E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
**COMPANY REGISTRATION NUMBER: 04672490 CHARITY REGISTRATION NUMBER: 1099705**
## **Debenham Village Hall and Playing Field Trust Company Limited by Guarantee**
## **Unaudited Financial Statements**
## **28 February 2025**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Financial Statements**
## **Year ended 28 February 2025**
||**Page**|
|---|---|
|Trustees’annual report (incorporating thedirector’sreport)|**1**|
|Independentexaminer’sreport to the Trustees|**10**|
|Consolidated Statement of financial activities|**11**|
|Consolidated and Charity Balance sheets|**12**|
|Notes to the financial statements|**14**|
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustees Annual Report (Incorporating the Trustee's Report)**
## **Year ended 28 February 2025**
The Trustees, who are also the directors for the purposes of company law, presents their report and the unaudited financial statements of the Charity for the year ended 28 February 2025.
## **Reference and administrative details**
## **Registered charity name**
## Debenham Village Hall and Playing Field Trust
The Debenham Village Hall and Playing Field Trust is also referred to locally as Debenham Sports & Leisure (DS&L), either term may be used to express the company within the financial statements.
## **Charity registration number**
## 1099705
## **Company registration number** 04672490
**Principal office and registered** Debenham Leisure Centre Gracechurch Street Debenham Stowmarket Suffolk IP14 6BL
## **The Trustees**
The Trustees who served during the year and at the date of approval were as follows:
||Mr Stephen Spurling|Chairman|
|---|---|---|
||Mr Martin Durie|Deputy Chair|
||Mr George Durie||
||Mr Phil Jaynes|Treasurer|
||Mr Phillip Jones||
||Mr Steve Robbins||
||Mrs Michelle Dix||
||Mr Howard Simpson|Company Secretary|
||Mr Rob Morris||
||Sue Thurlow|Appointed July 2024|
||Anne Finnissy|Appointed November 2024|
|**General Manager**|Trevor Coulson|Appointed October 2023|
|**Finance manager**|Sue Thurlow|Retired May 2024|
||Rachel Keeble|Appointed April 2024|
## **Independent Examiner**
Mrs R Marsh FMAAT, Marsh Accountancy, 67 Gardeners Road, Debenham, Stowmarket, Suffolk IP14 6RX
## **Bankers**
National Westminster Bank plc, 2 Tavern Street, Ipswich, Suffolk IP1 3BD
**1**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
## **Structure, Governance and Management Governing Document**
Debenham Village Hall and Playing Field Trust (“Company/Trust”) is a charitable company limited by guarantee and was incorporated on 20 February 2003. It is governed by a Memorandum and Articles of Association. The Company was established, following a review of the legal structure, to take over the activities of the unincorporated charity, Debenham Village Hall Playing Field Trust (registered charity number 304742) established under a scheme approved by the Charity Commissioners under seal dated 4 July 1988. The charity owns and runs the Debenham Leisure and Community Centre for the benefit of the inhabitants of the Parish of Debenham, Suffolk and its neighbourhood.
## **Appointment, induction and training of trustees**
The overall governance and financial responsibility are vested in the Trustees, as set out on page1. The Trustees are also Directors of the charity for the purposes of Company law. In accordance with the memorandum and articles of association, the Trustees retiring by rotation at the 2025 Annual General Meeting are Phil Jones and Rob Morris who, being eligible, offer themselves for re-election.
The Trustees bring with them a wide and ranging set of skills and experience which is of great benefit to the Trust. We welcome any member of the Community to join our Trust Board. If you are interested then please contact our chairman, who will be pleased to share with you details of the Charity and the context within which it operates, including:
- The obligations of the Trustees.
- The operational framework of the Charity including the Memorandum and Articles of Association.
- Resourcing and the current financial position including the latest published and management accounts.
- • Future plans and objectives.
## **Risk Management**
The Trust Board continually review the major risks which the Charity faces to ensure that the systems established to manage such risks are adequate. This process includes a review of reserve levels and of the Charity’s key financial systems.
## **Reserves Policy (summary)**
Trustees aim to demonstrate prudence and good financial planning to cover the unexpected and unplanned to protect delivery of Debenham Village Hall and Playing Field Trust’s (“Trust”) key strategic objectives and under unforeseen circumstances. Trustees may also set aside reserves for investment in future years (e.g. to improve or expand facilities).
The key financial risks which may prevent the Trust from achieving its strategic objectives are considered to be:
- Unforeseen emergency or other unexpected need for funds, e.g. an unexpected large repair bill or finding ‘Start up costs’ for an urgent project.
- Covering unforeseen day-to-day operational costs, e.g. employing temporary staff to cover a long term sick absence.
- A source of income, e.g. a grant, not being renewed. Funds might be needed to give the trustees time to act if income falls below expectations.
- Planned commitments, or designations, that cannot be met by future income alone, e.g. plans for a major asset purchase or to a significant project that requires the charity to provide ‘Matched Funding’.
- The need to fund short-term deficits in a cash budget, e.g. money may need to be spent before a funding grant is received.
**2**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
The Trustees consider it prudent to maintain unrestricted funds for a minimum of three months of the Trust’s operating costs which equate to approx. £89,000. At this level the Board of Trustees consider that the Trust could continue in the event of a reduction in income or unforeseen expenditure. The minimum value of the contingency reserve will be reviewed on an annual basis.
## **Organisational Structure**
The Trust Board comprises of a minimum of three members who meet bi-monthly and are responsible for the strategic direction and policy of the Charity. At present the Trust Board has eleven (April 2025) members from a variety of business backgrounds relevant to the work of the Charity. The Trustees delegate the responsibility for the day-to-day operational management of Debenham Sports & Leisure Centre to the General and Finance Managers, including the provision of specified services and facilities and supervision of the staff team. We also have a representative from the Parish Council attending our Trust Board meetings. This provides the Trust with the opportunity to share our business with the Parish Council in an open and transparent way.
## **Related Party**
The Charity has a wholly owned trading subsidiary, Debenham Community Centre Limited, which operates the bars and associated facilities for the benefit of the Trust.
## **Objectives and activities**
The Charity’s objective is the provision and maintenance of a village hall, recreation ground and other recreational facilities for the use of the inhabitants of the Parish of Debenham and its neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.
**3**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
## **Operational and Financial Overview**
## **Chair**
– Debenham Sports & Leisure (DS&L) - the trading name of the Trust Continued to explore innovative ideas to ensure that we remain a sustainable business for many years to come. Throughout our report you will see progress made in all areas of DS&L, contributing to a year end positive outcome, both financially and increased usage of all our facilities. Our General Manager and Sports Lead provide more detail on some of these positive outcomes below.
This financial year once again proved challenging, particularly with an increase above inflation to the National Living Wage (NLW) and a change to the age when the higher rate applied. Some of these additional costs have been offset by the increased activity on the Sport and Leisure side, enabling us to finish the year with a small surplus, £15,740 (Taken from Profit & Loss) before depreciation. As always, this surplus will be used to further improve and develop our facilities with projects such as redecorating the Community Centre, installation of battery storage, replacement of ageing sports equipment (e.g. Spin bikes) and improved provision for football.
Our reserves remain healthy and intact. Further financial information is provided throughout the report along with graphs and of course, the full accounts.
It was pleasing to note that the installation of 160 Solar Panels in April 2024 contributed to our Carbon Footprint reduction and lower electricity bills. A big thank you to all grant providers who ensured we were able to undertake this project. As of this date we have reduced our carbon footprint. by 27 tons since installation in April 2024. We hope to install battery storage within the next 2 years so our energy consumption during the darker hours can be covered.
Our staff/trustees and volunteers are our most valuable assets. They, along with our customers and grant providers, continue to ensure we provide a well-maintained facility that is safe and modern, catering for everyone’s needs whatever their chosen activity.
Through our report we acknowledge the continued, excellent relationships we have with Debenham High School, The Forge Community Church and Zeera, the Indian take away. A big thank you to them all. We are also grateful to those Grant providers who have invested in our facilities over the 2024/25 financial year. Their support is crucial to the success of our Centre.
|Grants Received 2024/25|Grants Received 2024/25|Grants Received 2024/25|
|---|---|---|
|MSDC|£25,000|Revenuegrant|
|MSDC|£14,955|Solarproject|
|MSDC|£15,971|GP referral|
|MSDC|£1,513|OTAGO|
|Suffolk CountyCouncil|£500||
|Parish Council 2ndGrant|£5,000|Solarproject|
|Parish Council|£500|Fireworks|
|Alan Boswell Insurance|£5,000|Gym refurbishment|
2025/26 will bring with it new challenges. The NLW has increased by 6.7% adding another £15,580 to our wage bill. The 1.2% increase in National Insurance Contributions for employers adds a further £6,080.
**4**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
## **General Manager, Trevor Coulson**
This past year we have had some great highlights to reflect on as a team.
We welcomed our new Finance Manager Rachel, and Events Co-ordinator Lauren, embracing the role, straight in with a weeklong co-ordinating our Country Music Festival.
We have enjoyed serving our community with lots of great events through the year, from Summer BBQ's, community cinema and music nights, to our annual fireworks display which we had an overwhelming community response to, thank you for your continued support.
We are now at a full team, and through this, we have worked hard to continue providing a wonderful social space for our customers and users of Debenham Leisure Centre, and I'm sure you agree with me in saying that the recent refurbishment of the Deben Lounge and its new Dine @ the Deben, has turned out better than we expected, creating a wonderful cosy and welcoming space, for people to eat and share good times together. It was so important for us to get this right, and this is why the staff team, and trustees have given their time and dedication in enhancing our community facility. We hope soon, to undertake more exiting projects like this within the centre, watch this space.
As the weather warms up, we want to open our doors more to the local community, to be more accessible for everyone and enjoy exercising, keeping fit in our classes and enjoying all our social spaces, inside and out, adding to our happy centre.
## **Sports Lead, Claire Needham**
Our centre continues to provide opportunities for further training of staff. I am pleased to say that Milly completed her Fitness Instructor level 3 apprenticeship and is now delivering many sessions here at the centre and we wish her well for the future. Many congratulations to Milly on this excellent achievement. Continuing with our apprenticeship program we will be looking for a recruit during 2025/26.
In February 2025 I worked with Mid Suffolk District Council to provide a new class called OTAGO. After my training the new class started, which is aimed at over 65’s improving strength and balance and is well attended.
Our gym remains very popular and busy, meeting our objective to improve the health and wellbeing of the population we serve. One of the disadvantages of having a busy gym is that equipment deteriorates very quickly and needs repairing/replacing at regular intervals. Our aim for this year is to continue our maintenance programme and secure grants to enable us to replace equipment coming to the end of its life. Following some positive feedback and ideas we will be looking to upgrade the lighting and redecorating to offer an even better experience for our customers.
Class numbers remain high especially group cycling which is consistently full of waiting lists. Lauren Calver has been a great asset having completed her group cycling qualification and running a very popular class every Wednesday plus class cover.
**5**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
## **Financial overview**
Below you will see Pie charts setting out our main income streams, along with our main expenditure. The Bar charts show a continued return of activities throughout the financial year compared with the 2023/24 financial year.
## **Major Income 2024/25**
Our income streams for the financial year mainly rose through increases in membership +10%, fitness classes + 18%, Deben lounge bar + 3% and of note were the increases in the Community Centre hiring +7% and Community Centre Bar takings +19%. This has been a priority of ours to ensure that we offer a wide range of events and ensure that we offer a wide range of events and activities making good use of this wonderful venue. Price increases were also a factor as these were in line with the inflation rate stated for the financial year. The only income stream showing a fall – 6% is the Renewable Heat Initiative (RHI). 6% is the Renewable Heat Initiative (RHI). This is paid by OFCOM and relates to the Biomass Boiler usage. A warmer winter always reduces use and therefore a reduction in income is expected.
**----- Start of picture text -----**
£55,519 £52,098
£25,000 fitness classes + 18%, Deben lounge bar + 3%
£22,385 and of note were the increases in the Community
£45,160 wi aD = N £26,299 Centre hiring +7% and Community Centre Bar
>—lt~é‘“—~S takings +19%. This has been a priority of ours to ensure that we offer a wide range of events and
activities making good use of this wonderful
venue. Price increases were also a factor as these
£48,195
were in line with the inflation rate stated for the
financial year. The only income stream showing a
£172,449 fall – 6% is the Renewable Heat Initiative (RHI). 6% is the Renewable Heat Initiative (RHI).
Community Centre Hire MSDC Grant Debenham High School This is paid by OFCOM and relates to the Biomass
Deben Lounge Bar Fitness Studio Community Centre Bar Boiler usage. A warmer winter always reduces use
RHI Fitness Classes and therefore a reduction in income is expected.
£200,000
Major Income
£180,000
£160,000
£140,000
£120,000
£100,000
£80,000
£60,000
£40,000
£20,000
£0
-£20,000
Community Debenham Deben Lounge Community
MSDC Grant Fitness Studio RHI Fitness Classes
Centre High School bar Centre bar
Totals 2024/25 £52,098 £25,000 £26,299 £172,449 £48,195 £45,160 £22,385 £55,519
Totals 2023/24 £48,685 £25,000 £26,299 £167,708 £43,677 £38,033 £23,768 £46,974
% -/+ 7% 0% 0% 3% 10% 19% -6% 18%
**----- End of picture text -----**
**6**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
## **Major Expenditure 2024/25**
**----- Start of picture text -----**
£15,398
£35,816
£26,370
£19,520
£266,132
£86,133
Wages Bar Purchases Pellets Electricity Insurance Maintenance
**----- End of picture text -----**
The biggest expenditure of any organisation is its wage bill. The financial year saw an 16.16% increase in salary cost. This along with a 18.3% increase in Insurance and a 15.77% increase in our maintenance costs provides us with challenges to meet our plans for the 2025/26 financial year. On a further positive note there were reductions in electricity costs, down by 16.56% and a further decrease in the cost of wood chip pellets for our Biomass boiler, down by 8.9%. It is also worth noting that there was a period in 2023/24 when there were no General Manager wages, reducing expenditure for that year. Full expenditure for this post were incurred in 2024/25 with
further expenditure incurred during a period of handover from our retiring Finance Manager to our new one.
**----- Start of picture text -----**
Major Expendiure
300000
250000
200000
150000
100000
50000
0
-50000
Wages Bar Purchases Pellets Electricity Insurance Maintenance
Totals 2024/25 £266,132.00 £86,133.00 £19,520.00 £35,816.00 £15,398.00 £26,370.00
Totals 2023/24 £229,106.00 £88,346.00 £21,355.00 £42,924.00 £13,016.00 £22,778.00
% -/+ 16.16% -2.50% -8.59% -16.56% 18.30% 15.77%
**----- End of picture text -----**
**7**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
Once again, I would like to thank all our staff, trustees, volunteers and of course our customers and grant providers. Without you we would not be able to provide this wonderful facility to the local and surrounding populations, filling a big gap between the nearest comparable centres at Stradbroke and Stowmarket. So, a huge thanks to all for everything you do.
Steve Spurling
Chair Debenham Village Hall & Playing Field Trust.
**8**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Trustee's Annual Report (Incorporating the Trustee's Report)** _**(continued)**_
## **Year ended 28 February 2025**
## **Independent examiner appointment**
A resolution to appoint Mrs R Marsh of Marsh Accountancy as independent examiner will be proposed at the next meeting.
## **Small company provisions**
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
22/05/2025
The Trustee's annual report was approved on .............................. and signed on behalf of the board of trustees by:
S Spurling
Stephen Spurling
Mr S Spurling (Chairman) Trustee
**9**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Independent Examiner's Report to the Members of Debenham Village Hall and Playing Field Trust** _**(continued)**_
## **Year ended 28 February 2025**
I report to the Charity Trustees on my examination of the financial statements of the company for the year ended 28 February 2025 which comprise the statement of financial activities (including income and expenditure account), balance sheet and the related notes.
## **Responsibilities and basis of report**
As the Charity's Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Accounting Technicians. I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns, nor have I come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs R Marsh FMAAT Independent Examiner
Marsh Accountancy 67 Gardeners Road Debenham Suffolk IP14 6RX
**10**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Consolidated Statement of Financial Activities**
## **(including income and expenditure account)**
## **Year ended 28 February 2025**
|**Note**
**Income**
Grants
5
**Income from charitable activities**
Community Centre income
Sports and Leisure Centre income
**Trading activities**
Bar and associated income
6
Fundraising events and activities
**Other income**
Renewable heating incentive
Miscellaneous income
Insurance claim
Investment income – bank interest
**Total Income**
**Expenditure**
**Expenditure on raising funds**
Bar operating costs
Fundraising expenses
**7**
**Expenditure on charitable activities**
Centre operating and activity costs
**Total expenditure**
**Net income/(expenditure)**
Depreciation
**Net movement in funds**
**Reconciliation of funds**
Fund balances at 1 March 2024
Fund balances at 28 February 2025|**£**
**26,100**
**110,660**
**200,043**
**229,082**
**34,041**
**22,386**
**3,994**
**-**
**4,231**
**630,537**
**237,259**
**15,539**
**-**
**-**
**342,240**
**595,038**
**35,499**
**28,519**
**6,980**
**312,208**
**319,188**
**Unrestricted**
**funds**|**£**
**42,441**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**42,441**
**-**
**-**
**-**
**-**
**7,986**
**7,986**
**34,455**
**58,852**
**(24,397)**
**662,140**
**637,743**
**2025**
**Restricted**
**funds**|**Total funds**
**£**
**68,541**
**110,660**
**200,043**
**229,082**
**34,041**
**22,386**
**3,994**
**-**
**4,231**
**672,978**
**237,259**
**15,539**
**-**
**-**
**350,226**
**603,024**
**69,954**
**87,371**
**(17,418)**
**974,347**
**956,929**|2024
Total funds
£
46,123
81,527
179,106
216,548
24,373
23,769
2,867
-
2,777|
|---|---|---|---|---|
|||||577,089|
|||||220,166
12,416
-
-
340,204|
|||||572,786|
||||||
|||||4,303|
|||||72,772|
|||||(68,469)|
|||||1,042,816|
|||||974,347|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. An analysis by fund of the comparative figures for 2024 is shown in note 4.
**The notes on pages 14 to 22 form part of these financial statements.**
**11**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Consolidated and Charity Balance Sheets** _**(continued)**_
## **Year ended 28 February 2025**
|**Note**
**Fixed assets**
Tangible assets
**11**
Investments
**12**
**Current assets**
Stock
**13**
Debtors
**14**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
**15**
**Net current assets / (liabilities)**
**Creditors: amounts falling due after more than**
**one year**
**16**
Unrestricted
**17**
Restricted
**Total Funds**
**Net assets**
**Funds**||**2025**
2024
**£**
**£**
**841,572**
861,783
**-**
-
**841,572**
861,783
**7,046**
5,322
**57,591**
43,474
**136,647**
162,999
**201,284**
211,794
**74,860**
75,401
**126,424**
136,394
**11,066**
23,828
**956,930**
974,348
**294,789**
312,208
**662,141**
662,140
**956,930**
974,347
**Group**|**2025**
2024
**£**
£
**817,173**
845,370
**100**
100
**817,273**
845,470
**1,093**
693
**128,454**
102,183
**132,525**
158,748
**262,072**
261,625
**48,035**
77,224
**214,037**
184,401
**12,558**
12,055
**1,018,753**
1,017,816
**345,913**
320,376
**672,840**
697,440
**1,018,753**
1,017,816
**Charity**|**2025**
2024
**£**
£
**817,173**
845,370
**100**
100
**817,273**
845,470
**1,093**
693
**128,454**
102,183
**132,525**
158,748
**262,072**
261,625
**48,035**
77,224
**214,037**
184,401
**12,558**
12,055
**1,018,753**
1,017,816
**345,913**
320,376
**672,840**
697,440
**1,018,753**
1,017,816
**Charity**|
|---|---|---|---|---|
|||||845,470
693
102,183
158,748|
|||||261,625
77,224|
|||||184,401|
|||||12,055
1,017,816|
|||||320,376
697,440
1,017,816|
The Trustees’ statements required by Section 475(2) and (3) are shown on the following page which forms part of this balance sheet.
**The notes on pages 14 to 22 form part of these financial statements.**
**12**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Consolidated and Charity Balance Sheets** _**(continued)**_
## **28 February 2025**
For the year ending 28 February 2025 the Charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies' subject to the small companies' regime.
The financial statements were approved by the board of trustees and authorised for issue on __________________, and are signed on behalf of the board by: 22/05/2025
S Spurling
## Stephen Spurling
Mr S Spurling (Chairman) Trustee
Company registration number: 04672490
**The notes on page 14 to 22 do not form part of these financial statements.**
**13**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year ended 28 February 2025**
## **1. General information**
The Charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Debenham Leisure Centre, Gracechurch Street, Debenham, Stowmarket, Suffolk, IP14 6BL.
## **2. Statement of compliance**
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
## **3. Accounting policies**
## **Basis of preparation**
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
## **Group financial statements**
These financial statements consolidate the results of the Charity and its subsidiary, Debenham Community Centre Limited, on a line by line basis. A separate statement of financial activities is not presented because the Charity has taken advantage of the exemption afforded by section 408 of the Companies Act 2006.
## **Going concern**
The accounts have been prepared on the going concern basis and the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected income and expenditure for the next 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the Trust to be able to continue as a going concern.
## **Income**
Income is recognised in the period in which the Charity is entitled to receipt, any performance conditions have been met and the amount can be measured reliably and with sufficient certainty. Income is only deferred when the Charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
## **Expenditure**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
- expenditure on charitable activities includes all costs incurred by a Charity in the delivery of its activities and services. All costs, including governance costs, are allocated between the expenditure categories of the Statement of Financial Activities on a basis to reflect the use of resources.
**14**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year ended 28 February 2025**
## **Tangible fixed assets**
The cost of tangible fixed assets is their purchase cost, together with any incidental expenses of acquisition. Freehold land is not depreciated. The cost of other tangible fixed assets is written off by equal annual instalments over their expected useful economic lives as follows:
Freehold buildings 10 – 50 years Fixtures, fittings and equipment 5 – 10 years
## **Fixed asset investment**
The investment in the subsidiary company is shown at cost less provision for any permanent diminution in value.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value after making allowance for any obsolete or slow-moving items.
## **Fund accounting**
Unrestricted funds are available to spend on activities that further the purposes of Charity. Designated funds are unrestricted funds of the Charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds represent income which the donor or grantor has specified are to be solely use for particular purposes within the objects of the Charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
## **Financial instruments**
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **Limited by guarantee**
The Charity is a company limited by guarantee. None of the Trustees have a beneficial interest in the company. All the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
**15**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
**Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements**
## **Year ended 28 February 2025**
## **4. Consolidated statement of Financial Activities for year ended 28 February 2024**
|**2024**
**£**
**Income**
Grants
**25,000**
**Income from charitable activities**
Community Centre income
**81,527**
Sports and Leisure Centre income
**179,106**
**Trading activities**
Bar and associated income
**216,548**
Fundraising events and activities
**24,373**
**Other income**
Renewable heating incentive
**23,769**
Miscellaneous income
**2,867**
Insurance claim
**-**
Investment income
**2,777**
**Total income**
**555,966**
**Expenditure**
**Expenditure on raising funds**
**220,166**
Fundraising expenses
**12,416**
Centre operating and activity costs
**337,327**
**569,909**
**Net income/(expenditure)**
**(13,943)**
Depreciation
**17,021**
**Net movement in funds**
**(30,964)**
**Reconciliation of funds**
Fund balances at 1 March 2023
343,172
**Fund balances at 28 February 2024**
**312,208**
Bar operating costs
**Expenditure on charitable activities**
**Total expenditure**
**Unrestricted**
**funds**|**2024**
**£**
**21,123**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**21,123**
**-**
**-**
**2,877**
**2,877**
**18,246**
**55,751**
**(37,505)**
699,645
**662,140**
**Restricted**
**funds**|**Total**
**Funds**
**2024**
**£**
**46,123**
**81,527**
**179,106**
**216,548**
**24,373**
**23,769**
**2,867**
**-**
**2,777**|
|---|---|---|
|||**577,089**|
|||**220,166**
**12,416**
**340,204**|
|||**572,786**|
||||
|||**4,303**|
|||**72,772**|
|||**(68,469)**|
|||1,042,816|
||||
|||**974,347**|
**16**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year ended 28 February 2025**
## **5. Grants receivable**
|**Revenue grants**
MSDC
MSDC Solar Project
MSDC GP Referrals
MSDC OTAGO
Debenham Parish Council
Energy Resilience Fund
Suffolk Community Foundation
Suffolk County Council
Alan Boswell Insurance|**2025**
**£**
**25,000**
**-**
**-**
**500**
**-**
**-**
**600**
**-**
**26,100**
**Unrestricted**|**2025**
**£**
**-**
**14,956**
**15,972**
**1,513**
**5,000**
**-**
**-**
**-**
**5,000**
**42,441**
**Restricted**|**Total**
**2025**
**£**
**25,000**
**14,956**
**15,972**
**1,513**
**5,500**
**-**
**-**
**600**
**5,000**
**68,541**|Total
2024
£
25,000
-
-
11,000
5,000
5,600
(477)
-
-|
|---|---|---|---|---|
|||||46,123|
## **6. Subsidiary company results**
|Sales
Cost of sales
Gross profit
Operating costs
Operating profit
Depreciation
Loan interest
Net profit / (loss)|**2025**
**£**
**231,082**
**(237,259)**
**(6,177)**
**(3,641)**
**(9,818)**
**(8,537)**
**-**
**(18,355)**|2024
£
216,548
(220,166)|
|---|---|---|
|||(3,618)|
|||(1,192)|
|||(4,809)
(7,259)
-|
|||(12,068)|
Operating costs of comprise the direct costs of operating the bars and a share of the Centre’s overheads
|The assets and liabilities of the subsidiary were:
Fixed assets
Current assets
Creditors: amounts falling due within one year
Net current assets
Creditors: amounts falling due after more than
Net liabilities
Capital and reserves|**2025**
**£**
**24,398**
**14,184**
**(100,306)**
**(61,723)**
**-**
**(61,723)**
**(61,723)**|2024
£
16,413
8,879
(69,897)|
|---|---|---|
|||(44,605)
-|
|||(44,605)|
|||(44,605)|
**17**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year ended 28 February 2025**
## **7. Charitable activities**
|**2025**
**£**
**Centre operating and activity costs**
Staff costs
**220,458**
**110,595**
Activity costs
**10,762**
Depreciation
**75,444**
Interest and bank charges
**2,144**
Independent examiner’s fees
**1,235**
**420,638**
**8. Independent examination fees**
**2025**
**£**
Fees payable to the independent examiner for:
**1,235**
**9. Staff costs**
**2025**
**£**
The cost of employing staff was:
Wages and salaries
**206,156**
National insurance
**10,393**
Pension contributions
**3,909**
**220,458**
Maintenance, utilities and other overhead costs
The costs above include restricted fund expenditure comprising depreciation of £57,548 (2024: £55,751).
Independent examination for the financial statements|2024
£
189,720
112,567
17,088
73,623
10,603
1,175|
|---|---|
||404,776|
||2024
£
1,175
2024
£
180,068
6,600
3,053|
||189,720|
The average head count of employees during the year was 26 (2024: 20).
No employee received employee benefits of more than £60,000 during the year (2024: Nil).
## **10. Trustee remuneration and expenses**
The Trustees did not receive any remuneration or reimbursed expenses from the Trust or its trading subsidiary during this or the preceding year.
**18**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year ended 28 February 2025**
|**11. Tangible fixed assets**
**Group**
**Cost**
At 1 March 2024
Additions
Disposals
**At 28 February 2025**
**Depreciation**
At 1 March 2024
Charge for the year
Disposals
**At 28 February 2025**
**Net book value**
**At 28 February 2025**
At 29 February 2024
**Charity**
**Cost**
At 1 March 2024
Additions
Disposals
**At 28 February 2025**
**Depreciation**
At 1 March 2024
Charge for the year
Disposals
**At 28 February 2025**
**Net book value**
**At 28 February 2025**
At 29 February 2024|**£**
41,975
-
701,564
55,200
-
**£**
40,454
-
697,452
53,855
-
1,473,433
**1,513,887**
**751,307**
**762,580**
775,981
**1,523,719**
**756,765**
**766,954**
780,180
**Land and**
**Land and**
**buildings**
1,481,744|**£**
327,159
21,795
-
**348,954**
245,525
28,781
-
**274,306**
**74,648**
81,634
**£**
182,993
6,793
-
**189,786**
113,604
21,588
-
**135,192**
**54,593**
69,389
**Furniture,**
**Furniture,**
**fittings &**
**equipment**|**£**
1,808,903
63,770
-
**Total**|
|---|---|---|---|
||||**1,872,673**|
||||947,089
83,981
-|
||||**1,031,071**|
|||||
||||**841,603**|
|||||
||||861,814|
||||**£**
1,656,426
47,247
-
**Total**|
||||**1,703,673**|
||||811,056
75,444
-|
||||**886,499**|
|||||
||||**817,173**|
|||||
||||845,370|
**19**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
**Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year ended 28 February 2025**
## **12. Fixed assets - Investments**
|**12. Fixed assets - Investments**|||
|---|---|---|
||**2025**|2024|
||**£**|£|
|**Investment in subsidiary**|||
|Shares at cost|**100**|100|
At 28 February 2025 the Charity owned all of the ordinary share capital, consisting of 100 shares, of Debenham Community Centre Limited, which operates the bars at the community and leisure centre. The trading results are set out in the notes.
## **13. Stocks**
|Stock for resale
**14. Debtors**
Amount due from subsidiary
Trade debtors
Other debtors
Prepayments|**Group**
**2025**
**£**
**7,046**
**Group**
**2025**
**£**
**-**
**20,105**
**22,620**
**14,865**
**57,591**|Group
2024
£
5,322
Group
2024
£
-
9,388
22,620
11,466
43,474|**Charity**
**2025**
**£**
**1,093**
**Charity**
**2025**
**£**
**74,973**
**17,301**
**22,620**
**13,561**
**128,455**|Charity
2024
£
693
Charity
2024
£
59,946
-
22,620
10,228|
|---|---|---|---|---|
|||||92,795|
## **15. Creditors: amounts falling due within one year**
|Bank loans and overdrafts (unsecured)
Trade creditors
Other taxes and social security costs
Other creditors
Accruals and deferred income|**Group**
**2025**
**£**
**12,558**
**20,080**
**10,530**
**21,658**
**10,034**
**74,860**|Group
2024
£
12,055
31,432
11,298
18,679
1,937
75,401|**Charity**
**2025**
**£**
**12,558**
**5,626**
**8,450**
**21,658**
**1,234**
**49,527**|Charity
2024
£
12,055
26,630
6,912
18,679
1,175|
|---|---|---|---|---|
|||||65,451|
**20**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
**Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements (continued)**
## **Year ended 28 February 2025**
## **16. Creditors: amounts falling due after more than one year**
|Bank loans (unsecured)
Other loans (unsecured)
**17. Analysis of charitable funds**
**_Unrestricted funds:_**
General funds
Designated property sinking fund
Designated for maintenance
Designated for boiler fund
**_Restricted funds:_**
Capital projects
Restricted for GP Referrals
**18. Analysis of net assets by fund**
**_Unrestricted funds:_**
General funds
Designated property sinking fund
Designated for maintenance
Designated for boiler fund
**_Restricted funds:_**
Capital projects
Restricted for GP Referrals|£
187,534
90,439
10,234
24,000
662,140
-
974,347
**At 1**
**March**
**2024**|**Group**
**2025**
**£**
**11,066**
**3,948**
**£**
**630,537**
**-**
**-**
**-**
**26,469**
**15,972**
**Fixed**
**assets**
**£**
**210,512**
**-**
**-**
**-**
**631,060**
**-**
**841,572**
**672,978**
**Income**
**15,014**|Group
2024
£
17,654
6,174
**£**
**(623,557)**
**-**
**-**
**-**
**(58,852)**
**(7,986)**
**£**
**(15,835)**
**100,039**
**10,234**
**24,000**
**-**
**7,986**
**126,424**
**(690,395)**
**Net current**
**assets/**
**(liabilities)**
23,828
**Expend-**
**iture**|**Charity**
**2025**
£
**11,066**
**3,948**
**£**
**(9,600)**
**9,600**
**-**
**-**
**-**
**-**
**£**
**(11,066)**
**-**
**-**
**-**
**-**
**-**
**(11,066)**
**-**
**Long-term**
**Liabilities**
**15,014**
**Transfer**|Charity
2024
£
17,654
6,174|
|---|---|---|---|---|---|
||||||23,828|
||||||**£**
**184,914**
**100,039**
**10,234**
**24,000**
**629,757**
**7,986**
**At 28**
**February**
**2025**|
||||||**956,930**|
||||||**Total funds**
**£**
**183,611**
**100,039**
**10,234**
**24,000**
**631,060**
**7,986**|
||||||**956,930**|
**21**
E-Sign ID: 2d614bf7-8fbb-44b4-b56a-2f548930aae9
## **Debenham Village Hall and Playing Field Trust**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements (continued)**
## **Year ended 28 February 2025**
Unrestricted funds represent those funds which the management committee are free to use in accordance with the charitable objects. The Charity continues to transfer a sum of £800 per month to a designated property sinking fund to meet repair and refurbishment costs. The Board has designated the net income from certain fundraising events for the purposes of the Maintenance Project Fund.
The restricted funds represent the major capital projects undertaken including refurbishment of the Centre, the resurfacing of the car parking facility, the football stadium development, the solar panels, new lighting for the Centre and Sports Hall and other improvements for which specific funding was received. All of this restricted income has been expended and the fund balance represents the net book value of the fixed assets acquired.
## **19. Financial instruments**
The carrying amount of financial instruments at 28 February 2025 were:
|Trade debtors
Other debtor transactions
Cash
Financial liabilities measured at amortised cost
Trade creditors
Bank and other loans
Other creditor transactions
Financial assets measured at amortised cost|**2025**
**£**
**20,105**
**37,485**
**136,647**
**20,080**
**23,624**
**42,222**
**194,238**
**85,926**|2024
£
9,388
34,086
162,999|
|---|---|---|
|||206,472|
|||31,432
35,883
31,914|
|||99,229|
## **20. Related parties**
Debenham Community Centre Limited is a wholly owned subsidiary of Debenham Village Hall and Playing Field Trust, a registered Charity. The company operates the bars and associated facilities for the benefit of the Trust. The company's potentially taxable profits are donated to the Trust under Gift Aid.
**22**
This Document has been Signed with a **secure electronic signature** via E-Sign.
## **Envelope Details**
|**Title**|DVH & PFT FS|
|---|---|
|**Author**|Rachel Marsh (rachel@marshaccountancy.co.uk)|
|**Envelope Created on**|Wed, 21 May 2025 15:04:31|
|**Envelope ID**|2d614bf7-8fbb-44b4-b56a-2f548930aae9|
## **Document Details**
|**Title**|2025_Debenham_Village_Hall___Playing_Field_Trust_Limited_Consolidated_Accounts_-_FINAL.pdf.pdf|
|---|---|
|**Digital Fingerprint**|24f454b5-1778-48b4-af60-e23e8d576894|
## **Document Signers** Scan/Click the QR Code to view signature information
|**Name**|**Steve Spurling**|
|---|---|
|**Email**|chair@debenhamsportsandleisure.co.uk|
|**Status**|**SIGNED**at Thu, 22 May 2025 12:04:40 BST(+0100)|
|**Signature Fingerprint**|e181ed5a-f343-4f63-a6c6-d55b986927ef|
## **Document History**
**Thu, 22 May 2025 12:04:41 Steve Spurling** Signed the Document (IP: 86.177.27.48)