ON8 Leighton Buzzard Canoe Club Minutes of the Annual General Meeting Held on 22. November 2025 in the Club House. There were 38 Tn¢mberg preseni this rne¢ting. Minutes of Last Meeting The minutes from last year hxve been as a true representation of the last meeting. Chairpersons Report Good tnoming and welcome. Thanks for coming alon. A brief rvap on the year gone by. Leas¢ renewal: The updated lease agreemeni was colnpleted this year. The review was years overdlle throu(Fh no fault of ours. It was not a Straighrfoti¥ard process. It took months of negotiation. I can assure you thac we fought hard for a fair deal. A sharp rise was inevitable given the rise in costs since the tnitia] agreement. We evenwally settled on a compromise which will resuli tn a £12 increase in membership fees for next yeor. We have also decided Th any Tnember of p¢nsionable age, Icurrenily 66) 1]1 be eligible for a free boat rack. Quality club award: We have, for the third year in suc¢¢ssion. been awarded quality Club ststs. This involves a ihorough and honest self-a5sessment and scruiiny of a]1 aspects of the club including equality, diversiiy and inclusion, govemance and safeguarding. Communieation: Community WhatsApp group has proved succe&$1. Whilst the official platforni for Club is email, the WhatsApp is swifter and more convenient. Club se55ions: In the sumrner months we coniinued with the fornjat inm)duced two years ago, with the 3 different types of Tuesday TT and the skills session. For the skills s¢ssion we gav¢ more experienced paddlers the choice of going for a group paddle. We have coniinued with whole club trnining sessions. Whilsr Still allowing individuals to achieve training goals this approach h&s a]lowed mor¢ InteractiofjeamJng between members. Winter format: We have altered ihe fomiat slightly on a Tuesday so that we offer a club Tun at 6pm. Juniors ar¢ welcome but Tnust be accolnpanied by an adult. Ai 7pm we have a gym session for seniors. We have a novic&junior gjm session on a Thursday at 6pm lead by Ann. during which there is a paddle machine session. Ai 7pm we have an adult gym session. Number5 have been low for the adult gym sessions. If the nwnbers don't increase before Chrisimas we may reduce the number to one session per week. C&T session5 & beginner courses: We had 6 C&T 5ession.% on Saturdays. 2 paddle stsrt eOUT5es with 13 attendees, 4 paddle di3wver courses with 36 attendees and i paddle camps with 15 allendees. Which reslted in 23 new members. Katy and team of helpers gav¢ up lots of tirne ond enthusi&sm for these courses. Training tourses: This y¢ar the club provided cor¢ coach cour* for 6 tnembers. This w&g fi]nded by a bursary from Paddle UK. Raclllg: We fielded healthy t¢ams for ourregional rnces as well as for sorn¢ out of region races. achieving some strong results. These will be recognized at our awards ¢ventng on D¢cember 6. Support Staff: Thank5 to Michele, Denise, Katy and all those who helped suppon the catering at the club and at the home races. Thanks to Steve for continuing his role in keeping our fleet ofboats on the water. We need 74 new team io run the kitchen this year. there has already been some Offe of help. New kit- Thatth5 to Kelly for the work she has done which has resulted in the delivery of our new club kit. Now it 15 tÈme for rne to step a8id¢ as chairnian of the club and make way for Carly. Thanks to everyone that has supported me over the past four years. Page l of 3
Treasurers Report There are copies of the accounts dotted around and these x¢¢ounts reflect our income and expenditure to 30th September 2025. Wendy Guy has kindly reviewed them. On the incorne side. despite the lack of new members last summer (on talkino to other clubs we were not alone in this situation). we tnanaged to incre our [al income slightly. We are now eaming interest on our sayings. race fees are collected in quicker and thi5 summer's courses and paddle ¢amps not only Tais¢d fee income bui have generated a g(K>d growth in mernbeTship which we should see refle¢ted in the current year, accounts. (Duc io our accounts year end and tnembership year end beino different we are slightly out of sync.) We received a £500 grdnr from Paddle UK which was put towards the tAing costs for coaches and w¢ are hoping to pursue more gfdnl income in the curreni year. mainly frotn local organisations. On the exp¢nditure side, we pur¢ha5ed one new boat at the siart of this year and at the end of the year invemed £4.200 in new kit. Nigel has already mentioned our length}. and somewhat frusrTating negotiations with the school in ternis of the rent and setvice Charge increase. Our costs for these gotng forward will be just over £1 1.000 per year, as opposed tt) £6400. a 73 /D increase. Although the rent is fixed now until January 2029. we could see annual incr¢a5es in the service charge {the bulk of this cost) $0 we always have this iT) the back of our minds when considering new expendicure. Most of the service charge is to cover cleaning costy so we need to report any dirry area5. Also maintenance issues should be reported. The catering team have generated a £2000 profit and this. together with the profit W¢ Tnake from hosting races and tunning course& enabled us to sllbsidise the Christmas Award ceremony as we don't cover our ¢osts for this. The Particlpation Grani is also available. This aims to enable participation in club a¢iivities which may otherwise noi be possible for some of our members. for exomple helping with race fe¢s. Delails of this can be found on the website and applications should be made to the Chair or myself. Finally. w¢ will contrnue with Freeagent for race fee invoicing, and WebColle¢i for membership. Subscriptions The leas¢ and service tharges have been re-negotiated with the school, as expected the charge5 have increased, so we will ne¢d to rdise sub5¢ripiions by £12 for the coming y&ir. The new charges are below. We already otTer a free boat rack for coaches, this year It h&$ been decided to ¢xtend thi5 off¢r to all member5 of pensionabl¢ age. currently 66. First Paddlin Member Famil Paddlin Member 2 Famil Paddlin Member 3 Famil Paddlin Member 4 Non-Paddlin Member All Boat Racks l Maintenance StudenUAwa Paddler £162 £132 102 £24 £48 We currently have ihe following membership breakdown: 96 Paddling members. 16 Non-paddling members. Page2 of3
Committee Changes and Electio Below is a list of the new committee mernbers. No position5 w¢re conleed and there have been no objections to th¢ nominees. Committee Officers Chairperson Secretary Treasurer Club Welfare Officer Support Team Representsiive Social & Marketing Rep. Paddler Representative Juni(Trr Representative Coaching Representative Carly Hudson Philip Tingay Andrea T005ey Fiona Barber Kary. Harle Charlotte Ellis Adam Bates Ewan Bate% Chris JoDes Non-comrnittee OfficeTS Supwn Welfar¢ Officer Membership Secretary Talent Club Officer Safety Officer Volunteer Ci)ordinator Marathon Racing Team Leader Sprint Racing Tearn Leader Lightning Team Coordinator Race Fee Billing Race Reporter Race Organiser Novice Course Athniniswator Flatwaier Racing Assoeiktion Rep C&ering Ci)ordinaior Catering Helpers Club Shop Boats & Equipment Coordin*or Timekeeper Webtnaster Coaching CIM)rdinator Andrea Toosey Carly Hudson Team Sleve Oxtoby {vacani} Charlotte Ellis Kelly Bates <vacani} Andrea Toosey {va¢ani} B¢th G(lad & Elaine Breslin Carly Hudson & St¢ve Oxioby {vacani} {vacani} {vo¢anl} Kelly Bates Steve Oxtoby {vocanl} {vocant} Any Other Busine There were some safety roncerns over th¢ state of the btsoyancy aid& Nigel Dixon & Steve Oxtoby have sorted the racks and hung all the buoyancy aids up. These mi re a true representation of the m¢etin Name Position Date Page 3 of 3
L•lghloft aiozonl C4no• Club mwnbership NaM•gt S8w'ng8 aUrt NahSt r8 accojnt 281W.61 Y)171.¢ 4767.47 81039.14 718CII 3370 74989 Incom•: 17653.S) Come ty & trainino 3415.r Swal ovenis, lud( JIKV 4nd cw krt 9th• 4799.83 Int8ro8t TWA4ve41 1344.71 Gronta & thnabrm$ rIcd K•y d•wts 1418 5215 10 120 32391 &3418.93 Exp•ndlknM: Boats and L}IPM•nI Rènt In•uraK• BC affilwuon 3759. 9911 79 1276.13 1272 3814.50 2701.CII 4812 2871 250 c¢[ tralnlr9 PaFlkipatk¥n grnnt BoaVH&S m•ntwwn¢• Club hOU* maint•nw Key fob rofund8 rrophi•• and m•dal• Scuol •v•nts Web 0.0) 133.97 1118 426.CQ 215.73 83 250 TKk •hop PlKcha Club Ch•r98• and ¢ommi•• 8ubJc¥lpts'on¥ Promotrong and Sundry 1923.75 4257 47 180.ty) 170 19 28321 8070 -29918.19 N•t inrn• fty 3WJ.74 R•w•Mnl•d br. 2Th.$4 51515.77 5757.57 26101 171 4787 Nafvrtst sn9$ ¥count Nah¥•8t ra acc¢unt Wtth Guy