2021-03-31-accounts

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Company No: 02721741 MALCOLM X COMMUNITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 30 MARCH 2021 Charity NUrnr 1097907 PEAK Aeeountlng Solutions 62 Wt)otton Ro2d St Ann Bristol BS4 4AL

MALCOLM X COMMUNITY CENTRE LTD rNDEX TO THE ACCOUNTS FOR THE YEAR ENDED 30 MARCH 2021 Legal and Athninistrative tnfonnation Trustees, Annua] Report Ind¢pend¢nt Examinels Report StAtement of Financial Activities BalaThce Sheet 10-14 Notes to the Accounts

MALCOLM X COMMUNrrY CENfRE LTD Page I LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 MARCH 2021 Malcolm X Community cent Ltd is a Company limited by guarantee and gov¢rn¢d by its Memorandwn and Arti¢l¢s of Association since 9 June 1992 and rcIV¢a chari18ble status on 10 June 2003. The C¢ntr¢ is r¢gistered as a charity with the Clwity Comlnission under registration number 1097907 and Companies House number 2721741. Regist¢red oifice.. Malcolrn X Community C¢ntre Ltd 141 City Road Bristol BS2 8YH Board of Trustees Appointed on 14 May 2021 Xavier Anderson- Chair Eneyi Pemu- Treasurer James Perkins- Secretary OlUwa$1n Shittu Barrington Chambers Jade Royal Max Cosier SophiJ MckeThzi¢ Keyane Al]man Bankers: National Westminsier Bank PIC 72 Gloucester Road Bristol BS99 SAF Examiners: PEAK Accounting Solutions 62 Wootton Road St Annes Brislol BS4 4AL

MALCOLM X COMMUNITY CENTRE LTD Page 2 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 The truste¢5 arc pl8 lo present their annual directors, report. togcthcr with th¢ fillan¢i81 statements of the charity, for the year ended 30 March 2022 whi¢h ar¢ also prepared to meet the requirements for a directors. report for Companies Act purposes. The financial statements comply with the Charities Act 201I, the Companies Act 2006, th¢ Memorandum and kni¢les of Association, and Accounting and ReportAng by Charities.. Sthtement of Recoended Practice applicable to srnall charities preparing their accounts in accordallce with the Financial Reporting Standard applicable in the UK and R¢publi¢ of Ireland (FRS102) (effective'ol January 2015). Legal and Admini8traÈion information. set out oll page I, fornis part of this r¢pott. Principal Activity (Objects of the Chrlty) Th¢ objects for which the Association is established are lo.. (a) Promote citywide community coheston and go(Kl ra¢¢ r¢lations in Bristol. Ib) Work for the empowennefjt of th¢ Black and Mittority Ethnic {BME) persons particularly African and Caribbean persons, by advancing their employment, h¢alt]4 safety, education and ecottomic wellbeing. (c) Provide facilities in the interest of social welfare for recreatton and leisure time occupation, for people in Bristol but particularly th¢ Afri¢an alld Caribbean communities and residents of St Pauls. (d) Promote the benefit of the inhabitants of St Pauls, St Agnes. St. Werburgh, Montpelier and the n¢ighbouthood (hereinafter called the are without distinction of sex or of political, religious other opinions by asslatIng th¢ I1 authorities, voluntary organisatiolls and inhabitants a common effort to advance education alld good race relations by ¢liminating dis¢rimination on grounds of race and encouraging equality of opwrtunity between person8 of diffcrcnt racial groups, and to provid¢ facilities in the interests of social welfare for recreation and leisure time occwmtion with the object of improving the conditsons of life of th¢ said inhabitants.. (e) Establish a Community Centre and to maintain and manage. or to CO¢rate with any local stathtory authority in the maint¢nanc¢ and manag¢rn¢nt of th¢ Cenir¢ for activiti¢s promotcd by the Association and its constituent b¢)dies sn f[herallce of the above objects.

MALCOLM X COMMtrNrrY CENTRE LTD Page 3 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 A¢tlYltAes and Achievements Membership Drive requirements. Members Meethig- this is held 3 times during the year Premises Lease- thts has been sccurcd for 28 yeors for the premises on 141 City Road. Partntrshlps 4nd Connectivity working a number of local communities. slatulory i)rganisation8 in compliance with th¢ b)neSS model and aims alld mission of the Community centre Developtnent of * work programme-with sp¢¢ifi¢ focus on the polttical. environmental, cultural and s(Kial i83U¢$ Marketlng and promotion of the centr¢ - und¢rtaken tbriwgb the various platforn)s to include social and tnulti-Lnedia. Use of Assets-use of the centre for rent and hire remains the main sour¢e of income. other social activities that add valu¢ to thc community were also undertaken during the year Cultur41 Programme •nd A¢tlvltles _ Cor¢ work includes ensuring the needs of the African descent communities ar¢ supported. Pr¢s¢ntly SUPPOTting Afrik&n Connexions Consortiwn, SHEN, Afrikan Mens Group. Nguzu Saba Group, Tan Teddy Cultural Group and Si. Pauls Carnival, Bristol Refugee Rights, My$pa¢¢ Aft¢rwhool Progrdmme, Play Wooden CIC'S fr¢¢ ¢cologi¢al play a¢tivity for ¢hildren atjd young people and Malcokn X Elders Club FrOs1On of a commurrity hub-On¢ of ourobjeetives 2nd purpoge is to continue to serv¢ the community of St. Pauls and it sum)unds and to assist with addr¢ssing th¢ issues that affects it resideols with A particular focus on people from Africanlcaribbean communitie& Food distributiott Hub for the eommunlty durRng COVID-19 pandemi¢ Organ don4tion project INHSBT) Dementla projeet BSWN support and hiring a Business DevelopmeD¢ manug¢r Itnplementatlon of a ntw J¢¢ount $y$t¢m (Qui¢kBooks) the AGM is held annually in lille wilh lh¢ ¢on$litytion81 Future plans ConsoMd2te 8erviees. Improve the centre s operations making transactions more effective. Develop plans to In¢r¢a8e lll¢om¢ g¢n¢railon. Priorities for 202112022 ApIntment of Centre Manager Trninkng of Management Committee R¢view of Constitutio Modernising Account System and Coinmunication Development of partnerships and projttts Developing our poli¢ies and pro¢edures Repair of our buildings Implemeut Youth Board (13-18 yrs. old)

MALCOLM X COMMUNITY CENTRE LTD Page 4 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 FlnancAal Review Malcolm X Community Centre continues to deliver a vast rdnge of project5 that support soine of the most wlnerdble people in Bristol and its surrounding areas. The organisation inerged the ttxding ann previously registered as Jamafrique into the charity and now op¢rat¢s as Olle organisation. W¢ maintain good relationships with existing partn¢rs. w01ng with statutory organisations that ontinue to support comjnon aims and the management of provisions required to m¢¢t tlL¢ ne¢ds of our service user8. Structhre, Governance and Management The orglSatiOn is a Chitable company limited by guarantee incorpKTrraled on 9th June 1992 and Tegistered as a charity on 10th June 2003. The Company was establishcd urlder a Memorandum of Association which established the objects and powers of the chariiable company and is governed under its Articles of Asso¢iation. In the eveni of the company being wouttd member are required to contribute an amount not e¢¢dIng £1.00. Responsfibllltles of the Trustees The trnstees are responsible for preparing the Truslees, Annual Report and the financial statements in a¢¢ordan¢e with appli¢abl¢ law and United Kingdom A¢¢oun*ing Standard$ (Uniied KinLdo Generajly Accepied A0tillg Practice). The law applicable to charities in England wjd Wales requires the thte¢S fo prepare financial st2temenis for each finaneial year which give a trne and fair view of the stste of affairs of the charity and of th¢ incoming r¢sourc¢s and application of r¢sour¢cs of the charity for that period. In preparing these financial statements, the trnstees are req4Lired to: Select suitable accounting policies and apply them consistently. Obserye the method8 and principles in the Charities SORP. Make judg¢m¢nts and ¢stimal¢s that are reasonable and prudent. State whether applicable accOUtIng stalldards and ststements have been followed, subject to any material departures disclosed and explained ttLe financial statements: and Prepare the financial statements on the goingconcernbasis unless it is inappropriate to presume that the charity will continue in business.

MALCOLM X COMMUNITY CEKfRE LTD Page 5 TRUSTEES, ANNUAL REPORT YEAR ENDED 31" MARCH 2021 The trust¢¢s ar¢ responsible for keeping prop¢r accounting records that disclose with reasonable accuracy at ally time the ffftancial position of the tharity and enable them to ensure that th¢ financial ststements ¢omply with ibe Clwities Act 2011 the applicabl¢ Charity (Accounts and Reports} Regulations and th¢ provisions of the trnst deed. They are also regponsible for safeguarding the assets of the charity and hence for taking reasonabl¢ step$ for the prevention and detection of fraud and other irr¢gulariti¢s. Approv#1 This report was approv¢d by the Trnstee4 on .... . 2022. alld signed on its behalf. James Perkins Xavier Anderson Chai rgo Date Malcolm X Centre 141 City Road St. Pauls Bristol BS2 8YH

MALCOLM X COMMtrNITY CENfRE LTD Page 6 INDEPENDENT EXAMINER'S REPORT ON THE AccoifNTS FOR THE YEAR ENDED 31" MARCH 2021 I report on the accounts of the Cornpany for th¢ year ended 31 March 2022, which are set out on pages 7tol6. Charity no: 1097907. Respe¢tive ttsponsibilities of tru5te¢s and examiner The trustees (who are also the direciors of the ¢ompany for the purposes of ¢ompaThy law) are responsible for the preparniion of the accounts. The trust¢e8 ¢onsid¢r that an audit is not requird for this year under section 14412) of the Charities Act 2011 (the 2011 Aet) 8nd that an independent examination is needed. l atn qualified io undertake the cxamination by being a qualified member of the Institute of CtrLartered Accouulants England and Wa]es. Having satisfied myself that the Chty TS not subject to audit under company law and 18 eligibl¢ for Indrndent eXaMi(lOn, it is my responsibility t(>.. examine the accounts under section 145 of th¢ 2011 ACL to follow the procedures laid down in the General Dir¢¢tions given by the Charity Commission under section 145{51(b) of the Charities A¢t, and to state whether particular matters hav¢ come to my at*ntioD. Basis of independent examiner'8 8t2tsment My ¢xamina¢ion w&s carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting recoTds kept by the ¢h2rity and a C4)mparison of the arxounts presented with those records. It also includes ¢onsid¢ration of any unusual items or disclosure$ in the accounts, and seeking explanations from you as trustees ¢on¢¢ming any such atlcrs. The pro¢¢dures undertaken do llot proNryde all the evid¢n¢¢ that would be required in an audit aThd. Lonsequenily, no opinion is given as to whether the accounls pr¢sl a'tru¢ and fail eW and the re[ is limited to thosc matters set oui in the statement below. Independent ¢xamlner's statement In ¢onnection with ]ny examination. no matter has ¢om¢ io my a¢t¢ntion: (i) which gives me reasonable cause to believc that in any material respect the requirements.. to keep a¢countingrecords in accordance with seetion 386 of the Companies Act 2006. to pr¢par¢ accounts which accord with the accounting records and comply Thith the accounting rcquir¢ments of aection 396 of the Companies Act 2006 and with the methods and principles of the Statement of Re¢omm¢nd¢d Praetice: A¢eountifLg and Reporting by Charili¢s. Have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understsnding of ihe accounts to b¢ a¢h. Signed: Peninah A¢hi¢ng-Kindb¢rg (CPFA) PEAK A¢¢ouniing Solutions 62 Wootton Road - St AnD¢s- Bristol BS4 4AL Date.. 21112121

MALCOLM X COMMUNITY CENTRE LTD Page 7 CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITtES (In¢luding Incotne and Expelldirnre ACCO1) FOR THE YEAR ENDED 30 MARCH 2021 MALCOLM X COMMUNITY CENTRE LTD CONSOLIDATED STATEMEKt OF FINANCIAL ACTIIIITIES Iln¢ludlng Incom• and EXtr•I FOR THE YEAR ENDÈD 30TH MARCH 2021 Unrestricted . Restricted jTotd Fund5 TI?tsl Fun(i5. Funds Incomln9 r•g)ur¢•s Incoming re50urce5 frLim gèneratèd fvnds V{Untary income Actlvltles for generatlng funds Instmenl income Income resources from chtable actibitÉes j Oth•r In¢om• 53 16,284 £ 70,763 41 £ 16.284", 5.979 £ 114,582 ' £ 114,582 , £ 17,218 4,350 Total Incomin reSoue$ 27.441 £ 114.582 £ 142.024, £ 102.212 Resources Exiiendad Cost ofgenerating fvnds TTrding cornpany expenditure Charit8 actii4ties Go*marKe C¢)st$ 3,375 12.755", £ 114,582 . £ 127.338 '£ 98.147 Total rewurceg ex nded 11755 £ 114582 .' £ 127,338 '"£ 101.S22 Net Incomln r•%¥ur¢•$ o-£ 14686,£ 690 Totsl funds at 30 March 2020 18,208 .' £ 17,996 Gross transfers beh¥e8ri fijnds other reetrJniged gains cf ltsss•s 477 Total funds at 1 A ril 2021 13,£ 32.894 £ 0,,£ 32.894 £ 18.208 All of the aCtitIeS of tlle charlty ar¢ rl&8s¢d as contiwiing The notes on pages I l 10 16 fonn part of these financial statements

MALCOLM X COMMUNrrY CENTRE LTD Page 8 CONSOLIDATED BALANCE SHEET AT 30 MARCH 2021 MALCOLM X COMMUNITY CENTRE LTD CONSOLIDATED BALANCE SHE FOR THE YEAR ENDED 30TH MARCH 2021 Note Total Funds "Ti?tal Funds 2020 Fixed Assets Tangible Assets 101 17.116 17,592 Current Assets Debtors Cash at bank and in hand 2.300 '. 975 45,341 11.808 Current Liabilities Creditors Amounts falling due wilhin one year Deferred Income 12 29.562 29.562 11.192 Net current assets 15.779 616 N•t assots Funds Restricted Funds Unrestricted Funds 31894 18,208 131 18,000 11,192 32, 894 18,208 Th¢ ¢ompany was ¢ntiiled to exemption from audit under section 477 of the compani Act 2006 r¢lating to small eompanies. The organisation has incorporated the trading ann previously referred to as Jamafrique illto th¢ Charity arni, how¢ver Ac¢outtts for the trading arnh are shown separately. The members have not required the company to obtain an audit in a¢¢ordan¢e wilh section 476 of the Companies Act 2006. The directors acknowledge their responsibiliti¢s forc0PIyIDg with ihe requir¢m¢nts of the Compani¢$ Act with respect to accounting records and the preparation of a¢Lounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies, regime and in accordance with FRS102 SO1. These financial s iements were approvedbythetrustees on..................................... behalf by: o- James Perkins Th¢ notes on pages I I to 16 forni part of these finan¢i&l statements io

MALCOLM X COMMi3NITY CENTRE LTD Page 9 CHARITY BALANCE SHEEr AT 30 MARCH 2021 MALCOLM X COMMUNITY cErRE LTD FOR TriE YEAR ENDED 30Th MARCH 2021 ITotal Funds Total Funds Fixecl Assets Tangible Assets 10, 17.'116 17.592 Current Assets 975 Cash at bank and in haiid 11,808 Current Liabilities Creditors Amounts falling due within one year Deferred Income 13 29,562 29.562 11,192 11,192 Net current assets 15.779 616 Net asstets Funds Restricted Funds Unrèstrietad Funds 32.894 18.208 7,016 18.208 32.894 Th¢ company was ¢ntiil¢d to ¢xemption from auditund¢r s¢ction 477 of the Companies Act 2(M16 relating to small mpani¢S. The members have not required the company to obtsin an audit in accordance with section 476 of the Companies Act 2006. The directm acknowledge their spOnSibl11t1es for complying with the uIreMents of the Companie8 Acl with Tespe£l to accounting ffcords and the preparation of accounts. Thes¢ 8e¢ounls hove }ell prepared in accordance with the provisions applicable to small compatiieg subject to the small companies, regime ond in accordance with FRS102 SORP. These fjnancial statements were approved by the truste on 21" Detember 2021 and are Sied on their beh fby- JAmes Perkitiy The notes on pages 10 to 14 fonn part of these fanCIal statements

MALCOLM X COMMifNtTY CENTRE LTD Page 10 NOTES I'O THE CONSOLEDATED FINANCIAL STATEMENrs FOR THE YEAR ENDED 30 MARCH 2021 A¢¢ounting Policies (1.1) Basis of preparatlon of accounts The financial siatements have been pryared in accordan¢e with Aecounting and Retthtng by Charities.. Statement of Recommended Practice applicable to charities prepArinE their accounts in accordance Mqth the Finala1 Reporting Standard applicable in the UK and Republic of Ir¢land (FRS 102} (efftive l January 2015) - (Charkties SORP (FRS 102)I, the Financial Reporting Standard applicable in the UK and Republic of Tland {FRS 102) and the Companies Act 2006. Malcom X Community Ceotre Ltd meets the d¢finitioTh of a public benefit entity under FRSIO2. Assets and liabilities ar¢ initially rQgnised at hisl()ri¢21 cost or tra[aCtIOn value uni othenvise stated in the relevallt accounting wlicy notes. (1.2) These financia] statcmcnts consolidate thc r£¥ults of the Charity and its wholly owned trading arni on a line•by-line basis and balanc b¢hv¢¢u th¢ two 4rn1s have been eliminated on consolidation. (1.3) Ineome All ineome is recognised once the charity entitlement to that incom¢, it 18 probably that the income will be received and the amount of inciyme receivable can be measured reliably Donations are reco1]Sed when the Charity has been notified in writing of both the amount 8nd the settlement date. Interesi on fiwds held on d¢wsit is itlcluded when receivable and the amount can be mettsur reliably by the clwAty' this is nornially UPOD notification of the interest paid or payable by the It]come fro]n grants. whthr ¢apilal or r¢v¢nue ¥ralltS. AS recognised when the charity F entiil¢ment lo the fjjnds. (1.4) EndituTe Liabilities are recognised as Cxp¢nditU as soon as there is a legal or constrnctive obligation conmiitting the charity that expenditur¢. il is probable thai th¢ s¢ttlanent will be required aud tbe amoullt of the obligation can be me&sured reliably. All expenditure is accouThted for on an accrual's basis. All expenses including support costs and governaThc¢ costs a allocated or apportioned to the applicable expenditure headings. (1.5) Tangible flxed assets And deprttl8tlon Tallgible fixed assets are stared at ¢ost l¢ss d¢pr¢¢iarion. DepreciatioTh is provided at rates calculated to writ¢ off th¢ c051 or valuation of fixed assets. less their cstimated residual value. over their expected useful live8 on the following basis: Equipment- 250/0 straight line Pr¢mjs¢8- 20/0 per aiiniim 12

MALCOLM X COMMUNITY CENTRE LTD Pagell NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 MARCH 2021 (1.6) Fund Aecountlng Unrestricted funds are availthle for u8¢ at the disL10n of tbe tnleeS in furthe of the general objectives of th¢ ch]ry. Restricted funds are subjecÉcd to restiictions on their expenditu imposed by the donor OT through the terms of an appeal. Income and expendlthre from tr4ding subsidilry The Charity has a wholly owned trading arni incorporated in England on 15 Aptil 23. (Registered Company No 04735533) that undertakes tradingaetivities that are required from time to lim¢ lo support th¢ aetiviti¢g and events organised by the Malcolm X Community Centre Ltd Charity. BAR INCOME AND EXPENDITURE - 301312021 2021 2020 Tumo¥er 3,673 6,588 Cost of Sales -3.375 Gross Proflt 3.673 3.213 Grant reCeible Interest recei48ble ProfltlLoss on ordlna actlvltl•s 3,673 3.213 Co Net ration tax liabilities brou ht forward 3,609 Nèt liabilities 3. Ineome resources from generating funds MALCOLM X COMMUNITI CEKfRE LTD 3biiolunlary IrKrnie 'Unrestiided Funds Restricted Funds 'Total Funds Tota Funds 2020 .Memèerships ,[nationS 53 63 13

MALCOLM X COMMUNITY CENTRE LTD Page 12 NOTES TO THE CONSOLIDATED FINANCtAL STATEMEwrs FOR THE YEAR ENDED 30 MARCH 2021 4. Activitie5 for generating funds MALCOLM X COMMUNITY CENTRE LTD Unresliictwj Fund5 Restricted Funds Total FurK1s 2021 Total Furnls 2020 Activttioafor ratin funds Rent arKI Room Hire Olher neTrt* income Giant Incotne Car Park IoMe Income frorn tradin 10,531 5.753 .10,531 5,753 132,236 6,808 1673 159,0(KJ 70,786 1,694 17,218 5,979 3.673 99,350 132,236 suiEidia 3,673 26.765 132,236 S. Ineome resourees from eharitsble aetivltlt%- Restrlcted Funds MALCOLM X commuNy CENTRE LTD Unrestrict1 Funds Restricted Funds Total Funds 2021 2.798 Total Funds 2020 £ 12,835 1.133 3,0(Kl 250 Incomin sOUrceS from charitable till11eS Chan MiThJ Sets Be o Hero Action Fund Wakeham Trust an Tedd Black South Wesl Network Bristol Cil Council rali Food Hub Fudou Hardshi sl Homès Pdice Communil Trust Quartet Race E uali( United Communities victla Mutual 2,798 16,510 £ 46,0 308 1,OC 12,969 16,510 12,969 3,0(Ki 10,OOCI 27,150 5,000 1,500 £ 132,236 io.(xio 27.150 5,0(X) 1.5L £ 132.236 ,£ 17,218 14

MALCOLM X COMMUNITY CENTRE LTD Page 13 NOTES TO THE CONSOLIDATED FfNANCIAL STATEMENTS FOR THE YEAR ENDED 30 MARCH 2021 6. R¢sDurces ex nded MALCOLM XCOMMUNETY CERE LTD Unrestricted Furyts Restiictal FuS Total Funds Total FuThJs R&%ources ex CharitaNe Actiifitie5 Gownarce CA)sts Tot& Funds 2021 Tot81 Funds 2020 Bank Char Clt &rd Cha Ents 8nd P 'ects Fees & Cha Health & Safet Insurance Costs 572 572 1.801 ),279 9.279 463 3,334 550 2,494 3.595 3.487 3,487 1.71 11,154 12,869 2.909 Professional Somces Pro Staffin 625 12,670 28,783 27.304 30,IY2 30,192 16,510 Tax Note 9 Note 7 reciation Grand Total 476 12.755 47fj 127,336 467 101.522 114582 7. Depreciation charges MALCOLM X COMMUNttY CENTRE LTD Unrestricl Funds RestAct8J Fu)#s Totd F¢*)ds 2021 Total Funds 2020 in This is stated after cha reciation de dent Examin& 8nd other ser¥ices 476 467 476 467 15

MALCOLM X COMMUNITY CENTRE LTD Page 14 NOTES TO THE CONSOLIDATED FINANCIAL STATEMEKrs FOR THE YEAR ENDED 30 MARCH 2021 8. stsff s8larie$ MALCOLM X commuNy CENTRE LTD Charit Unrèstrict Restrl¢te Funds FuThJs Total Fund5 2021 Total Funds 2020 Staff costs Charit Salares and mana mgnt fv95 £ 30,192 30,192 Noem ee recei nOlUMents of more than £6C4( FfE E Int Staff costs ware incuwj cffj the Trath'n Am In 2021 due t¢ Cld O Rè8tnction$ 9. Tgxation MALCOLM X COMMUNrrY CENTRE LTD Taxation The charit is exem Irom co ration tax on its charitable actiltieS 10. FlIed Assets MALCOLM X COMMUNITY CENTRE LTD 10 Tan ible fixed assets ui ment Fixtures Fittin s 2021 2020 Im rolements Total To101 C¢)st Al 114118 Additions At 30 March 2020 41406 59008 15780 116,194 116,194 41406 59008 15780 116,194 116,194 De reciation At 114120 Char e for tha ear At 3013120 23814 476 24290 59008 15780 98,602 476 99,078 98,135 467 97,668 59008 15780 Net book lue 3010312021 17116 17,592 At 3013120 17,592 16

MALCOLM X COMMUNITY CENTRE LTD Page 15 NOTES TO THE CONSOLIDATED FtNANCIAL STATENTs. FOR THE YEAR ENDED 30 MARCH 2021 I l. Debtors IIALCOLAI XC(JUPIUMIY CENTRE LTD ithreslriclejj FufvJ$ Restri¢1 FuTrJs Tol8J FuS 2021 Tota Funds 2020 11 Cbto Blackslo entert8iNnent- £8LXI.O) Jwre- Cubalor - £7.a0 ce After Schod- £800.CKI ional Debtors 5Ut6idis Grou Charit Chari 700 700 8QJ 12. Creditors There were no ¢redi¢ors due for the Igst financial ststement 13. Movement in FuDds MALCOLM XCOMmUNy CENfRE LTD Unrestricted FurKts Reslricled Fund Transfers Total Funds 13 Mownent in FLffid$ Al 31.3.20 Income resoUe$ Al 31.3.21 resources Unreslncled Funds Restricted Funds Olher ins arKI losses Trin Subsidia 23.768 114,582 12.755 114,582 11,013 45,887 31,087 7,281 45,687 31,087 3,606 3,673 Total Fund¥ 142,024 127,338 32,894 17

NIALCOLM X COMMifNITY CE[RE LTD Pag¢ 16 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENrs FOR THE YEAR ENDED 30 MARCH 2021 14. Group nett assets MALCOLM XCOMMUNITY CENTRE LTD 14 Anal sos of rou assets between fidS Unfeslrictgd Rèstrtcted 2021 Tan 'tA& ffixed asset8 Net cuffent 8ssèl¥ CuThent liabilities 17.116 15.779 17,116 15.779 18,059 1,165 15. Trustee expenses MALCOLM X COMMUNITY CEKfRE LTD 1S Trustee Exp6ns88 Travel Madu Ellis Primrosè Granillle 2021 2020 310 Chlldcare Jadè Ro al 20 107 18

Company No: 02721741 MALCOLM X COMMUNITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 30 MARCH 2021 Charity NUrnr 1097907 PEAK Aeeountlng Solutions 62 Wt)otton Ro2d St Ann Bristol BS4 4AL

Annual Independent Examination 2020/21

MALCOLM X COMMUNITY CENTRE LIMITED

INDEPENDENT EXAMINER’S REPORT

Peninah Achieng-Kindberg PEAK ACCOUNTING SOLUTIONS

01 . Introduction

Letter of Engagement
Examiners Summary Report

02. 2019/20 Independent review

03. Forward Look 2020/21 examination

Scope of Examination
Summary Report
Accounting Records
Going Concern

04. Analytical Review - Finding

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05 . Appendices

01 Introduction

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Letter of Engagement
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2021 Annual Accounts Preparation Peninah Achieng Tue 05/10/2021 16:09

Hii Michelle - thank you very much for getting in touch to start the preparation process for this year's accounting return.

Following our conversation, i attach herewith a spreadsheet that has 3 tabs:first tab shows what checks will need to be done second tab shows what the overall position was in terms of the checks third tab shows the improvements that were needed

I also attach a copy of the Independent Examination report and a letter which went to Board showing the key priorities which centered on training and the financial scrutiny board.

Once you have had a look at this, we can agree dates to commence the inspection with the intention of submitting the accounts by the end of November.

I think there was a further step which Bev had to respond to this year. I also need to check whether the process of submission has changed as we have had to submit them manually and things might have moved to an online platform. If so we need to ensure we get the right access. The documents that will need to be submitted include:-

Returns to the charity commission Tax returns Returns to companies' house

Please respond to solutions@peakaccounting.co.uk

Thanks.

Peninah A-Kindberg Peak Accounting Solutions

EXAMINERS SUMMARY REPORT

TO WHOM IT MAY CONCERN

REF – MALCOLM X COMMUNITY CENTRE LIMITED

Independent examiner’s report to the Directors of Malcolm X Community Centre Ltd (MXCC). I report to the Directors of MCXCC on my examination of the accounts of Malcolm X Community Centre Ltd (the CHARITY) for the year ended 31st March 2021.

Responsibilities and basis of report

As the charity's Trustees and Directors, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have raised some areas for improvement which focus on better financial monitoring and controls in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached by all stakeholders.

Signed

Date 03/01/2022

Peninah Achieng-Kindberg

Relevant Professional Qualification – Chartered Institute of Public Finance Accountants Address – 62 Wootton Road, Bristol. BS4 4AL

2. REVIEW OF 2019/20 RECOMMENDATIONS

Observations 2019/20 Accounts	Progress Review
Accounting Records- Whilst there have been significant improvements in maintaining the accounts for 2019/20, there are some gaps in relation to the handling on cash used for the trading arm that need to be more transparent,specificallyon the stock element.	The records are maintained through the Quickbooks system which was implemented in April 2020.The authorisation process has some gaps, in addition the administration process for grants was inadequate as some of the records for cash payments were limited for Covid Support grants.
Going Concern– Financial Sustainability - The circumstances of the Charity as a going concern should always be under review. It is noted that the organisation will be supported by BSWN through the role of a Business Development Manager in this regard a 2/3-Year Business Plan should be produced that addresses the organisational ongoingneed for financial sustainability	The Business Development manager has been instrumental in gaining Covid Support Grants and supported the centre; however the Board has not developed a Business Plan which is very instrumental to the Going Concern.Grant income accounted for 84% of the income and should this reduce, the risk of sustainability is high as the centre’s operational income was quite low.
Cash Management– There is a practice of netting-off against cash payments relating to the trading and charitable that impacts on regularity. In future they should be kept absolutely separate and controls put in place to mitigate against the risk of fraud and error.	The petty cash records show an improvement in normal day to day administration, however there continues to be gaps on the Food Hub/Covid Support elements where records were missing.This needs to be reviewed regularly and improvements made where there are gaps.
Financial procedures and procurement policy– a current policy has not yet been updated to include anti-fraud, hospitality, stock management, asset inventory and relevant procurement processes.	The policies have not been updated – members of the Board need to assign this task to a lead person.
Financial Reporting– the financial reporting to the Board has not been embedded.	The Finance Sub-committee lapsed during the period, whilst there are finance reports submitted to the Board, they need to be improved to give the board the right information that aids decision making. No budgets have been set and therefore monitoring income and expenditure is not effective. Grants applications were made and, in some cases, where they were successful, the information is not passed to the Finance administrator, when payments are made it is not clear to the Administrator what elements fits with specific grants and this has also affected the reporting on income and expenditure for the grants where there is no clear audit trail. Some records have been kept by the BDM but they are not complete records which can be reconciled effectively to the bank statements. Significant improvements should be made.
Banking Policy– bank charges incurred in this financial year were just under £4k which included card transaction charges which can be reduced with effective cashflow controls, proper controls should be employed in managing the cashflow by ensuring the income is received as soon as possible – a cashflow report should be submitted to the Board regularly so that where there is a potential for charges the Board can look at additional measures to improve the flow of income.	Bank charges reduced to £600 which a significant improvement as the organisation saw a significant increase in income and was able to address the negative cash flow. However the reporting to the Board needs to be implemented to ensure that this remains sustainable.
Recommendations It is recommended that the Board undertake the measures below in response to the above independent examination and improvement process: • Carry out a costing exercise as part of the Business Development that is needed to ensure the organisation remains a going exercise. The costing exercise should aim to review: - (Outstanding) `o` Hire charges to ensure that they cover the overhead costs of the business `o` Other income streams that will contribute to stability `o` Rental space is being used as effectively as possible • Banking Options – carry out a review of services to gain better value for money -Done • Continuous Improvement – a continuation of the risk management implementation, monitoring and review to address some of the gaps raised above in relation to financial policy, reporting, cash management and maintenance of accounting records bi-annually. -Lapsed • Training – All Directors should undertake some financial governance training within the next 6 months to enable them to understand their responsibility and develop a financial acumen appropriate in their roles as Directors/Trustees. Staff to have refresher training once a year - Outstanding

SUMMARY 3. FORWARD LOOK TO 2020/21 REVIEW

Governance – the makeup of the Board of Trustees has remained consistent with 2019/20.

There was a slight increase in the staff base with the secondment of the Business Development Manager from Black South West Network resulting in a headcount of 4 staff.

There was an increase in activity with significant support from the Covid support which extended to:-

Food Hub
Dementia project
Youth Programme

There was a decrease in the reserves as funds were moved into the main account

Organ Donation
Core Activities

Grant/donations funding increased considerably to £132k which made up 84% of the organisations income as at the end of March 2021 – part of which has been deferred to 2021/22. – most of the grants related to the Coronavirus Recovery & Stabilisation Programme

The organisation received approximately £13k as part of the furlough scheme for three of their staff with the organisation topping . up to the staff’s members pay level

The total income increased by 36% compared to 2019/20, whilst expenditure increased by 20% resulting in a surplus of £15k.

A total of £16k has been deferred as they are grants received in advance.

SCOPE OF EXAMINATION 2020/21

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Accounting records are kept to the
required standard
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Check the reasonableness of the
significant estimates and judgments and
accounting policies used in accounting
for the types of fund held and in the
preparation of the accounts
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If the accounts are prepared on an
accruals basis and one or more related
The accounts are consistent with party transactions took place the
accounting records examiner must check if these were
properly disclosed in the notes to the
accounts
Have trustees considered the financial
circumstances of the charity at the end
of the reporting period and, if the
accounts are prepared on an accruals Check the form and content of the
basis, check whether the trustees have accounts
made an assessment of the charity’s
position as a going concern when
approving the accounts
Identify items from the analytical
review of
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Accounting records are maintained across two systems, a paper and digital system using the QuickBooks entry system which is updated regularly by the Internal Administrator, the following documents were submitted for examination:-

Trial Balance transaction report
Finance Report
List of debtors
Finance Income and Expenditure Spreadsheet
Petty Cash Log
Folder of grant letters/evidence
Salary reports from Quickbooks
Bank Statements for last financial year (Main Account / Reserve Account)
2019/20 Accounting Returns
2019/20 Independent Examiners Report

Accounting Records

The records have been kept accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and are largely consistent with the accounting system. There are immaterial gaps with the administration of cash as shown on the analytical review which also includes recommendations for improvement.

Going Concern

The Charity has maintained a going concern as the income generated during the year increased, this presents an opportunity to increase the reserves in line with the Charity Commission’s best practice guide 3-6 month reserve or 25% of the expenditure/running costs. There should be a sustained effort to increase income. The

Future plans

Consolidate services.
Improve the centre's operations making transactions more effective.
Develop plans to increase income generation.

Priorities for 2021/2022

Appointment of Centre Manager
Training of Management Committee
Review of Constitution
Modernising Account System and Communication
Development of partnerships and projects
Developing our policies and procedures
Repair of our buildings
ImplementYouth Board (13-18 yrs. old)

SCOPE OF ANALYTICAL REVIEW

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Risk Regularity & Accounting
Management Propriety System
Budgetary
Housekeeping Payments
Control
Payroll Expenses Income
Capital
Assets Banking
Expenditure
Cash
Grants
Management
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See appendices for the full report

SUMMARY REVIEW 2020/21 FINDINGS

FINANCE SYSTEM	RISK	2020/21
Risk Management	Risks are not identified and controlled, Statement on Internal Financial Control not completed or reviewed periodically.	No risk assesssment has been done. It should be carried out atleast every 6 months
Regularity & Propriety	Failure to comply with the principles of Regularity, Propriety and Value for Money	The policies in place need to be updated as per the 2020 report
Accounting System	Fraud & theft, Inaccurate data, contingency plans	There approvers list needs to be updated in view of the movement of Board members.
Housekeeping	Inaccurate data/accounts, Qualified accounts, Suspense accounts not reconciled, checked for improper use	Records are currently kept the Quickbook system which is also aligned to the bank, the process of input is currently incomplete.
		Monthly reconciliation process in place
Budgetary Control	forecasting, Variance analysis inaccurate or not completed, Budget Holders not managing their budgets correctly, breach of delegated authority leading to inappropriate decision making	Monthly meetings have lapsed since the start of the Pandemic. No budget process is in place.
		Authorisation governance needs to be improve since transactions are now carried out digitally through the bank. There should be a delegation process in place.
Payments	monitor non compliant purchases made, Failure to obtain Value for Money, Fraud or loss, Late payment and interest due, Unauthorised or non compliant purchases/misuse of the system	For 2020/21 most payments were compliant, cash payments were made for Covid support which were non-compliant as limited records were kept.
Payroll	Fraudulent/Ghost payments, Inaccurate payroll, Overpayments occurring, Notifications not forwarded to the SSC promptly	Yes - employee records are accessible through Quickbooks.
Expenses	Fraudulent /duplicate /erroneous claims, budget holder not aware of advances, expenses not correctly approved by managers	Records have been kept for staff expenses, authorisation process needs to take account of segregation of duties.
Income	Inappropriate receipt and use of funds, fraud. Inappropriate pricing, Trading activities not correctly accounted for, Unauthorised sales to	Yes. No accruals are done.
Capital Expenditure	Business Plan not completed, Poor project management, Post project evaluation not undertaken	No capital expenditure was incurred during the year.
Assets	Misuse use of assets, Inaccurate asset registers, Loss/Theft/Fraud	Asset register is outstanding
Banking	Theft/loss/Misappropriation	Online banking system, no manual cheques.
Cash Management	Fraud, Theft or Loss of cash/cash equivalents, Inadequate levels of cash held to meet operational requirements, Inappropriate use of cash, Floats not monitored	Petty Cash records were maintained, however there are some missing records related to the administration of the Covid support grants.
Grants	made not in accordance with legislation, Fraud/Loss	Grant letters were made available, however the administration process has been weaker.

~~10~~

5 Appendices

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Eligibility
Examiner’s
Independent
Credentials
Examination
Guidance on
Full
Covid
Analytical
Income and
Review
Loans
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Eligibility for Independent Examination Isthe tharty a company incx>rwrated under Ihe C4xnpan•es Acts? P¢AerrtO8ty (ble an IThje3enI ex&minal¥ rf it is already eli9ible to be exempl ffrn the aLNJit r8qu¥erwits of Ihe c1¢5 Act 2¢]06. Is eligible No Does the gov8mirvJ (hxwMI (CpanY ncTrcOmpYI or lunder require an 8Irt? Is an audit r]ulrd ltr anotr reawi? Not eJible uNe88 w%wnin9 umenl amenO8d lo alk)w irKleperJent exammalw. PrLrfJenl to seek agreenNrynt furthr that independent rni1)n ty acCepL1. Ye8 No Dces grots inc¢)m• excaed £1 m or )ere gross income exce19 £250.(K)O does the agwate value of assets exced £3.26ffl7 Yo• Not ethgble foy indewthnl •xaminatK>n.' an audit Is requlrl by slalule. If tl charity has SLi)iJlarleJ. ' the awregate gross of the woup moyo Ihan £1m? Y•$ Grt)up ac(tnIS mLtsI be [ped and an 8Jit Is TequK•J by stslute (where a93regate incle ffj belcm £1m gr(xJp ounts are r1 required by L4w) l¥ for 18 £25.1 kn¥57 IrKlependwrt examinatsn M rK required. but trustee¥ may chcmxe rt rf they wlah. No Indre èxaminatwj) is the Minim wuirernent. allh(vJh trustees may 8ts11 cyl aLwit. (11 the chwty's inLY>ff exceed8 £250.0Tr) the examinw be qIttle.)

EXAMINER’S CREDIBILITY

PROFESSIONAL EXPERIENCE AND ACHIEVEMENTS

– MINISTRY OF JUSTICE JUNE 2019 PRESENT

SENIOR POLICY ADVISOR – G7 – STAFF DEVELOPMENT LEAD (South of England and Youth Custody Services)

To design and implement strategies that will ensure that the Ministry of Justice increases the diversity of Senior Staff within Her Majesty Prisons and Probation Services (HMPPS). My role provides strategic support to the Executive Director of the South of England and the Youth Custody Service to implement the recommendations of the Lammy Review. The success measures of my role are centred on

Increasing the proportion of BAME senior leaders and to support the recruitment of Black Asian and Minority Ethnic staff across the organisation across various grades
Implementation of successful strategies to develop and enable BAME staff to realise their full potential by progressing through a structured career path leading to appointment into senior leadership roles within HMPPS.
Addressing transformational culture within the organisation by leading on strategies and initiatives that embed inclusive practices
Deliverables targets are linked to the Employee Life Cycle and I lead on the National Inclusive Recruitment Strategy to include attraction, onboarding and workforce planning.

MINISTRY OF JUSTICE

– MARCH 2015 MAY 2019

SENIOR FINANCE BUSINESS PARTNER – G7 (Prison Estate Transformation Programme)/FBP Prisons and Probation Service (Bristol and Leyhill)

My role provided support to the strategic finance lead for the Prison Estate Transformation Programme within, Her Majesty’s Prison and Probation Service (HMPPS). I had the level of authority and respect, to proactively challenge and support the shaping of strategic decisions by providing Expert Financial Advice through Stakeholder Engagement and Strategy and Planning:

Providing expert financial analysis and interpretation to ensure strategic decisions are implemented efficiently and effectively, assist in improving regional performance.
Engaging with the business, implementing change and spreading best practice.
Identifying potential financial risks and opportunities, taking mitigating actions where required and providing challenge at prison level as appropriate.
Provided commercial acumen to operate within a potential environment of ambiguity and uncertainty within a complex environment.
Provided expert analysis and interpretation of strategic decision making within the prison operating environment.

UNIVERSITY HOSPITALS BRISTOL OCT 2008 – MARCH 2015 NHS FOUNDATION TRUST

SENIOR MANAGEMENT ACCOUNTANT - BAND 7 – JOB ROLE

I was responsible for the provision of a high quality, pro-active management accounting service to the Division of Trust Services with a total budget of £52m. This post was responsible for ensuring that the Division receives excellent financial support and advice to enable them to manage and develop their services and to manage the management accountant and the assistant management accountant

EARLY CAREER BACKGROUND

PROJECT ACCOUNTANT – HOUSING SERVICES (April‘06 – September’08) BRISTOL CITY COUNCIL
FINANCE MONITORING OFFICER – NEW DEAL GRANT (August’03 – March‘06) BRISTOL CITY COUNCIL
FINANCE AND MONITORING OFFICER – SURE START GRANT - GLOUCESTERSHIRE COUNTY COUNCIL
• SENIOR CLERICAL OFFICER APRIL 1997- APRIL 2000 - GLOUCESTER CITY COUNCIL
PA TO REGIONAL MANAGER APRIL 1993 – JULY 1996 - CIBA GEIGY – KENYA

PROFESSIONAL DEVELOPMENT

•	CIPFA	CCAB Qualification Fully Qualified Accountancy	2013
•	University of Gloucestershire – B Hons. Degree/In Business Management, Financial & Accounting Management 2005
•	Stroud College	Finance and Business Higher Diploma	2005
•	Gloscat	Finance & Business Certificate/ Information Technology	1998
PROFESSIONALDEVELOPMENT
•	ILM Level 5 Coaching		2021
•	Leadership and Change	(1 Year Programme)	2015
•	CIPFA	CCAB Qualification	2013
•	University of Gloucestershire – B Hons. Degree in Business Management, Financial and Accounting Management
			2002
•	Stroud College	Finance and Business Higher Diploma	2000
•	Gloscat	Finance and Business Certificate	1998
•	Gloscat	Information Technology Certificate	1998

OTHER PROFESSIONAL TRAINING

Commercial Finance Trilogy(Commercial, Procurement and Contract/Risk Management) – January 2019
Becoming a Senior Civil Servant – January 2019
Introduction to Managing Public Money – November 2018
Strategic Contract Management – GOLD Contracts – November 2017
A Business and Financial Planning Overview – November 2017
The Behavioural Side of Change and Minimising the Impact – March 2017
Conducting Quality Conversations – March 2017
Managing Risk in Public Finance – June 2016
New UK Government Priorities – September 2015
Sharpening Commercial Skills – September 2015
Unconscious Bias – September 2015
Leadership in the Civil Service – September 2015
Financial Planning Cycle (MOJ) – June 2015
Mentoring – South West NHS – January 2013
Systems Training (Efinancials, Profin, Newerfinn, Business Objects, Eros, Eforms, WhiteBoard) - 2012
Vat Management - 2012

OTHER RELEVANT INFORMATION

3[RD] SECTOR - ACTIVE ROLES

Accounting for International Development (AFID ) – Probono Financial Consultancy Services in Rwanda - Ahazaza (the Partner Organisation). AfID (UK) LLP provides non-profits and social enterprises with a specialist volunteer programme, designed to build the financial management capacity of local, grassroots organisations; international NGOs and social enterprises.
• Health Watch Bristol - Trustee
Princes Trust – Progression Mentor
Avon & Somerset Independent Residents Panel – Panel Advisor
Bristol Link with Beira – Chair
African Voices Forum – Board Advisor
Perivoli Africa Research Center (PARC) – External Board Advisor

ANALYTICAL ANALYSIS 20/21	ANALYTICAL ANALYSIS 20/21	ANALYTICAL ANALYSIS 20/21	ANALYTICAL ANALYSIS 20/21	ANALYTICAL ANALYSIS 20/21
	Checks	Checks	Recommendations	2020/21 CHECKS
1	Bank Statements for the financial year – Opening and closing balances.	√	N/a	Ok
2	Cash management – If you run a petty cash scheme	√	There is a practice of nett-off against cash payments relating to the trading and charitable that impacts on consistency. In future they should be kept absolutely separate.	There was minimal trading as the Bar was mainly closed during the financial year, however the food hub operated where cash was used to pay Covid Ambassadors, limited records were kept. This needs to improve and records should be kept for all cash transactions in order to keep a clear audit trail.
3	Grant income confirmation letters	√	Records need to be more simplified as some transactions were posted against the reserve account, where the income was paid in.	Grant income accounted for approximately 84% of the income received, separate records for each grant and the spend should be recorded. The audit trail for the use of some of the grants was limited, as was the administration.
6	Signatories list – people authorised to sign cheques	√	Directors/Signatories list now updated and includes 2 Board members and the Finance Administrator who has authority to view and enquire on bank transactions.	Will need to be updated for the current financial year due to the movements in the Board.
8	List of expenses claimed – need to do a sample check	√	N/a	Ok - records might be incomplete
9	Risk management report (if there is one)	√	Check undertaken as part of the consolidation of the annual accounts in 2020.	There should be a risk review atleast twice a year. None was undertaken in 2021, the checks have been undertaken as part of the annual accounting returns
10	Payroll administration details	√	The organisation has implemented QuickBooks and uses this to process tax returns.	Ongoing process of inputting transactions into Quickbooks - the records are currently incomplete.
11	Pension administration details	√	Options to be explored when appropriate	N/a

	Checks	Checks	Recommendations	Progress towards recommendations
12	List of Restricted/Non-Restricted funds	√	Grants from 4 sources administered during the year, some transactions were charged to the reserve account including the income, advice has been given to ensure that expenditure is charged to the main account and income can be moved from the reserve account to offset the costs.	Records have been kept for most of the grants received, the limitations have been on the monitoring of spent funds against each grant.
13	Procurement policy	√	Current policy just needs to be updated with the support of the Development Officer seconded from BSWN	Outstanding
14	Reporting policy (Management Accounts reports to the Executive Directors)	√	A finance sub-committee set up during 2018/19 financial year, the reporting process is yet to be embedded and regular reports provided to the Board.	Lapsed
15	Annual accounts submission process / supporting data	√	Significant improvements made in record keeping, slight gaps on the management of trading arm expenditure which should be improved through the establishment of the separate prepaid bank card account.	Improvement required as the records specific to grants do not show a clear audit trail, there are some gaps within the input data for Quickbooks
16	Budgeting setting process / monitoring reports	√	2/3-Year Business plan to be reviewed and approved which should begin to address the long-term sustainability of the organisation.	Outstanding
17	List of creditors/debtors in the last accounts submitted to for period ending 31/03/20.	√	N/a	Submitted
18	Banking policy	√	Annual Review of the controls to ensure the organisation is getting the best value in terms of banking services.	N/a
19	Gift & Hospitality Policy / register (If it applies)	√	Should be covered in the financial policy	N/a
20	Asset list (if any)	√	Should be covered in the financial policy	Outstanding
21	Stock management policy (if it applies)	√	Minimal stock held although no records were provided for the value at the end of the year. This needs to be tightened.	Outstanding
22	Anti-fraud policy (if it applies)	√	Should be covered in the financial policy	Outstanding
23	System overview	√	The organisation implemented QuickBooks with an intended go live date of 1st April 2020.	In progress

GUIDANCE ON COVID RELATED INCOME AND GOVERNMENT GRANTS

Government Grants as shown on the trial balance relating to the Covid Recovery and Stability Programme

If an entity has received a grant through one of the various government’s assistance schemes it must disclose (FRS 102.24.6):

the accounting policy adopted for grants;
the nature and amounts of grants recognised in the financial statements;
unfulfilled conditions and other contingencies attaching to grants that have been recognised in income; and

Accounting policies

FRS 102 requires entities to provide a summary of significant accounting policies that have been applied in the preparation of the accounts (FRS 102.8.5*). Entities should consider reviewing their accounting policies

to make sure they reflect changes in events or conditions resulting from COVID-19. It may be that existing accounting policies need to be expanded on, for example, the policy for impairments may need to revisited. Similarly, it may be that COVID-19 has resulted in new transactions and balances being recognised in the accounts, or raised the prominence of certain areas, thus requiring information not previously required. For example, accounting policies might be needed to explain the treatment of:

Government assistance loans.
Government or local authority grants.
Rent holidays.
Refunds/returns of goods or services.

Please refer to this link for further information on the COVID-19 checklist 0 COVID-19 checklist for FRS 102 accounts | ICAEW / Coronavirus and financial reporting | ICAEW // accounting-forgovernment-assistance-in-response-to-covid-19-pandemic.pdf (pwc.co.uk)

Covid Loans

Financial pressures arising from COVID-19 mean many entities will need to monitor carefully the conditions attached to any loan arrangements. In the case of a default or breach on a loan, entities are required to disclose (FRS 102.11.47):

details of that breach or default;
the carrying amount of the related loans payable at the reporting date; and
whether the breach or default was remedied, or the terms of the loans payable were renegotiated, before the financial statements were authorised for issue.
The FRC has also indicated in its COVID-19 Thematic Review that in the current environment they expect entities to disclose their banking covenants, even when they have met the requirements and there is significant headroom.

Provisions

It may be that entities need to increase or recognise new provisions as a result of COVID-19. For example, an entity might recognise an onerous contract for the lease of a retail unit when the retailer has decided to cease operations at that particular unit, or a provision for restructuring costs (when it gives rise to a legal or constructive obligation) or a provision for annual leave where it has a significant accumulation. Entities must disclose for each class of provision (FRS 102.21.14):

GRANTS SCHEDULE

Date	Month	Detail	Grants	MX Mgmt %	What	Period of Grant	Year to date spend
15.4.20	April	BCC - ChangingMindsetproject*	2798.40	550.00	ChangingMindset		2798.4
6.5.20	May	HMRC JRS Grant	1531.61		Furlough	April	1531.61
15.5.20	May	Quartet(A536153)- BSWN	10000.00		cashflow support	Mayonwards	10000.00
12.6.20	June	United Communities(MXCC)*	5000.00	1000.00	MX Food Hub	June	5000.00
20.7.20	July	HMRC JRS Grant	3092.46		Furlough	June	3092.46
24.7.20	July	Victoria Mutural *	250.00		carepackage	Completed	250.00
12.8.20	August	Bristol CityCouncil	5000.00		repairs and maintenance	Completed	4947.8
14.8.20	August	Black Southwest Network(FHCP)	600.00		volunteer expenses	Completed	600.00
14.8.20	August	~~Black Southwest Network~~ -(This should be Power to Change),*	10000.00	1000.00		ongoing
24.8.20	August	HMRC JRS Grant	1650.14		Furlough	July	1650.14
2.9.20	Sept	Bristol CityCouncil *	10000.00		running costs.Business rates grant	August ongoing
17.9.20	Sept	Victoria Mutural. *	250.00		care Package	Completed	250.00
21.9.20	Sept	HMRC JRS Grant	1531.91		Furlough	August	1531.91
25.9.20	Sept	Race Equality grant(Dementia Project)	9050.00	905.00
14.10.20	Oct	Race Equality grant( Dementia Project)	9050.00	905.00
20.10.20	Oct	Victoria Mutural. *	250.00		carepackage	October	250.00
18.11.20	Nov	BSWN/BCC HardshipFund	5500.00	500.00	Hardship	November	5500.00
23.11.20	Nov	Police Commuity Trust(4for the Future project)	3000.00	300.00	CommunityAction Grant	November	3000.00
27.11.20	Nov	Race Equality grant( Dementia Project)	9050.00	905.00
29.12.20	Dec	Bristol Citycouncil(CEV Grant)	5000.00	500.00	Covid CommunityHub
8.1.21	Jan	Victoria Mutural. *	750.00		carepackage	Jan-21	750
15.1.21	Jan	BSWN Food Hub supplies(FHCP)	1000.00		Food Hubpurchases	Completed	1000
15.1.21	Jan	BSWN - Food hub volunteer/Admin(FHCP)	3410.00	1250.00	MX mgmt fee £1250 + £2160 to paystaff	Completed	6910
20.1.21	Jan	HMRC JRS GRANT	1669.88		Furlough	December	1669.88
5.2.21	Feb	Bristol CiityCouncil. *	10000.00	1500.00	Covid Champion Support
8.2.21	Feb	HMRC JRS Grant	1747.40		Furlough	January	1747.4
11.2.21	Feb	Black South West Network(FHCP)	1000.00		Foodpurchase	Completed	1000

10.3.21	March	Bristol CityCouncil *	4000.00	600.00	Covid Champions	ongoing	4000
10.3.21	March	HMRC JRS Grant	1745.79		Furlough	February	1745.79
22.3.21	March	Black Southwest Network(FHCP)	1500.00		Food Purchase	Completed	0
22.3.21	March	~~Accountspayable .~~ ~~C~~OOP Bank	308.09		Bristol Reggae Orchestra	Not started	£308.09
25.3.21	March	Bristol CityCouncil	12000.00	1800.00	~~Covid Champion .~~ ~~C~~ovid supportgrant.	ongoing	1200
30.3.21	March	Livewest Homes*	500.00		Food Hub	march	500
			132,235.68 £	11,715.00 £	- £		61,233.48 £
10.3.21	March	From Reserve to Current Account	4932.96		NHS Grant

CONTENTS