## **PARISH HALL ANNUAL REPORT 2024**
We celebrate another very full and busy year and continued fulfilling of the original vision for the Parish Hall in the life of our local community.
The number of people using the Hall continues at an average of 1500 a month with over 30 different groups using the Hall most months and there is a continuing stream of new enquiries to use the Hall for one-off bookings.
Karen has settled well into the post of hall manager and somehow keeps wonderfully on top of the three main sections of her work: fostering good relationships with people, arranging the repairs and maintenance of the building and carrying out the many administrative and financial tasks and checks that are constantly needed for everything to run smoothly.
A number of events have been arranged throughout the year by the fund raising group and the music recitals and quiz nights continued to be very popular. Our quizzers form a loyal cohort of support – pitting their wits and knowledge against each other with much humour and laughter, donating raffle prizes and usually giving back any winnings! The music recitals have formed another firm basis of support almost since we opened. All of this helps towards running costs and keeping any rises in hire charges to a minimum. Many, many thanks to all who support these events – and remember to put this year’s events in your diary! Sadly we have just learned that, due to ill health, Ernie Scott is unable to continue with the Master Musicians recitals. These have given a great deal of pleasure to many over the years and will be a huge miss – the end of an era!
Expenditure has been higher than last year with the need to replace the fire alarm, renew the shutters, repair external lighting, replace the intruder alarm system and instal a more efficient electric water supply. All this was appropriate and unavoidable and meets our purpose as a charity not to hold onto funds but to provide the best possible facility for the community.
Our financial position remains strong and we were very honoured to receive a generous inheritance from the estate of Anne and David Drinkwater. The seat commissioned in their remembrance is now in place and the unexpected windfall will allow future improvements. High on that list is to renew the chairs, once we have worked out the logistics of replacing old with new with the minimum disruption!
Providing a safe and warm space for our users continues to be a challenge when some groups need a warm environment while others generate their own heat in a hall that can take to ages to heat with a system not always fit for purpose! Rising energy costs only add to problem but Karen will continue to monitor the situation and hopefully be able to meet everyone’s need. We are especially mindful of the needs of our more vulnerable members of The Table and Café Church. Congratulations to volunteers from The Table who received a much deserved local heroes award and to those from Café Church who also do a great job each week.
Our thanks go again to all the many volunteers who so generously give their gifts and time to the life of the Parish Hall; also to the members of the Hall General Committee as they continue to meet and act in the best interests of the Hall and community, and with much good humour.
_**Jean Foulds, Acting Chair of Trustees**_
## **BELMONT PARISH HALL ASSOCIATION**
## **Balance Sheet At 31 December 2024**
|**FIXED ASSETS - Note 2**
Property
Fixtures and Fittings
**CURRENT ASSETS**
Cash on Hand
Debtors and Prepayments
**Bank Accounts:**
Barclays current
Barclays deposit
Virgin Money
**CURRENT LIABILITIES**
Creditors
Advanced Payments and Deferred income:
Donations Reserve - note 3
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**REPRESENTED BY**
Income Reserves
Restricted Funds:
Music Reserve - note 4
**TOTAL FUNDS**
**Mrs Jean Foulds**
**Chair of Trustees**
**15th**
**May 2025**|187
0
9,599
70,431
45,709|**2024**
402,400
0|278
0
14,331
50,242|**2023**
415,777
0|
|---|---|---|---|---|
|||402,400
£109,478||415,777
£49,471|
||125,926
320
418,528||64,851
320
430,837||
||418,848
-292,922||431,157
-366,306||
||109,478
0||49,471
0||
|||||49,471|
||||||
||||||
Page 2
## **BELMONT PARISH HALL ASSOCIATION**
## **Income and Expenditure Account**
## **Year to 31 December 2024**
|**INCOMING RESOURCES**
Bank interest
Rental income, donations, events and memberships
Legacies
Grant amortisation
**TOTAL INCOMING RESOURCES**
**EXPENDITURE**
Office and sundry administration costs
234
Telephone and internet
452
Rent
0
Bad debt / refunds
0
Water
815
Gas
2,641
Electric
2,649
Manager's salary
9,830
Pension contributions
241
Cleaner's salary
5,195
Repairs, maintenance and equipment
17,435
Music and events expenses
1,814
Insurance
1,947
Depreciation
13,377
Accountancy
300
**TOTAL EXPENDITURE**
**NET INCOMING RESOURCES FOR YEAR**
**NET INCOMING RESOURCES BROUGHT FORWARD**
**FORWARD**
**TRANSFER FROM MUSIC / SPECIAL RESERVE**
**NET INCOMING RESOURCES AT 31 DECEMBER 2024**|**2024**
467
27,542
76,619
12,309|323
520
0
0
563
2,277
1,559
9,077
206
4,789
3,014
2,232
1,883
13,377
300|**2023**
230
27,779
12,309|
|---|---|---|---|
||116,937
56,930||40,318
40,120|
|||||
||60,007
£49,471||198
£49,273|
||0
£109,478||0
£49,471|
Page 3
## **BELMONT PARISH HALL ASSOCIATION**
## **Notes to the Accounts**
## **Year to 31 December 2024**
## **1. ACCOUNTING POLICIES**
These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.
## **2. FIXED ASSETS**
Land and Buildings - Expenditure on the hall has been capitalised as follows:
|Brought forward
Depreciation brought forward
Depreciation charge for year
Depreciation carried forward
Per Balance Sheet|668,850|
|---|---|
||253,073
13,377|
||266,450|
||£402,400|
This will be depreciated via the income and expenditure account over the expected useful life of the asset of 50 years from 2005.
Fixtures and Fittings
|Brought forward
Depreciation brought forward
Depreciation charge for year
Depreciation carried forward
Per Balance Sheet|19,701|
|---|---|
||19,701
0|
||19,701|
||£0|
Page 4
## **BELMONT PARISH HALL ASSOCIATION**
## **Notes to the Accounts**
## **Year to 31 December 2024**
## **3. DONATIONS RESERVE**
Restricted income towards the building of the new hall in the form of donations and gifts was received in the year as follows:
|Total brought forward
Total received to date
Amortisation brought forward
Amortisation for year
Amortisation carried forward
Per Balance Sheet|668,591|
|---|---|
||668,591|
||237,754
12,309|
||250,063|
||£418,528|
This will be amortised to the income and expenditure account over the expected useful life of the hall of 50 years from 2005.
## **4. MUSIC RESERVE**
The Music Reserve is a separate fund for extraordinary expenditure on musical equipment and activities. In 2016 the Trustees decided to transfer the balance to the general reserves of the Association on the basis they are sufficient to meet any future extraordinary costs.
|Balance Brought Forward
Transfer to general reserve
**Balance at 31st December 2024**|0
0|
|---|---|
||£0|
Page 5
## **BELMONT PARISH HALL ASSOCIATION**
## **Notes to the Accounts**
## **Year to 31 December 2024**
## **5. INDEPENDENT EXAMINER**
Fees of £300 (2022 £300) were paid in the year to Mr T J Hardman for preparing the annual accounts and in his position as Independent Examiner of the Charity's accounts.
## **6. TRUSTEE REMUNERATION AND EXPENSES**
No remuneration or expenses was paid either directly or indirectly out of the funds of the Charity to any Trustee or any person or persons known to be connected with any Trustee during the year to 31 December 2024.
Page 6
## **INDEPENDENT EXAMINER'S REPORT TO THE BELMONT PARISH HALL ASSOCIATION**
I report on the accounts of the Belmont Parish Hall Association for the year ended 31 December 2024 which are set out on the enclosed pages.
## **Respective Responsibilities of Trustee and Examiner**
As Trustees of the Belmont Parish Hall Association you are responsible for the preparation of the accounts and you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
- examine the accounts under Section 145 of the 2011 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commissioners under section 145(5)(b) of the Act; and
- to state whether any particular matters have come to my attention.
## **Basis of Independent Examiners Report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act;
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2) to which , in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
T J Hardman CTA 7 Elvet Waterside Durham City DH1 3DA 25th March 2025 Page 7
INDEPENDENT EXAMINER'S REPORT TO THE BELMoKf PARISH HALL ASSOCIATION
I rewrt on the accounts of the Bdmont P1$h H1 Asswaln for tr year 31 Decerter 2024
whrh are set out on the elOSed pages.
R*8pecthe Resp91b1111le$ ol Trustee •nd Examlner
As TnJslees ol the Belmont Paiish Hall Association yw afe fesronsitle lorthe Neparabon
ol the accounts aTrJ you cSKIer that an a111 is nol required lor Ihis year uTrJer section 144121
ol ihe Charilies Act 2011(1 2011 Acll and that an indeF•fK examina11 is ne.
11 is my Sps11fy to
. exanune the acwunts under secb.on 145 of Ihe 2011 Act.
- lo follow proce(lures Idi¢J down in Ihe generJ Th"rectKS gi1 by the Charity CorNrtissioners under
8e£ii()n 145(5Hbl of the Aci: and
- lo state wheiher any particular wnatters have co* io my atieniion.
Basls of Indep8rrflent Examkners Report
My examination was carrie(l out in acc.ordan wth the general t*"Teuions gNen by Charity comsSion.
An exarnination %L%1&S a review of the accounb.ng reoNd5 kepl by the Charity and a comparison ol the
accounts esented wilh those records. 11 $0 Ill a CCsIderatIOn ol any unusual stems or di5c105Lires
in trTe accounts arKI seeking explanations from you as Trustees ct)ncemiro any sueh matt#r5. The
procedures undertaken do not rwovKle all evidence thai WCMJld i* reqjiretl in an audii conswuenlly
no opinTon'is a5 lo whether the accA)Ufts wesent a Inje and laf V18w- arKJ Ihe rewrt is limited to Ihose
matters set out in the slaternent telow.
Irth[nI Ex4mlneV$ Ststement
In conneci'on wilh my examinathtsn, no rnatt has I)y ry atterfion:
11 which gives me reasonable cause to t4i¢ve Ihai in any malerial resFect the wileftnI$..
. lo keep accounting rerdS in accordance section 130 01 ihe 2011 Act,"
. lo prepare acc£KJ¢7ts which accord the accounts.ng recdS and conwy wilh the
acwunling requirements of Ihe 2011
have not been met., or
21iovthth.in
ol the accoun
, attention Suld drawn in cK(*r to enab a proper uTr*r#anding
ached
TJH
7Ee
Durha
cty
OH13DA
alers
251h March 2025
P7