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2023-03-31-accounts

Charity Registration No. 1099197

Company Registration No. 04726115 (England and Wales)

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KEYNSHAM & DISTRICT DIAL-A-RIDE

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

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CHARITY COMMISSION
FIRST CONTACT
"78 MAR 2024
' “ACCOUNTS
RECEIVED
ee
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tc accounts - tax - legal - financial planning

30-31 St.James Place Mangotsfield Bristo! United Kingdom BS16 9JB

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KEYNSHAM & DISTRICT DIAL-A-RIDE

CONTENTS

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Page
Company information 1
Trustees’ report 2-3
Statement of trustees' responsibilities 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7-8
Notes to the financial statements 9-14
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KEYNSHAM & DISTRICT DIAL-A-RIDE

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr BSimmons
Mrs R Brewer
Mr S Brindle
Mr M Chambers
MrM Coles
Mr B Organ
Mrs M A Guard
MrB Phillips
Ms K Simmons
Mrs CVaughan
Charitynumber 1099197
Company number 04726115
Principal address Curo Housing Day Centre
Sherwood Road
Keynsham
Bristol
United Kingdom
BS31 1DB
Registered office Curo Housing Day Centre
Sherwood Road
Keynsham
Bristol
United Kingdom
BS31 1DB
Independent examiner TCGroup
30-31 St.James Place
Mangotsfield
Bristol
United Kingdom
BS169JB

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KEYNSHAM & DISTRICT DIAL-A-RIDE

TRUSTEES' REPORT (INCLUDING DIRECTORS’ REPORT)

FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their report and financial statements for the year ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

The charity objectives are providing a community transport service for local residents who are elderly, sick or disabled or who are in poverty and who do not have access to adequate & safe public transport services and operating a Group Hire Membership service. The policies adopted in furtherance of these objects are .ongoing and there has been no change in these during the year.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Once again it has been a difficult 12 months.

Due to the knock on effect of Covid, Members are still reluctant to go on trips but it is going in the right direction due to the support and caring given to our Members by all those that work with and support the Organisation.

It has been a busy time this year for Hospital appointments. In 20 days over 79 round trips took place to Royal United Hospital.

It has been amazing the amount of donations that our Members have given which ranges anything from £10 - £500.

We cannot thank our Members enough for all the support that they have given.

Finally | would like to thank everyone which include; All our Members Individual & Group, Trustees, Volunteers, Paid Staff for all the effort and hard work they put in to make Keynsham & District Dial-a-Ride an organisation to be proud of.

Financial review

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

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KEYNSHAM & DISTRICT DIAL-A-RIDE

TRUSTEES’ REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

Structure, governance and management

The charity is a company limited by guarantee.

The trusteesfollowing individuals, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr B Simmons

Mrs R Brewer

Mr S Brindle

Mr M Chambers

Mr M Coles

Mr B Organ

Mrs M A Guard

Mr B Phillips

Ms K Simmons

Mrs C Vaughan

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

The company’s current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).

« pay in accordance with the company's contractual and other legal obligations.

The trustees’ report was approved by the Board of Trustees.

—, i aepue— ve Mr B Simmons Trustee Dated: 2A leg

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KEYNSHAM & DISTRICT DIAL-A-RIDE

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2023

The trustees, who are also the directors of Keynsham & District Dial-A-Ride for the purpose of company law, are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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KEYNSHAM & DISTRICT DIAL-A-RIDE

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF KEYNSHAM & DISTRICT DIAL-A-RIDE

i report to the trustees on my examination of the financial statements of Keynsham & District Dial-A-Ride (the charity) for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the charity {and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

i have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Neil Quilter

Dated: AA. ON ZY

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KEYNSHAM & DISTRICT DIAL-A-RIDE

STATEMENT OF FINANCIAL ACTIVITIES

INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted Restricted Total Total
funds funds
2023 2023 2023 2022
Notes £ £ £ £
Income from:
Donations and legacies 3 5,103 103,379 108,482 94,048
Charitable activities 4 71,229 - 71,229 63,272
Investments 5 - - - 7
Total income 76,332 103,379 179,711 157,327
Expenditure on:
Charitable activities 6 78,770 103,379 182,149 153,745
Net (expenditure)/income fortheyear/
Net movement infunds (2,438) - (2,438) 3,582
Fund balances at 1 April 2022 66,338 _
-		 66,338 62,756
Fundbalancesat31March2023 63,900 - 63,900 66,338

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

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KEYNSHAM& DISTRICT DIAL-A-RIDE

BALANCE SHEET

AS AT 31 MARCH 2023

2023 2022
Notes £ £ £ £
Fixed assets
Tangible assets 10 22,229 28,355
Current assets
Debtors 11 27,444 19,313
Cash at bank and in hand 24,355 27,195
$1,799 46,508
Creditors: amounts fallingdue within
one year 12 (10,128) (8,525)
Net current assets 41,671 37,983
Total assets less current liabilities 63,900 66,338
income funds
Unrestricted funds 63,900 66,338
63,900 66,338

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KEYNSHAM & DISTRICT DIAL-A-RIDE

BALANCE SHEET (CONTINUED)

AS AT 31 MARCH 2023

2023 2022 Notes £ £ £ £

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees ON .........-.csceseerees

Mr B Simmons

Trustee

Company Registration No. 04726115

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KEYNSHAM & DISTRICT DIAL-A-RIDE

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Charity information

Keynsham & District Dial-A-Ride is a private company limited by guarantee incorporated in England and Wales. The registered office is Curo Housing Day Centre, Sherwood Road, Keynsham, Bristol, BS31 1DB, United Kingdom. .

1.1 Accounting convention The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2. Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Incoming resources

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax | recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time , of the donation. .

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KEYNSHAM & DISTRICT DIAL-A-RIDE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 25% on reducing balance Computers 25% on reducing balance Motor vehicles 25% on reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

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KEYNSHAM & DISTRICT DIAL-A-RIDE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

3 Donations and legacies

Unrestricted Restricted Total Total
funds funds
2023 2023 2023 2022
£ £ £ £
Revenue funding - B&NES - 103,379 104,982 87,617
Donations 1,603 - - 1,000
Government grants 3,500 - 3,500 5,431
5,103 103,379 108,482 94,048
4 Charitable activities
2023 2022
£ £
Services 15,106 16,543
User fares 47,186 36,012
Concessionary fares - BRNES 8,937 10,717
71,229 63,272
)
5 investments
Unrestricted Total
funds
2023 2022
£ £
Interestreceivable - 7

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KEYNSHAM & DISTRICT DIAL-A-RIDE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

6 Charitable activities
2023 2022
£ £
Advertising 180 695
Vehicle running costs 53,009 38,372
"53,189 39,067
Share ofsupport costs (see note 7) 126,231 110,977
Share ofgovernance costs (see note 7) 2,729 3,700
128,960 114,677
Analysis by fund
Unrestricted funds 78,770 153,745
Restricted funds 103,379 -
182,149 153,745

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KEYNSHAM & DISTRICT DIAL-A-RIDE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

7 Support costs

Support costs
Support Governance 2023 2022
costs costs
£ £ £ £
Wages and salaries 106,013 - 106,013 86,989
Pensions 1,894 - 1,894 915
Training - ° ° 347
Telephone 1,401 - 1,401 2,240
Post and stationery 3,175 - 3,175 3,280
Insurance 886 - 886 870
Repairs and renewals - - - 401
Computer sundries 683 - 683 2,221
Rent and rates 4,911 - 4,911 1,644
Sundry expenses 720 - 720 1,642
Consultation fee 813 - 813 1,005
Dues and subscriptions - - - 120
Depreciation 5,324 5,324 8,568
Bank charges 411 - 411 735
Accountancyand legal fees - 2,400 2,400 2,700
Bookkeeping - 329 329 625
Penalties and fines - - - 375
126,231 2,729 128,960 114,677
Analysed between
Charitableactivities 126,231 2,729 128,960 114,677

8 Trustees

None of the trustees received any remuneration or benefits from the charity during the year.

9 Employees

Number of employees

The average monthly number of employees during the year was:

2023 2022
Number Number
8 7

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KEYNSHAM & DISTRICT DIAL-A-RIDE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

10 _—Tangiblefixed assets
Fixtures and Computers Motor vehicles Total
fittings
£ £ £ £
Cost
At 1 April 2022 2,994 °12,991 142,836 158,821
Disposals - (864) - (864)
At 31 March 2023 2,994 12,127 142,836 157,957
Depreciation and impairment
At 1 April 2022 2,994 11,394 116,078 130,466
Depreciation charged in the year - 183 5,079 5,262
At 31 March 2023 2,994 11,577 121,157 135,728
Carrying amount
At 31 March 2023 - 550 21,679 22,229
At 31 March 2022 - 733 27,622 28,355
11. Debtors
2023 2022
Amounts fallingdue within one year: £ £
Trade debtors 1,645 51
Other debtors 23,058 16,812
Prepayments and accrued income 2,741 2,450
27,444 19,313
12 = Creditors: amounts fallingduewithin oneyear
2023 2022
£ £
Other taxation and social security 2,676 624
Trade creditors 1,952 6,123
Other creditors 2,000 678
Accruals and deferred income 3,500 1,100
10,128 8,525

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=) | CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From April 2022 Period startdate To March 2023 Period end date

Charity name: Keynsham & District Dial-a-Ride

Charity registration number: 1099197

Objectives and Activities

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Objectives and Activities Objectives and Activities Objectives and Activities
0
Summary ofthe purposes of Para 1.17
the charity as set out in its
governing document
Summary ofthe main
activities in relation to those		 Para 1.47and The Organisation provides a Doorto Door
service Monday to Friday between 8am —
purposes for the public 6pm.
benefit, in particular, the
activities, projects or services Day Trips are also provided for Members.
identified in the accounts.
Statement confirming Para 1.18 The Trustees receive training from HR on
whether the trustees have updated issues.
had regard to the guidance
issued by the Charity
Commission on public
benefit ;

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional) Additional information (optional)
You may
choose to include further statements where relevant about:
sone
referencePd
N/A
Para 1.38
Policy on grant making
N/A’
Para 1.38
Policy on social investment
including program related
investment
Volunteers carry out out the following roles:
Para 1.38 Trustees, Drivers, folding and delivering
Contribution made by Newsletters and helping in the office.
volunteers
Total hours worked by volunteers in the
Other period
: 4,879 which worked out at a value of
£48,790

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Achievements and Performance

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The Organisation has continued with other
agencies throughout these difficult times to
support the many residents.
Summary ofthe main
achievements ofthe charity,		 Para 1.20
,		 Especially to the Elderly & disabled who are
identifying the difference the still concerned about going out and mixing
charity’s work has made to with people, we still continue to do their
the circumstances of its shopping and pick up prescriptions.
beneficiaries and any wider
benefits to society as a
whole.
Additional information (optional) Additional information (optional)
You may
choose to include further statements		 where relevant about:
The Organisation continues to carry out
alternative work as well as providing
Achievements against Para 1.41 transport. Sharing ofknowledge from other
objectives set Agencies the Organisation has managed to
continue providing services thatwas new to
us.
Time forfundraising has been difficult this
Performance offundraising
activities against objectives		 Para 1.41
set
N/A
Investment performance
against objectives		 Para 1.41
N/A

Financial Review

financial position at the end ourfinancial targets.
of the period
policy for holding reserves
stating why
they
are held
Amountofreservesheld
[Paratzz [56K
reserves
deficit
Explanation ofany Para 1.23 Lack offunding for vehicle purchase & the
uncertainties about the effect of low emission vehicle criteria.
charity continuing as a going
concern
Additional information (optional)
You may
choose to include further statements		 where relevant about:
West of England Combined Authority
Local Council Funding.
The charity’s principal
sources offunds (including		 Para 1.47
any fundraising) jumble sales, day trips and donations from
Members
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Due to the introduction of Electric vehicles
will mean that the vehicle will be heavier and
A description ofthe principal Para 1.46
risks facing the charity Section 19 permit.
Sie en

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Structure, Governance and Management

trusts:Heyl
trust deed, royal charter		 trusts:Heyl
trust deed, royal charter		 trusts:Heyl
trust deed, royal charter
How is the charity Para 1.25 Company Limited by Guarantee
constituted?
(e.g unincorporated
association, ClO
Trustee selection methods Para 1.25 Trustees are nominated and elected at the
including details ofany AGM by Members ofthe Orgamnisation.
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Additional information (optional) Additional information (optional)
You may
choose to include further statements		 where relevant about:
Advice and support is given by HR.
Policies and procedures
adopted forthe induction and		 Pa
training oftrustees
N/A
The charity's organisational
structure and any wider Para 1.51
network with which the
charity works
We work very closely with other Community
Transport Schemes.
Relationship with any related Para 1.51
parties
Sao en
Reference and Administrative details
Charity’s principal address The Day Centre, Sherwood Road
Keynsham, Bristol
BS311DB

Names of the charity trustees who manage the charity

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Corporate trustees — names of the directors at the date the report was approved
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Funds held as custodian trustees on behalf of others Funds held as custodian trustees on behalf of others
Description ofthe assets N/A
held in this capacity
Name and objects ofthe N/A
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details ofarrangements for N/A
safe custody and
segregation ofsuch assets
fromthecharity'sownassets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

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Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Position (eg Secretary, | Chair, etc) Chairperson | Date) 13/3/24