## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|Period end date| |---|---|---|---|---|---|---|---| |**From**|1st
August|2022|**To**|31st||July|2023| ## Section A Reference and administration details **Charity name** Westbury Baptist Pre-School **Other names charity is known by Registered charity number (if any)** 1097997 **Charity's principal address** Westbury Baptist Pre-School Westbury Baptist Church Reedley Road **Postcode BS9 3TD** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Anne MacFarlane|Co-Chair|1stAugust 2022 to
28thJuly2023|Westbury–on-Trym
Baptist Church| ||Becca Finamore|Co-Chair|1stAugust 2022 to
14thJuly2023|Westbury-on-Trym
Baptist Church| ||Helen Thorp|Chair|Trustee all year, Chair from
27thApril 2023|Westbury-on-Trym
Baptist Church| ||Moira Nicoll|Trustee|Appointed 27thApril 2023|Westbury-on-Trym
Baptist Church| ||Tim Gilmour|Trustee|Appointed 27thApril 2023|Westbury-on-Trym
Baptist Church| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **TAR** Sept 2013 1 **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted - (eg. trust, association, company) Appointed annually at Westbury Baptist Church AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** Sept 2013 2 ## **Section C Objectives and activities** - a) The advancement of education (including spiritual development) of children below compulsory school age, and **Summary of the objects of the charity set out in its governing document** - b) The provision of facilities for the recreation of such children in the interest of social welfare and with the object of improving their conditions of life. By providing for any children without discrimination by reason of the child’s religious persuasion, racial origin, cultural and religious background a safe and satisfying Pre-school in a Christian environment. ## **Mission Statement** At Westbury Baptist Preschool we inspire curiosity, confidence and creativity by providing a stimulating, safe and nurturing environment. We encourage children to become successful independent learners. ## **Vision Statement** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We will continue to provide experiences that enrich each child’s social, emotional, spiritual, physical, intellectual, and creative abilities and interests. Through partnership with their families and the wider community, our goal is for each child to become a lifelong learner. ## **Statutory declaration** The trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** Sept 2013 3 Section D Achievements and performance **Summary of the main** The preschool started the year with 22 children on the register. Numbers **achievements of the charity** increased over the academic year and there were 38 children on the **during the year** register in the summer term. The trustees are very grateful to the committed staff for their flexibility which has ensured that the preschool has managed the increase in children attending throughout the year. The preschool continues to be ably led by Angie Loughlin as Manager and Lorraine Edmonds as Deputy and SENCO. Our small and hard working team continues to work well together to provide an engaging, caring and fun environment for the children. As we moved on from COVID restrictions of previous years the children have had more opportunities to engage in activities with the local community and away from the setting. These have included park trips, forest school, sports day and Christmas and Easter activities with the Church. There have been many opportunities for the parents to engage with the preschool and their children's learning including weekly singing sessions, literacy workshops, Christmas crafts and the nativity play. It has been another year of change and adjustment with our administrator Vanessa Hayden moving onto a new role outside of the preschool at the end of March. We are very grateful that we were able to recruit Carla O’Sullivan to this role, starting in April. She is quickly adapting to this role and is working hard to support the setting. The summer term was a time of further adjustment and change as two long standing trustees stepped down. We were very pleased to be able to appoint two new trustees to the preschool. The trustees have been meeting regularly throughout the year including four formal meetings of the trustees, the manager, the administrator and the treasurer over the course of the year. As in many early years settings the staff are managing a large administrative workload as well as an increase in the number of children with SEN and needing extra support. The staff continue to access support from outside agencies as well as increasing support and interventions in the setting, including regular speech and language groups. The preschool provides an accessible early years setting which is inclusive and accessed by a diverse population of local families. |**Section E Financial review**|**Section E Financial review**| |---|---| |**Brief statement of the**
**charity’s policy on reserves**|| ||The Pre-School has a policy to try to keep a minimum of 6 months of
estimated future expenditure in reserve to cater for unforeseen issues.
We currently have a £35,707 surplus above this reserve.
The charity’s main source of income is Local Authority grants and fees
charged to parents. Both of these are based on the number children in
attendance. The main costs are staff wages and rent, both of which are
largely fixed. This combination of largely fixed costs but variable income
based on pupil numbers means that it is prudent to maintain a significant
reserve. The committee continuously reviews the excess, taking into
account expectations for child numbers, to reduce it in a sensible,
effective way.| **TAR** Sept 2013 4 **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Helen Thorp Tim Gilmour
Position (eg Secretary, Chair,
Chair Trustee
etc)
Date
05.02.24
**----- End of picture text -----**
**TAR** Sept 2013 5 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name WESTBURY BAPTIST PRE-SCHOOL **members of** **On accounts for the year** 31 JULY 2023 **Charity no** 1097997 **ended (if any) Set out on pages** 3-4 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 22/02/2024 **Signed: Name:** DAVID ALAN OAKENSEN **Relevant professional** FCA **qualification(s) or body (if any): Address:** WILLIAM PRICE & CO LTD, WESTBURY COURT, CHURCH ROAD WESTBURY ON TRYM, BRISTOL, BS9 3EF **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER** **Charity Name** **1097997** **CC16a** ## **Receipts and payments accounts** **For the period** 1st August 31st July **To from** 2022 2023 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,615**
**18,622**
**76,927**
**120**
**700**
**-**
**-**
**97,984**
**-**
**97,984**
**2,628**
**145**
**77,396**
**-**
**270**
**16,000**
**536**
**-**
**130**
**200**
**372**
**38**
**-**
**420**
**656**
**251**
**99,042**
**223**
**223**
**99,265**
**(1,281)**
**-**
**94,518**
**93,237**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**0**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**0**
**-**
**3**|**Total funds**
**to the nearest £**
**1,615**
**18,622**
**76,927**
**120**
**700**
**-**
**-**
**97,984**||**Last year**
**to the nearest £**| |Voluntary Contributions|**1,615**|||||**1,255**| |Fees Invoiced|**18,622**|||||**14,905**| |Local Authority Grants|**76,927**|||||**81,907**| |Fundraising|**120**|||||**168**| |Deposits Taken|**700**|||||**480**| |Interest on term deposit|**-**|||||**- 1**| |Job retention scheme|**-**|||||**-**| |||||||| |**_Sub total_**_(Gross income for_
_AR)_|**97,984**|||||**98,714**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| |||||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**98,714**| |||||||| |Consumables|**2,628**|||||**2,407**| |Parties/ Leavers Presents/ Fundraising|**145**|||||**66**| |Staff Wages|**77,396**|||||**76,167**| |Redundancy|**-**|||||**-**| |Training and Other Costs|**270**|||||**160**| |Rent|**16,000**|||||**16,000**| |Insurance|**536**|||||**521**| |Premises Costs|**-**|||||**39**| |Printing, Postage and Stationery|**130**|||||**201**| |Advertising and Recruitment|**200**|||||**432**| |Membership Subscriptions|**372**|||||**249**| |DBS Checks|**38**|||||**-**| |Legal Fees|**-**|||||**-**| |Independent Examination|**420**|||||**378**| |Sundries|**656**|||||**146**| |Deposits Refunded|**251**|||||**74**| |||||||| |**_Sub total_ **|**99,042**|||||**96,840**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |Shredder, Cameras||||||**224**| |Printer|**223**|||||| |||||||| |||||||| |**_Sub total_ **|**223**|||||**224**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**97,064**| |||||||| |||||**(1,281)**||**1,650**| |||||**-**||**-**| |||||**94,518**||**92,868**| |||||**93,237**||**94,518**| |||||||| **Charity Name** **1097997** **CC16a** |**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**| |---|---|---|---| |**For the period**
**from**|1st August
2022|**To**|31st July
2023| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
Bank Current Account
Bank Term Deposit
Petty Cash
**_Total cash funds_**
**Details**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Garden Railings
Cost of rain canopy
Cupboards
IT Equipment
Outside Equipment
Sundry Equipment
**Details**
Independent Examination Fee
Wages - July Overtime and Holiday Pay
(paid August)
Wages - Pension (on August pay)
Deposits to be repaid
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**93,249**
**-**
**-**
**-**
**12**
**-**
**93,261**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
84
Unrestricted
1,260
Unrestricted
1,870
Unrestricted
1,120
Unrestricted
1,334
Unrestricted
1,041
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
420
Unrestricted
7,151
Unrestricted
72
Unrestricted
390
**4**
Timothy Gilmour
Print Name
Helen Thorp|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||| ||||| ||||| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||-| ||||504| ||||1,030| ||||224| ||||177| ||||643| ||||**When due**
**(optional)**| ||||Dec 23| ||||Aug 23| ||||Aug 23| ||||Jul 24| ||||| ||||| ||||Date of
approval| ||||**22.02.24**| ||||**22.02.24**| |||||