2024-12-31-accounts

PARISH HALL ANNUAL REPORT 2024

We celebrate another very full and busy year and continued fulfilling of the original vision for the Parish Hall in the life of our local community.

The number of people using the Hall continues at an average of 1500 a month with over 30 different groups using the Hall most months and there is a continuing stream of new enquiries to use the Hall for one-off bookings.

Karen has settled well into the post of hall manager and somehow keeps wonderfully on top of the three main sections of her work: fostering good relationships with people, arranging the repairs and maintenance of the building and carrying out the many administrative and financial tasks and checks that are constantly needed for everything to run smoothly.

A number of events have been arranged throughout the year by the fund raising group and the music recitals and quiz nights continued to be very popular. Our quizzers form a loyal cohort of support – pitting their wits and knowledge against each other with much humour and laughter, donating raffle prizes and usually giving back any winnings! The music recitals have formed another firm basis of support almost since we opened. All of this helps towards running costs and keeping any rises in hire charges to a minimum. Many, many thanks to all who support these events – and remember to put this year’s events in your diary! Sadly we have just learned that, due to ill health, Ernie Scott is unable to continue with the Master Musicians recitals. These have given a great deal of pleasure to many over the years and will be a huge miss – the end of an era!

Expenditure has been higher than last year with the need to replace the fire alarm, renew the shutters, repair external lighting, replace the intruder alarm system and instal a more efficient electric water supply. All this was appropriate and unavoidable and meets our purpose as a charity not to hold onto funds but to provide the best possible facility for the community.

Our financial position remains strong and we were very honoured to receive a generous inheritance from the estate of Anne and David Drinkwater. The seat commissioned in their remembrance is now in place and the unexpected windfall will allow future improvements. High on that list is to renew the chairs, once we have worked out the logistics of replacing old with new with the minimum disruption!

Providing a safe and warm space for our users continues to be a challenge when some groups need a warm environment while others generate their own heat in a hall that can take to ages to heat with a system not always fit for purpose! Rising energy costs only add to problem but Karen will continue to monitor the situation and hopefully be able to meet everyone’s need. We are especially mindful of the needs of our more vulnerable members of The Table and Café Church. Congratulations to volunteers from The Table who received a much deserved local heroes award and to those from Café Church who also do a great job each week.

Our thanks go again to all the many volunteers who so generously give their gifts and time to the life of the Parish Hall; also to the members of the Hall General Committee as they continue to meet and act in the best interests of the Hall and community, and with much good humour.

Jean Foulds, Acting Chair of Trustees

BELMONT PARISH HALL ASSOCIATION

Balance Sheet At 31 December 2024

FIXED ASSETS - Note 2 Property Fixtures and Fittings CURRENT ASSETS Cash on Hand Debtors and Prepayments Bank Accounts: Barclays current Barclays deposit Virgin Money CURRENT LIABILITIES Creditors Advanced Payments and Deferred income: Donations Reserve - note 3 NET CURRENT ASSETS TOTAL NET ASSETS REPRESENTED BY Income Reserves Restricted Funds: Music Reserve - note 4 TOTAL FUNDS Mrs Jean Foulds Chair of Trustees 15th May 2025	187 0 9,599 70,431 45,709	2024 402,400 0	278 0 14,331 50,242	2023 415,777 0
		402,400 £109,478		415,777 £49,471
	125,926 320 418,528		64,851 320 430,837
	418,848 -292,922		431,157 -366,306
	109,478 0		49,471 0
				49,471

Page 2

BELMONT PARISH HALL ASSOCIATION

Income and Expenditure Account

Year to 31 December 2024

INCOMING RESOURCES Bank interest Rental income, donations, events and memberships Legacies Grant amortisation TOTAL INCOMING RESOURCES EXPENDITURE Office and sundry administration costs 234 Telephone and internet 452 Rent 0 Bad debt / refunds 0 Water 815 Gas 2,641 Electric 2,649 Manager's salary 9,830 Pension contributions 241 Cleaner's salary 5,195 Repairs, maintenance and equipment 17,435 Music and events expenses 1,814 Insurance 1,947 Depreciation 13,377 Accountancy 300 TOTAL EXPENDITURE NET INCOMING RESOURCES FOR YEAR NET INCOMING RESOURCES BROUGHT FORWARD FORWARD TRANSFER FROM MUSIC / SPECIAL RESERVE NET INCOMING RESOURCES AT 31 DECEMBER 2024	2024 467 27,542 76,619 12,309	323 520 0 0 563 2,277 1,559 9,077 206 4,789 3,014 2,232 1,883 13,377 300	2023 230 27,779 12,309
	116,937 56,930		40,318 40,120
	60,007 £49,471		198 £49,273
	0 £109,478		0 £49,471

Page 3

BELMONT PARISH HALL ASSOCIATION

Notes to the Accounts

Year to 31 December 2024

1. ACCOUNTING POLICIES

These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.

2. FIXED ASSETS

Land and Buildings - Expenditure on the hall has been capitalised as follows:

Brought forward Depreciation brought forward Depreciation charge for year Depreciation carried forward Per Balance Sheet	668,850
	253,073 13,377
	266,450
	£402,400

This will be depreciated via the income and expenditure account over the expected useful life of the asset of 50 years from 2005.

Fixtures and Fittings

Brought forward Depreciation brought forward Depreciation charge for year Depreciation carried forward Per Balance Sheet	19,701
	19,701 0
	19,701
	£0

Page 4

BELMONT PARISH HALL ASSOCIATION

Notes to the Accounts

Year to 31 December 2024

3. DONATIONS RESERVE

Restricted income towards the building of the new hall in the form of donations and gifts was received in the year as follows:

Total brought forward Total received to date Amortisation brought forward Amortisation for year Amortisation carried forward Per Balance Sheet	668,591
	668,591
	237,754 12,309
	250,063
	£418,528

This will be amortised to the income and expenditure account over the expected useful life of the hall of 50 years from 2005.

4. MUSIC RESERVE

The Music Reserve is a separate fund for extraordinary expenditure on musical equipment and activities. In 2016 the Trustees decided to transfer the balance to the general reserves of the Association on the basis they are sufficient to meet any future extraordinary costs.

Balance Brought Forward Transfer to general reserve Balance at 31st December 2024	0 0
	£0

Page 5

BELMONT PARISH HALL ASSOCIATION

Notes to the Accounts

Year to 31 December 2024

5. INDEPENDENT EXAMINER

Fees of £300 (2022 £300) were paid in the year to Mr T J Hardman for preparing the annual accounts and in his position as Independent Examiner of the Charity's accounts.

6. TRUSTEE REMUNERATION AND EXPENSES

No remuneration or expenses was paid either directly or indirectly out of the funds of the Charity to any Trustee or any person or persons known to be connected with any Trustee during the year to 31 December 2024.

Page 6

INDEPENDENT EXAMINER'S REPORT TO THE BELMONT PARISH HALL ASSOCIATION

I report on the accounts of the Belmont Parish Hall Association for the year ended 31 December 2024 which are set out on the enclosed pages.

Respective Responsibilities of Trustee and Examiner

As Trustees of the Belmont Parish Hall Association you are responsible for the preparation of the accounts and you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to

• examine the accounts under Section 145 of the 2011 Act,

• to follow the procedures laid down in the general Directions given by the Charity Commissioners under section 145(5)(b) of the Act; and

• to state whether any particular matters have come to my attention.

Basis of Independent Examiners Report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

• 1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 130 of the 2011 Act;

• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

2) to which , in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

T J Hardman CTA 7 Elvet Waterside Durham City DH1 3DA 25th March 2025 Page 7

INDEPENDENT EXAMINER'S REPORT TO THE BELMoKf PARISH HALL ASSOCIATION I rewrt on the accounts of the Bdmont P￿1$h H￿1 Asswal￿n for tr￿ year 31 Decerter 2024 whrh are set out on the e￿lOSed pages. R8pecthe Resp￿91b1111le$ ol Trustee •nd Examlner As TnJslees ol the Belmont Paiish Hall Association yw afe fesronsitle lorthe Neparabon ol the accounts aTrJ you c￿SKIer that an a￿111 is nol required lor Ihis year uTrJer section 144121 ol ihe Charilies Act 2011(1￿ 2011 Acll and that an indeF•fK￿ examina11￿ is ne￿. 11 is my ￿Sp￿s1￿1fy to . exanune the acwunts under secb.on 145 of Ihe 2011 Act. - lo follow proce(lures Idi¢J down in Ihe generJ Th"rectK￿S gi￿1 by the Charity CorNrtissioners under 8e£ii()n 145(5Hbl of the Aci: and - lo state wheiher any particular wnatters have co￿ io my atieniion. Basls of Indep8rrflent Examkners Report My examination was carrie(l out in acc.ordan￿ wth the general t"Teuions gNen by Charity com￿sSion. An exarnination %￿L%1&S a review of the accounb.ng reoNd5 kepl by the Charity and a comparison ol the accounts ￿esented wilh those records. 11 ￿$0 I￿ll￿ a CC￿sIderatIOn ol any unusual stems or di5c105Lires in trTe accounts arKI seeking explanations from you as Trustees ct)ncemiro any sueh matt#r5. The procedures undertaken do not rwovKle all evidence thai WCMJld i reqjiretl in an audii conswuenlly no opinTon'is a5 lo whether the accA)Ufts wesent a Inje and laf V18w- arKJ Ihe rewrt is limited to Ihose matters set out in the slaternent telow. Irth[￿nI Ex4mlneV$ Ststement In conneci'on wilh my examinathtsn, no rnatt￿ has I)y￿ ￿ ry atterfion: 11 which gives me reasonable cause to t4i¢ve Ihai in any malerial resFect the wileft￿nI$.. . lo keep accounting re￿rdS in accordance section 130 01 ihe 2011 Act," . lo prepare acc£KJ¢7ts which accord the accounts.ng rec￿dS and conwy wilh the acwunling requirements of Ihe 2011 have not been met., or 21iovthth.in ol the accoun , attention S￿uld ￿ drawn in cK(r to enab￿ a proper uTrr#anding ached TJH 7E￿e Durha cty OH13DA alers 251h March 2025 P￿7