ONk Leighton Buzzard Canoe Club Minutes of the Annual General Meeting Held on 25 November 2023 in the Club House. There are 35 Members present at this meettng. Minutes of Last Meeting The minutes from last )'ear have been agreed as a tNe representstion of the l&%t rneeting. Chairpersons Report Thatth5 for coming along. For the club sessions. we introduced a new forni last year. Tuesdays have a 4 week cycle with 3 differ¢nt time trials then a skills se55ion OD th¢ 4th weeK i( was solne initial reluctance, but it has worked out ok and is going well. We have a]so tntroduced mor¢ all club sessions, which help with development for the paddlers. especially the beginners. We have had large nurnbers out paddling and in the gym sessions. The club is doing well. who) the clocks changed we went io the winter forniai, this year we are njnning 2 sessions on a Tuesday. a nln followed by a gytn se55ion and 2 on a Thursday. the first for the novice paddlers and the second for more advanced pJdleT5. There is a weigbts session on a Monday and an on the water paddl¢ session on a Wethiesday. Last year we bought back the pool session& we did 4 sessions. all of which were fully subscribed. We will do these Again this year. 2 in January & 2 tn February. With regards to recruitsnent, the team did a g(K)d job this ye&r. We host¢d 4 come & ty session& 7 beginner ¢ourses and we recruited 24 new members. We train¢d up another 6 paddlesport coa¢hes. this is really helpful for the small c¢whing team to offer istance in the paddle sessions. We have a good turnoui for the regional Haslers & Winter seri£s races, we have algo attended s¢vernl out of region races. A lot of th¢ new members have been racing this year which is great to se¢. Jack Rayment represent the county this yw. which is great to see. The support %taff have carried on doiDg a greaijob. from ihe kitchen. boat ma]ntet1ce, club shop. The catering is a great boost to the club, w¢ a]so server the fo[TrtbIets and we Cer¢d for the kids triathlon again this year. also caierjng at the races bring in a good profit for the club. At the end of October we lost a greai friend in CthiS Tingay. she w15 one of the pillars of the club who we have relied on for so many years. Kari Manin st¢pped in do the lirning of the races & tirn¢ trials. We have eventually got the muddy paih sorted by the ga. The school keep threaiening to meet with us to renegotiat¢ the le ¢harges. but they have not done so in the 3 years I have been s(anding here. We have a couple of new boats ¢)n ord¢r. We have been ts]king about getting som¢ new paddles for the adult paddlers. We wani io talk to the school about options for getting more siora8e for the club. With Cheryl's help we have introduced a new race fee colledion process thi$ year, it is wo7king really well. It has been a difficult year for severdl mernbers of the committee on a personal leveL I would like to thank th¢ ¢ommitte¢ for their continued support despite all thi5 going on. We have the club Christmas party and awards on the 15th Decemb¢r. the juniors are 8Otng to Ninja WaTri(Trrs ort th¢ 17 December and the New Years day paddle. A couple of people hav¢ commented this week on what a good ¢lub we hav¢. Treasurers Report You should be able to see a Copy of our latest in¢ome and expendirttre account for the year ended 30th Sepiernber 2023. Thank you io Wendy Guy for examining them. Et has been a busy year. full of racÉng, pool and general coaching sessions which both generdte and cost funds. We have tun a variety of courses, in¢ludin8 fjrst ai¢L safeguarding and paddlesports instNctor courses to encourage developm¢nl. We hav¢ hosted 3 successful rdces this year which, together with the catering income. have boosted club funds. The beginners cours¢s have generated new members wbi¢h is fantLStic amd, a resulL the committee Page l of 3
have been looking at the nttds of the club. After a few years of ticking over. the committee have agreed to invest in new equipmeni including boats. 2 of thes¢ should be arriving early in the new year. As a ¢lub we have been Tnindfvl of rising costs for our members and this year we introduced th¢ Participation Grant. The aim of this is to enable participation in club activities which may otherwise not have been possible for some of our m¢mb¢rs. This will be coniinuin& and we will be pmmottng the grant at renew lime and in rn¢mbership packs for new rnembers. Subscriptions Obviously, in th¢ backwund we have basic tuming costs. The school are our landlords. and we pay a rental and 5eryice charg¢ to them. These amounts have not b¢en reviewed for several years bui we have been reliably infomJ¢d a review is tsking plk¢e. As yet we are not awar¢ of the exact increase but bearing this in min(L the committee have reviewed membership rat¢5 and arr proposing a small Incre from April 2024. First Paddlin Member Famil Paddlin Member 2 Famil Paddlin Member 3 Famil Paddlin Member 4 Non Paddlin Member All Boat Racks l Maintenance StudenUAwa Paddler £150 £120 £96 £78 £15 £35 £78 106 Paddling membeTS. 34 Non-paddling memb¢r& Webcolleet Membership System We have had a look at several of the online membejship systems but they do not support our tiered membership SctUre. We did look * the option of flattening the memb¢rship tiers but WebColl¢¢t will support tiered membership, $0 we have decided to leave this as is. There is a lot of baCkDUnd Configuration needed to get the system suitable for our membership. but w¢ are working on this. Part of this we have changed the membership prices io be divisible by 12. so memb¢r5 wishing to pay monthly will pay over 12 months rather than th¢ Current 10. There will be no paper forni. the cornpleting the online forni will be acceptanc¢ of the terms and code of condu¢1. For juniors we will need an adult to have the prinwy account in WebCollecL this does not need to be rnembership of the club, but is for the contact. We will be in tou¢h in the next couple of Months to verify that we hav¢ the correct email for everyone. For junior only members we will be crewing a prirnary Contsct within WebColl¢¢t to SI on behalf of the junior. W¢ will see how it goes. we will oy and get the renewals sent early, there rnay be some teethtng issues, so ple&s¢ bear with us. Access to your Webcollect can b¢ done by ttquesting a pin to your emaÉl each time you want to log in. or our you create a p&5sword to use for the login. British Canoeing have been encouraging us to cr¢•te Club Asw¢iate membership for all of our members who do not have their own BC manbership. Club Associate membership gives a watenvays licence and allows a member to paddle in club sessions and organised races up Div 7. We have already created these accounts for our newer paddling memberk but we will roll this out fiffther in time. Committe¢ Changes and Election8 Below is a list of rhe new committee members. No positions were coniesied and there have been no objections to the nominees. Cornmittee Officers Chairperson Secretary Tteosurer Club Welfare officer Support Team Representative Social & Matkeiing Rep. Nigel Dixon Philip Tingay Andrea Toosey Fiona Barber Katy Catchpole Charlotte EIILS Page2 of3
Paddler Rcpresentstive Junior Repr¢s¢ntatiY¢ Cok¢hing Representativ¢ Bryan Handsl¢y Leon Dixon Chri5 Jones NonQommittee Officers Support Welfare Offic Membership Secretary Talent Club oifiG¢r Safety oificer Volunteer cotsrdinor Marath¢)t) Racin8 T¢am Leader Sprint Racing Team Leader Lighming Team Coordinator Ra¢¢ Fee Billing Race Reporter Rae¢ Organiser Novice Course Athninistror Flatwater Ra¢ing Association Rep Catering Coordinor Catering Helpders Club Shop Bo$ & Equiprneni Coordinator Timekeeper Webmaster Coaching Coordinator {vacant} Carly Hudson Steve Omoby {vocarRi} Charlott¢ Ellis Catherine Sanderson Ivaconi} Cheryl Dixon Catherin¢ Sanderwn (Sprints) The race organiser 0Up will continue Kary Catchpole Mich¢lle Harnmett Sue Crocker {vo¢afvu} Kelly Bat¢s Sieve Oxtoby {vacanl} Leon Dixon {vaconl} Any Other Busine$$ None The rninutes ar rue repres¢ntstioD Of the rneetin SigDed Name Position Date zz 2Qt Pag¢3 of3
Lolghton Buzzard Canoe Club Incomo and Expendituro aGcount ywr gndgd 30th Setsnbor 2024 2023 Reserves bfwd 0111012023". HSBC membership aecount Naest membership account Natsyest face account 63850 16994 1618 72262 71599.82 3369.50 749.32 Income: Membership Race fee income Come and try & training sessions Social events, tu¢k Shop and dub krt sales Interest received Donations receNed Key deposits 19999.07 5457.75 1418.25 5214.87 171.06 10.00 120.00 17174 5541 2233 5419 396 80 30843 32391.txi Expendltur•: Boats and eqLtipment Rent Insuran BC affiliation Race feés Courses and training Participation grant BoaUH&S maintenan Club house & grounds maintenance Key fob fndS Trophies and medals Social events Web hosting Donations Tuck shop purchases Club kit Bank tharges and commissions subscripb.ons Prinb"ng and postsge Sundry 4460.00 6404.76 1271.68 504.60 4612.12 2870.92 250.00 395.15 1117.71 0.00 862.59 1004.61 63.04 250.00 2029.17 5575 6405 1256 498 4439 3540 1205 1000 978 460 488 295 320 550 873 123 73 35.83 170.00 38 20 28136 2707 19.00 -26321.18 Net incom8 for peric 6(9.82 Re8erves to carry foThvard 30109r2024: 81039.14 74969 Repre9ented ty: NaIN$t membership account Natsvest savings account Nalwest race account 26100.61 50171.06 4767.47 81039.14 I have reviewed the accounts that you drafted for the year ended 30-. September 2024 3nd l am in agreement with the ftgures presented to me. 71600 3369 74969 Kind regards Wendy Guy