## Registered number 04630683 

## Registered Charity number 1099336 

## Bhat Singh Sabha (Highgate) 

## Accounts 

31 March 2023 

fe POLKADOT & ELLIS 

incorporating P&W Social Accountants 



## Bhat Singh Sabha (Highgate) Company Information 

Trustees Mr Sukhchain Singh Mr Pritpal Singh Mr Mukhtiar Singh Mr Manjeet Singh Mr Mahinderpal Singh Mr Jindur Singh Mr Balwinder Singh (resigned 11 July 2022) 

Key personnel: Chief Executive Officer & Company Secretary Mr Vijay Singh Gola 

Accountants RB Welch MA FCA P&W Social Accountants Ltd The Barn 173 Church Road Northfield Birmingham B31 2LX 

Bankers Lloyds Bank 36/38 New Street Birmingham B2 4LP 

Registered office 256 Moseley Road Highgate Birmingham B12 OBS 

Registered company number 04630683 

Registered charity number 1099336 

1 



## Bhat Singh Sabha (Highgate) Registered number: 04630683 Trustees' Report 

## Introduction 

The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report and accounts for the year ended 31 March 2023. 

The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2015. 

## Main Activities 

We have referred to the guidance contained in the charity commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. 

## Financial Review 

During this financial period, The Saffron Centre experienced a notable resurgence in facility usage, marking the first substantial uptake since the onset of the pandemic. As a result of this there was a 76.76% increase in turnover of £114,025, bringing it up to £262,556 compared to £148,531 the previous year. The year ended with a surplus of £59,717. 

## Future Plans 

Significant efforts are needed in terms of the resources and facilities the charity offers to ensure the centre remains a viable, sustainable, and sought-after community resource. To this effect the trustees and senior management of The Saffron Centre are dedicated to actively seeking opportunities aligned with the charity's aims and objectives to achieve this goal. 

## Objectives, Activities, Achievements and Performance 

## Childcare provision 

Following the cessation of nursery operations on the 15th September 2021, the space utilised by the nursery has been repurposed, expanding facilities for conference, meeting and banqueting events. 

2 



## Bhat Singh Sabha (Highgate) Registered number: 04630683 Trustees' Report 

Facilities for recreation, leisure time occupation in the interest of social welfare 

The centres facilities saw a significant increase in usage during the accounting period. Overall, there was a 174.86% increase in usage and turnover of £142,721 for the conference & meeting room facilities making total revenue for the year £224,413 compared to the previous year's figure of £81,692. This further establishes the centres continued demand as a local resources for public, third and private sector organisations for their conference, meeting and training needs. Additionally, the centres car parking facilities were also utilised by a local College from which £19638 was generated in income during the financial period compared with £5,859 in the previous period. In the same period, The Saffron Banqueting Suite, used for wedding receptions, engagements, birthday parties and other such private events, generated £17,948 in revenue, a 73.01% increase of £7,564 compared to the previous year’s figure of £10,384. 

## Public benefit 

The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011, and have referred to and taken due regard to the Charity Commission guidance on public benefit and consider the charity's activities are for the public benefit. 

## Structure Governance and Management 

## Governing document and charity constitution 

The organisation is a charitable company limited by guarantee, incorporated on 8th January 2003, amended by special resolution on 4th October 2003, amended on 7th December 2018, amended on 12th February 2019, and registered as a charity on 9th September 2003. 

The Company was established under a Memorandum of Association, which established the objects and powers of the charitable company, which is governed under its Articles of Association. 

## Recruitment and appointment of new trustees 

Trustees are nominated by the members of the charitable company and elected by ordinary resolution at the Annual General Meeting where they have the necessary skills to contribute to the management and development of the charity. 

## Organisational structure and decision making 

The charity is managed by a Board of Directors who are also Trustees. All trustees are members of the charity. A Chief Executive Officer is appointed by the trustees to administer day-to-day activities. 

## Induction and training of new trustees 

All Trustees receive ongoing training and a full induction to Bhat Singh Sabha. The members are also the directors of the Company. The directors have a policy to recruit Trustees with appropriate and complementary skills as required. 

## Risk management 

The directors actively review the major risks which the charity faces on a regular basis. These risks are recorded on a Risk Register which, combined with risk assessments, enable the charity to effectively manage and mitigate risk. 

3 



## Bhat Singh Sabha (Highgate) Registered number: 04630683 Trustees’ Report 

## Trustees 

The following persons served as trustees during the year: 

- Mr Sukhchain Singh Mr Pritpal Singh 

- Mr Mukhtiar Singh 

- Mr Manjeet Singh 

Mr Mahinderpal Singh Mr Jindur Singh Mr Balwinder Singh (resigned 11 July 2022) 

## Statement of Trustees’ Responsibilities 

The trustees (who are also the directors of Bhat Singh Sabha (Highgate) for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statemenis, the trustees are required to: 

- select suitable accounting policies and then apply them consistently, 

- - observe the methods and principles in the Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- __ StatedepartureswhetherdisclosedapplicableandUKexplained accountingin thestandardsfinancial havestatements;been followed, subject to any material 

- prepare the financial statements on the going concern basis unless it is inappropriate to 

- “presume that the charity will continue in business. 

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. 

This report was approved by the board of trustees on 13 March 2024 and signed on its behalf by: 

Pritpal Singh Director 

4 



## Bhat Singh Sabha (Highgate) 

independent Examiner's report to the Trustees of Bhat Singh Sabha (Highgate) for the year ended 31 March 2023 

## Respective responsibilities of charity trustees and examiner 

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (ihe Charities Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and | am qualified to undertake the examination by being a qualified member of Institute of Chartered Accountants in England and Wales. 

- Having satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Charities Act, - _ to follow the procedures laid down in the general Directions given by the Charity Commission {under section 145(5)(b) of the Charities Act; and 

- state whether particular matters have come to my attention. 

## Basis of independent examiner's statement 

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out in the statement below. 

## Independent examiner's statement 

- In connection with my examination, no matter has come to my attention to indicate that: - accounting records have not been kept in accordance with section 386 of the Companies Act 2006; 

- - the accounts do not accord with such records; - where accounts are prepared on an accruals basis, whether they fail; or to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102) 

- any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts. 

RB Welch MA FCA 

P&W Social Accountants Ltd The Barn 173 Church Road Northfield Birmingham B31 2LX 

13 March 2024 

5 



## Bhat Singh Sabha (Highgate) Statement of Financial Activities 

incorporating an Income and Expenditure Account for the year ended 31 March 2023 


**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|Current|year|Prior year|
|Unrestricted|Unrestricted|
|and|Total|and|Total|
|Funds|Funds|
|2023|2022|
|£|£|
|Income|&|Endowments|
|Charitable|activities|261,999|118,076|
|Total|income|261,999|118,076|
|Expenditure|on|charitable|activities|(123,756)|(100,710)|
|Gross|profit|138,243|17,366|
|Administrative|expenses|(69,028)|(55,681)|
|Other|operating|income|557|30,455|
|Operating|profit/(loss)|—|69,772|(7,860)|
|Interest|payable|(10,055)|(9,932)|
|Profit/(loss)|before taxation|69,717|~~|(17,792)|
|Tax|on|profit/(loss)|-|-|
|Profit/(loss)|for the financial|year|59,717|(17,792)|

**----- End of picture text -----**<br>


6 



Bhat Singh Sabha (Highgate) Registered number: 04630683 Balance Sheet as at 31 March 2023 

||Notes||2023||2022|
|---|---|---|---|---|---|
||||£||£|
|Fixed assets||||||
|Tangible assets|8||2,148,961||2,150,752|
|Current assets||||||
|Debtors|9|30,033||3,963||
|Cash at bank and in hand||31,589||6,271||
|||61,622||9,234||
|Creditors: amounts falling due||||||
|within oneyear|10|(118,804)||(104,270)||
|Net current liabilities|||(57,182)||(95,036)|
|Total assets less current||||||
|liabilities|||2,091,779||2,055,716|
|Creditors: amounts falling due||||||
|aftermore than oneyear|11||(207,709)||(231,363)|
|Net assets|||1,884,070||1,824,353|
|Capital and reserves||||||
|Profitand loss account|||1,884,070||1,824,353|
|Shareholder'sfunds|||4,884,070.||1,824,353|



The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. 

The member has not required the company to obtain an audit in accordance with section 476 of the Act. 

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. 

The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies. 

Pritpal Singh Director 

Approved by the board on 13 March 2024 

7 



Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023 

## 1 Accounting policies 

## Basis of preparation 

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. 

## Tangible fixed assets 

Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows: 

## Vehicles 

Vehicles 25% reducing balance Fixtures, fittings, tools and equipment 25% reducing balance 

## Debtors 

Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. 

## Creditors 

Short term creditors are measured at transaction price (which is usually the invoice price). 

## income 

All income is recognised in the statement of financial activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

## Expenditure 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

Grants awarded are included in the statement of financial activities when approved by the trustees and agreed with the recipient. The value of grants unpaid at the year end is accrued. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. 

## Taxation 

The charity is exempt from corporation tax on its charitable activities. 

## Pensions 

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the statement of financial activities in the period to which they relate. 

8 



Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023 

## Fund accounting 

Unrestricted general funds may be used in accordance with the charity's objects at the discretion of the trustees. Designated funds are amounts set aside by the trustees out of unrestricted general funds for specific future purposes or projects. 

|2|Employees|2023|2022|
|---|---|---|---|
|||Number|Number|
||Average number of persons employed bythe company|14|11|
|3|Charitable activities costs|2023|2022|
|||£|£|
||Direct costs (note 4)|124,105|100,823|
||Support costs (note 5)|78,026|65,499|
||Total|202,131|166,322|
|4|Direct costs of charitable activities|2023|2022|
|||£|£|
||.|||
||Staffcosts|94,813|92,533|
||Corporate catering|29,292|8,139|
||Nurseryfood & provisions|oo|1514|
||Total direct costs of charitable activities|124,105|100,823|
|5|Support costs forcharitable activities|2023|2022|
|||£|£|
||Indirect employee costs|716|576|
||Premises Costs|38,285|24,926|
||Administrative overheads|31,346|26,775|
||Legal & professional fees|3,608|8,153|
||Depreciation ofassets used for charitable purposes|1,791|2,389|
||Accountancyfees|2,280|2,140|
||Examination fee|-|40|
||Totalsupportcostsforcharitableactivities|78,026|65,499|



## 6 Trustees’ remuneration and benefits 

The aggregate amount of expenses paid to trustees was £0 (2021: £0) Neither the trustees nor any persons connected with them have received any renumeration from the charity or any related entity, either in the current or prior year. 

9 



## Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023 

|7|Staffcosts|||||2023|2022||
|---|---|---|---|---|---|---|---|---|
|||||||£|£||
||Gross Salaries|||||93,026|85,181||
||Employer's National Insurance|||||1,559|6,645||
||Pension|||||228<br>94,813|707<br>92,533|—|
||The average numberofemployees during theyearwas||as|follows:||2023|2022||
||Management|||||1|4||
||Others|||||13|10||
||No employees received emoluments in excess of£60,000||||||||
|8|Tangiblefixed assets||||||||
||||||Nursery||||
|||Freehold|||Fixtures &||Fixtures &||
|||Property|||Fittings||Fittings||
|||||£||£|£||
||Asset cost, valuation or revalued amount||||||||
||At1 April 2022|2,143,587||||142,973|99,898||
||Additions|||-||-|-||
||Disposals||||a.||_<br>=||
||At 31 March 2023|2,143,587||||142,973|99,898||
||Depreciation and impairment provisions||||||||
||At 1 April 2022|||-||141,076|94,942||
||Charge forthe year|||-||474|1,239||
||Disposals|ee||||oe|||
||At 31 March 2023|||-||141,550|96,181||
||Net book value||||||||
||At 31 March 2023|2,143,587||||1,423|3,717||
||At 31 March 2022|2,143,587||||1,897|4,956||
||||Motor||Computer||||
||||vehicle||equipment||Totals||
|||||£||£|£||
||Asset cost, valuation or revalued amount||||||||
||At1 Aprit 2022|||16,772||4,453|2,407,683||
||Additions|||-||-|-||
||Disposals<br>At 31 March 2023|__|(16,772)<br>-||_|4,453|(16,772)<br>2,390,911||
||Depreciation and impairment provisions||||||||
||At 1 April2022|||16,772||4,141|256,934||
||Charge forthe year|||-||78|1,791||
||Disposals<br>At31March2023||(16,772)<br>-|||4,219|(16,772)<br>241,950||



10 



## Bhat Singh Sabha (Highgate) Notes to the Accounts for the year ended 31 March 2023 

||Net book value|||||
|---|---|---|---|---|---|
||At 31 March 2023|-||234|2,148,961|
||At 31 March 2022|-||312|2,150,752|
|9|Debtors|||2023|2022|
|||||£|£|
||Trade debtors|||30,033|2,769|
||Prepayments and accrued income|||-|1,194|
|||||30,033|3,963|
|10|Creditors: amounts falling duewithin one year|||2023|2022|
|||||£|£|
||Bank loans and overdrafts|||92 287|90,304|
||Trade creditors|||5,161|9,417|
||Deferred income|||4628|3,545|
||Accruals|||1,201|1,735|
||Taxation and social securitycosts|||13,315|(6,121)|
||Other creditors||;|2,212|5,390|
|||||118 804|104,270|
|11|Creditors: amounts falling due afteroneyear|||2023|2022|
|||||£|£|
||Bank loans more than 5 years by instalment|||207,709|231,363|
|12|Fund balances|||||
|||Opening||Movement|Closing|
|||funds||in funds|funds|
|||£||£|£|
||Unrestricted funds|1,824,353||59,717|1,884,070|
|||1,824,353||59,717|1,884,070|



The purposes for which the funds are held by the charity are: 

Unrestricted funds 

These funds are held for the objectives of the charity, and to provide free reserves for future activities, and, subject to charity legislation are free from all restrictions on their use. 

## 13 Controlling party 

The charity is wholly under the control of the board of Trustees. 

14 Other information 

11 



## Bhat Singh Sabha (Highgate) Notes to the Accounts 

for the year ended 31 March 2023 

Bhat Singh Sabha (Highgate) is a charitable company limited by guarantee and incorporated in England. Its registered office is: 

256 Moseley Road Highgate Birmingham B12 OBS 

12 



## Bhat Singh Sabha (Highgate) Schedule to the Statement of Financial Activities for the year ended 31 March 2023 


**----- Start of picture text -----**<br>
This schedule Is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for [Accounting] [end]<br>Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the<br>provisions of the Companies Act 2006 in relation to incorporated charities<br>**----- End of picture text -----**<br>


||Unrestricted|Unrestricted||Total|PriorPeriod|
|---|---|---|---|---|---|
||Funds|Funds||Funds|TotalFunds|
||Community Hall|Nursery||||
||2023|2023||2023|2022|
||£|£||£|£|
|incoming Resources||||||
|Charitable activities||||||
|Childcarefee|-|-||-|25,999|
|Corporateevents<br>CarPark Fees|224,413<br>19,638|-<br>-||224,413<br>19,638|81,692<br>$,859|
|Private events|17,948|-||17,948|10,384|
|Other<br>Total|S57<br>262,656|-|:|557<br>262,566|24,598<br>148,530|
|Total Incoming Resources|262,556||-|262,566|148,530|
|Expenditure on Charitable Activities||||||
|Direct costs||||||
|Grosswagesand Salaries - charitable activities|93,026||-|93,026|85,181|
|Emptoyers’ NI - Charitable activities|1,559||-|1,559|6,645|
|Pension contributions charitable employees<br>Corporate catering provision|228<br>29,292||-<br>-|228<br>29,292|707<br>8,139|
|Nurseryfood & provisions|-||-|-|151|
||124,105||-|124,405|100,823|
|Managementandadministration costs in supportofcharitable activities||||||
|indirect employee costs||||||
|Training andwelfare|716||-|716|576|
||716||:|716|576|
|Premises Costs||||||
|Rates,waterand service charges|8,499||-|8,499|209|
|Insurance|3,820||-|3,820|3,996|
|Repairs, maintenance& renewal|6,512||-|6,512|§,530|
|Lightand heat|17,735||-|97,735|14,588|
|Cleaning|1,719<br>38,286||-<br>-|1.719<br>38,285|603<br>24,926|
|Generaladministrative expenses:||||||
|Talaphone and fax|5,174||-|5,174|4,915|
|Bad debt|1,696||-|968|-|
|Dry cleaning|2,112||-|2,112|§29|
|Nursery provision insurance|-||-|-|636|
|Software and IT Costs|2,002||-|2,002|2,331|
|Bank loan interest|10,055||-|10,055|9,932|
|Audio visual equipment|1,439||-|1,439|594|
|Travel & Subsistence|826||-|826|-|
|Stationeryand Printing|627||-|627|252|
|General Office Running Costs|2,960||-|2,960|4,559|
|Refuse& sanitary collection|4,826||-|1,826|2,582|
|Advertising and PR|2,910||-|2,910|-|
|Bank charges|427||-|427|445|
|Mini busexpense|-||-|>|-|
||32,064||:|31,346|26,775|
|Professionalfees Insupport ofcharitable activities<br>Other Legal& Professional|3,608||-|3,808|8,153|
||3,608||-|3,608|8,163|
|Othersupportcosts||||||
|Depreciation ofassets used forcharitablepurposes|1,791||-|1,791|2,389|
||1,791||-|1,794|2,389|
|Governance costs||||||
|Examination Fee|-||-|-|540|
|Otherfees paid tothe Examiners|2,280||:|2,280|2,140|
||2,280||-|2,280|2,680|
|TotalexpendedonCharitableActivities|202,839|-||202,131|166,322|



13