## **The Beacon School Parents Society**
**Charity Commission Registration Number: 1098878 Registered in England & Wales**
**Annual Report and Financial Statements**
**For the year ended 30 September 2023**
**c/o The Beacon School 15 Amersham Road Chesham Bois Buckinghamshire HP6 5PF**
1
**The Beacon School Parents Society Charity Commission Registration Number: 1098878**
## **Current Trustees -**
Nick Baker, Headmaster Faye Hedges, Co-Chairperson Jasprit Chana, Co-Chairperson Louise Valotta, Secretary Mekeen Patel, Treasurer Ursula Baumann
## **Trustees’ Annual Report**
We have pleasure in submitting our annual report and accounts for the year ending 30 September 2023.
The Object of the charity is the advancement of the education and wellbeing of the pupils at The Beacon School by providing funds, items, services and facilities that are not the obligation of any statutory authority to provide.
The Constitution was approved and adopted on 15[th] October 2002, amended in certain respects in March 2009 and again in April and August 2021. The constitution is available on the school website. The organisation was registered as a charity from 5[th] August 2003, having been a small Parent Teacher Association up to that time.
A summary of the fundraising activities and items purchased in pursuit of the charity’s objects during the period is shown in the notes to the Accounts.
The Trustees do not engage in speculative investments and they hold significant funds in interestbearing and current accounts until such time as they are needed.
Funding requests received from the School are approved at the discretion of the Headmaster and the Committee, and then passed to the Trustees for final approval.
## **Reserves Policy**
In normal times, our policy is to maintain unencumbered funds in cash of at least £10,000 to enable the charity to make arrangements for future events.
Within the limitations of the above we aim to purchase items whenever the school has made a request and it has been approved at a Trustees Meeting.
Approved by the Trustees and signed on their behalf:
Faye Hedges (Jul 11, 2024 19:05 GMT+1) ~~tiple~~ Faye Hedges Trustee & Co-Chairperson
Mekeen Patel Trustee & Treasurer
Date: 11/07/2024
Date: 11/07/2024
2
**The Beacon School Parents Society Charity Commission Registration Number: 1098878**
## **Statement of Financial Activities For the year ended 30 September 2023**
|
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Membership income
Activities for generating funds
Note 1
Investment income – bank interest
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Charitable activities**
Purchase of items for The Beacon School
Note 2
Charitable Donations
**Cost of Generating Funds**
Fundraising trading: costs of goods sold and
other costs
Note 1
**Governance Costs**
NCPTA subscription/Account Review
**TOTAL RESOURCES EXPENDED**
**NET RECEIPTS / (PAYMENTS)**
**CASH FUNDS BROUGHT FORWARD**
**CASH FUNDS CARRIED FORWARD**|**Unrestricted**
**Year ended**
**30**
**September**
**2023**
£
1,020
64,138
0
65,158
53,149
3,200
30,656
1,143
88,148
(22,990)
73,656
50,665|**Fund**
**Year ended**
**30**
**September**
**2022**
£
1,090
59,203
0|
|---|---|---|
|||60,293|
|||20,157
3,600
37,871
686|
|||62,313|
|||(2,020)
75,676|
|||73,656|
3
**The Beacon School Parents’ Society Charity Commission Registration Number: 1098878**
## **Statement of Assets and Liabilities**
## **Unrestricted Fund**
||**30**|**30**|
|---|---|---|
||**September**|**September**|
||**2023**|**2022**|
||**£**|**£**|
|**Cash Funds**|||
|Cash In Hand plus|||
|Bank Account less un-presented cheques|50,665|73,656|
|**Other Monetary Assets**|||
|Amounts owed to the charity in respect of events|||
|and other activities|0|0|
|**Liabilities**|||
|Amounts owed by the charity in respect of events|||
|and other activities|0|0|
|**Funds Available**|50,665|73,656|
Approved by the trustees and signed on their behalf:
Faye Hedges (Jul 11, 2024 19:05 GMT+1) ~~fils~~ Faye Hedges Trustee & Co-Chairperson
Date: 11/07/2024
Mekeen Patel Trustee & Treasurer Date: 11/07/2024
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**The Beacon School Parents Society Charity Commission Registration Number: 1098878**
## **NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 September 2023**
## **Note 1**
|**ote 1**||
|---|---|
|**Activity**
Quiz Night
Christmas Fair
Family Rounders
Easter Cake Sale
Summer Ball
Camp Night
Second hand uniform
Online Fundraising
Other costs
Total Fundraising Activities|**Receipts**
**Payments**
**Funds**
**Raised**
**£**
**£**
**£**
1,463
(1,361)
103
9,687
(2,171)
7,515
77
(20)
57
743
(76)
666
30,034
(20,702)
9,333
6,148
(5,083)
1,065
15,891
(962)
14,930
95
95
(281)
(281)|
||64,138
(30,656)
33,483|
## **Note 2**
## **Charitable Activities**
|**aritable Activities**||
|---|---|
|Vex Robotics (CODE room)
3D Printers
Outdoor equipment for nursery and early years
Dining Room Royal Crest
STEM toys
Meccano STEM Toys
Branded Beacon Advent Calendars
Kinetic Sandbox with Projector
New Laser Cutter
Display board
Games Café
Two table tennis tables
Mannequin - Roman Armour
IT Room Furniture and green screen
Purchase of items for The Beacon School
Roald Dahl's Marvellous Children’s Charity
Young Minds Trust
Charitable donations
Total Charitable Activities|**£**
4,229
1,776
433
165
265
860
2,081
8,340
7,494
7,543
315
1,738
160
17,750|
||53,149|
||1,600
1,600|
||3,200|
|||
||56,349|
5
## **The Beacon School Parents Society Charity Commission Registration Number: 1098878**
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 September 2023**
## **1. Accounting Policies**
The financial statements have been prepared on a Receipts & Payments basis as permitted by charities legislation and in accordance with applicable accounting standards.
## **2. Stock and other assets**
The charity holds minor items of furniture, stationery and consumable stock for use in forthcoming events. The trustees do not consider their valuation material and endeavour to keep such items to a minimum.
## **3. Fundraising activities**
A summary of the activities held during the period and funds raised is shown on Page 5.
## **4. Charitable Activities**
As shown on page 5 funds were expended on a number of projects around the school. Donations were also made to relevant charities
## **5. Future Charitable Activities**
In the 2022 to 2023 financial year, and in addition to the charitable activities listed on page 5 note 2, the charity agreed to donate and fund charitable activities totalling £21,759. The Beacon School did not expend these donations in the 2022 to 2023 financial year and therefore the charity has not yet funded the school. It is likely the school will expend the agreed donations in the 2023 to 2024 financial year. These donations have not been included in the Statement of Assets and Liabilities.
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## **The Beacon School Parents Society Charity Commission Registration Number: 1098878**
## **Independent examiner's report to the trustees of The Beacon School Parents Society**
I report on the accounts of The Beacon School Parents’ Society for the year ended 30 September 2023, which are set out on pages 2 to 6.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## **It is my responsibility to:**
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name:
Independent Examiner
Signature:
Address:
Date:
7
## BPS Accounts 22 to 23
Final Audit Report
2024-07-11
Created: 2024-07-11 By: Mekeen Patel (mekeen@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAeACejV-ot0Gtb1WeNv-o0h434js31vGy
## "BPS Accounts 22 to 23" History
Document created by Mekeen Patel (mekeen@gmail.com)
2024-07-11 - 5:58:29 PM GMT
Document emailed to Mekeen Patel (mekeen@gmail.com) for signature
2024-07-11 - 5:58:33 PM GMT
Document emailed to Faye Hedges (fayehedges@icloud.com) for signature
2024-07-11 - 5:58:33 PM GMT
- Email viewed by Mekeen Patel (mekeen@gmail.com) 2024-07-11 - 5:59:00 PM GMT
Document e-signed by Mekeen Patel (mekeen@gmail.com) Signature Date: 2024-07-11 - 5:59:37 PM GMT - Time Source: server
- Email viewed by Faye Hedges (fayehedges@icloud.com) 2024-07-11 - 6:02:43 PM GMT
Document e-signed by Faye Hedges (fayehedges@icloud.com) Signature Date: 2024-07-11 - 6:05:08 PM GMT - Time Source: server
Agreement completed. 2024-07-11 - 6:05:08 PM GMT