2025 

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**Grapevine Project** 

## Trustees’ Annual Report 

## & Statement of Financial Activity 

for the Year End 30[th] September 2025 

## **1. Introduction** 

## **1.1 Mission Statement** 

Grapevine Wellbeing Centre is an independent charity supporting adults within our community to improve and maintain their own mental health. We do this through bringing people together, promoting creativity and embracing the natural environment as tools to move people forward. 

## **1.2 Overview (Executive Summary)** 

The Grapevine Project continues to provide an essential, open-access mental health support service for adults in Buxton and the wider High Peak. Since moving into our fully accessible town-centre premises in January 2022, demand has grown significantly year on year. 

During this reporting period, the Centre has experienced a substantial increase in both attendance and the number of individuals accessing support. 

This growth reflects both the increasing need for mental health support locally and the effectiveness of Grapevine’s early-intervention, community-based approach. Our open-door policy ensures that individuals can access support immediately, without referral or waiting lists, often preventing crisis escalation and reducing pressure on statutory services. 

## **We continue to deliver across three integrated strands:** 

- Core weekday drop-in support 

- Evening and Weekend Grapevine sessions for those in work or with daytime commitments 

- Community Grapevine talks providing accessible, expert-led mental health information 

Together, these strands enable us to reach a broader cross-section of the community while maintaining a strong focus on improving wellbeing, reducing isolation, and supporting recovery. 

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## **2. Activities & Achievements** 

## **2.1 Outputs & Outcomes** 

During the year, Grapevine Wellbeing Centre celebrated over 20 years of supporting the local community. 

Demand for our services has continued to grow significantly. Attendance and engagement have increased across all strands of delivery. 

Across the wider project period, there have been more than 16,800 attendances, demonstrating both sustained demand and the success of the model. 

We have continued to embed and expand our three key service strands: 

- **Core Grapevine (weekday provision):** Providing consistent, safe, and open-access support for individuals experiencing mental health challenges, including those at risk of crisis. 

- **Evening and Weekend Grapevine:** 

   - A programme of creative and wellbeing activities designed to support those in employment or with daytime responsibilities. These sessions have consistently sold out, demonstrating strong demand and clear impact on participants’ wellbeing. 

- **Community Grapevine:** A growing programme of free talks delivered by professionals and individuals with lived experience. Nearly all events have sold out, with increasing attendance from both the public and professionals. These sessions improve community knowledge, support earlier intervention, and strengthen links with local services. 

Feedback across all activities remains consistently positive, with participants reporting improved wellbeing, increased confidence, and reduced isolation. 

## **2.2 The Roles & Contributions of Volunteers** 

Our volunteers continue to be an invaluable support to the charity, both with their time volunteering in the Centre with our members, and also in providing advice and guidance. 

## **2.3 How the Public Have Benefitted** 

The charity continues to deliver clear public benefit by providing free, accessible mental health support to adults across Buxton and the High Peak. 

Our open-access model removes barriers to support, allowing individuals to attend without referral, reducing waiting times and enabling early intervention. This approach helps prevent deterioration in mental health and reduces demand on NHS and emergency services. 

Through our expanded delivery model: 

- Individuals in employment are now able to access support through evening sessions 

- The wider community benefits from expert-led talks on key mental health topics 

- Local professionals and organisations are better informed and connected 

Our services have demonstrably improved wellbeing, reduced isolation, and supported individuals to navigate complex mental health systems. In many cases, the Centre has acted 

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as a vital safety net between statutory services or provided early support that prevented escalation to crisis services. 

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## **3. Financial Review** 

## **3.1 Financial Position** 

The charity continues to be primarily funded through the National Lottery Community Fund, which has enabled the significant expansion of our services over recent years. 

During this reporting period, we have also continued to diversify our income streams. 

Additional funding has been secured through smaller grants, including Warm and Welcoming Space funding, which has helped offset rising utility costs. 

While demand for our services continues to grow, financial sustainability remains a key priority. The charity is actively developing a multi-stream funding approach, including increased fundraising, grant applications, and community-based income generation to ensure long-term stability. 

A copy of the charity’s fundraising policy can be found in Appendix 1 

## **3.2 Details of Any Funds Materially in Deficit** 

The Charity has no funds which are materially in deficit. 

## **3.3 Policy on Reserves** 

The charity has continued to rebuild its reserves following their use during the pandemic and subsequent period of transition. Progress has been positive, and the financial position is stronger than the previous year. 

However, given the continued uncertainty around funding and increasing demand for services, maintaining and growing reserves remains a priority to ensure the charity’s sustainability and resilience. 

## **3.4 Principal Sources of Funding** 

Full accounts can be found in Appendix 2 

Key grant funders include The National Lottery Fund 

## **3.5 Description of the Principal Risks Facing the Charity** 

The Trustees have identified the following principal risks: 

- **Funding uncertainty:** Reliance on grant funding creates ongoing financial risk. Securing sustainable, multi-source funding remains a priority. 

- **Rising demand:** Increasing levels of mental health need place pressure on staff capacity and service delivery. 

- **Staffing capacity:** A small team working in a high-pressure environment increases the risk of burnout and impacts continuity if staff leave. 

- **Rising operational costs:** Increasing utility and running costs reduce the proportion of funding available for frontline delivery. 

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- **External pressures:** Wider societal challenges, including cost-of-living pressures and 

reduced statutory provision, continue to increase demand for the charity’s services. 

Mitigation measures include active fundraising, partnership working, staff support and supervision, and ongoing review of service delivery. 

## **3.6 Remuneration of Trustees** 

All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity. 

Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost. 

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## **4. Reference and Administration Details** 

## **4.1 Charity Name & Registration** 

**Name of the Charity:** 

Grapevine Project 

Charity No: 1099746 

## **4.2 Charity’s Principal Address** 

Grapevine Wellbeing Centre 

2B, 11-13 Eagle Parade, 

Buxton, 

Derbyshire, SK17 6EQ **e-mail:** welcome@grapevinebuxton.com 

**website:** www.grapevinebuxton.com 

## **4.3 Names of the Trustees Who Manage the Charity** 

Our current Trustees are L Brooks - Appointed 15th January 2024 M Whitlock - Appointed 30th August 2024 H Wright - Appointed 30th August 2024 J Worth - Appointed 23[rd] May 2025 N Clay – Appointed 25[th] March 2019 

## **4.4 Names of Advisors & Senior Members of Staff** 

Ana Mankiewicz – Charity Manager 

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## **5. Structure, Governance & Management** 

## **5.1 Type of Governing Document** 

Constitution. 

## **5.2 Charitable Objects** 

The relief and respect to persons in Buxton and the High Peak who are experiencing or have experienced mental health considerations through the provision of information, advice, one-to-one and group support and the operation of a Drop-In Centre in an effort to build self-esteem, independence and a sense of well-being. 

## **5.3 Statutory Declaration** 

We, the Trustees, confirm that we have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. 

## **5.4 Trustee Selection Methods** 

There must be at least three charity trustees. 

In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. 

In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. 

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Appendix 1 

## **Fundraising Policy** 

## 1. Introduction 

1.1 Our fundraising promise to the general public and our existing supporters is that our fundraising, in all its forms, is legal, open, honest and respectful. 

1.2 We will be honest about how donations are used, open about the methods we use to raise funds and who we work with, respectful to the wishes, preferences, personal information and circumstances of the people we interact with and we will take all steps necessary to comply with the law and sector fundraising practice standards. 

- 1.2.1 Nobody directly or indirectly employed by or volunteering for Grapevine Project shall accept commissions or bonuses for fundraising activities, 

- 1.2.2 No general solicitations shall be undertaken by telephone or door-to-door to the public. 

- 1.2.3 We will treat donors fairly. We will not discriminate against any group or individual. 

## 2. Legal requirements 

2.1 This policy takes into account the following legal requirements and regulatory codes, standards and guidance: 

- Charities Act 2006 Fundraising Policy 4 Version 1: Aug 2018 

- Charities Act 1992 

- General Data Protection Regulation (GDPR). 

- Safeguarding Vulnerable Groups Act 2006 

- Equality Act 2010 

- Mental Capacity Act 2005 

3. What are the fundraising activities covered by this policy? 

- 3.1 Charitable Funds consist of but are not exclusively limited to: 

- Money left in a legacy for the benefit of Grapevine Project 

- Money which has been raised through fundraising events 

- Money which has been donated as a result of a fundraising appeal 

- Corporate sponsorship 

- Pledges (for example Fixed Crowdfunding) 

## 4. Fundraising by Staff 

4.1 Participation in fundraising activities (for the purposes of this policy, meaning specifically participating in or completing the activity) by staff is voluntary and should not be imposed on individuals. The existing charity insurance arrangement covers staff for certain ‘low risk’ fundraising activities. 

## 5. Acceptable fundraising activities 

5.1 Before fundraising activity can be initiated approval must be sought from the board of Trustees. 

5.2 All fundraising by means of lotteries, e.g. raffles, etc. must comply with the required licensing arrangements. 

5.3 All fundraising publicity must state quite clearly how the fundraising will benefit Grapevine Project and where further information of Grapevine Project can be accessed. 

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## 6. Donations or gifts 

6.1 Grapevine Project, in deciding whether to accept or decline a donation or gift will consider the charity's best overall interest and will not accept donations from donors whose activities appear to be in direct conflict with our charitable aims and objectives. 

- 6.2 Grapevine Project will not work with companies or individuals who participate in activities which: 

- could cause detriment to the charity’s reputation 

- will disproportionately decrease the amount of donations to further the work of the charity 

- undermine our vision and values 

- are associated with unsuitable products, corporate or individual e.g. arms dealings, tobacco etc. 

- are from unknown sources of funding 

- potentially harm our relationships with other donors, service users, stakeholders or volunteers 

- expose us to undue adverse publicity or reputational risk 

## 6.3 Donation or Gift processing 

• All donations or gifts must be reported to the board of Trustees at the earliest possible opportunity. A receipt of donation should also be completed with the donors details, including their full name, contact details, and address 

- On receipt, all donations should be inputted on to SAGE and marked as Donation. 

6.4 Gifts in memoriam - donations or gifts to honour, in will be received by the Chair of Trustees. 6.5 Fundraising Collections 

6.5.1 Grapevine Project will ensure that all fundraising collection is carried out sensitively to protect the organisation’s reputation in the mind of the public 

6.5.2 Grapevine Project will ensure that adequate permission for a static collection is obtained, and can evidence this sufficiently where required; and that all collectors can be clearly identified. 

6.6 Handling of Cash Donations – Grapevine Project will adhere to the following good practice when handling cash donations resulting from face-to-face activities: 

6.6.1 Cash must be collected, counted and recorded by two unrelated individuals and counted in a secure environment, wherever possible. (Collection boxes must only be examined and opened by two unrelated individuals) 

6.6.2 Unsecured cash must never be left unattended or in an unattended environment 

- 6.6.3 Cash must be banked as soon as is practicable 

- 6.6.4 Cash not banked immediately must be placed in a secure location. 

## 7. Reports to sponsors 

7.1 It is the responsibility of the Project coordinator to compile official reports on appeal donations/grants if requested by outside agencies or individual donors. 

## 8. Complaints 

8.1 Grapevine Project will respond to all complaints from sponsors and members of the public in a timely, respectful, open and honest way. 

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## **Fundraising Strategy** 

## **Mission Statement** 

_**Grapevine Wellbeing Centre is an independent charity supporting adults within our community to improve and maintain their own mental health. We do this through bringing people together, promoting creativity and embracing the natural environment as tools to move people forward.**_ 

## **Financial overview:** 

To effectively carry out our mission statement, the Grapevine explores various funding streams to secure the necessary finances. Our main income comes from both large and small bids. At present the large bids cover the centre, staff and general running costs as well as expenses from our core activities. The smaller bids cover any bespoke projects that we feel will benefit an immediate need raised in the community. We also direct-fundraise, which helps build our unrestricted funds and supports bespoke projects that address immediate community needs. 

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Appendix 2
Grdpevine Project Ltd
Directors, Report
Year ended 30 September 2025
The diredus present their report un•LhJited gor￿9ed fmw¢xI 5t•tem•nls ofth* l¢f
the ye¥ eTrJed 30 September 2025
The prinwal Bthty ofthe ¢ory)•ny in the ye#r ￿r￿tr rèvleww#s tMt of • +*r4J in IN blost Tmth
mert81 he8Mh co￿lderStiOns.
The I>8p￿"ne ProTrèet 15 8 mentsl he81th c*arity registered wilh Ihe Charity Comrnt5sion.
Charty Number". 1099746
Company Number." 08008019
DIRECTORS
The directors ¥th0 se￿d Ihe c￿lp￿Y durng the year were 85 folow5'.
L Broths
N Clay
J Kbrth
{•ppc4nted 23 Id¥y 2Wd5)
H Wri*rt
Smcg
{res•3ned 23 klay 20251
SMALL COMPA￿￿ PROVISIONS
Thi5 teporthas been wepared in ac*ord￿£￿ ¥4ith the prowsKJrt5 SP￿le•ble to c￿p8A￿S ￿ti￿ed to the
¢emp•n*s ￿MptiN.
Tt*5 rewt ¥rt45 8pwo¥ed by the b￿rd £4 dwecaor5 cffi 29 klay 2￿2& 8nd Signed ￿ beh81f ofthe bo8rd
L Brooks
GrupevNne Project.- Tru5tee5'Annuul Report & FinunciulStutement5
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Grapevine Project Ltd
Abridged Income Statement
Year ended 30 September 2025
2025
2024
Gross surplus
kninistrative e¥pe￿5
(l)erating surplu5
Cwraling surplus tefore tsx
sur4u5
Surplus frxthe financial year
127,432
121.436
1112,3921 {110,(￿)
15,040
11.434
15,040
15,040
11.434
The comparry has no otherrecogni5ed items of incc￿e 01 expense olherthan Ihe results for the year as
set out above.
Grupevine Project.. Trustees'Annuul Report & FinunciulSttJtements
PtJge 14 of 18

Grapevine Project Ltd
Abridged Statement of Financial Posrtion
30 September 2025
2025
CwrEntassets
Oebtor5
Cash 81 bank
88.eé1
92.241
CredrtOTS". amounts falling duev4ilhin one year
Net curront a55etS
15.8571
11.2
80.384
71.344
Total assets less cwrent liabililiis
86.384
71.34
Rè5erYes
71.34
Total reser¥es
86.384
71.34
Fcrthe yeareTrJiry 30 SeF*ember2025. the cory*ryY￿5 erthd to ettmpbJnfrDrn au(St urderxechtin
477 of the Ccrnpllnyès Act 2Ne rE48tinB to small coryEnie5.
. The mernbershave no*Tequredthe ccmp8nyto ottsin 8n a￿OfitS 8brxI￿fiDar￿B1slatvlwts
forthe yesr in q￿sts.0n in 8ccord8nr* WTh Section 476..
. ThedYeGlor5 a¢kno￿e￿gethWr re5PDn5l￿'l1￿eSfor¢ory1Y￿0 with Ihe ￿quireMents011heArt*ith
resper4 to recc(d5 the prep8r8tion of atrffidged finan•81 staternents.
ot ￿ memters h8¥e cc￿Sented to the prep8rabon of ts 8br#l9ed statement of th8n(ial F•)sthn
8nd the 8briJged income ststementlor the year wded 30 Seplert*r 2￿25 in ￿T￿onCe wrth Sec1￿5￿
444(2AI of Ihe Cfymp8r•es Act 2￿6.
These f￿￿Cial $18teff*nts h8¥e been ￿epa￿d in accord￿ce wilh the provis￿￿1￿ 8PF**ble
to C￿mpanieS sutfct 10 the Smal crmpaTres' and in 8ccord8nce wrth FRS 1￿￿.,The Fin8Dc481
Rep￿tIng Stand8rd apF4icable in Ihe UK 8nd Republic of Irel￿d..
Thesè atffl"thJad finanaal stalements wore apwoved by Ihe board of (tredcrfs ￿ authoi&ed lor issue
on 29 May 2026, are swed on behdf oflhe board by..
LBto
tA'tector
Cury)any re￿$tration numtRr 08￿019
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Puge 15 of 18

Grapevine Project Ltd
Notes to the Abridged Financial Statements
Year ended 30 Seplember 2025
1 General infonnab.on
The company is a private r￿MpanY limtted by guarantee arKI is registered n England and Wales. The
company s registrats'on number is 080￿019 an¢J the conwany's aditress of the registereo office ￿ 2b.
11- 13 Eagle Parade. Buxton. SK17 6EQ, England.
2 Slatement of compliance
These atmidged financial ststements have been prepared in c(xnpliance with FRS 102 Sedion 1A. 'The
Financial Reporting Standard applicable to Ihe UK and Republic of Irelan(J'.
3 Accounting ￿lIcIeS
BASIS OF PREPAIiAMON
The abridged financial statern￿ have been tyepared on the historical cost basis, as modified by the
reValuats"￿ of certain assets.
The a￿"dged finanaal state￿￿nts are wepaied in sterfing, Ythith 15 Ihe functional ojwency of Ihe
coryany.
TURNOVER
Income 15 recognised ￿en the charity has entitlement to Ihe frjnds. it is prcthbk that Ihe income will
be received and Ihe am￿nI can be measured reliably.
Donations are recognised ￿en rec￿vable and the chanty is enthle¢J to the incon*.
Grants are recognised vthen the charty has ent￿ement to Ihe funds: any ctrteria aitached lo Ihe grants
have been met. rtls prOba￿e that Ihe income will be ieceived and the amount can be measured Idiably.
Tumover is measuied atthe fair value ofthe ¢(￿S1derab.on [￿1Ved or receivable for gry)ts supF4ied. net
of discounts and Value Added Tax.
Revenue from the sale of goots is recognised when the S￿n￿can1 nsks and rewards of ownership have
transferred to the tmjyei. usualty on despatch of the good5.. Ihe anJJunt of revenue can be measured
reliat4y. rt is tffobable Ihat the associated economic benefits wll flow to the enlrty., and the costs incurred
or lo be incuffed in respect of Ihe transactlons can be measured reliatty.
DEFINED CONTRIBUTION PENSION Pbd
contntth.ons to defined cOntht￿n plans are iecognised as an eypense m the penod in ￿lch the
related SeN1￿ is wovided.
4 Average number of w4Moyees
The average nut￿ ofpersons emt4oyed ty the c(*npany Ounw the yearwas 5 (2024.. 5).
Grupevine Project.. Trustees'Annuul Report & FinunciulSttJtements
PtJge 16 of 18

Grdpevine Project Ltd
Detailed Income and ExFen(Jiture Account
Year ended 30 September 2025
2025
3)24
6.270
T8krys
Resth"d•d Funds
2.839
139.789
1,117
133.819
148.898
139.717
2025
2￿24
C05t of sa￿5
Purthase5
7.013
4.889
14.253
13.5
21.28e
18,281
Gross swplus
127.432
121.428
ADMINISTRATWE EXPENSES
2025
W•9•5 •nO s•1•ri•5
Empbyw5 Nl
77.719
77.549
1.121
Rert
14.320
14.320
Light. he811￿ 8nd
Tr8Ydirs
Afvertisiro
PrYrt1r￿. po5ts9e and st•b)r*ry
TelepFK)
ConWtster￿5ts
Legal lees
2.OJ7
1.154
1.503
142
732
2.073
1.370
1345
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Puge17of 18

Grapevine Project Ltd
Detailed Abndged Income Statement (continued)
Year ended 30 September 2025
General •isur8nce
Repai￿ arwj martenRnce
Clèani
1.507
1.332
B8nk th8rge5
Subx¥ipts"on5
Suncty expenses
1.128
353
2,021
112.392
110.O)2
Owating surplus
15.040
11.434
Sqwplu5 bth lax
15.040
11.434
Net surplus fof thÈ financial yèar
15.040
11,434
Grupevine Project.. Trustees'Annuul Report & FinunciulSttJtements
PtJge 18 of 18

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examlner's report on the
accounts
Section A
Independent Examiner's Report
Rgport to the trustees
"'q':ii'Pf Pe V •hJF PR aJELr
On accounts for the year
ended
Charity no
(rf any)
3¢7 SfipTefvfjfiL2£
J 099 7*6
Set out on pages
J 18
[remernb9r I0￿￿U￿e Ilw& pag-
I report to the trustees on my examination of the accounts of the abov8
arity (-the Trust°} for the year endeda•/u g / 2.v ZS.
As the charitys trustees, you a￿ reswnsible for the preparation of the
accounts in aC￿rdanCe V￿th the reqUIre￿￿nts ofthe Charities Act 2011
rthe Acr).
Responsibilitles and
basis of report
I report in respec* of my examination of the Trusvs accounts carried out
under seclion 145 of the 2011 Act and in carying out my examination, I
hav8 followed all the appficable Directions gNen by the Charity Commission
under section 145{5Mbl of the Act.
Independent tThe chariws gross income exceeded £250,000 arid l am qualtfied to
examinerfs staternent undertake the examination by b8ing a qUaFr￿d member oflios8*
ILA£LJ
I have completed my examinatson. I ￿nf1M that no material matters have
c¥)me to my attention in connection wilh the examination tothBrt
(li6d&￿tCh gives me cause to believe that in. any material
r&spect.'
the accounting records were not kept in a(XX)rdar￿ wth section 130
of the Charities Ac( or
the accounts dKJ nol accord with the accounting records,. or
the accounts did nol comply the applicab18 requirements
conceming the fom) and content of acwunts sel out in the Charit18S
(Accounts and Repcttts) Regulations 2008 other than any requirem8nt
that the accounts give a Irue and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come auoss no other matters in connection
with the examination to which attention should be drawn in this r8port in
order to enab￿ a proper understanding of the accounts lo be reached.
' Please del8t8 the words in the brnck8ts rf thay do not appty.
Signed:
Date:
o?
Name:
Si f64r•DJ
Fvsf ÉLL
Relevant professional
qualification(s) or body
IER
Oct 2018

(if anyl-
Address
Section B
Disclosure
Onty Ix>Tnp￿te rf the examiner r￿￿$ to h￿ntight material matters of concem
(see CC32. Independent examination of charity accounts.. directions and
guidant% for examiners).
Give here brief details of
any Ilerns that the
examlner wlshes to
dlsclose.
IER
OGt 2018