ON Leighton Buzzard Canoe Club Minutes of the Annual General Meeting Held on 26 November 2022 in the Club House. There are 37 members present at this meeting. Minutes of Last Meeting The minutes from l&st J'ear have been agreed a true representation of the last meetin Chairpersons Report Thank vou for cotning. Start with the training sessions we have been offeTing this year. as you probably know we are a bit low on coaching staff &% we have lost 6 coaches in the p&%t y¢ar. We have had to do the besi wtth what we have goi. despite this we have managed to increase the number of s¢ssions on offer. We are offerÉno . 3 weights sessions. 2 aerobic sessions, a cltsb & morning 5wirn, plus there is still Saturday & Sunday paddles. Starting on 7th Jan we have 4 pool sessions book at Tiddenfoot to tsk¢ boats in the pool. w¢ did this a few years ago, it was successful & enjoyabl¢. A SI up list will be going Out soon, make $0 if It is popular everyone will g¢t a go. In th¢ Summer the original Tuesday ¢lub Kl 6K time trial has been mixed up a bil now with a 4 week cy¢le of Kl 6K. Slapton & bacL K2 6K and an a]1 club session. Some were for the change and some against, but overall the feedback has been positive. It weni well and Allendance did not drop off. whith is positive. A loi of the work with the new training plans have corne from the waching t¢am headed by Chris. RecruitmenL we 135 attend the ¢orn¢ & ny sessions, which resulted in 52 people sÈgned up for beginners Courses. from that we gained i4 new members. Some Members hav¢ left thi5 ye. but ov¢rall we have increased our membership this year. li is ni¢e to see a Tnixture of new members have joined us. Thank you to the team that helped with recrnittnent & Carly for c(x)rdinating. Quite a lot of new members hav¢ vennwed out and joined in the rdces this year, nol only our local r¥¢s but races further afield &s w¢ll. We were 1st at the Chelmsford H&sler, which was good. bui dropped to 3Td at Cambridge. we must keep this momentum going. We were 8th at the Hasler finals, which is a gr achievement as we are not a big club. We were 20th at the National Marathon Championships The catering team is a very importani part of the club, it forn)s the social hub of the club and an importani income generator. Nigel has asked Sue to coniinue the tuck shop. she has weed if there can b¢ more people r¢gularly manning the tuck shop to reduce the burden on one person. At our Winter series race last January they raised over £200 in profiL at our Hasler in June and then they did the catering for the LB Tri Club kids triathlon evenL these two events raised over £IOOO in profit for the club, the R¢membrdn¢e Day maTathon a Uple of weeks ago they raised over £300. You can see how important it is for revenue, these are the things that make other clubs come to ow races as we provide great catering and a lovely ambian¢e. For the club w¢ also have the club shop which Bev coordinates. Michelle has stood for volunteer ¢oordinaior this coming year. we are going io start up a cleaning ro if ev¢ryone iak¢s a tum to sweep & mop we will only have to do it a couple of times a year. We have Spent quite a lot of money on new boats this year. We have bought 3 mini Vipers for the kids 3 Hobbies, one of which was notsted by David Shipway's family. who sadly passed away last year. We iiave also bought a lets K2 & a Nelo K2. I would like to thank Steve for looking afierthe boats. The school and facilities, when l stood for ¢hair I promised to mak¢ il tq) of My agen I have to say I haven't done as well as I wished with thaL The ¢hanging rooms siill aren't to the standard that we should be seeing. With the lease, John & I have been to meetings and we have asked them to put a propo•l fon¥ard and they just haven't. However, what we are payints for these facÉlities is whai was set in 2014 and prices have gone up treTn¢ndously since then. They can't back date iL so whilsÈ it does need to be done, every day it doesn't happen is g¢N)d for us. Page l of i
We have got online bankin& well done LydiL We have a card reader for the tuck shop. which is taking a lot of money. We are inve#Iging UFthing the membetship process, pethaps moving to an online sygtern. Whilst cthia does an ex¢ellenijob. there are ways w make it simpler by eTnplo)'ing modem methods. Saln has b¢¢n doing some investigation which we will l(x)k at over the next few wnonths. We hav¢ gone all modern with our race entries & training plans, you can scan the QR code and go directly to the required inforniaiion. There is lovely new poster Outside thanks to Paul. Treasurers Report Income.. We have had lots of new members this year which h&8 ]ner]ng our membership In¢om¢. Catering at our rnces has been very successful this year. we a]so provided catering for the Leighton Bu723rd Triathlon Club eveni at Cedar5, which was well received and made good money. Thank you Sue & team for your hard work. Our races have be¢n well attended this year which has made mon¢y. Then comes the ¢xpenditure'. We have spent lots of money on new boat4 which was budgeted. We hadn't purch&s¢d new boats for a few years so it was due. We Received Grants from British Canoeing well &$ the local sports Council, and a very Generou5 Donation From Paula Shipway to purch a kayak in Memory of David Shipway (A Hobby, which before his canoe days is what he would paddle. what l thought was incredibly fast for a maj) with Flat paddles) We have trained up Carly. Leon, Kayleigh. Katy. Maggie and Joseph as Paddling Sport instructors. They have complet¢d FRST & Paddle Sporr InstructiK coUts. members were some of the dedicated Come & Try and Beginners Course volunteers. We have managed to update the club a little, getting online banking and a card payment machine for th¢ tuck shop. I am stepping down frofft the role and Andern is taking over, please wish her ail the besi with this role. Subscriptions Melnbership will stay th¢ same this year at £145 for the first paddling member. Rack fees will also stay the sarne. ai £)5 for the first rack, a second rdck is £50, a third rack £75 and a fourth rnck 15 £100, although this Ès dependent on their being space. Only full members will be eligible for a ryd¢k & they must show valid BC membership. The maintenance fee of £35 is payable with the fwst years membership. pro rats depending on the joining dat¢. First Paddlin Member Famil Paddlin Member 2 Famil Paddlin Member 3 Famil Paddlin Member4 Non Paddlin Memtser 1° Boat Racklmaintenance 2nd Boat Rack 3" Boat Rack 4 Boat Rack £145 £115 £95 £75 £15 £35 £50 £75 £100 Ticket £5 114 Paddling members. 31 Non-paddling mernbers. Page2 of3
Committee Changes and Elections Below is a list of the new commiuee Tnembers. No Positions were contested and there have been no objections to the nominees. Committee Officers Chairperson Secretary Nigel Dixon Philip Tingay Andrea Toosey Fiona Barber Carly Hudson Sam Legg & Clwlotte Ellis Paul Sienning tgon Dixon Chris Jones Club Welfare Officer Support Team Representstive Socitil & MaTketing Rep. Paddler Representative Junior Representativ¢ coh1ng Representativ¢ Non£ommittee Officers Minutes Secretary Support Welfare Officer Membership Srfr¢tary Talent Club Offi¢er Safery Otricer Covid OtTicer Voluntttr Cty)rdinator Marathon Racing Team Leader Sprint Racing Tvdm Leader Lighthing Team Coordinor Race Reporter Race Organiser Novice Cour5¢ Administrator Fla¢water Racing Association Rep Catering Coordinator Catering Helpder5 {va¢otyi} Cynthia Tingay John & Ann Hoile Steve Oxroby Steve Oxwby Michelle Hammett Paul Stenning & Cheryl Dixon Cathertne Sanderson Charlotte Ellis {va¢ani} The rdce organiser group will continue Carly Hudson Sve Oxtoby Sue Crocker Btv Power, Kelly Bates. Michelle Hamrnett & Tamarin Duncan Bev Power Steve Oxtoby Cynthia Tingay Club Shop Boats & Equipment crdinatOr TiTnekeeper W¢bmaster Coa¢hing CIM)rdinator E- Sam txgg & Leon Dixon {vucani} Any Other Business There will be a junior Christmas party on the 10 & a general party on the 17th. News Years day paddle at 10am form the club. Page3 of3
Leighton Buzzard Canoe Club Income and Expenditure account year ended 30th September 2022 2022 Reserves bfwd 3010912021: HSBC Membership account HSBC Race account 65123.11 3619.17 Income: Membership Race fee income Come and try sessions Key deposits Social events, tuck shop and club kit sales Grants received 17196.35 4042.12 720.00 40.00 4562.64 3080.00 29641.11 Expenditure: Rent Insurance BC affiliation Race costs Club kit Equipment Maintenance Courses Printing and postage Trophies and medals Social events Subscriptions Web hosting Donations Paddlers food Sundry Bank charges 7707.22 1107.33 489.20 4219.00 529.29 6877.99 1729.73 1745.00 81.50 311.79 75.75 373.13 199.91 360.00 116.95 120.42 77.18 -26121.39 Net income for period 3519.72 Reserves to carry forward 3010912022: 72262.00 Represented by: HSBC membership account Natwest membership account Natwest race account 53649.61 16994.15 1618.24 72262.00