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2022-10-31-accounts

Company number: 04620455 Registered Charity: 1099537

European Society for Clinical Virology (Limited by guarantee) Report and Financial Statements for the year ended 31 October 2022

21/08/2023 Page 1 of 10

European Society for Clinical Virology (Limited by Guarantee)

Members of Executive - Company Directors (November 1[st] 2021 - October 31[st] 2022)

Prof. Dr. Pamela Vallely (President) Prof Dr. Mariet C.W. Feltkamp (Past President) Prof. Dr. Marcus Panning (Vice President) Prof. Dr. Maria São José Alexandre Nascimento (Vice President) Prof. Dr. Catherine Moore (General Secretary) Prof. Dr. Xavier López-Labrador (Communication Officer) Prof. Dr. George Sourvinos (Treasurer) Prof. Dr. Heli Harvala (Meetings Secretary)

Company Secretary

Ester Zoroa, Kenes Group, KAM

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European Society for Clinical Virology (Limited by Guarantee)

European Society for Clinical Virology (ESCV) details

Registered Office Charles Darwin House 12 Roger Street London Company limited by guarantee N° 04620455 Registered as a Charity in England N° 1099537 Inland Revenue reference: 610 94961 19846 A 01

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European Society for Clinical Virology (Limited by Guarantee)

Directors’ Report

The European Society for Clinical Virology (ESCV) is a Company Limited by Guarantee, first incorporated in 2003. In accordance with the Society’s Memorandum of Association, each Company Member undertakes to contribute such amount as may be required, not exceeding £1, to the Company’s assets if it should be wound up while he or she is a Company Member or within one year after he or she ceases to be so.

The Society is registered as a Charity, the Company Directors being the Charity’s Trustees.

The Company Directors acting collectively are the Society’s Executive.

The Executive hereby submits its report and financial statements for the year ending October 31[st] 2022.

Organization and Objectives

According to the articles, the Society is administered by the Executive, made up of minimum three and maximum ten Company Directors/Charity Trustees. Currently the Executive numbers eight Directors.

The ESCV has appointed a professional secretariat to handle administrative matters. This secretariat is Kenes Group, Calle Eraso, 36, 28028 Madrid, Spain

In accordance with Article 4 the Executive admits as ‘ESCV Members’ such persons and subjects them to such rights and obligations as it thinks fit. Such ‘ESCV Members’ are not Company Members for the purposes of the Articles and are not entitled to vote on any matter save where expressly provided in the Articles.

ESCV members of different European and other countries are represented by councilors, elected by each country’s members according to procedures described in the Articles. The councilors acting collectively are the Council. The Council elects the Company Directors/Charity Trustees according to procedures described in the Articles. The Society’s objectives are to promote public health and to advance public education, in particular medical education, by:

Reserves Policy

The Executive has the policy to maintain sufficient funds to allow the Society to meet its objectives and obligations on a long-term basis, and to provide a measure of investment income. It is the objective of the Society to utilize fully each year’s net income for its charitable activities.

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European Society for Clinical Virology (Limited by Guarantee)

Review of Activities in 2021/2022

Scientific Meetings

Awards given at the 24[th ] Annual Conference of the European Society for Clinical Virology 2022 (Manchester)

Travel grants and fellowships given

Training grants

Business Meetings held

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European Society for Clinical Virology (Limited by Guarantee)

Future Scientific Meetings planned

Signed on behalf of the Executive (Company Directors),

Prof. Dr. Pam Vallely Company President

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European Society for Clinical Virology (Limited by Guarantee)

Statement of financial activities (incorporating the income and expenditure account) Year ended 31 0ctober 2022

Page 7 of 10

European Society lor Clinical Virology (Limited by Guarantee) Income & Expenses from l November 2021 to 31 (ktober 2D22 2D22 Ell 2022 2021 EIIR 2021 JBP 0.84596 Notes 0.115790 INco￿lEs Membership fees JCV subscriptions Sponsorship Congrtss Inco￿ 20 303 174111 12367 37RO IOIKK) 10462 3 198 26 (MM) 77612 22 305 66 583 123 915 106 307 26 147 22 119 EXPENSES Travel ¥ranls & awards Journal expenses Administyative expenses Bank Llwges 40 242 2371 22 272 1748 34 524 2034 19 107 151K) 10977 34 122 16446 1268 9286 28 866 13 913 1073 66 633 62 81J Net result of the vear 49 142 -36 666 -31018 Page80110

European Society for Clinical Virology (Limited by Guarantee)

Audit Exemption

(a) For the year ended 31 October 2018 the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006 relating to small companies.

(b) Members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

i. ensuring the company keeps accounting records which comply with section 386; and

ii. preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit or loss for the financial year, in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as applicable to the company;

(d) These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

Approved by Executive on 26[th] July 2023 and signed on its behalf by Prof. Dr. Pam Vallely (Company President).

Prof. Pamela Vallely Company President

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European Society for Clinical Virology (Limited by Guarantee)

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Page 10 of 10

European Society for Clinical Virology

(Company limited by guarantee)

London - United Kingdom

Financial Statements

as at

31 October 2022

EUROPEAN SOCIETY FOR CLINICAL VIROLOGY, LONDON

Balance sheet accounts as at October 31, 2022

2022 2022 2021 2021
Notes EUR GBP EUR GBP
0.85790 0.86275
ASSETS
Bank account 3 318 476 273 221 261 194 225 346
318 476 273 221 261 194 225 346
GENERAL RESERVES
General reserves brought forward 261 194 224 078 297 860 256 364
Result of the year 57 282 49 142 -36 666 -31 018
318 476 273 221 261 194 225 346
318 476 273 221 261 194 225 346

Authorized signature Authorized signature

26th July 2023 Date _______

The notes to the accounts form part of these financial statements Page 2

EUROPEAN SOCIETY FOR CLINICAL VIROLOGY, LONDON Income & Expenses from 1 November 2021 to 31 October 2022

2022 2022 2021 2021
Notes EUR GBP EUR GBP
0.85790 0.84596
INCOMES
Membership fees 20 303 17 418 12 367 10 462
JCV subscriptions - - 3 780 3 198
Sponsorship 26 000 22 305 10 000 8 460
Congress income 77 612 66 583 - -
123 915 106 307 26 147 22 119
EXPENSES
Travel grants & awards 40 242 34 524 10 977 9 286
Journal expenses 2 371 2 034 34 122 28 866
Administrative expenses 22 272 19 107 16 446 13 913
Bank charges 1 748 1 500 1 268 1 073
66 633 57 164 62 813 53 137
Net result of the year 57 282 49 142 -36 666 -31 018

The notes to the accounts form part of these financial statements Page 3

EUROPEAN SOCIETY FOR CLINICAL VIROLOGY, LONDON Notes to the Accounts of October 31, 2022

1- GENERAL

EUROPEAN SOCIETY FOR CLINICAL VIROLOGY "ESCV”, is registered as Charity under reference number 1099537.

The Private Limited Company by guarantee reference number is 04620455.

ESCV was incorporated on December 18, 2002.

The mission of ESCV is to provide a forum for virologists, scientists and physicians interested in all aspects of Clinical Virology and human viral diseases.

The registered office is at Charles Darwin House, 12 Roger Street, London WC1N 2JU, United Kingdom.

ESCV officers are :

2 - AUDIT EXEMPTION

For the year ended 31 October 2022, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

3 – EMPLOYEES

No employees for this year.

4 – BANK ACCOUNT

Represent unrestricted cash balance in Euro held at BBVA Bank in Spain.

Page 4

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of European Society for Clinical Virology

On accounts for the year 31[st] October 2022 Charity no 1099537 ended (if any) Set out on pages 2 pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2022.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 28.07.2023 Signed: ~~—~~ Name: Susanne G. Dudman ~~Pd~~ Relevant professional Senior Medical Officer qualification(s) or body Councillor ESCV (if any): Address: Oslo University Hospital P.O.Box 4950 Nydalen 0424 Oslo, Norway

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Nothing to disclose.

October 2018

2

IER