2023-07-31-accounts - Westbury Baptist Pre School

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date	Period end date
From	1st August	2022	To	31st		July	2023

Section A Reference and administration details

Charity name Westbury Baptist Pre-School Other names charity is known by Registered charity number (if any) 1097997 Charity's principal address Westbury Baptist Pre-School Westbury Baptist Church Reedley Road Postcode BS9 3TD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Anne MacFarlane	Co-Chair	1stAugust 2022 to 28thJuly2023	Westbury–on-Trym Baptist Church
Becca Finamore	Co-Chair	1stAugust 2022 to 14thJuly2023	Westbury-on-Trym Baptist Church
Helen Thorp	Chair	Trustee all year, Chair from 27thApril 2023	Westbury-on-Trym Baptist Church
Moira Nicoll	Trustee	Appointed 27thApril 2023	Westbury-on-Trym Baptist Church
Tim Gilmour	Trustee	Appointed 27thApril 2023	Westbury-on-Trym Baptist Church

Names of the trustees for the charity, if any, (for example, any custodian trustees)

TAR

Sept 2013

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted

(eg. trust, association, company)

Appointed annually at Westbury Baptist Church AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

TAR

Sept 2013

Section C Objectives and activities

a) The advancement of education (including spiritual development) of children below compulsory school age, and

Summary of the objects of the charity set out in its governing document

b) The provision of facilities for the recreation of such children in the interest of social welfare and with the object of improving their conditions of life.

By providing for any children without discrimination by reason of the child’s religious persuasion, racial origin, cultural and religious background a safe and satisfying Pre-school in a Christian environment.

Mission Statement

At Westbury Baptist Preschool we inspire curiosity, confidence and creativity by providing a stimulating, safe and nurturing environment. We encourage children to become successful independent learners.

Vision Statement

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We will continue to provide experiences that enrich each child’s social, emotional, spiritual, physical, intellectual, and creative abilities and interests. Through partnership with their families and the wider community, our goal is for each child to become a lifelong learner.

Statutory declaration

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

Sept 2013

Section D Achievements and performance

Summary of the main The preschool started the year with 22 children on the register. Numbers achievements of the charity increased over the academic year and there were 38 children on the during the year register in the summer term. The trustees are very grateful to the committed staff for their flexibility which has ensured that the preschool has managed the increase in children attending throughout the year. The preschool continues to be ably led by Angie Loughlin as Manager and Lorraine Edmonds as Deputy and SENCO. Our small and hard working team continues to work well together to provide an engaging, caring and fun environment for the children. As we moved on from COVID restrictions of previous years the children have had more opportunities to engage in activities with the local community and away from the setting. These have included park trips, forest school, sports day and Christmas and Easter activities with the Church. There have been many opportunities for the parents to engage with the preschool and their children's learning including weekly singing sessions, literacy workshops, Christmas crafts and the nativity play. It has been another year of change and adjustment with our administrator Vanessa Hayden moving onto a new role outside of the preschool at the end of March. We are very grateful that we were able to recruit Carla O’Sullivan to this role, starting in April. She is quickly adapting to this role and is working hard to support the setting. The summer term was a time of further adjustment and change as two long standing trustees stepped down. We were very pleased to be able to appoint two new trustees to the preschool. The trustees have been meeting regularly throughout the year including four formal meetings of the trustees, the manager, the administrator and the treasurer over the course of the year. As in many early years settings the staff are managing a large administrative workload as well as an increase in the number of children with SEN and needing extra support. The staff continue to access support from outside agencies as well as increasing support and interventions in the setting, including regular speech and language groups. The preschool provides an accessible early years setting which is inclusive and accessed by a diverse population of local families.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves
	The Pre-School has a policy to try to keep a minimum of 6 months of estimated future expenditure in reserve to cater for unforeseen issues. We currently have a £35,707 surplus above this reserve. The charity’s main source of income is Local Authority grants and fees charged to parents. Both of these are based on the number children in attendance. The main costs are staff wages and rent, both of which are largely fixed. This combination of largely fixed costs but variable income based on pupil numbers means that it is prudent to maintain a significant reserve. The committee continuously reviews the excess, taking into account expectations for child numbers, to reduce it in a sensible, effective way.

Section E Financial review

Brief statement of the
charity’s policy on reserves

The Pre-School has a policy to try to keep a minimum of 6 months of
estimated future expenditure in reserve to cater for unforeseen issues.
We currently have a £35,707 surplus above this reserve.
The charity’s main source of income is Local Authority grants and fees
charged to parents. Both of these are based on the number children in
attendance. The main costs are staff wages and rent, both of which are
largely fixed. This combination of largely fixed costs but variable income
based on pupil numbers means that it is prudent to maintain a significant
reserve. The committee continuously reviews the excess, taking into
account expectations for child numbers, to reduce it in a sensible,
effective way.

TAR

Sept 2013

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Helen Thorp Tim Gilmour
Position (eg Secretary, Chair,
Chair Trustee
etc)
Date
05.02.24
----- End of picture text -----

TAR

Sept 2013

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name WESTBURY BAPTIST PRE-SCHOOL members of

On accounts for the year 31 JULY 2023 Charity no 1097997 ended (if any) Set out on pages 3-4 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 22/02/2024 Signed: Name: DAVID ALAN OAKENSEN Relevant professional FCA qualification(s) or body (if any): Address: WILLIAM PRICE & CO LTD, WESTBURY COURT, CHURCH ROAD WESTBURY ON TRYM, BRISTOL, BS9 3EF

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER

Charity Name

1097997

CC16a

Receipts and payments accounts

For the period 1st August 31st July To from 2022 2023

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,615 18,622 76,927 120 700 - - 97,984 - 97,984 2,628 145 77,396 - 270 16,000 536 - 130 200 372 38 - 420 656 251 99,042 223 223 99,265 (1,281) - 94,518 93,237	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0 - - -	Endowment funds to the nearest £ - - - - - - 0 - 3	Total funds to the nearest £ 1,615 18,622 76,927 120 700 - - 97,984	Last year to the nearest £
Voluntary Contributions	1,615				1,255
Fees Invoiced	18,622				14,905
Local Authority Grants	76,927				81,907
Fundraising	120				168
Deposits Taken	700				480
Interest on term deposit	-				- 1
Job retention scheme	-				-

*Sub total*(Gross income for AR)	97,984				98,714

A2 Asset and investment sales, (see table).
				-	-
*Sub total*	-			-	-
*Total receipts* A3 Payments
					98,714

Consumables	2,628				2,407
Parties/ Leavers Presents/ Fundraising	145				66
Staff Wages	77,396				76,167
Redundancy	-				-
Training and Other Costs	270				160
Rent	16,000				16,000
Insurance	536				521
Premises Costs	-				39
Printing, Postage and Stationery	130				201
Advertising and Recruitment	200				432
Membership Subscriptions	372				249
DBS Checks	38				-
Legal Fees	-				-
Independent Examination	420				378
Sundries	656				146
Deposits Refunded	251				74

**Sub total **	99,042				96,840

A4 Asset and investment purchases, (see table)
Shredder, Cameras					224
Printer	223


**Sub total **	223				224
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					97,064

				(1,281)	1,650
				-	-
				94,518	92,868
				93,237	94,518

Charity Name

1097997

CC16a

Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts
For the period from	1st August 2022	To	31st July 2023

Section B Statement of assets and liabilities at the end of the period

Categories B2 Other monetary assets B3 Investment assets Signed by one or two trustees on behalf of all the trustees B1 Cash funds B4 Assets retained for the charity’s own use B5 Liabilities	Details Bank Current Account Bank Term Deposit Petty Cash *Total cash funds* Details (agree balances with receipts and payments account(s)) Details Details Garden Railings Cost of rain canopy Cupboards IT Equipment Outside Equipment Sundry Equipment Details Independent Examination Fee Wages - July Overtime and Holiday Pay (paid August) Wages - Pension (on August pay) Deposits to be repaid Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 93,249 - - - 12 - 93,261 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) Unrestricted 84 Unrestricted 1,260 Unrestricted 1,870 Unrestricted 1,120 Unrestricted 1,334 Unrestricted 1,041 Fund to which liability relates Amount due (optional) Unrestricted 420 Unrestricted 7,151 Unrestricted 72 Unrestricted 390 4 Timothy Gilmour Print Name Helen Thorp	Endowment funds to nearest £



			-
			OK
			Endowment funds to nearest £
			-
			Current value (optional)
			-
			Current value (optional)
			-
			504
			1,030
			224
			177
			643
			When due (optional)
			Dec 23
			Aug 23
			Aug 23
			Jul 24


			Date of approval
			22.02.24
			22.02.24