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2023-03-31-accounts

Registered number 04630683

Registered Charity number 1099336

Bhat Singh Sabha (Highgate)

Accounts

31 March 2023

fe POLKADOT & ELLIS

incorporating P&W Social Accountants

Bhat Singh Sabha (Highgate) Company Information

Trustees Mr Sukhchain Singh Mr Pritpal Singh Mr Mukhtiar Singh Mr Manjeet Singh Mr Mahinderpal Singh Mr Jindur Singh Mr Balwinder Singh (resigned 11 July 2022)

Key personnel: Chief Executive Officer & Company Secretary Mr Vijay Singh Gola

Accountants RB Welch MA FCA P&W Social Accountants Ltd The Barn 173 Church Road Northfield Birmingham B31 2LX

Bankers Lloyds Bank 36/38 New Street Birmingham B2 4LP

Registered office 256 Moseley Road Highgate Birmingham B12 OBS

Registered company number 04630683

Registered charity number 1099336

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Bhat Singh Sabha (Highgate) Registered number: 04630683 Trustees' Report

Introduction

The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report and accounts for the year ended 31 March 2023.

The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2015.

Main Activities

We have referred to the guidance contained in the charity commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

Financial Review

During this financial period, The Saffron Centre experienced a notable resurgence in facility usage, marking the first substantial uptake since the onset of the pandemic. As a result of this there was a 76.76% increase in turnover of £114,025, bringing it up to £262,556 compared to £148,531 the previous year. The year ended with a surplus of £59,717.

Future Plans

Significant efforts are needed in terms of the resources and facilities the charity offers to ensure the centre remains a viable, sustainable, and sought-after community resource. To this effect the trustees and senior management of The Saffron Centre are dedicated to actively seeking opportunities aligned with the charity's aims and objectives to achieve this goal.

Objectives, Activities, Achievements and Performance

Childcare provision

Following the cessation of nursery operations on the 15th September 2021, the space utilised by the nursery has been repurposed, expanding facilities for conference, meeting and banqueting events.

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Bhat Singh Sabha (Highgate) Registered number: 04630683 Trustees' Report

Facilities for recreation, leisure time occupation in the interest of social welfare

The centres facilities saw a significant increase in usage during the accounting period. Overall, there was a 174.86% increase in usage and turnover of £142,721 for the conference & meeting room facilities making total revenue for the year £224,413 compared to the previous year's figure of £81,692. This further establishes the centres continued demand as a local resources for public, third and private sector organisations for their conference, meeting and training needs. Additionally, the centres car parking facilities were also utilised by a local College from which £19638 was generated in income during the financial period compared with £5,859 in the previous period. In the same period, The Saffron Banqueting Suite, used for wedding receptions, engagements, birthday parties and other such private events, generated £17,948 in revenue, a 73.01% increase of £7,564 compared to the previous year’s figure of £10,384.

Public benefit

The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011, and have referred to and taken due regard to the Charity Commission guidance on public benefit and consider the charity's activities are for the public benefit.

Structure Governance and Management

Governing document and charity constitution

The organisation is a charitable company limited by guarantee, incorporated on 8th January 2003, amended by special resolution on 4th October 2003, amended on 7th December 2018, amended on 12th February 2019, and registered as a charity on 9th September 2003.

The Company was established under a Memorandum of Association, which established the objects and powers of the charitable company, which is governed under its Articles of Association.

Recruitment and appointment of new trustees

Trustees are nominated by the members of the charitable company and elected by ordinary resolution at the Annual General Meeting where they have the necessary skills to contribute to the management and development of the charity.

Organisational structure and decision making

The charity is managed by a Board of Directors who are also Trustees. All trustees are members of the charity. A Chief Executive Officer is appointed by the trustees to administer day-to-day activities.

Induction and training of new trustees

All Trustees receive ongoing training and a full induction to Bhat Singh Sabha. The members are also the directors of the Company. The directors have a policy to recruit Trustees with appropriate and complementary skills as required.

Risk management

The directors actively review the major risks which the charity faces on a regular basis. These risks are recorded on a Risk Register which, combined with risk assessments, enable the charity to effectively manage and mitigate risk.

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Bhat Singh Sabha (Highgate) Registered number: 04630683 Trustees’ Report

Trustees

The following persons served as trustees during the year:

Mr Mahinderpal Singh Mr Jindur Singh Mr Balwinder Singh (resigned 11 July 2022)

Statement of Trustees’ Responsibilities

The trustees (who are also the directors of Bhat Singh Sabha (Highgate) for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statemenis, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

This report was approved by the board of trustees on 13 March 2024 and signed on its behalf by:

Pritpal Singh Director

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Bhat Singh Sabha (Highgate)

independent Examiner's report to the Trustees of Bhat Singh Sabha (Highgate) for the year ended 31 March 2023

Respective responsibilities of charity trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (ihe Charities Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and | am qualified to undertake the examination by being a qualified member of Institute of Chartered Accountants in England and Wales.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

RB Welch MA FCA

P&W Social Accountants Ltd The Barn 173 Church Road Northfield Birmingham B31 2LX

13 March 2024

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Bhat Singh Sabha (Highgate) Statement of Financial Activities

incorporating an Income and Expenditure Account for the year ended 31 March 2023

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |Current|year|Prior year| |Unrestricted|Unrestricted| |and|Total|and|Total| |Funds|Funds| |2023|2022| |£|£| |Income|&|Endowments| |Charitable|activities|261,999|118,076| |Total|income|261,999|118,076| |Expenditure|on|charitable|activities|(123,756)|(100,710)| |Gross|profit|138,243|17,366| |Administrative|expenses|(69,028)|(55,681)| |Other|operating|income|557|30,455| |Operating|profit/(loss)|—|69,772|(7,860)| |Interest|payable|(10,055)|(9,932)| |Profit/(loss)|before taxation|69,717|~~|(17,792)| |Tax|on|profit/(loss)|-|-| |Profit/(loss)|for the financial|year|59,717|(17,792)|

----- End of picture text -----

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Bhat Singh Sabha (Highgate) Registered number: 04630683 Balance Sheet as at 31 March 2023

Notes 2023 2022
£ £
Fixed assets
Tangible assets 8 2,148,961 2,150,752
Current assets
Debtors 9 30,033 3,963
Cash at bank and in hand 31,589 6,271
61,622 9,234
Creditors: amounts falling due
within oneyear 10 (118,804) (104,270)
Net current liabilities (57,182) (95,036)
Total assets less current
liabilities 2,091,779 2,055,716
Creditors: amounts falling due
aftermore than oneyear 11 (207,709) (231,363)
Net assets 1,884,070 1,824,353
Capital and reserves
Profitand loss account 1,884,070 1,824,353
Shareholder'sfunds 4,884,070. 1,824,353

The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.

The member has not required the company to obtain an audit in accordance with section 476 of the Act.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.

Pritpal Singh Director

Approved by the board on 13 March 2024

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Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023

1 Accounting policies

Basis of preparation

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Tangible fixed assets

Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Vehicles

Vehicles 25% reducing balance Fixtures, fittings, tools and equipment 25% reducing balance

Debtors

Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts.

Creditors

Short term creditors are measured at transaction price (which is usually the invoice price).

income

All income is recognised in the statement of financial activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants awarded are included in the statement of financial activities when approved by the trustees and agreed with the recipient. The value of grants unpaid at the year end is accrued. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Pensions

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the statement of financial activities in the period to which they relate.

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Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023

Fund accounting

Unrestricted general funds may be used in accordance with the charity's objects at the discretion of the trustees. Designated funds are amounts set aside by the trustees out of unrestricted general funds for specific future purposes or projects.

2 Employees 2023 2022
Number Number
Average number of persons employed bythe company 14 11
3 Charitable activities costs 2023 2022
£ £
Direct costs (note 4) 124,105 100,823
Support costs (note 5) 78,026 65,499
Total 202,131 166,322
4 Direct costs of charitable activities 2023 2022
£ £
.
Staffcosts 94,813 92,533
Corporate catering 29,292 8,139
Nurseryfood & provisions oo 1514
Total direct costs of charitable activities 124,105 100,823
5 Support costs forcharitable activities 2023 2022
£ £
Indirect employee costs 716 576
Premises Costs 38,285 24,926
Administrative overheads 31,346 26,775
Legal & professional fees 3,608 8,153
Depreciation ofassets used for charitable purposes 1,791 2,389
Accountancyfees 2,280 2,140
Examination fee - 40
Totalsupportcostsforcharitableactivities 78,026 65,499

6 Trustees’ remuneration and benefits

The aggregate amount of expenses paid to trustees was £0 (2021: £0) Neither the trustees nor any persons connected with them have received any renumeration from the charity or any related entity, either in the current or prior year.

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Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023

7 Staffcosts 2023 2022
£ £
Gross Salaries 93,026 85,181
Employer's National Insurance 1,559 6,645
Pension 228
94,813		 707
92,533		 —
The average numberofemployees during theyearwas as follows: 2023 2022
Management 1 4
Others 13 10
No employees received emoluments in excess of£60,000
8 Tangiblefixed assets
Nursery
Freehold Fixtures & Fixtures &
Property Fittings Fittings
£ £ £
Asset cost, valuation or revalued amount
At1 April 2022 2,143,587 142,973 99,898
Additions - - -
Disposals a. _
=
At 31 March 2023 2,143,587 142,973 99,898
Depreciation and impairment provisions
At 1 April 2022 - 141,076 94,942
Charge forthe year - 474 1,239
Disposals ee oe
At 31 March 2023 - 141,550 96,181
Net book value
At 31 March 2023 2,143,587 1,423 3,717
At 31 March 2022 2,143,587 1,897 4,956
Motor Computer
vehicle equipment Totals
£ £ £
Asset cost, valuation or revalued amount
At1 Aprit 2022 16,772 4,453 2,407,683
Additions - - -
Disposals
At 31 March 2023		 __ (16,772)
-		 _ 4,453 (16,772)
2,390,911
Depreciation and impairment provisions
At 1 April2022 16,772 4,141 256,934
Charge forthe year - 78 1,791
Disposals
At31March2023		 (16,772)
-		 4,219 (16,772)
241,950

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Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023

Net book value
At 31 March 2023 - 234 2,148,961
At 31 March 2022 - 312 2,150,752
9 Debtors 2023 2022
£ £
Trade debtors 30,033 2,769
Prepayments and accrued income - 1,194
30,033 3,963
10 Creditors: amounts falling duewithin one year 2023 2022
£ £
Bank loans and overdrafts 92 287 90,304
Trade creditors 5,161 9,417
Deferred income 4628 3,545
Accruals 1,201 1,735
Taxation and social securitycosts 13,315 (6,121)
Other creditors ; 2,212 5,390
118 804 104,270
11 Creditors: amounts falling due afteroneyear 2023 2022
£ £
Bank loans more than 5 years by instalment 207,709 231,363
12 Fund balances
Opening Movement Closing
funds in funds funds
£ £ £
Unrestricted funds 1,824,353 59,717 1,884,070
1,824,353 59,717 1,884,070

The purposes for which the funds are held by the charity are:

Unrestricted funds

These funds are held for the objectives of the charity, and to provide free reserves for future activities, and, subject to charity legislation are free from all restrictions on their use.

13 Controlling party

The charity is wholly under the control of the board of Trustees.

14 Other information

11

Bhat Singh Sabha (Highgate) Notes to the Accounts

for the year ended 31 March 2023

Bhat Singh Sabha (Highgate) is a charitable company limited by guarantee and incorporated in England. Its registered office is:

256 Moseley Road Highgate Birmingham B12 OBS

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Bhat Singh Sabha (Highgate) Schedule to the Statement of Financial Activities for the year ended 31 March 2023

----- Start of picture text -----
This schedule Is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for [Accounting] [end]
Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the
provisions of the Companies Act 2006 in relation to incorporated charities
----- End of picture text -----

Unrestricted Unrestricted Total PriorPeriod
Funds Funds Funds TotalFunds
Community Hall Nursery
2023 2023 2023 2022
£ £ £ £
incoming Resources
Charitable activities
Childcarefee - - - 25,999
Corporateevents
CarPark Fees		 224,413
19,638		 -
-		 224,413
19,638		 81,692
$,859
Private events 17,948 - 17,948 10,384
Other
Total		 S57
262,656		 - : 557
262,566		 24,598
148,530
Total Incoming Resources 262,556 - 262,566 148,530
Expenditure on Charitable Activities
Direct costs
Grosswagesand Salaries - charitable activities 93,026 - 93,026 85,181
Emptoyers’ NI - Charitable activities 1,559 - 1,559 6,645
Pension contributions charitable employees
Corporate catering provision		 228
29,292		 -
-		 228
29,292		 707
8,139
Nurseryfood & provisions - - - 151
124,105 - 124,405 100,823
Managementandadministration costs in supportofcharitable activities
indirect employee costs
Training andwelfare 716 - 716 576
716 : 716 576
Premises Costs
Rates,waterand service charges 8,499 - 8,499 209
Insurance 3,820 - 3,820 3,996
Repairs, maintenance& renewal 6,512 - 6,512 §,530
Lightand heat 17,735 - 97,735 14,588
Cleaning 1,719
38,286		 -
-		 1.719
38,285		 603
24,926
Generaladministrative expenses:
Talaphone and fax 5,174 - 5,174 4,915
Bad debt 1,696 - 968 -
Dry cleaning 2,112 - 2,112 §29
Nursery provision insurance - - - 636
Software and IT Costs 2,002 - 2,002 2,331
Bank loan interest 10,055 - 10,055 9,932
Audio visual equipment 1,439 - 1,439 594
Travel & Subsistence 826 - 826 -
Stationeryand Printing 627 - 627 252
General Office Running Costs 2,960 - 2,960 4,559
Refuse& sanitary collection 4,826 - 1,826 2,582
Advertising and PR 2,910 - 2,910 -
Bank charges 427 - 427 445
Mini busexpense - - > -
32,064 : 31,346 26,775
Professionalfees Insupport ofcharitable activities
Other Legal& Professional		 3,608 - 3,808 8,153
3,608 - 3,608 8,163
Othersupportcosts
Depreciation ofassets used forcharitablepurposes 1,791 - 1,791 2,389
1,791 - 1,794 2,389
Governance costs
Examination Fee - - - 540
Otherfees paid tothe Examiners 2,280 : 2,280 2,140
2,280 - 2,280 2,680
TotalexpendedonCharitableActivities 202,839 - 202,131 166,322

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