2023-09-30-accounts

The Beacon School Parents Society

Charity Commission Registration Number: 1098878 Registered in England & Wales

Annual Report and Financial Statements

For the year ended 30 September 2023

c/o The Beacon School 15 Amersham Road Chesham Bois Buckinghamshire HP6 5PF

1

The Beacon School Parents Society Charity Commission Registration Number: 1098878

Current Trustees -

Nick Baker, Headmaster Faye Hedges, Co-Chairperson Jasprit Chana, Co-Chairperson Louise Valotta, Secretary Mekeen Patel, Treasurer Ursula Baumann

Trustees’ Annual Report

We have pleasure in submitting our annual report and accounts for the year ending 30 September 2023.

The Object of the charity is the advancement of the education and wellbeing of the pupils at The Beacon School by providing funds, items, services and facilities that are not the obligation of any statutory authority to provide.

The Constitution was approved and adopted on 15[th] October 2002, amended in certain respects in March 2009 and again in April and August 2021. The constitution is available on the school website. The organisation was registered as a charity from 5[th] August 2003, having been a small Parent Teacher Association up to that time.

A summary of the fundraising activities and items purchased in pursuit of the charity’s objects during the period is shown in the notes to the Accounts.

The Trustees do not engage in speculative investments and they hold significant funds in interestbearing and current accounts until such time as they are needed.

Funding requests received from the School are approved at the discretion of the Headmaster and the Committee, and then passed to the Trustees for final approval.

Reserves Policy

In normal times, our policy is to maintain unencumbered funds in cash of at least £10,000 to enable the charity to make arrangements for future events.

Within the limitations of the above we aim to purchase items whenever the school has made a request and it has been approved at a Trustees Meeting.

Approved by the Trustees and signed on their behalf:

Faye Hedges (Jul 11, 2024 19:05 GMT+1) ~~tiple~~ Faye Hedges Trustee & Co-Chairperson

Mekeen Patel Trustee & Treasurer

Date: 11/07/2024

Date: 11/07/2024

2

The Beacon School Parents Society Charity Commission Registration Number: 1098878

Statement of Financial Activities For the year ended 30 September 2023

INCOMING RESOURCES Incoming resources from generated funds Membership income Activities for generating funds Note 1 Investment income – bank interest TOTAL INCOMING RESOURCES RESOURCES EXPENDED Charitable activities Purchase of items for The Beacon School Note 2 Charitable Donations Cost of Generating Funds Fundraising trading: costs of goods sold and other costs Note 1 Governance Costs NCPTA subscription/Account Review TOTAL RESOURCES EXPENDED NET RECEIPTS / (PAYMENTS) CASH FUNDS BROUGHT FORWARD CASH FUNDS CARRIED FORWARD	Unrestricted Year ended 30 September 2023 £ 1,020 64,138 0 65,158 53,149 3,200 30,656 1,143 88,148 (22,990) 73,656 50,665	Fund Year ended 30 September 2022 £ 1,090 59,203 0
		60,293
		20,157 3,600 37,871 686
		62,313
		(2,020) 75,676
		73,656

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The Beacon School Parents’ Society Charity Commission Registration Number: 1098878

Statement of Assets and Liabilities

Unrestricted Fund

	30	30
	September	September
	2023	2022
	£	£
Cash Funds
Cash In Hand plus
Bank Account less un-presented cheques	50,665	73,656
Other Monetary Assets
Amounts owed to the charity in respect of events
and other activities	0	0
Liabilities
Amounts owed by the charity in respect of events
and other activities	0	0
Funds Available	50,665	73,656

Approved by the trustees and signed on their behalf:

Faye Hedges (Jul 11, 2024 19:05 GMT+1) ~~fils~~ Faye Hedges Trustee & Co-Chairperson

Date: 11/07/2024

Mekeen Patel Trustee & Treasurer Date: 11/07/2024

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The Beacon School Parents Society Charity Commission Registration Number: 1098878

NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 September 2023

Note 1

ote 1
Activity Quiz Night Christmas Fair Family Rounders Easter Cake Sale Summer Ball Camp Night Second hand uniform Online Fundraising Other costs Total Fundraising Activities	Receipts Payments Funds Raised £ £ £ 1,463 (1,361) 103 9,687 (2,171) 7,515 77 (20) 57 743 (76) 666 30,034 (20,702) 9,333 6,148 (5,083) 1,065 15,891 (962) 14,930 95 95 (281) (281)
	64,138 (30,656) 33,483

Note 2

Charitable Activities

aritable Activities
Vex Robotics (CODE room) 3D Printers Outdoor equipment for nursery and early years Dining Room Royal Crest STEM toys Meccano STEM Toys Branded Beacon Advent Calendars Kinetic Sandbox with Projector New Laser Cutter Display board Games Café Two table tennis tables Mannequin - Roman Armour IT Room Furniture and green screen Purchase of items for The Beacon School Roald Dahl's Marvellous Children’s Charity Young Minds Trust Charitable donations Total Charitable Activities	£ 4,229 1,776 433 165 265 860 2,081 8,340 7,494 7,543 315 1,738 160 17,750
	53,149
	1,600 1,600
	3,200
	56,349

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The Beacon School Parents Society Charity Commission Registration Number: 1098878

NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 September 2023

1. Accounting Policies

The financial statements have been prepared on a Receipts & Payments basis as permitted by charities legislation and in accordance with applicable accounting standards.

2. Stock and other assets

The charity holds minor items of furniture, stationery and consumable stock for use in forthcoming events. The trustees do not consider their valuation material and endeavour to keep such items to a minimum.

3. Fundraising activities

A summary of the activities held during the period and funds raised is shown on Page 5.

4. Charitable Activities

As shown on page 5 funds were expended on a number of projects around the school. Donations were also made to relevant charities

5. Future Charitable Activities

In the 2022 to 2023 financial year, and in addition to the charitable activities listed on page 5 note 2, the charity agreed to donate and fund charitable activities totalling £21,759. The Beacon School did not expend these donations in the 2022 to 2023 financial year and therefore the charity has not yet funded the school. It is likely the school will expend the agreed donations in the 2023 to 2024 financial year. These donations have not been included in the Statement of Assets and Liabilities.

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The Beacon School Parents Society Charity Commission Registration Number: 1098878

Independent examiner's report to the trustees of The Beacon School Parents Society

I report on the accounts of The Beacon School Parents’ Society for the year ended 30 September 2023, which are set out on pages 2 to 6.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;

• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

• (1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 130 of the 2011 Act; and

• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name:

Independent Examiner

Signature:

Address:

Date:

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BPS Accounts 22 to 23

Final Audit Report

2024-07-11

Created: 2024-07-11 By: Mekeen Patel ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAAeACejV-ot0Gtb1WeNv-o0h434js31vGy

"BPS Accounts 22 to 23" History

Document created by Mekeen Patel ([e-mail])

2024-07-11 - 5:58:29 PM GMT

Document emailed to Mekeen Patel ([e-mail]) for signature

2024-07-11 - 5:58:33 PM GMT

Document emailed to Faye Hedges ([e-mail]) for signature

2024-07-11 - 5:58:33 PM GMT

• Email viewed by Mekeen Patel ([e-mail]) 2024-07-11 - 5:59:00 PM GMT

Document e-signed by Mekeen Patel ([e-mail]) Signature Date: 2024-07-11 - 5:59:37 PM GMT - Time Source: server

• Email viewed by Faye Hedges ([e-mail]) 2024-07-11 - 6:02:43 PM GMT

Document e-signed by Faye Hedges ([e-mail]) Signature Date: 2024-07-11 - 6:05:08 PM GMT - Time Source: server

Agreement completed. 2024-07-11 - 6:05:08 PM GMT