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2025-02-28-accounts

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

COMPANY REGISTRATION NUMBER: 04672490 CHARITY REGISTRATION NUMBER: 1099705

Debenham Village Hall and Playing Field Trust Company Limited by Guarantee

Unaudited Financial Statements

28 February 2025

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Financial Statements

Year ended 28 February 2025

Page
Trustees’annual report (incorporating thedirector’sreport) 1
Independentexaminer’sreport to the Trustees 10
Consolidated Statement of financial activities 11
Consolidated and Charity Balance sheets 12
Notes to the financial statements 14

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustees Annual Report (Incorporating the Trustee's Report)

Year ended 28 February 2025

The Trustees, who are also the directors for the purposes of company law, presents their report and the unaudited financial statements of the Charity for the year ended 28 February 2025.

Reference and administrative details

Registered charity name

Debenham Village Hall and Playing Field Trust

The Debenham Village Hall and Playing Field Trust is also referred to locally as Debenham Sports & Leisure (DS&L), either term may be used to express the company within the financial statements.

Charity registration number

1099705

Company registration number 04672490

Principal office and registered Debenham Leisure Centre Gracechurch Street Debenham Stowmarket Suffolk IP14 6BL

The Trustees

The Trustees who served during the year and at the date of approval were as follows:

Mr Stephen Spurling Chairman
Mr Martin Durie Deputy Chair
Mr George Durie
Mr Phil Jaynes Treasurer
Mr Phillip Jones
Mr Steve Robbins
Mrs Michelle Dix
Mr Howard Simpson Company Secretary
Mr Rob Morris
Sue Thurlow Appointed July 2024
Anne Finnissy Appointed November 2024
General Manager Trevor Coulson Appointed October 2023
Finance manager Sue Thurlow Retired May 2024
Rachel Keeble Appointed April 2024

Independent Examiner

Mrs R Marsh FMAAT, Marsh Accountancy, 67 Gardeners Road, Debenham, Stowmarket, Suffolk IP14 6RX

Bankers

National Westminster Bank plc, 2 Tavern Street, Ipswich, Suffolk IP1 3BD

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E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

Structure, Governance and Management Governing Document

Debenham Village Hall and Playing Field Trust (“Company/Trust”) is a charitable company limited by guarantee and was incorporated on 20 February 2003. It is governed by a Memorandum and Articles of Association. The Company was established, following a review of the legal structure, to take over the activities of the unincorporated charity, Debenham Village Hall Playing Field Trust (registered charity number 304742) established under a scheme approved by the Charity Commissioners under seal dated 4 July 1988. The charity owns and runs the Debenham Leisure and Community Centre for the benefit of the inhabitants of the Parish of Debenham, Suffolk and its neighbourhood.

Appointment, induction and training of trustees

The overall governance and financial responsibility are vested in the Trustees, as set out on page1. The Trustees are also Directors of the charity for the purposes of Company law. In accordance with the memorandum and articles of association, the Trustees retiring by rotation at the 2025 Annual General Meeting are Phil Jones and Rob Morris who, being eligible, offer themselves for re-election.

The Trustees bring with them a wide and ranging set of skills and experience which is of great benefit to the Trust. We welcome any member of the Community to join our Trust Board. If you are interested then please contact our chairman, who will be pleased to share with you details of the Charity and the context within which it operates, including:

Risk Management

The Trust Board continually review the major risks which the Charity faces to ensure that the systems established to manage such risks are adequate. This process includes a review of reserve levels and of the Charity’s key financial systems.

Reserves Policy (summary)

Trustees aim to demonstrate prudence and good financial planning to cover the unexpected and unplanned to protect delivery of Debenham Village Hall and Playing Field Trust’s (“Trust”) key strategic objectives and under unforeseen circumstances. Trustees may also set aside reserves for investment in future years (e.g. to improve or expand facilities).

The key financial risks which may prevent the Trust from achieving its strategic objectives are considered to be:

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E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

The Trustees consider it prudent to maintain unrestricted funds for a minimum of three months of the Trust’s operating costs which equate to approx. £89,000. At this level the Board of Trustees consider that the Trust could continue in the event of a reduction in income or unforeseen expenditure. The minimum value of the contingency reserve will be reviewed on an annual basis.

Organisational Structure

The Trust Board comprises of a minimum of three members who meet bi-monthly and are responsible for the strategic direction and policy of the Charity. At present the Trust Board has eleven (April 2025) members from a variety of business backgrounds relevant to the work of the Charity. The Trustees delegate the responsibility for the day-to-day operational management of Debenham Sports & Leisure Centre to the General and Finance Managers, including the provision of specified services and facilities and supervision of the staff team. We also have a representative from the Parish Council attending our Trust Board meetings. This provides the Trust with the opportunity to share our business with the Parish Council in an open and transparent way.

Related Party

The Charity has a wholly owned trading subsidiary, Debenham Community Centre Limited, which operates the bars and associated facilities for the benefit of the Trust.

Objectives and activities

The Charity’s objective is the provision and maintenance of a village hall, recreation ground and other recreational facilities for the use of the inhabitants of the Parish of Debenham and its neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.

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E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

Operational and Financial Overview

Chair

– Debenham Sports & Leisure (DS&L) - the trading name of the Trust Continued to explore innovative ideas to ensure that we remain a sustainable business for many years to come. Throughout our report you will see progress made in all areas of DS&L, contributing to a year end positive outcome, both financially and increased usage of all our facilities. Our General Manager and Sports Lead provide more detail on some of these positive outcomes below.

This financial year once again proved challenging, particularly with an increase above inflation to the National Living Wage (NLW) and a change to the age when the higher rate applied. Some of these additional costs have been offset by the increased activity on the Sport and Leisure side, enabling us to finish the year with a small surplus, £15,740 (Taken from Profit & Loss) before depreciation. As always, this surplus will be used to further improve and develop our facilities with projects such as redecorating the Community Centre, installation of battery storage, replacement of ageing sports equipment (e.g. Spin bikes) and improved provision for football.

Our reserves remain healthy and intact. Further financial information is provided throughout the report along with graphs and of course, the full accounts.

It was pleasing to note that the installation of 160 Solar Panels in April 2024 contributed to our Carbon Footprint reduction and lower electricity bills. A big thank you to all grant providers who ensured we were able to undertake this project. As of this date we have reduced our carbon footprint. by 27 tons since installation in April 2024. We hope to install battery storage within the next 2 years so our energy consumption during the darker hours can be covered.

Our staff/trustees and volunteers are our most valuable assets. They, along with our customers and grant providers, continue to ensure we provide a well-maintained facility that is safe and modern, catering for everyone’s needs whatever their chosen activity.

Through our report we acknowledge the continued, excellent relationships we have with Debenham High School, The Forge Community Church and Zeera, the Indian take away. A big thank you to them all. We are also grateful to those Grant providers who have invested in our facilities over the 2024/25 financial year. Their support is crucial to the success of our Centre.

Grants Received 2024/25 Grants Received 2024/25 Grants Received 2024/25
MSDC £25,000 Revenuegrant
MSDC £14,955 Solarproject
MSDC £15,971 GP referral
MSDC £1,513 OTAGO
Suffolk CountyCouncil £500
Parish Council 2ndGrant £5,000 Solarproject
Parish Council £500 Fireworks
Alan Boswell Insurance £5,000 Gym refurbishment

2025/26 will bring with it new challenges. The NLW has increased by 6.7% adding another £15,580 to our wage bill. The 1.2% increase in National Insurance Contributions for employers adds a further £6,080.

4

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

General Manager, Trevor Coulson

This past year we have had some great highlights to reflect on as a team.

We welcomed our new Finance Manager Rachel, and Events Co-ordinator Lauren, embracing the role, straight in with a weeklong co-ordinating our Country Music Festival.

We have enjoyed serving our community with lots of great events through the year, from Summer BBQ's, community cinema and music nights, to our annual fireworks display which we had an overwhelming community response to, thank you for your continued support.

We are now at a full team, and through this, we have worked hard to continue providing a wonderful social space for our customers and users of Debenham Leisure Centre, and I'm sure you agree with me in saying that the recent refurbishment of the Deben Lounge and its new Dine @ the Deben, has turned out better than we expected, creating a wonderful cosy and welcoming space, for people to eat and share good times together. It was so important for us to get this right, and this is why the staff team, and trustees have given their time and dedication in enhancing our community facility. We hope soon, to undertake more exiting projects like this within the centre, watch this space.

As the weather warms up, we want to open our doors more to the local community, to be more accessible for everyone and enjoy exercising, keeping fit in our classes and enjoying all our social spaces, inside and out, adding to our happy centre.

Sports Lead, Claire Needham

Our centre continues to provide opportunities for further training of staff. I am pleased to say that Milly completed her Fitness Instructor level 3 apprenticeship and is now delivering many sessions here at the centre and we wish her well for the future. Many congratulations to Milly on this excellent achievement. Continuing with our apprenticeship program we will be looking for a recruit during 2025/26.

In February 2025 I worked with Mid Suffolk District Council to provide a new class called OTAGO. After my training the new class started, which is aimed at over 65’s improving strength and balance and is well attended.

Our gym remains very popular and busy, meeting our objective to improve the health and wellbeing of the population we serve. One of the disadvantages of having a busy gym is that equipment deteriorates very quickly and needs repairing/replacing at regular intervals. Our aim for this year is to continue our maintenance programme and secure grants to enable us to replace equipment coming to the end of its life. Following some positive feedback and ideas we will be looking to upgrade the lighting and redecorating to offer an even better experience for our customers.

Class numbers remain high especially group cycling which is consistently full of waiting lists. Lauren Calver has been a great asset having completed her group cycling qualification and running a very popular class every Wednesday plus class cover.

5

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

Financial overview

Below you will see Pie charts setting out our main income streams, along with our main expenditure. The Bar charts show a continued return of activities throughout the financial year compared with the 2023/24 financial year.

Major Income 2024/25

Our income streams for the financial year mainly rose through increases in membership +10%, fitness classes + 18%, Deben lounge bar + 3% and of note were the increases in the Community Centre hiring +7% and Community Centre Bar takings +19%. This has been a priority of ours to ensure that we offer a wide range of events and ensure that we offer a wide range of events and activities making good use of this wonderful venue. Price increases were also a factor as these were in line with the inflation rate stated for the financial year. The only income stream showing a fall – 6% is the Renewable Heat Initiative (RHI). 6% is the Renewable Heat Initiative (RHI). This is paid by OFCOM and relates to the Biomass Boiler usage. A warmer winter always reduces use and therefore a reduction in income is expected.

----- Start of picture text -----
£55,519 £52,098
£25,000 fitness classes + 18%, Deben lounge bar + 3%
£22,385 and of note were the increases in the Community
£45,160 wi aD = N £26,299 Centre hiring +7% and Community Centre Bar
>—lt~é‘“—~S takings +19%. This has been a priority of ours to ensure that we offer a wide range of events and
activities making good use of this wonderful
venue. Price increases were also a factor as these
£48,195
were in line with the inflation rate stated for the
financial year. The only income stream showing a
£172,449 fall – 6% is the Renewable Heat Initiative (RHI). 6% is the Renewable Heat Initiative (RHI).
Community Centre Hire MSDC Grant Debenham High School This is paid by OFCOM and relates to the Biomass
Deben Lounge Bar Fitness Studio Community Centre Bar Boiler usage. A warmer winter always reduces use
RHI Fitness Classes and therefore a reduction in income is expected.
£200,000
Major Income
£180,000
£160,000
£140,000
£120,000
£100,000
£80,000
£60,000
£40,000
£20,000
£0
-£20,000
Community Debenham Deben Lounge Community
MSDC Grant Fitness Studio RHI Fitness Classes
Centre High School bar Centre bar
Totals 2024/25 £52,098 £25,000 £26,299 £172,449 £48,195 £45,160 £22,385 £55,519
Totals 2023/24 £48,685 £25,000 £26,299 £167,708 £43,677 £38,033 £23,768 £46,974
% -/+ 7% 0% 0% 3% 10% 19% -6% 18%
----- End of picture text -----

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E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

Major Expenditure 2024/25

----- Start of picture text -----
£15,398
£35,816
£26,370
£19,520
£266,132
£86,133
Wages Bar Purchases Pellets Electricity Insurance Maintenance
----- End of picture text -----

The biggest expenditure of any organisation is its wage bill. The financial year saw an 16.16% increase in salary cost. This along with a 18.3% increase in Insurance and a 15.77% increase in our maintenance costs provides us with challenges to meet our plans for the 2025/26 financial year. On a further positive note there were reductions in electricity costs, down by 16.56% and a further decrease in the cost of wood chip pellets for our Biomass boiler, down by 8.9%. It is also worth noting that there was a period in 2023/24 when there were no General Manager wages, reducing expenditure for that year. Full expenditure for this post were incurred in 2024/25 with

further expenditure incurred during a period of handover from our retiring Finance Manager to our new one.

----- Start of picture text -----
Major Expendiure
300000
250000
200000
150000
100000
50000
0
-50000
Wages Bar Purchases Pellets Electricity Insurance Maintenance
Totals 2024/25 £266,132.00 £86,133.00 £19,520.00 £35,816.00 £15,398.00 £26,370.00
Totals 2023/24 £229,106.00 £88,346.00 £21,355.00 £42,924.00 £13,016.00 £22,778.00
% -/+ 16.16% -2.50% -8.59% -16.56% 18.30% 15.77%
----- End of picture text -----

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E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

Once again, I would like to thank all our staff, trustees, volunteers and of course our customers and grant providers. Without you we would not be able to provide this wonderful facility to the local and surrounding populations, filling a big gap between the nearest comparable centres at Stradbroke and Stowmarket. So, a huge thanks to all for everything you do.

Steve Spurling

Chair Debenham Village Hall & Playing Field Trust.

8

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Trustee's Annual Report (Incorporating the Trustee's Report) (continued)

Year ended 28 February 2025

Independent examiner appointment

A resolution to appoint Mrs R Marsh of Marsh Accountancy as independent examiner will be proposed at the next meeting.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

22/05/2025

The Trustee's annual report was approved on .............................. and signed on behalf of the board of trustees by:

S Spurling

Stephen Spurling

Mr S Spurling (Chairman) Trustee

9

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Independent Examiner's Report to the Members of Debenham Village Hall and Playing Field Trust (continued)

Year ended 28 February 2025

I report to the Charity Trustees on my examination of the financial statements of the company for the year ended 28 February 2025 which comprise the statement of financial activities (including income and expenditure account), balance sheet and the related notes.

Responsibilities and basis of report

As the Charity's Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Accounting Technicians. I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns, nor have I come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mrs R Marsh FMAAT Independent Examiner

Marsh Accountancy 67 Gardeners Road Debenham Suffolk IP14 6RX

10

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Consolidated Statement of Financial Activities

(including income and expenditure account)

Year ended 28 February 2025

Note
Income
Grants
5
Income from charitable activities
Community Centre income
Sports and Leisure Centre income
Trading activities
Bar and associated income
6
Fundraising events and activities
Other income
Renewable heating incentive
Miscellaneous income
Insurance claim
Investment income – bank interest
Total Income
Expenditure
Expenditure on raising funds
Bar operating costs
Fundraising expenses
7
Expenditure on charitable activities
Centre operating and activity costs
Total expenditure
Net income/(expenditure)
Depreciation
Net movement in funds
Reconciliation of funds
Fund balances at 1 March 2024
Fund balances at 28 February 2025		 £
26,100
110,660
200,043
229,082
34,041
22,386
3,994
-
4,231
630,537
237,259
15,539
-
-
342,240
595,038
35,499
28,519
6,980
312,208
319,188
Unrestricted
funds		 £
42,441
-
-
-
-
-
-
-
-
42,441
-
-
-
-
7,986
7,986
34,455
58,852
(24,397)
662,140
637,743
2025
Restricted
funds		 Total funds
£
68,541
110,660
200,043
229,082
34,041
22,386
3,994
-
4,231
672,978
237,259
15,539
-
-
350,226
603,024
69,954
87,371
(17,418)
974,347
956,929		 2024
Total funds
£
46,123
81,527
179,106
216,548
24,373
23,769
2,867
-
2,777
577,089
220,166
12,416
-
-
340,204
572,786
4,303
72,772
(68,469)
1,042,816
974,347

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. An analysis by fund of the comparative figures for 2024 is shown in note 4.

The notes on pages 14 to 22 form part of these financial statements.

11

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Consolidated and Charity Balance Sheets (continued)

Year ended 28 February 2025

Note
Fixed assets
Tangible assets
11
Investments
12
Current assets
Stock
13
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one year
15
Net current assets / (liabilities)
Creditors: amounts falling due after more than
one year
16
Unrestricted
17
Restricted
Total Funds
Net assets
Funds		 2025
2024
£
£
841,572
861,783
-
-
841,572
861,783
7,046
5,322
57,591
43,474
136,647
162,999
201,284
211,794
74,860
75,401
126,424
136,394
11,066
23,828
956,930
974,348
294,789
312,208
662,141
662,140
956,930
974,347
Group		 2025
2024
£
£
817,173
845,370
100
100
817,273
845,470
1,093
693
128,454
102,183
132,525
158,748
262,072
261,625
48,035
77,224
214,037
184,401
12,558
12,055
1,018,753
1,017,816
345,913
320,376
672,840
697,440
1,018,753
1,017,816
Charity		 2025
2024
£
£
817,173
845,370
100
100
817,273
845,470
1,093
693
128,454
102,183
132,525
158,748
262,072
261,625
48,035
77,224
214,037
184,401
12,558
12,055
1,018,753
1,017,816
345,913
320,376
672,840
697,440
1,018,753
1,017,816
Charity
845,470
693
102,183
158,748
261,625
77,224
184,401
12,055
1,017,816
320,376
697,440
1,017,816

The Trustees’ statements required by Section 475(2) and (3) are shown on the following page which forms part of this balance sheet.

The notes on pages 14 to 22 form part of these financial statements.

12

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Consolidated and Charity Balance Sheets (continued)

28 February 2025

For the year ending 28 February 2025 the Charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies' subject to the small companies' regime.

The financial statements were approved by the board of trustees and authorised for issue on ______, and are signed on behalf of the board by: 22/05/2025

S Spurling

Stephen Spurling

Mr S Spurling (Chairman) Trustee

Company registration number: 04672490

The notes on page 14 to 22 do not form part of these financial statements.

13

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

1. General information

The Charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Debenham Leisure Centre, Gracechurch Street, Debenham, Stowmarket, Suffolk, IP14 6BL.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Group financial statements

These financial statements consolidate the results of the Charity and its subsidiary, Debenham Community Centre Limited, on a line by line basis. A separate statement of financial activities is not presented because the Charity has taken advantage of the exemption afforded by section 408 of the Companies Act 2006.

Going concern

The accounts have been prepared on the going concern basis and the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected income and expenditure for the next 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the Trust to be able to continue as a going concern.

Income

Income is recognised in the period in which the Charity is entitled to receipt, any performance conditions have been met and the amount can be measured reliably and with sufficient certainty. Income is only deferred when the Charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

14

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

Tangible fixed assets

The cost of tangible fixed assets is their purchase cost, together with any incidental expenses of acquisition. Freehold land is not depreciated. The cost of other tangible fixed assets is written off by equal annual instalments over their expected useful economic lives as follows:

Freehold buildings 10 – 50 years Fixtures, fittings and equipment 5 – 10 years

Fixed asset investment

The investment in the subsidiary company is shown at cost less provision for any permanent diminution in value.

Stocks

Stocks are valued at the lower of cost and net realisable value after making allowance for any obsolete or slow-moving items.

Fund accounting

Unrestricted funds are available to spend on activities that further the purposes of Charity. Designated funds are unrestricted funds of the Charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds represent income which the donor or grantor has specified are to be solely use for particular purposes within the objects of the Charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.

Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Limited by guarantee

The Charity is a company limited by guarantee. None of the Trustees have a beneficial interest in the company. All the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

15

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 28 February 2025

4. Consolidated statement of Financial Activities for year ended 28 February 2024

2024
£
Income
Grants
25,000
Income from charitable activities
Community Centre income
81,527
Sports and Leisure Centre income
179,106
Trading activities
Bar and associated income
216,548
Fundraising events and activities
24,373
Other income
Renewable heating incentive
23,769
Miscellaneous income
2,867
Insurance claim
-
Investment income
2,777
Total income
555,966
Expenditure
Expenditure on raising funds
220,166
Fundraising expenses
12,416
Centre operating and activity costs
337,327
569,909
Net income/(expenditure)
(13,943)
Depreciation
17,021
Net movement in funds
(30,964)
Reconciliation of funds
Fund balances at 1 March 2023
343,172
Fund balances at 28 February 2024
312,208
Bar operating costs
Expenditure on charitable activities
Total expenditure
Unrestricted
funds		 2024
£
21,123
-
-
-
-
-
-
-
-
21,123
-
-
2,877
2,877
18,246
55,751
(37,505)
699,645
662,140
Restricted
funds		 Total
Funds
2024
£
46,123
81,527
179,106
216,548
24,373
23,769
2,867
-
2,777
577,089
220,166
12,416
340,204
572,786
4,303
72,772
(68,469)
1,042,816
974,347

16

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

5. Grants receivable

Revenue grants
MSDC
MSDC Solar Project
MSDC GP Referrals
MSDC OTAGO
Debenham Parish Council
Energy Resilience Fund
Suffolk Community Foundation
Suffolk County Council
Alan Boswell Insurance		 2025
£
25,000
-
-
500
-
-
600
-
26,100
Unrestricted		 2025
£
-
14,956
15,972
1,513
5,000
-
-
-
5,000
42,441
Restricted		 Total
2025
£
25,000
14,956
15,972
1,513
5,500
-
-
600
5,000
68,541		 Total
2024
£
25,000
-
-
11,000
5,000
5,600
(477)
-
-
46,123

6. Subsidiary company results

Sales
Cost of sales
Gross profit
Operating costs
Operating profit
Depreciation
Loan interest
Net profit / (loss)		 2025
£
231,082
(237,259)
(6,177)
(3,641)
(9,818)
(8,537)
-
(18,355)		 2024
£
216,548
(220,166)
(3,618)
(1,192)
(4,809)
(7,259)
-
(12,068)

Operating costs of comprise the direct costs of operating the bars and a share of the Centre’s overheads

The assets and liabilities of the subsidiary were:
Fixed assets
Current assets
Creditors: amounts falling due within one year
Net current assets
Creditors: amounts falling due after more than
Net liabilities
Capital and reserves		 2025
£
24,398
14,184
(100,306)
(61,723)
-
(61,723)
(61,723)		 2024
£
16,413
8,879
(69,897)
(44,605)
-
(44,605)
(44,605)

17

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

7. Charitable activities

2025
£
Centre operating and activity costs
Staff costs
220,458
110,595
Activity costs
10,762
Depreciation
75,444
Interest and bank charges
2,144
Independent examiner’s fees
1,235
420,638
8. Independent examination fees
2025
£
Fees payable to the independent examiner for:
1,235
9. Staff costs
2025
£
The cost of employing staff was:
Wages and salaries
206,156
National insurance
10,393
Pension contributions
3,909
220,458
Maintenance, utilities and other overhead costs
The costs above include restricted fund expenditure comprising depreciation of £57,548 (2024: £55,751).
Independent examination for the financial statements		 2024
£
189,720
112,567
17,088
73,623
10,603
1,175
404,776
2024
£
1,175
2024
£
180,068
6,600
3,053
189,720

The average head count of employees during the year was 26 (2024: 20).

No employee received employee benefits of more than £60,000 during the year (2024: Nil).

10. Trustee remuneration and expenses

The Trustees did not receive any remuneration or reimbursed expenses from the Trust or its trading subsidiary during this or the preceding year.

18

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

11. Tangible fixed assets
Group
Cost
At 1 March 2024
Additions
Disposals
At 28 February 2025
Depreciation
At 1 March 2024
Charge for the year
Disposals
At 28 February 2025
Net book value
At 28 February 2025
At 29 February 2024
Charity
Cost
At 1 March 2024
Additions
Disposals
At 28 February 2025
Depreciation
At 1 March 2024
Charge for the year
Disposals
At 28 February 2025
Net book value
At 28 February 2025
At 29 February 2024		 £
41,975
-
701,564
55,200
-
£
40,454
-
697,452
53,855
-
1,473,433
1,513,887
751,307
762,580
775,981
1,523,719
756,765
766,954
780,180
Land and
Land and
buildings
1,481,744		 £
327,159
21,795
-
348,954
245,525
28,781
-
274,306
74,648
81,634
£
182,993
6,793
-
189,786
113,604
21,588
-
135,192
54,593
69,389
Furniture,
Furniture,
fittings &
equipment		 £
1,808,903
63,770
-
Total
1,872,673
947,089
83,981
-
1,031,071
841,603
861,814
£
1,656,426
47,247
-
Total
1,703,673
811,056
75,444
-
886,499
817,173
845,370

19

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

12. Fixed assets - Investments

12. Fixed assets - Investments
2025 2024
£ £
Investment in subsidiary
Shares at cost 100 100

At 28 February 2025 the Charity owned all of the ordinary share capital, consisting of 100 shares, of Debenham Community Centre Limited, which operates the bars at the community and leisure centre. The trading results are set out in the notes.

13. Stocks

Stock for resale
14. Debtors
Amount due from subsidiary
Trade debtors
Other debtors
Prepayments		 Group
2025
£
7,046
Group
2025
£
-
20,105
22,620
14,865
57,591		 Group
2024
£
5,322
Group
2024
£
-
9,388
22,620
11,466
43,474		 Charity
2025
£
1,093
Charity
2025
£
74,973
17,301
22,620
13,561
128,455		 Charity
2024
£
693
Charity
2024
£
59,946
-
22,620
10,228
92,795

15. Creditors: amounts falling due within one year

Bank loans and overdrafts (unsecured)
Trade creditors
Other taxes and social security costs
Other creditors
Accruals and deferred income		 Group
2025
£
12,558
20,080
10,530
21,658
10,034
74,860		 Group
2024
£
12,055
31,432
11,298
18,679
1,937
75,401		 Charity
2025
£
12,558
5,626
8,450
21,658
1,234
49,527		 Charity
2024
£
12,055
26,630
6,912
18,679
1,175
65,451

20

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

16. Creditors: amounts falling due after more than one year

Bank loans (unsecured)
Other loans (unsecured)
17. Analysis of charitable funds
Unrestricted funds:
General funds
Designated property sinking fund
Designated for maintenance
Designated for boiler fund
Restricted funds:
Capital projects
Restricted for GP Referrals
18. Analysis of net assets by fund
Unrestricted funds:
General funds
Designated property sinking fund
Designated for maintenance
Designated for boiler fund
Restricted funds:
Capital projects
Restricted for GP Referrals		 £
187,534
90,439
10,234
24,000
662,140
-
974,347
At 1
March
2024		 Group
2025
£
11,066
3,948
£
630,537
-
-
-
26,469
15,972
Fixed
assets
£
210,512
-
-
-
631,060
-
841,572
672,978
Income
15,014		 Group
2024
£
17,654
6,174
£
(623,557)
-
-
-
(58,852)
(7,986)
£
(15,835)
100,039
10,234
24,000
-
7,986
126,424
(690,395)
Net current
assets/
(liabilities)
23,828
Expend-
iture		 Charity
2025
£
11,066
3,948
£
(9,600)
9,600
-
-
-
-
£
(11,066)
-
-
-
-
-
(11,066)
-
Long-term
Liabilities
15,014
Transfer		 Charity
2024
£
17,654
6,174
23,828
£
184,914
100,039
10,234
24,000
629,757
7,986
At 28
February
2025
956,930
Total funds
£
183,611
100,039
10,234
24,000
631,060
7,986
956,930

21

E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Debenham Village Hall and Playing Field Trust

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 28 February 2025

Unrestricted funds represent those funds which the management committee are free to use in accordance with the charitable objects. The Charity continues to transfer a sum of £800 per month to a designated property sinking fund to meet repair and refurbishment costs. The Board has designated the net income from certain fundraising events for the purposes of the Maintenance Project Fund.

The restricted funds represent the major capital projects undertaken including refurbishment of the Centre, the resurfacing of the car parking facility, the football stadium development, the solar panels, new lighting for the Centre and Sports Hall and other improvements for which specific funding was received. All of this restricted income has been expended and the fund balance represents the net book value of the fixed assets acquired.

19. Financial instruments

The carrying amount of financial instruments at 28 February 2025 were:

Trade debtors
Other debtor transactions
Cash
Financial liabilities measured at amortised cost
Trade creditors
Bank and other loans
Other creditor transactions
Financial assets measured at amortised cost		 2025
£
20,105
37,485
136,647
20,080
23,624
42,222
194,238
85,926		 2024
£
9,388
34,086
162,999
206,472
31,432
35,883
31,914
99,229

20. Related parties

Debenham Community Centre Limited is a wholly owned subsidiary of Debenham Village Hall and Playing Field Trust, a registered Charity. The company operates the bars and associated facilities for the benefit of the Trust. The company's potentially taxable profits are donated to the Trust under Gift Aid.

22

This Document has been Signed with a secure electronic signature via E-Sign.

Envelope Details

Title DVH & PFT FS
Author Rachel Marsh (rachel@marshaccountancy.co.uk)
Envelope Created on Wed, 21 May 2025 15:04:31
Envelope ID 2d614bf7-8fbb-44b4-b56a-2f548930aae9

Document Details

Title 2025_Debenham_Village_Hall___Playing_Field_Trust_Limited_Consolidated_Accounts_-_FINAL.pdf.pdf
Digital Fingerprint 24f454b5-1778-48b4-af60-e23e8d576894

Document Signers Scan/Click the QR Code to view signature information

Name Steve Spurling
Email chair@debenhamsportsandleisure.co.uk
Status SIGNEDat Thu, 22 May 2025 12:04:40 BST(+0100)
Signature Fingerprint e181ed5a-f343-4f63-a6c6-d55b986927ef

Document History

Thu, 22 May 2025 12:04:41 Steve Spurling Signed the Document (IP: 86.177.27.48)