Company No: 02721741 MALCOLM X COMMUNITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 30 MARCH 2021 Charity NUrn￿r 1097907 PEAK Aeeountlng Solutions 62 Wt)otton Ro2d St Ann Bristol BS4 4AL MALCOLM X COMMUNITY CENTRE LTD rNDEX TO THE ACCOUNTS FOR THE YEAR ENDED 30 MARCH 2021 Legal and Athninistrative tnfonnation Trustees, Annua] Report Ind¢pend¢nt Examinels Report StAtement of Financial Activities BalaThce Sheet 10-14 Notes to the Accounts MALCOLM X COMMUNrrY CENfRE LTD Page I LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 MARCH 2021 Malcolm X Community cent￿ Ltd is a Company limited by guarantee and gov¢rn¢d by its Memorandwn and Arti¢l¢s of Association since 9 June 1992 and r￿cIV¢a chari18ble status on 10 June 2003. The C¢ntr¢ is r¢gistered as a charity with the Clwity Comlnission under registration number 1097907 and Companies House number 2721741. Regist¢red oifice.. Malcolrn X Community C¢ntre Ltd 141 City Road Bristol BS2 8YH Board of Trustees Appointed on 14 May 2021 Xavier Anderson- Chair Eneyi Pemu- Treasurer James Perkins- Secretary OlUwa￿$1n Shittu Barrington Chambers Jade Royal Max Cosier SophiJ MckeThzi¢ Keyane Al]man Bankers: National Westminsier Bank PIC 72 Gloucester Road Bristol BS99 SAF Examiners: PEAK Accounting Solutions 62 Wootton Road St Annes Brislol BS4 4AL MALCOLM X COMMUNITY CENTRE LTD Page 2 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 The truste¢5 arc pl￿8￿ lo present their annual directors, report. togcthcr with th¢ fillan¢i81 statements of the charity, for the year ended 30 March 2022 whi¢h ar¢ also prepared to meet the requirements for a directors. report for Companies Act purposes. The financial statements comply with the Charities Act 201I, the Companies Act 2006, th¢ Memorandum and kni¢les of Association, and Accounting and ReportAng by Charities.. Sthtement of Reco￿￿ended Practice applicable to srnall charities preparing their accounts in accordallce with the Financial Reporting Standard applicable in the UK and R¢publi¢ of Ireland (FRS102) (effective'ol January 2015). Legal and Admini8traÈion information. set out oll page I, fornis part of this r¢pott. Principal Activity (Objects of the Ch*rlty) Th¢ objects for which the Association is established are lo.. (a) Promote citywide community coheston and go(Kl ra¢¢ r¢lations in Bristol. Ib) Work for the empowennefjt of th¢ Black and Mittority Ethnic {BME) persons* particularly African and Caribbean persons, by advancing their employment, h¢alt]4 safety, education and ecottomic wellbeing. (c) Provide facilities in the interest of social welfare for recreatton and leisure time occupation, for people in Bristol but particularly th¢ Afri¢an alld Caribbean communities and residents of St Pauls. (d) Promote the benefit of the inhabitants of St Pauls, St Agnes. St. Werburgh, Montpelier and the n¢ighbouthood (hereinafter called the are without distinction of sex or of political, religious other opinions by ass￿latIng th¢ I￿￿1 authorities, voluntary organisatiolls and inhabitants a common effort to advance education alld good race relations by ¢liminating dis¢rimination on grounds of race and encouraging equality of opwrtunity between person8 of diffcrcnt racial groups, and to provid¢ facilities in the interests of social welfare for recreation and leisure time occwmtion with the object of improving the conditsons of life of th¢ said inhabitants.. (e) Establish a Community Centre and to maintain and manage. or to CO￿¢rate with any local stathtory authority in the maint¢nanc¢ and manag¢rn¢nt of th¢ Cenir¢ for activiti¢s promotcd by the Association and its constituent b¢)dies sn f[￿herallce of the above objects. MALCOLM X COMMtrNrrY CENTRE LTD Page 3 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 A¢tlYltAes and Achievements Membership Drive requirements. Members Meethig- this is held 3 times during the year Premises Lease- thts has been sccurcd for 28 yeors for the premises on 141 City Road. Partntrshlps 4nd Connectivity working a number of local communities. slatulory i)rganisation8 in compliance with th¢ b￿)neSS model and aims alld mission of the Community centre Developtnent of * work programme-with sp¢¢ifi¢ focus on the polttical. environmental, cultural and s(Kial i83U¢$ Marketlng and promotion of the centr¢ - und¢rtaken tbriwgb the various platforn)s to include social and tnulti-Lnedia. Use of Assets-use of the centre for rent and hire remains the main sour¢e of income. other social activities that add valu¢ to thc community were also undertaken during the year Cultur41 Programme •nd A¢tlvltles _ Cor¢ work includes ensuring the needs of the African descent communities ar¢ supported. Pr¢s¢ntly SUPPOTting Afrik&n Connexions Consortiwn, SHEN, Afrikan Mens Group. Nguzu Saba Group, Tan Teddy Cultural Group and Si. Pauls Carnival, Bristol Refugee Rights, My$pa¢¢ Aft¢rwhool Progrdmme, Play Wooden CIC'S fr¢¢ ¢cologi¢al play a¢tivity for ¢hildren atjd young people and Malcokn X Elders Club FrO￿s1On of a commurrity hub-On¢ of ourobjeetives 2nd purpoge is to continue to serv¢ the community of St. Pauls and it sum)unds and to assist with addr¢ssing th¢ issues that affects it resideols with A particular focus on people from Africanlcaribbean communitie& Food distributiott Hub for the eommunlty durRng COVID-19 pandemi¢ Organ don4tion project INHSBT) Dementla projeet BSWN support and hiring a Business DevelopmeD¢ manug¢r Itnplementatlon of a ntw J¢¢ount $y$t¢m (Qui¢kBooks) the AGM is held annually in lille wilh lh¢ ¢on$litytion81 Future plans ConsoMd2te 8erviees. Improve the centre s operations making transactions more effective. Develop plans to In¢r¢a8e lll¢om¢ g¢n¢railon. Priorities for 202112022 Ap￿Intment of Centre Manager Trninkng of Management Committee R¢view of Constitutio Modernising Account System and Coinmunication Development of partnerships and projttts Developing our poli¢ies and pro¢edures Repair of our buildings Implemeut Youth Board (13-18 yrs. old) MALCOLM X COMMUNITY CENTRE LTD Page 4 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 FlnancAal Review Malcolm X Community Centre continues to deliver a vast rdnge of project5 that support soine of the most wlnerdble people in Bristol and its surrounding areas. The organisation inerged the ttxding ann previously registered as Jamafrique into the charity and now op¢rat¢s as Olle organisation. W¢ maintain good relationships with existing partn¢rs. w0￿1ng with statutory organisations that ontinue to support comjnon aims and the management of provisions required to m¢¢t tlL¢ ne¢ds of our service user8. Structhre, Governance and Management The org￿lSatiOn is a Ch￿itable company limited by guarantee incorpKTrraled on 9th June 1992 and Tegistered as a charity on 10th June 2003. The Company was establishcd urlder a Memorandum of Association which established the objects and powers of the chariiable company and is governed under its Articles of Asso¢iation. In the eveni of the company being wouttd member are required to contribute an amount not e￿¢¢dIng £1.00. Responsfibllltles of the Trustees The trnstees are responsible for preparing the Truslees, Annual Report and the financial statements in a¢¢ordan¢e with appli¢abl¢ law and United Kingdom A¢¢oun*ing Standard$ (Uniied KinLdo Generajly Accepied A￿0￿￿tillg Practice). The law applicable to charities in England wjd Wales requires the th￿te¢S fo prepare financial st2temenis for each finaneial year which give a trne and fair view of the stste of affairs of the charity and of th¢ incoming r¢sourc¢s and application of r¢sour¢cs of the charity for that period. In preparing these financial statements, the trnstees are req4Lired to: Select suitable accounting policies and apply them consistently. Obserye the method8 and principles in the Charities SORP. Make judg¢m¢nts and ¢stimal¢s that are reasonable and prudent. State whether applicable accOU￿tIng stalldards and ststements have been followed, subject to any material departures disclosed and explained ttLe financial statements: and Prepare the financial statements on the goingconcernbasis unless it is inappropriate to presume that the charity will continue in business. MALCOLM X COMMUNITY CEKfRE LTD Page 5 TRUSTEES, ANNUAL REPORT YEAR ENDED 31" MARCH 2021 The trust¢¢s ar¢ responsible for keeping prop¢r accounting records that disclose with reasonable accuracy at ally time the ffftancial position of the tharity and enable them to ensure that th¢ financial ststements ¢omply with ibe Clwities Act 2011 the applicabl¢ Charity (Accounts and Reports} Regulations and th¢ provisions of the trnst deed. They are also regponsible for safeguarding the assets of the charity and hence for taking reasonabl¢ step$ for the prevention and detection of fraud and other irr¢gulariti¢s. Approv#1 This report was approv¢d by the Trnstee4 on .... . 2022. alld signed on its behalf. James Perkins Xavier Anderson Chai rgo Date Malcolm X Centre 141 City Road St. Pauls Bristol BS2 8YH MALCOLM X COMMtrNITY CENfRE LTD Page 6 INDEPENDENT EXAMINER'S REPORT ON THE AccoifNTS FOR THE YEAR ENDED 31" MARCH 2021 I report on the accounts of the Cornpany for th¢ year ended 31 March 2022, which are set out on pages 7tol6. Charity no: 1097907. Respe¢tive ttsponsibilities of tru5te¢s and examiner The trustees (who are also the direciors of the ¢ompany for the purposes of ¢ompaThy law) are responsible for the preparniion of the accounts. The trust¢e8 ¢onsid¢r that an audit is not requird for this year under section 14412) of the Charities Act 2011 (the 2011 Aet) 8nd that an independent examination is needed. l atn qualified io undertake the cxamination by being a qualified member of the Institute of CtrLartered Accouulants England and Wa]es. Having satisfied myself that the Ch￿￿ty TS not subject to audit under company law and 18 eligibl¢ for Indr￿ndent eXaMi￿(lOn, it is my responsibility t(>.. examine the accounts under section 145 of th¢ 2011 ACL to follow the procedures laid down in the General Dir¢¢tions given by the Charity Commission under section 145{51(b) of the Charities A¢t, and to state whether particular matters hav¢ come to my at*ntioD. Basis of independent examiner'8 8t2tsment My ¢xamina¢ion w&s carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting recoTds kept by the ¢h2rity and a C4)mparison of the arxounts presented with those records. It also includes ¢onsid¢ration of any unusual items or disclosure$ in the accounts, and seeking explanations from you as trustees ¢on¢¢ming any such atlcrs. The pro¢¢dures undertaken do llot proNryde all the evid¢n¢¢ that would be required in an audit aThd. Lonsequenily, no opinion is given as to whether the accounls pr¢s￿l a'tru¢ and fail ￿eW and the re[￿ is limited to thosc matters set oui in the statement below. Independent ¢xamlner's statement In ¢onnection with ]ny examination. no matter has ¢om¢ io my a¢t¢ntion: (i) which gives me reasonable cause to believc that in any material respect the requirements.. to keep a¢countingrecords in accordance with seetion 386 of the Companies Act 2006. to pr¢par¢ accounts which accord with the accounting records and comply Thith the accounting rcquir¢ments of aection 396 of the Companies Act 2006 and with the methods and principles of the Statement of Re¢omm¢nd¢d Praetice: A¢eountifLg and Reporting by Charili¢s. Have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understsnding of ihe accounts to b¢ ￿a¢h￿. Signed: Peninah A¢hi¢ng-Kindb¢rg (CPFA) PEAK A¢¢ouniing Solutions 62 Wootton Road - St AnD¢s- Bristol BS4 4AL Date.. 21112121 MALCOLM X COMMUNITY CENTRE LTD Page 7 CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITtES (In¢luding Incotne and Expelldirnre ACCO￿1) FOR THE YEAR ENDED 30 MARCH 2021 MALCOLM X COMMUNITY CENTRE LTD CONSOLIDATED STATEMEKt OF FINANCIAL ACTIIIITIES Iln¢ludlng Incom• and EX￿￿￿￿t￿r•I FOR THE YEAR ENDÈD 30TH MARCH 2021 Unrestricted . Restricted jTotd Fund5 *TI?tsl Fun(i5. Funds Incomln9 r•g)ur¢•s Incoming re50urce5 frLim gèneratèd fvnds V{￿Untary income Actlvltles for generatlng funds In*stmenl income Income resources from ch￿table actibitÉes j Oth•r In¢om• 53 16,284 £ 70,763 41 £ 16.284", 5.979 £ 114,582 ' £ 114,582 , £ 17,218 4,350 Total Incomin reSou￿e$ 27.441 £ 114.582 £ 142.024, £ 102.212 Resources Exiiendad Cost ofgenerating fvnds TTrding cornpany expenditure Charit￿8 actii4ties Go*marKe C¢)st$ 3,375 12.755", £ 114,582 . £ 127.338 '£ 98.147 Total rewurceg ex nded 11755 £ 114582 .' £ 127,338 '"£ 101.S22 Net Incomln r•%¥ur¢•$ o-£ 14686,£ 690 Totsl funds at 30 March 2020 18,208 .' £ 17,996 Gross transfers beh¥e8ri fijnds other reetrJniged gains cf ltsss•s 477 Total funds at 1 A ril 2021 13,£ 32.894 £ 0,,£ 32.894 £ 18.208 All of the aCti￿tIeS of tlle charlty ar¢ rl&8s¢d as contiwiing The notes on pages I l 10 16 fonn part of these financial statements MALCOLM X COMMUNrrY CENTRE LTD Page 8 CONSOLIDATED BALANCE SHEET AT 30 MARCH 2021 MALCOLM X COMMUNITY CENTRE LTD CONSOLIDATED BALANCE SHE FOR THE YEAR ENDED 30TH MARCH 2021 Note Total Funds "Ti?tal Funds 2020 Fixed Assets Tangible Assets 101 17.116 17,592 Current Assets Debtors Cash at bank and in hand 2.300 '. 975 45,341 11.808 Current Liabilities Creditors Amounts falling due wilhin one year Deferred Income 12 29.562 29.562 11.192 Net current assets 15.779 616 N•t assots Funds Restricted Funds Unrestricted Funds 31894 18,208 131 18,000 11,192 32, 894 18,208 Th¢ ¢ompany was ¢ntiiled to exemption from audit under section 477 of the compani￿ Act 2006 r¢lating to small eompanies. The organisation has incorporated the trading ann previously referred to as Jamafrique illto th¢ Charity arni, how¢ver Ac¢outtts for the trading arnh are shown separately. The members have not required the company to obtain an audit in a¢¢ordan¢e wilh section 476 of the Companies Act 2006. The directors acknowledge their responsibiliti¢s forc0￿PIyIDg with ihe requir¢m¢nts of the Compani¢$ Act with respect to accounting records and the preparation of a¢Lounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies, regime and in accordance with FRS102 SO1￿. These financial s iements were approvedbythetrustees on..................................... behalf by: o- James Perkins Th¢ notes on pages I I to 16 forni part of these finan¢i&l statements io MALCOLM X COMMi3NITY CENTRE LTD Page 9 CHARITY BALANCE SHEEr AT 30 MARCH 2021 MALCOLM X COMMUNITY cE￿rRE LTD FOR TriE YEAR ENDED 30Th MARCH 2021 ITotal Funds Total Funds Fixecl Assets Tangible Assets 10, 17.'116 17.592 Current Assets 975 Cash at bank and in haiid 11,808 Current Liabilities Creditors Amounts falling due within one year Deferred Income 13 29,562 29.562 11,192 11,192 Net current assets 15.779 616 Net asstets Funds Restricted Funds Unrèstrietad Funds 32.894 18.208 7,016 18.208 32.894 Th¢ company was ¢ntiil¢d to ¢xemption from auditund¢r s¢ction 477 of the Companies Act 2(M16 relating to small ￿mpani¢S. The members have not required the company to obtsin an audit in accordance with section 476 of the Companies Act 2006. The directm acknowledge their ￿spOnSibl11t1es for complying with the ￿uIreMents of the Companie8 Acl with Tespe£l to accounting ffcords and the preparation of accounts. Thes¢ 8e¢ounls hove }￿ell prepared in accordance with the provisions applicable to small compatiieg subject to the small companies, regime ond in accordance with FRS102 SORP. These fjnancial statements were approved by the truste￿ on 21" Detember 2021 and are Si￿ed on their beh fby- JAmes Perkitiy The notes on pages 10 to 14 fonn part of these f￿anCIal statements MALCOLM X COMMifNtTY CENTRE LTD Page 10 NOTES I'O THE CONSOLEDATED FINANCIAL STATEMENrs FOR THE YEAR ENDED 30 MARCH 2021 A¢¢ounting Policies (1.1) Basis of preparatlon of accounts The financial siatements have been pryared in accordan¢e with Aecounting and Retthtng by Charities.. Statement of Recommended Practice applicable to charities prepArinE their accounts in accordance Mqth the Fina￿la1 Reporting Standard applicable in the UK and Republic of Ir¢land (FRS 102} (eff￿tive l January 2015) - (Charkties SORP (FRS 102)I, the Financial Reporting Standard applicable in the UK and Republic of T￿land {FRS 102) and the Companies Act 2006. Malcom X Community Ceotre Ltd meets the d¢finitioTh of a public benefit entity under FRSIO2. Assets and liabilities ar¢ initially r￿Qgnised at hisl()ri¢21 cost or tra[￿aCtIOn value uni othenvise stated in the relevallt accounting wlicy notes. (1.2) These financia] statcmcnts consolidate thc r£¥ults of the Charity and its wholly owned trading arni on a line•by-line basis and balanc￿ b¢hv¢¢u th¢ two 4rn1s have been eliminated on consolidation. (1.3) Ineome All ineome is recognised once the charity entitlement to that incom¢, it 18 probably that the income will be received and the amount of inciyme receivable can be measured reliably Donations are reco￿1]Sed when the Charity has been notified in writing of both the amount 8nd the settlement date. Interesi on fiwds held on d¢wsit is itlcluded when receivable and the amount can be mettsur reliably by the clwAty' this is nornially UPOD notification of the interest paid or payable by the It]come fro]n grants. whthr ¢apilal or r¢v¢nue ¥ralltS. AS recognised when the charity F entiil¢ment lo the fjjnds. (1.4) E￿ndituTe Liabilities are recognised as Cxp¢nditU￿ as soon as there is a legal or constrnctive obligation conmiitting the charity that expenditur¢. il is probable thai th¢ s¢ttlanent will be required aud tbe amoullt of the obligation can be me&sured reliably. All expenditure is accouThted for on an accrual's basis. All expenses including support costs and governaThc¢ costs a￿ allocated or apportioned to the applicable expenditure headings. (1.5) Tangible flxed assets And deprttl8tlon Tallgible fixed assets are stared at ¢ost l¢ss d¢pr¢¢iarion. DepreciatioTh is provided at rates calculated to writ¢ off th¢ c051 or valuation of fixed assets. less their cstimated residual value. over their expected useful live8 on the following basis: Equipment- 250/0 straight line Pr¢mjs¢8- 20/0 per aiiniim 12 MALCOLM X COMMUNITY CENTRE LTD Pagell NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 MARCH 2021 (1.6) Fund Aecountlng Unrestricted funds are availthle for u8¢ at the disL￿10n of tbe tn￿leeS in furthe￿ of the general objectives of th¢ ch￿]ry. Restricted funds are subjecÉcd to restiictions on their expenditu￿ imposed by the donor OT through the terms of an appeal. Income and expendlthre from tr4ding subsidilry The Charity has a wholly owned trading arni incorporated in England on 15 Aptil 2￿3. (Registered Company No 04735533) that undertakes tradingaetivities that are required from time to lim¢ lo support th¢ aetiviti¢g and events organised by the Malcolm X Community Centre Ltd Charity. BAR INCOME AND EXPENDITURE - 301312021 2021 2020 Tumo¥er 3,673 6,588 Cost of Sales -3.375 Gross Proflt 3.673 3.213 Grant reCei￿ble Interest recei48ble ProfltlLoss on ordlna actlvltl•s 3,673 3.213 Co Net ration tax liabilities brou ht forward 3,609 Nèt liabilities 3. Ineome resources from generating funds MALCOLM X COMMUNITI CEKfRE LTD 3biiolunlary IrKrnie 'Unrestiided Funds Restricted Funds 'Total Funds Tota Funds 2020 .Memèerships ,[￿nationS 53 63 13 MALCOLM X COMMUNITY CENTRE LTD Page 12 NOTES TO THE CONSOLIDATED FINANCtAL STATEMEwrs FOR THE YEAR ENDED 30 MARCH 2021 4. Activitie5 for generating funds MALCOLM X COMMUNITY CENTRE LTD Unresliictwj Fund5 Restricted Funds Total FurK1s 2021 Total Furnls 2020 Activttioafor ratin funds Rent arKI Room Hire Olher neTrt* income Giant Incotne Car Park I￿oMe Income frorn tradin 10,531 5.753 .10,531 5,753 132,236 6,808 1673 159,0(KJ 70,786 1,694 17,218 5,979 3.673 99,350 132,236 suiEidia 3,673 26.765 132,236 S. Ineome resourees from eharitsble aetivltlt%- Restrlcted Funds MALCOLM X commuN￿y CENTRE LTD Unrestrict￿1 Funds Restricted Funds Total Funds 2021 2.798 Total Funds 2020 £ 12,835 1.133 3,0(Kl 250 Incomin ￿sOUrceS from charitable ￿till11eS Chan MiThJ Sets Be o Hero Action Fund Wakeham Trust an Tedd Black South Wesl Network Bristol Cil Council rali Food Hub Fudou Hardshi sl Homès Pdice Communil Trust Quartet Race E uali( United Communities vict￿la Mutual 2,798 16,510 £ 46,0 308 1,OC 12,969 16,510 12,969 3,0(Ki 10,OOCI 27,150 5,000 1,500 £ 132,236 io.(xio 27.150 5,0(X) 1.5L £ 132.236 ,£ 17,218 14 MALCOLM X COMMUNITY CENTRE LTD Page 13 NOTES TO THE CONSOLIDATED FfNANCIAL STATEMENTS FOR THE YEAR ENDED 30 MARCH 2021 6. R¢sDurces ex nded MALCOLM XCOMMUNETY CE￿RE LTD Unrestricted Furyts Restiictal Fu￿S Total Funds Total FuThJs R&%ources ex CharitaNe Actiifitie5 Gownarce CA)sts Tot& Funds 2021 Tot81 Funds 2020 Bank Char C￿lt &rd Cha E￿nts 8nd P 'ects Fees & Cha Health & Safet Insurance Costs 572 572 1.801 ),279 9.279 463 3,334 550 2,494 3.595 3.487 3,487 1.71 11,154 12,869 2.909 Professional Somces Pro Staffin 625 12,670 28,783 27.304 30,IY2 30,192 16,510 Tax Note 9 Note 7 reciation Grand Total 476 12.755 47fj 127,336 467 101.522 114582 7. Depreciation charges MALCOLM X COMMUNttY CENTRE LTD Unrestricl Funds RestAct8J Fu)#s Totd F¢*)ds 2021 Total Funds 2020 in This is stated after cha reciation de dent Examin￿& ￿ 8nd other ser¥ices 476 467 476 467 15 MALCOLM X COMMUNITY CENTRE LTD Page 14 NOTES TO THE CONSOLIDATED FINANCIAL STATEMEKrs FOR THE YEAR ENDED 30 MARCH 2021 8. stsff s8larie$ MALCOLM X commuN￿y CENTRE LTD Charit Unrèstrict Restrl¢te Funds FuThJs Total Fund5 2021 Total Funds 2020 Staff costs Charit Salares and mana mgnt fv95 £ 30,192 30,192 Noem ee recei￿￿ ￿nOlUMents of more than £6C4( FfE E I￿￿nt Staff costs ware incuwj cffj the Trath'n Am In 2021 due t¢ C￿ld O Rè8tnction$ 9. Tgxation MALCOLM X COMMUNrrY CENTRE LTD Taxation The charit is exem Irom co ration tax on its charitable acti￿ltieS 10. FlIed Assets MALCOLM X COMMUNITY CENTRE LTD 10 Tan ible fixed assets ui ment Fixtures Fittin s 2021 2020 Im rolements Total To101 C¢)st Al 114118 Additions At 30 March 2020 41406 59008 15780 116,194 116,194 41406 59008 15780 116,194 116,194 De reciation At 114120 Char e for tha ear At 3013120 23814 476 24290 59008 15780 98,602 476 99,078 98,135 467 97,668 59008 15780 Net book ￿lue 3010312021 17116 17,592 At 3013120 17,592 16 MALCOLM X COMMUNITY CENTRE LTD Page 15 NOTES TO THE CONSOLIDATED FtNANCIAL STATE￿￿NTs. FOR THE YEAR ENDED 30 MARCH 2021 I l. Debtors IIALCOLAI XC(JUPIUMIY CENTRE LTD ithreslriclejj FufvJ$ Restri¢1￿ FuTrJs Tol8J Fu￿S 2021 Tota Funds 2020 11 C*bto Blackslo entert8iNnent- £8LXI.O) Jwre- Cubalor* - £7￿.a0 ce After Schod- £800.CKI ional Debtors 5Ut6idis Grou Charit Chari 700 700 8QJ 12. Creditors There were no ¢redi¢ors due for the Igst financial ststement 13. Movement in FuDds MALCOLM XCOMmUN￿y CENfRE LTD Unrestricted FurKts Reslricled Fund Transfers Total Funds 13 Mownent in FLffid$ Al 31.3.20 Income resoU￿e$ Al 31.3.21 resources Unreslncled Funds Restricted Funds Olher ins arKI losses Tr￿in Subsidia 23.768 114,582 12.755 114,582 11,013 45,887 31,087 7,281 45,687 31,087 3,606 3,673 Total Fund¥ 142,024 127,338 32,894 17 NIALCOLM X COMMifNITY CE￿[RE LTD Pag¢ 16 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENrs FOR THE YEAR ENDED 30 MARCH 2021 14. Group nett assets MALCOLM XCOMMUNITY CENTRE LTD 14 Anal sos of rou assets between fi￿dS Unfeslrictgd Rèstrtcted 2021 Tan 'tA& ffixed asset8 Net cuffent 8ssèl¥ CuThent liabilities 17.116 15.779 17,116 15.779 18,059 1,165 15. Trustee expenses MALCOLM X COMMUNITY CEKfRE LTD 1S Trustee Exp6ns88 Travel Madu Ellis Primrosè Granillle 2021 2020 310 Chlldcare Jadè Ro al 20 107 18 Company No: 02721741 MALCOLM X COMMUNITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 30 MARCH 2021 Charity NUrn￿r 1097907 PEAK Aeeountlng Solutions 62 Wt)otton Ro2d St Ann Bristol BS4 4AL MALCOLM X COMMUNITY CENTRE LTD rNDEX TO THE ACCOUNTS FOR THE YEAR ENDED 30 MARCH 2021 Legal and Athninistrative tnfonnation Trustees, Annua] Report Ind¢pend¢nt Examinels Report StAtement of Financial Activities BalaThce Sheet 10-14 Notes to the Accounts MALCOLM X COMMUNrrY CENfRE LTD Page I LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 MARCH 2021 Malcolm X Community cent￿ Ltd is a Company limited by guarantee and gov¢rn¢d by its Memorandwn and Arti¢l¢s of Association since 9 June 1992 and r￿cIV¢a chari18ble status on 10 June 2003. The C¢ntr¢ is r¢gistered as a charity with the Clwity Comlnission under registration number 1097907 and Companies House number 2721741. Regist¢red oifice.. Malcolrn X Community C¢ntre Ltd 141 City Road Bristol BS2 8YH Board of Trustees Appointed on 14 May 2021 Xavier Anderson- Chair Eneyi Pemu- Treasurer James Perkins- Secretary OlUwa￿$1n Shittu Barrington Chambers Jade Royal Max Cosier SophiJ MckeThzi¢ Keyane Al]man Bankers: National Westminsier Bank PIC 72 Gloucester Road Bristol BS99 SAF Examiners: PEAK Accounting Solutions 62 Wootton Road St Annes Brislol BS4 4AL MALCOLM X COMMUNITY CENTRE LTD Page 2 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 The truste¢5 arc pl￿8￿ lo present their annual directors, report. togcthcr with th¢ fillan¢i81 statements of the charity, for the year ended 30 March 2022 whi¢h ar¢ also prepared to meet the requirements for a directors. report for Companies Act purposes. The financial statements comply with the Charities Act 201I, the Companies Act 2006, th¢ Memorandum and kni¢les of Association, and Accounting and ReportAng by Charities.. Sthtement of Reco￿￿ended Practice applicable to srnall charities preparing their accounts in accordallce with the Financial Reporting Standard applicable in the UK and R¢publi¢ of Ireland (FRS102) (effective'ol January 2015). Legal and Admini8traÈion information. set out oll page I, fornis part of this r¢pott. Principal Activity (Objects of the Ch*rlty) Th¢ objects for which the Association is established are lo.. (a) Promote citywide community coheston and go(Kl ra¢¢ r¢lations in Bristol. Ib) Work for the empowennefjt of th¢ Black and Mittority Ethnic {BME) persons* particularly African and Caribbean persons, by advancing their employment, h¢alt]4 safety, education and ecottomic wellbeing. (c) Provide facilities in the interest of social welfare for recreatton and leisure time occupation, for people in Bristol but particularly th¢ Afri¢an alld Caribbean communities and residents of St Pauls. (d) Promote the benefit of the inhabitants of St Pauls, St Agnes. St. Werburgh, Montpelier and the n¢ighbouthood (hereinafter called the are without distinction of sex or of political, religious other opinions by ass￿latIng th¢ I￿￿1 authorities, voluntary organisatiolls and inhabitants a common effort to advance education alld good race relations by ¢liminating dis¢rimination on grounds of race and encouraging equality of opwrtunity between person8 of diffcrcnt racial groups, and to provid¢ facilities in the interests of social welfare for recreation and leisure time occwmtion with the object of improving the conditsons of life of th¢ said inhabitants.. (e) Establish a Community Centre and to maintain and manage. or to CO￿¢rate with any local stathtory authority in the maint¢nanc¢ and manag¢rn¢nt of th¢ Cenir¢ for activiti¢s promotcd by the Association and its constituent b¢)dies sn f[￿herallce of the above objects. MALCOLM X COMMtrNrrY CENTRE LTD Page 3 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 A¢tlYltAes and Achievements Membership Drive requirements. Members Meethig- this is held 3 times during the year Premises Lease- thts has been sccurcd for 28 yeors for the premises on 141 City Road. Partntrshlps 4nd Connectivity working a number of local communities. slatulory i)rganisation8 in compliance with th¢ b￿)neSS model and aims alld mission of the Community centre Developtnent of * work programme-with sp¢¢ifi¢ focus on the polttical. environmental, cultural and s(Kial i83U¢$ Marketlng and promotion of the centr¢ - und¢rtaken tbriwgb the various platforn)s to include social and tnulti-Lnedia. Use of Assets-use of the centre for rent and hire remains the main sour¢e of income. other social activities that add valu¢ to thc community were also undertaken during the year Cultur41 Programme •nd A¢tlvltles _ Cor¢ work includes ensuring the needs of the African descent communities ar¢ supported. Pr¢s¢ntly SUPPOTting Afrik&n Connexions Consortiwn, SHEN, Afrikan Mens Group. Nguzu Saba Group, Tan Teddy Cultural Group and Si. Pauls Carnival, Bristol Refugee Rights, My$pa¢¢ Aft¢rwhool Progrdmme, Play Wooden CIC'S fr¢¢ ¢cologi¢al play a¢tivity for ¢hildren atjd young people and Malcokn X Elders Club FrO￿s1On of a commurrity hub-On¢ of ourobjeetives 2nd purpoge is to continue to serv¢ the community of St. Pauls and it sum)unds and to assist with addr¢ssing th¢ issues that affects it resideols with A particular focus on people from Africanlcaribbean communitie& Food distributiott Hub for the eommunlty durRng COVID-19 pandemi¢ Organ don4tion project INHSBT) Dementla projeet BSWN support and hiring a Business DevelopmeD¢ manug¢r Itnplementatlon of a ntw J¢¢ount $y$t¢m (Qui¢kBooks) the AGM is held annually in lille wilh lh¢ ¢on$litytion81 Future plans ConsoMd2te 8erviees. Improve the centre s operations making transactions more effective. Develop plans to In¢r¢a8e lll¢om¢ g¢n¢railon. Priorities for 202112022 Ap￿Intment of Centre Manager Trninkng of Management Committee R¢view of Constitutio Modernising Account System and Coinmunication Development of partnerships and projttts Developing our poli¢ies and pro¢edures Repair of our buildings Implemeut Youth Board (13-18 yrs. old) MALCOLM X COMMUNITY CENTRE LTD Page 4 TRUSTEES, ANNUAL REPORT YEAR ENDED 30 MARCH 2021 FlnancAal Review Malcolm X Community Centre continues to deliver a vast rdnge of project5 that support soine of the most wlnerdble people in Bristol and its surrounding areas. The organisation inerged the ttxding ann previously registered as Jamafrique into the charity and now op¢rat¢s as Olle organisation. W¢ maintain good relationships with existing partn¢rs. w0￿1ng with statutory organisations that ontinue to support comjnon aims and the management of provisions required to m¢¢t tlL¢ ne¢ds of our service user8. Structhre, Governance and Management The org￿lSatiOn is a Ch￿itable company limited by guarantee incorpKTrraled on 9th June 1992 and Tegistered as a charity on 10th June 2003. The Company was establishcd urlder a Memorandum of Association which established the objects and powers of the chariiable company and is governed under its Articles of Asso¢iation. In the eveni of the company being wouttd member are required to contribute an amount not e￿¢¢dIng £1.00. Responsfibllltles of the Trustees The trnstees are responsible for preparing the Truslees, Annual Report and the financial statements in a¢¢ordan¢e with appli¢abl¢ law and United Kingdom A¢¢oun*ing Standard$ (Uniied KinLdo Generajly Accepied A￿0￿￿tillg Practice). The law applicable to charities in England wjd Wales requires the th￿te¢S fo prepare financial st2temenis for each finaneial year which give a trne and fair view of the stste of affairs of the charity and of th¢ incoming r¢sourc¢s and application of r¢sour¢cs of the charity for that period. In preparing these financial statements, the trnstees are req4Lired to: Select suitable accounting policies and apply them consistently. Obserye the method8 and principles in the Charities SORP. Make judg¢m¢nts and ¢stimal¢s that are reasonable and prudent. State whether applicable accOU￿tIng stalldards and ststements have been followed, subject to any material departures disclosed and explained ttLe financial statements: and Prepare the financial statements on the goingconcernbasis unless it is inappropriate to presume that the charity will continue in business. MALCOLM X COMMUNITY CEKfRE LTD Page 5 TRUSTEES, ANNUAL REPORT YEAR ENDED 31" MARCH 2021 The trust¢¢s ar¢ responsible for keeping prop¢r accounting records that disclose with reasonable accuracy at ally time the ffftancial position of the tharity and enable them to ensure that th¢ financial ststements ¢omply with ibe Clwities Act 2011 the applicabl¢ Charity (Accounts and Reports} Regulations and th¢ provisions of the trnst deed. They are also regponsible for safeguarding the assets of the charity and hence for taking reasonabl¢ step$ for the prevention and detection of fraud and other irr¢gulariti¢s. Approv#1 This report was approv¢d by the Trnstee4 on .... . 2022. alld signed on its behalf. James Perkins Xavier Anderson Chai rgo Date Malcolm X Centre 141 City Road St. Pauls Bristol BS2 8YH MALCOLM X COMMtrNITY CENfRE LTD Page 6 INDEPENDENT EXAMINER'S REPORT ON THE AccoifNTS FOR THE YEAR ENDED 31" MARCH 2021 I report on the accounts of the Cornpany for th¢ year ended 31 March 2022, which are set out on pages 7tol6. Charity no: 1097907. Respe¢tive ttsponsibilities of tru5te¢s and examiner The trustees (who are also the direciors of the ¢ompany for the purposes of ¢ompaThy law) are responsible for the preparniion of the accounts. The trust¢e8 ¢onsid¢r that an audit is not requird for this year under section 14412) of the Charities Act 2011 (the 2011 Aet) 8nd that an independent examination is needed. l atn qualified io undertake the cxamination by being a qualified member of the Institute of CtrLartered Accouulants England and Wa]es. Having satisfied myself that the Ch￿￿ty TS not subject to audit under company law and 18 eligibl¢ for Indr￿ndent eXaMi￿(lOn, it is my responsibility t(>.. examine the accounts under section 145 of th¢ 2011 ACL to follow the procedures laid down in the General Dir¢¢tions given by the Charity Commission under section 145{51(b) of the Charities A¢t, and to state whether particular matters hav¢ come to my at*ntioD. Basis of independent examiner'8 8t2tsment My ¢xamina¢ion w&s carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting recoTds kept by the ¢h2rity and a C4)mparison of the arxounts presented with those records. It also includes ¢onsid¢ration of any unusual items or disclosure$ in the accounts, and seeking explanations from you as trustees ¢on¢¢ming any such atlcrs. The pro¢¢dures undertaken do llot proNryde all the evid¢n¢¢ that would be required in an audit aThd. Lonsequenily, no opinion is given as to whether the accounls pr¢s￿l a'tru¢ and fail ￿eW and the re[￿ is limited to thosc matters set oui in the statement below. Independent ¢xamlner's statement In ¢onnection with ]ny examination. no matter has ¢om¢ io my a¢t¢ntion: (i) which gives me reasonable cause to believc that in any material respect the requirements.. to keep a¢countingrecords in accordance with seetion 386 of the Companies Act 2006. to pr¢par¢ accounts which accord with the accounting records and comply Thith the accounting rcquir¢ments of aection 396 of the Companies Act 2006 and with the methods and principles of the Statement of Re¢omm¢nd¢d Praetice: A¢eountifLg and Reporting by Charili¢s. Have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understsnding of ihe accounts to b¢ ￿a¢h￿. Signed: Peninah A¢hi¢ng-Kindb¢rg (CPFA) PEAK A¢¢ouniing Solutions 62 Wootton Road - St AnD¢s- Bristol BS4 4AL Date.. 21112121 MALCOLM X COMMUNITY CENTRE LTD Page 7 CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITtES (In¢luding Incotne and Expelldirnre ACCO￿1) FOR THE YEAR ENDED 30 MARCH 2021 MALCOLM X COMMUNITY CENTRE LTD CONSOLIDATED STATEMEKt OF FINANCIAL ACTIIIITIES Iln¢ludlng Incom• and EX￿￿￿￿t￿r•I FOR THE YEAR ENDÈD 30TH MARCH 2021 Unrestricted . Restricted jTotd Fund5 *TI?tsl Fun(i5. Funds Incomln9 r•g)ur¢•s Incoming re50urce5 frLim gèneratèd fvnds V{￿Untary income Actlvltles for generatlng funds In*stmenl income Income resources from ch￿table actibitÉes j Oth•r In¢om• 53 16,284 £ 70,763 41 £ 16.284", 5.979 £ 114,582 ' £ 114,582 , £ 17,218 4,350 Total Incomin reSou￿e$ 27.441 £ 114.582 £ 142.024, £ 102.212 Resources Exiiendad Cost ofgenerating fvnds TTrding cornpany expenditure Charit￿8 actii4ties Go*marKe C¢)st$ 3,375 12.755", £ 114,582 . £ 127.338 '£ 98.147 Total rewurceg ex nded 11755 £ 114582 .' £ 127,338 '"£ 101.S22 Net Incomln r•%¥ur¢•$ o-£ 14686,£ 690 Totsl funds at 30 March 2020 18,208 .' £ 17,996 Gross transfers beh¥e8ri fijnds other reetrJniged gains cf ltsss•s 477 Total funds at 1 A ril 2021 13,£ 32.894 £ 0,,£ 32.894 £ 18.208 All of the aCti￿tIeS of tlle charlty ar¢ rl&8s¢d as contiwiing The notes on pages I l 10 16 fonn part of these financial statements MALCOLM X COMMUNrrY CENTRE LTD Page 8 CONSOLIDATED BALANCE SHEET AT 30 MARCH 2021 MALCOLM X COMMUNITY CENTRE LTD CONSOLIDATED BALANCE SHE FOR THE YEAR ENDED 30TH MARCH 2021 Note Total Funds "Ti?tal Funds 2020 Fixed Assets Tangible Assets 101 17.116 17,592 Current Assets Debtors Cash at bank and in hand 2.300 '. 975 45,341 11.808 Current Liabilities Creditors Amounts falling due wilhin one year Deferred Income 12 29.562 29.562 11.192 Net current assets 15.779 616 N•t assots Funds Restricted Funds Unrestricted Funds 31894 18,208 131 18,000 11,192 32, 894 18,208 Th¢ ¢ompany was ¢ntiiled to exemption from audit under section 477 of the compani￿ Act 2006 r¢lating to small eompanies. The organisation has incorporated the trading ann previously referred to as Jamafrique illto th¢ Charity arni, how¢ver Ac¢outtts for the trading arnh are shown separately. The members have not required the company to obtain an audit in a¢¢ordan¢e wilh section 476 of the Companies Act 2006. The directors acknowledge their responsibiliti¢s forc0￿PIyIDg with ihe requir¢m¢nts of the Compani¢$ Act with respect to accounting records and the preparation of a¢Lounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies, regime and in accordance with FRS102 SO1￿. These financial s iements were approvedbythetrustees on..................................... behalf by: o- James Perkins Th¢ notes on pages I I to 16 forni part of these finan¢i&l statements io MALCOLM X COMMi3NITY CENTRE LTD Page 9 CHARITY BALANCE SHEEr AT 30 MARCH 2021 MALCOLM X COMMUNITY cE￿rRE LTD FOR TriE YEAR ENDED 30Th MARCH 2021 ITotal Funds Total Funds Fixecl Assets Tangible Assets 10, 17.'116 17.592 Current Assets 975 Cash at bank and in haiid 11,808 Current Liabilities Creditors Amounts falling due within one year Deferred Income 13 29,562 29.562 11,192 11,192 Net current assets 15.779 616 Net asstets Funds Restricted Funds Unrèstrietad Funds 32.894 18.208 7,016 18.208 32.894 Th¢ company was ¢ntiil¢d to ¢xemption from auditund¢r s¢ction 477 of the Companies Act 2(M16 relating to small ￿mpani¢S. The members have not required the company to obtsin an audit in accordance with section 476 of the Companies Act 2006. The directm acknowledge their ￿spOnSibl11t1es for complying with the ￿uIreMents of the Companie8 Acl with Tespe£l to accounting ffcords and the preparation of accounts. Thes¢ 8e¢ounls hove }￿ell prepared in accordance with the provisions applicable to small compatiieg subject to the small companies, regime ond in accordance with FRS102 SORP. These fjnancial statements were approved by the truste￿ on 21" Detember 2021 and are Si￿ed on their beh fby- JAmes Perkitiy The notes on pages 10 to 14 fonn part of these f￿anCIal statements MALCOLM X COMMifNtTY CENTRE LTD Page 10 NOTES I'O THE CONSOLEDATED FINANCIAL STATEMENrs FOR THE YEAR ENDED 30 MARCH 2021 A¢¢ounting Policies (1.1) Basis of preparatlon of accounts The financial siatements have been pryared in accordan¢e with Aecounting and Retthtng by Charities.. Statement of Recommended Practice applicable to charities prepArinE their accounts in accordance Mqth the Fina￿la1 Reporting Standard applicable in the UK and Republic of Ir¢land (FRS 102} (eff￿tive l January 2015) - (Charkties SORP (FRS 102)I, the Financial Reporting Standard applicable in the UK and Republic of T￿land {FRS 102) and the Companies Act 2006. Malcom X Community Ceotre Ltd meets the d¢finitioTh of a public benefit entity under FRSIO2. Assets and liabilities ar¢ initially r￿Qgnised at hisl()ri¢21 cost or tra[￿aCtIOn value uni othenvise stated in the relevallt accounting wlicy notes. (1.2) These financia] statcmcnts consolidate thc r£¥ults of the Charity and its wholly owned trading arni on a line•by-line basis and balanc￿ b¢hv¢¢u th¢ two 4rn1s have been eliminated on consolidation. (1.3) Ineome All ineome is recognised once the charity entitlement to that incom¢, it 18 probably that the income will be received and the amount of inciyme receivable can be measured reliably Donations are reco￿1]Sed when the Charity has been notified in writing of both the amount 8nd the settlement date. Interesi on fiwds held on d¢wsit is itlcluded when receivable and the amount can be mettsur reliably by the clwAty' this is nornially UPOD notification of the interest paid or payable by the It]come fro]n grants. whthr ¢apilal or r¢v¢nue ¥ralltS. AS recognised when the charity F entiil¢ment lo the fjjnds. (1.4) E￿ndituTe Liabilities are recognised as Cxp¢nditU￿ as soon as there is a legal or constrnctive obligation conmiitting the charity that expenditur¢. il is probable thai th¢ s¢ttlanent will be required aud tbe amoullt of the obligation can be me&sured reliably. All expenditure is accouThted for on an accrual's basis. All expenses including support costs and governaThc¢ costs a￿ allocated or apportioned to the applicable expenditure headings. (1.5) Tangible flxed assets And deprttl8tlon Tallgible fixed assets are stared at ¢ost l¢ss d¢pr¢¢iarion. DepreciatioTh is provided at rates calculated to writ¢ off th¢ c051 or valuation of fixed assets. less their cstimated residual value. over their expected useful live8 on the following basis: Equipment- 250/0 straight line Pr¢mjs¢8- 20/0 per aiiniim 12 MALCOLM X COMMUNITY CENTRE LTD Pagell NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 MARCH 2021 (1.6) Fund Aecountlng Unrestricted funds are availthle for u8¢ at the disL￿10n of tbe tn￿leeS in furthe￿ of the general objectives of th¢ ch￿]ry. Restricted funds are subjecÉcd to restiictions on their expenditu￿ imposed by the donor OT through the terms of an appeal. Income and expendlthre from tr4ding subsidilry The Charity has a wholly owned trading arni incorporated in England on 15 Aptil 2￿3. (Registered Company No 04735533) that undertakes tradingaetivities that are required from time to lim¢ lo support th¢ aetiviti¢g and events organised by the Malcolm X Community Centre Ltd Charity. BAR INCOME AND EXPENDITURE - 301312021 2021 2020 Tumo¥er 3,673 6,588 Cost of Sales -3.375 Gross Proflt 3.673 3.213 Grant reCei￿ble Interest recei48ble ProfltlLoss on ordlna actlvltl•s 3,673 3.213 Co Net ration tax liabilities brou ht forward 3,609 Nèt liabilities 3. Ineome resources from generating funds MALCOLM X COMMUNITI CEKfRE LTD 3biiolunlary IrKrnie 'Unrestiided Funds Restricted Funds 'Total Funds Tota Funds 2020 .Memèerships ,[￿nationS 53 63 13 MALCOLM X COMMUNITY CENTRE LTD Page 12 NOTES TO THE CONSOLIDATED FINANCtAL STATEMEwrs FOR THE YEAR ENDED 30 MARCH 2021 4. Activitie5 for generating funds MALCOLM X COMMUNITY CENTRE LTD Unresliictwj Fund5 Restricted Funds Total FurK1s 2021 Total Furnls 2020 Activttioafor ratin funds Rent arKI Room Hire Olher neTrt* income Giant Incotne Car Park I￿oMe Income frorn tradin 10,531 5.753 .10,531 5,753 132,236 6,808 1673 159,0(KJ 70,786 1,694 17,218 5,979 3.673 99,350 132,236 suiEidia 3,673 26.765 132,236 S. Ineome resourees from eharitsble aetivltlt%- Restrlcted Funds MALCOLM X commuN￿y CENTRE LTD Unrestrict￿1 Funds Restricted Funds Total Funds 2021 2.798 Total Funds 2020 £ 12,835 1.133 3,0(Kl 250 Incomin ￿sOUrceS from charitable ￿till11eS Chan MiThJ Sets Be o Hero Action Fund Wakeham Trust an Tedd Black South Wesl Network Bristol Cil Council rali Food Hub Fudou Hardshi sl Homès Pdice Communil Trust Quartet Race E uali( United Communities vict￿la Mutual 2,798 16,510 £ 46,0 308 1,OC 12,969 16,510 12,969 3,0(Ki 10,OOCI 27,150 5,000 1,500 £ 132,236 io.(xio 27.150 5,0(X) 1.5L £ 132.236 ,£ 17,218 14 MALCOLM X COMMUNITY CENTRE LTD Page 13 NOTES TO THE CONSOLIDATED FfNANCIAL STATEMENTS FOR THE YEAR ENDED 30 MARCH 2021 6. R¢sDurces ex nded MALCOLM XCOMMUNETY CE￿RE LTD Unrestricted Furyts Restiictal Fu￿S Total Funds Total FuThJs R&%ources ex CharitaNe Actiifitie5 Gownarce CA)sts Tot& Funds 2021 Tot81 Funds 2020 Bank Char C￿lt &rd Cha E￿nts 8nd P 'ects Fees & Cha Health & Safet Insurance Costs 572 572 1.801 ),279 9.279 463 3,334 550 2,494 3.595 3.487 3,487 1.71 11,154 12,869 2.909 Professional Somces Pro Staffin 625 12,670 28,783 27.304 30,IY2 30,192 16,510 Tax Note 9 Note 7 reciation Grand Total 476 12.755 47fj 127,336 467 101.522 114582 7. Depreciation charges MALCOLM X COMMUNttY CENTRE LTD Unrestricl Funds RestAct8J Fu)#s Totd F¢*)ds 2021 Total Funds 2020 in This is stated after cha reciation de dent Examin￿& ￿ 8nd other ser¥ices 476 467 476 467 15 MALCOLM X COMMUNITY CENTRE LTD Page 14 NOTES TO THE CONSOLIDATED FINANCIAL STATEMEKrs FOR THE YEAR ENDED 30 MARCH 2021 8. stsff s8larie$ MALCOLM X commuN￿y CENTRE LTD Charit Unrèstrict Restrl¢te Funds FuThJs Total Fund5 2021 Total Funds 2020 Staff costs Charit Salares and mana mgnt fv95 £ 30,192 30,192 Noem ee recei￿￿ ￿nOlUMents of more than £6C4( FfE E I￿￿nt Staff costs ware incuwj cffj the Trath'n Am In 2021 due t¢ C￿ld O Rè8tnction$ 9. Tgxation MALCOLM X COMMUNrrY CENTRE LTD Taxation The charit is exem Irom co ration tax on its charitable acti￿ltieS 10. FlIed Assets MALCOLM X COMMUNITY CENTRE LTD 10 Tan ible fixed assets ui ment Fixtures Fittin s 2021 2020 Im rolements Total To101 C¢)st Al 114118 Additions At 30 March 2020 41406 59008 15780 116,194 116,194 41406 59008 15780 116,194 116,194 De reciation At 114120 Char e for tha ear At 3013120 23814 476 24290 59008 15780 98,602 476 99,078 98,135 467 97,668 59008 15780 Net book ￿lue 3010312021 17116 17,592 At 3013120 17,592 16 MALCOLM X COMMUNITY CENTRE LTD Page 15 NOTES TO THE CONSOLIDATED FtNANCIAL STATE￿￿NTs. FOR THE YEAR ENDED 30 MARCH 2021 I l. Debtors IIALCOLAI XC(JUPIUMIY CENTRE LTD ithreslriclejj FufvJ$ Restri¢1￿ FuTrJs Tol8J Fu￿S 2021 Tota Funds 2020 11 C*bto Blackslo entert8iNnent- £8LXI.O) Jwre- Cubalor* - £7￿.a0 ce After Schod- £800.CKI ional Debtors 5Ut6idis Grou Charit Chari 700 700 8QJ 12. Creditors There were no ¢redi¢ors due for the Igst financial ststement 13. Movement in FuDds MALCOLM XCOMmUN￿y CENfRE LTD Unrestricted FurKts Reslricled Fund Transfers Total Funds 13 Mownent in FLffid$ Al 31.3.20 Income resoU￿e$ Al 31.3.21 resources Unreslncled Funds Restricted Funds Olher ins arKI losses Tr￿in Subsidia 23.768 114,582 12.755 114,582 11,013 45,887 31,087 7,281 45,687 31,087 3,606 3,673 Total Fund¥ 142,024 127,338 32,894 17 NIALCOLM X COMMifNITY CE￿[RE LTD Pag¢ 16 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENrs FOR THE YEAR ENDED 30 MARCH 2021 14. Group nett assets MALCOLM XCOMMUNITY CENTRE LTD 14 Anal sos of rou assets between fi￿dS Unfeslrictgd Rèstrtcted 2021 Tan 'tA& ffixed asset8 Net cuffent 8ssèl¥ CuThent liabilities 17.116 15.779 17,116 15.779 18,059 1,165 15. Trustee expenses MALCOLM X COMMUNITY CEKfRE LTD 1S Trustee Exp6ns88 Travel Madu Ellis Primrosè Granillle 2021 2020 310 Chlldcare Jadè Ro al 20 107 18 **Annual Independent Examination 2020/21** MALCOLM X COMMUNITY CENTRE LIMITED INDEPENDENT EXAMINER’S REPORT Peninah Achieng-Kindberg PEAK ACCOUNTING SOLUTIONS ## CONTENTS ## **01** . Introduction - Letter of Engagement - Examiners Summary Report ## **02.** 2019/20 Independent review ## **03.** Forward Look 2020/21 examination - Scope of Examination - Summary Report - Accounting Records - Going Concern **04.** Analytical Review - Finding **----- Start of picture text -----**
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**05** . Appendices **01 Introduction** **----- Start of picture text -----**
Letter of Engagement
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2021 Annual Accounts Preparation Peninah Achieng Tue 05/10/2021 16:09 Hii Michelle - thank you very much for getting in touch to start the preparation process for this year's accounting return. Following our conversation, i attach herewith a spreadsheet that has 3 tabs:first tab shows what checks will need to be done second tab shows what the overall position was in terms of the checks third tab shows the improvements that were needed I also attach a copy of the Independent Examination report and a letter which went to Board showing the key priorities which centered on training and the financial scrutiny board. Once you have had a look at this, we can agree dates to commence the inspection with the intention of submitting the accounts by the end of November. I think there was a further step which Bev had to respond to this year. I also need to check whether the process of submission has changed as we have had to submit them manually and things might have moved to an online platform. If so we need to ensure we get the right access. The documents that will need to be submitted include:- Returns to the charity commission Tax returns Returns to companies' house Please respond to solutions@peakaccounting.co.uk Thanks. Peninah A-Kindberg Peak Accounting Solutions ## EXAMINERS SUMMARY REPORT ## **TO WHOM IT MAY CONCERN** ## **REF – MALCOLM X COMMUNITY CENTRE LIMITED** Independent examiner’s report to the Directors of Malcolm X Community Centre Ltd (MXCC). I report to the Directors of MCXCC on my examination of the accounts of Malcolm X Community Centre Ltd (the CHARITY) for the year ended 31st March 2021. ## **Responsibilities and basis of report** As the charity's Trustees and Directors, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner’s statement. ## **Independent examiner’s statement.** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have raised some areas for improvement which focus on better financial monitoring and controls in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached by all stakeholders. Signed Date 03/01/2022 ## **Peninah Achieng-Kindberg** Relevant Professional Qualification – Chartered Institute of Public Finance Accountants Address – 62 Wootton Road, Bristol. BS4 4AL ## 2. REVIEW OF 2019/20 RECOMMENDATIONS |**Observations 2019/20 Accounts**|**Progress Review**|| |---|---|---| |**Accounting Records**- Whilst there have been significant
improvements in maintaining the accounts for 2019/20,
there are some gaps in relation to the handling on cash
used for the trading arm that need to be more
transparent,specificallyon the stock element.|The records are maintained through the Quickbooks system which was implemented
in April 2020.**The authorisation process has some gaps, in addition the**
**administration process for grants was inadequate as some of the records for cash**
**payments were limited for Covid Support grants**.|| |**Going Concern**– Financial Sustainability - The
circumstances of the Charity as a going concern should
always be under review. It is noted that the organisation
will be supported by BSWN through the role of a Business
Development Manager in this regard a 2/3-Year Business
Plan should be produced that addresses the
organisational ongoingneed for financial sustainability|The Business Development manager has been instrumental in gaining Covid Support
Grants and supported the centre; however the Board has not developed a Business
Plan which is very instrumental to the Going Concern.**Grant income accounted for**
**84% of the income and should this reduce, the risk of sustainability is high as the**
**centre’s operational income was quite low.**|| |**Cash Management**– There is a practice of netting-off
against cash payments relating to the trading and
charitable that impacts on regularity. In future they
should be kept absolutely separate and controls put in
place to mitigate against the risk of fraud and error.|The petty cash records show an improvement in normal day to day administration,
however there continues to be gaps on the Food Hub/Covid Support elements
where records were missing.**This needs to be reviewed regularly and**
**improvements made where there are gaps.**|| |**Financial procedures and procurement policy**– a current
policy has not yet been updated to include anti-fraud,
hospitality, stock management, asset inventory and
relevant procurement processes.|**The policies have not been updated – members of the Board need to assign this**
**task to a lead person**.|| |**Financial Reporting**– the financial reporting to the Board
has not been embedded.|**The Finance Sub-committee lapsed during the period, whilst there are finance**
**reports submitted to the Board, they need to be improved to give the board the**
**right information that aids decision making. No budgets have been set and**
**therefore monitoring income and expenditure is not effective**. Grants applications
were made and, in some cases, where they were successful, the information is not
passed to the Finance administrator, when payments are made it is not clear to the
Administrator what elements fits with specific grants and this has also affected the
reporting on income and expenditure for the grants where there is no clear audit
trail. Some records have been kept by the BDM but they are not complete records
which can be reconciled effectively to the bank statements. Significant
improvements should be made.|| |**Banking Policy**– bank charges incurred in this financial
year were just under £4k which included card transaction
charges which can be reduced with effective cashflow
controls, proper controls should be employed in
managing the cashflow by ensuring the income is received
as soon as possible – a cashflow report should be
submitted to the Board regularly so that where there is a
potential for charges the Board can look at additional
measures to improve the flow of income.|Bank charges reduced to £600 which a significant improvement as the organisation
saw a significant increase in income and was able to address the negative cash flow.
**However the reporting to the Board needs to be implemented to ensure that this**
**remains sustainable.**|| |**Recommendations**
It is recommended that the Board undertake the measures below in response to the above independent examination and improvement process:
•
Carry out a costing exercise as part of the Business Development that is needed to ensure the organisation remains a going exercise. The
costing exercise should aim to review: - (**Outstanding)**
`o`
Hire charges to ensure that they cover the overhead costs of the business
`o`
Other income streams that will contribute to stability
`o`
Rental space is being used as effectively as possible
•
Banking Options – carry out a review of services to gain better value for money -**Done**
•
Continuous Improvement – a continuation of the risk management implementation, monitoring and review to address some of the gaps
raised above in relation to financial policy, reporting, cash management and maintenance of accounting records bi-annually. -**Lapsed**
•
Training – All Directors should undertake some financial governance training within the next 6 months to enable them to understand their
responsibility and develop a financial acumen appropriate in their roles as Directors/Trustees. Staff to have refresher training once a year -
**Outstanding**||| 5 ## SUMMARY 3. FORWARD LOOK TO 2020/21 REVIEW Governance – the makeup of the Board of Trustees has remained consistent with 2019/20. There was a slight increase in the staff base with the secondment of the Business Development Manager from Black South West Network resulting in a headcount of 4 staff. There was an increase in activity with significant support from the Covid support which extended to:- - Food Hub - Dementia project - Youth Programme There was a decrease in the reserves as funds were moved into the main account - Organ Donation - Core Activities Grant/donations funding increased considerably to £132k which made up 84% of the organisations income as at the end of March 2021 – part of which has been deferred to 2021/22. – most of the grants related to the Coronavirus Recovery & Stabilisation Programme The organisation received approximately £13k as part of the furlough scheme for three of their staff with the organisation topping . up to the staff’s members pay level The total income increased by 36% compared to 2019/20, whilst expenditure increased by 20% resulting in a surplus of £15k. A total of £16k has been deferred as they are grants received in advance. 6 SCOPE OF EXAMINATION 2020/21 **----- Start of picture text -----**
Accounting records are kept to the
required standard
**----- End of picture text -----**
**----- Start of picture text -----**
Check the reasonableness of the
significant estimates and judgments and
accounting policies used in accounting
for the types of fund held and in the
preparation of the accounts
**----- End of picture text -----**
**----- Start of picture text -----**
If the accounts are prepared on an
accruals basis and one or more related
The accounts are consistent with party transactions took place the
accounting records examiner must check if these were
properly disclosed in the notes to the
accounts
Have trustees considered the financial
circumstances of the charity at the end
of the reporting period and, if the
accounts are prepared on an accruals Check the form and content of the
basis, check whether the trustees have accounts
made an assessment of the charity’s
position as a going concern when
approving the accounts
Identify items from the analytical
review of
**----- End of picture text -----**
Accounting records are maintained across two systems, a paper and digital system using the QuickBooks entry system which is updated regularly by the Internal Administrator, the following documents were submitted for examination:- - Trial Balance transaction report - Finance Report - List of debtors - Finance Income and Expenditure Spreadsheet - Petty Cash Log - Folder of grant letters/evidence - Salary reports from Quickbooks - Bank Statements for last financial year (Main Account / Reserve Account) - 2019/20 Accounting Returns - 2019/20 Independent Examiners Report 7 ## **Accounting Records** - The records have been kept accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and are largely consistent with the accounting system. There are immaterial gaps with the administration of cash as shown on the analytical review which also includes recommendations for improvement. ## **Going Concern** - The Charity has maintained a going concern as the income generated during the year increased, this presents an opportunity to increase the reserves in line with the Charity Commission’s best practice guide 3-6 month reserve or 25% of the expenditure/running costs. There should be a sustained effort to increase income. The ## **Future plans** - Consolidate services. - Improve the centre's operations making transactions more effective. - Develop plans to increase income generation. ## **Priorities for 2021/2022** - Appointment of Centre Manager - Training of Management Committee - Review of Constitution - Modernising Account System and Communication - Development of partnerships and projects - Developing our policies and procedures - Repair of our buildings - ImplementYouth Board (13-18 yrs. old) 8 ## SCOPE OF ANALYTICAL REVIEW **----- Start of picture text -----**
Risk Regularity & Accounting
Management Propriety System
Budgetary
Housekeeping Payments
Control
Payroll Expenses Income
Capital
Assets Banking
Expenditure
Cash
Grants
Management
**----- End of picture text -----**
See appendices for the full report 9 SUMMARY REVIEW 2020/21 FINDINGS |**FINANCE SYSTEM**|**RISK**|**2020/21**| |---|---|---| |**Risk Management**|Risks are not identified and controlled, Statement
on Internal Financial Control not completed or
reviewed periodically.|No risk assesssment has been done. It should be
carried out atleast every 6 months| |**Regularity & Propriety**|Failure to comply with the principles of Regularity,
Propriety and Value for Money|The policies in place need to be updated as per the
2020 report| |**Accounting System**|Fraud & theft, Inaccurate data, contingency plans|There approvers list needs to be updated in view of
the movement of Board members.| |**Housekeeping**|Inaccurate data/accounts, Qualified accounts,
Suspense accounts not reconciled, checked for
improper use|Records are currently kept the Quickbook system
which is also aligned to the bank, the process of
input is currently incomplete.| |||Monthly reconciliation process in place| |**Budgetary Control**|forecasting, Variance analysis inaccurate or not
completed, Budget Holders not managing their
budgets correctly, breach of delegated authority
leading to inappropriate decision making|Monthly meetings have lapsed since the start of the
Pandemic. No budget process is in place.| |||Authorisation governance needs to be improve
since transactions are now carried out digitally
through the bank. There should be a delegation
process in place.| |**Payments**|monitor non compliant purchases made, Failure
to obtain Value for Money, Fraud or loss, Late
payment and interest due, Unauthorised or non
compliant purchases/misuse of the system|For 2020/21 most payments were compliant, cash
payments were made for Covid support which were
non-compliant as limited records were kept.| |**Payroll**|Fraudulent/Ghost payments, Inaccurate payroll,
Overpayments occurring, Notifications not
forwarded to the SSC promptly|Yes - employee records are accessible through
Quickbooks.| |**Expenses**|Fraudulent /duplicate /erroneous claims, budget
holder not aware of advances, expenses not
correctly approved by managers|Records have been kept for staff expenses,
authorisation process needs to take account of
segregation of duties.| |**Income**|Inappropriate receipt and use of funds, fraud.
Inappropriate pricing, Trading activities not
correctly accounted for, Unauthorised sales to|Yes. No accruals are done.| |**Capital Expenditure**|Business Plan not completed, Poor project
management,
Post project evaluation not undertaken|No capital expenditure was incurred during the
year.| |**Assets**|Misuse use of assets, Inaccurate asset registers,
Loss/Theft/Fraud|Asset register is outstanding| |**Banking**|Theft/loss/Misappropriation|Online banking system, no manual cheques.| |**Cash Management**|Fraud, Theft or Loss of cash/cash equivalents,
Inadequate levels of cash held to meet
operational requirements, Inappropriate use of
cash, Floats not monitored|Petty Cash records were maintained, however there
are some missing records related to the
administration of the Covid support grants.| |**Grants**|made not in accordance with legislation,
Fraud/Loss|Grant letters were made available, however the
administration process has been weaker.| ~~10~~ **5 Appendices** **----- Start of picture text -----**
Eligibility
Examiner’s
Independent
Credentials
Examination
Guidance on
Full
Covid
Analytical
Income and
Review
Loans
**----- End of picture text -----**
Eligibility for Independent Examination Isthe tharty a company incx>rwrated under Ihe C4xnpan•es Acts? P¢AerrtO8ty ￿￿(ble ￿ an IThje￿￿3enI ex&minal¥￿ rf it is already eli9ible to be exempl ffr￿n the aLNJit r8qu¥erwits of Ihe c￿￿1¢5 Act 2¢]06. Is eligible No Does the gov8mirvJ (hxwM￿I (C￿panY ￿ ncTrcOmp￿YI or lunder require an 8￿Irt? Is an audit r￿]ulr￿d ltr anotr reawi? Not e*Jible uNe88 w%wnin9 umenl amenO8d lo alk)w irKleper*Jent exammalw. PrLrfJenl to seek agreenNrynt furthr that independent rni￿1￿)n ty acCepL￿1￿. Ye8 No Dces grots inc¢)m• excaed £1 m or **)ere gross income exce￿19 £250.(K)O does the agwate value of assets exc*ed £3.26ffl7 Yo• Not ethgble foy indewthnl •xaminatK>n.' an audit Is requlr*l by slalule. If tl* charity has SLi)i*JlarleJ. ' the awregate gross of the woup moyo Ihan £1m? Y•$ Grt)up ac(t￿nIS mLtsI be [￿p￿ed and an 8￿Jit Is TequK•J by stslute (where a93regate inc￿le ffj belcm £1m gr(xJp ounts are r￿1 required by L4w) l¥ for 18 £25.1￿ ￿ kn¥57 IrKlependwrt examinatsn M rK required. but trustee¥ may chcmxe rt rf they wlah. No Ind￿r*￿e￿ èxaminatwj) is the Minim￿ wuirernent. allh(vJh trustees may 8ts11 cyl aLwit. (11 the chwty's inLY>ff* exceed8 £250.0Tr) the examinw be q￿Ittle￿.) ## EXAMINER’S CREDIBILITY ## **PROFESSIONAL EXPERIENCE AND ACHIEVEMENTS** ## **– MINISTRY OF JUSTICE JUNE 2019 PRESENT** ## **SENIOR POLICY ADVISOR – G7 – STAFF DEVELOPMENT LEAD (South of England and Youth Custody Services)** To design and implement strategies that will ensure that the Ministry of Justice increases the diversity of Senior Staff within Her Majesty Prisons and Probation Services (HMPPS). My role provides strategic support to the Executive Director of the South of England and the Youth Custody Service to implement the recommendations of the Lammy Review. The success measures of my role are centred on - Increasing the proportion of BAME senior leaders and to support the recruitment of Black Asian and Minority Ethnic staff across the organisation across various grades - Implementation of successful strategies to develop and enable BAME staff to realise their full potential by progressing through a structured career path leading to appointment into senior leadership roles within HMPPS. - Addressing transformational culture within the organisation by leading on strategies and initiatives that embed inclusive practices - Deliverables targets are linked to the Employee Life Cycle and I lead on the National Inclusive Recruitment Strategy to include attraction, onboarding and workforce planning. ## **MINISTRY OF JUSTICE** ## **– MARCH 2015 MAY 2019** ## **SENIOR FINANCE BUSINESS PARTNER – G7 (Prison Estate Transformation Programme)/FBP Prisons and Probation Service (Bristol and Leyhill)** My role provided support to the strategic finance lead for the Prison Estate Transformation Programme within, Her Majesty’s Prison and Probation Service (HMPPS). I had the level of authority and respect, to proactively challenge and support the shaping of strategic decisions by providing Expert Financial Advice through Stakeholder Engagement and Strategy and Planning: - Providing expert financial analysis and interpretation to ensure strategic decisions are implemented efficiently and effectively, assist in improving regional performance. - Engaging with the business, implementing change and spreading best practice. - Identifying potential financial risks and opportunities, taking mitigating actions where required and providing challenge at prison level as appropriate. - Provided commercial acumen to operate within a potential environment of ambiguity and uncertainty within a complex environment. - Provided expert analysis and interpretation of strategic decision making within the prison operating environment. ## **UNIVERSITY HOSPITALS BRISTOL OCT 2008 – MARCH 2015 NHS FOUNDATION TRUST** ## **SENIOR MANAGEMENT ACCOUNTANT - BAND 7 – JOB ROLE** I was responsible for the provision of a high quality, pro-active management accounting service to the Division of Trust Services with a total budget of £52m. This post was responsible for ensuring that the Division receives excellent financial support and advice to enable them to manage and develop their services and to manage the management accountant and the assistant management accountant ## **EARLY CAREER BACKGROUND** - **PROJECT ACCOUNTANT – HOUSING SERVICES (April‘06 – September’08) BRISTOL CITY COUNCIL** - **FINANCE MONITORING OFFICER – NEW DEAL GRANT (August’03 – March‘06) BRISTOL CITY COUNCIL** - **FINANCE AND MONITORING OFFICER – SURE START GRANT - GLOUCESTERSHIRE COUNTY COUNCIL** - • **SENIOR CLERICAL OFFICER APRIL 1997- APRIL 2000 - GLOUCESTER CITY COUNCIL** - **PA TO REGIONAL MANAGER APRIL 1993 – JULY 1996 - CIBA GEIGY – KENYA** 13 ## **PROFESSIONAL DEVELOPMENT** |•|CIPFA|CCAB Qualification Fully Qualified Accountancy|2013| |---|---|---|---| |•|University of Gloucestershire – B Hons. Degree/In Business Management, Financial & Accounting Management 2005||| |•|Stroud College|Finance and Business Higher Diploma|2005| |•|Gloscat|Finance & Business Certificate/ Information Technology|1998| |**PROFESSIONALDEVELOPMENT**|||| |•|ILM Level 5 Coaching||2021| |•|Leadership and Change|(1 Year Programme)|2015| |•|CIPFA|CCAB Qualification|2013| |•|University of Gloucestershire – B Hons. Degree in Business Management, Financial and Accounting Management||| ||||2002| |•|Stroud College|Finance and Business Higher Diploma|2000| |•|Gloscat|Finance and Business Certificate|1998| |•|Gloscat|Information Technology Certificate|1998| ## **OTHER PROFESSIONAL TRAINING** - Commercial Finance Trilogy(Commercial, Procurement and Contract/Risk Management) – January 2019 - Becoming a Senior Civil Servant – January 2019 - Introduction to Managing Public Money – November 2018 - Strategic Contract Management – GOLD Contracts – November 2017 - A Business and Financial Planning Overview – November 2017 - The Behavioural Side of Change and Minimising the Impact – March 2017 - Conducting Quality Conversations – March 2017 - Managing Risk in Public Finance – June 2016 - New UK Government Priorities – September 2015 - Sharpening Commercial Skills – September 2015 - Unconscious Bias – September 2015 - Leadership in the Civil Service – September 2015 - Financial Planning Cycle (MOJ) – June 2015 - Mentoring – South West NHS – January 2013 - Systems Training (Efinancials, Profin, Newerfinn, Business Objects, Eros, Eforms, WhiteBoard) - 2012 - Vat Management - 2012 ## **OTHER RELEVANT INFORMATION** ## **3[RD] SECTOR - ACTIVE ROLES** - **Accounting for International Development (AFID** ) – Probono Financial Consultancy Services in Rwanda - Ahazaza (the Partner Organisation). AfID (UK) LLP provides non-profits and social enterprises with a specialist volunteer programme, designed to build the financial management capacity of local, grassroots organisations; international NGOs and social enterprises. - • **Health Watch Bristol** - Trustee - **Princes Trust** – Progression Mentor - **Avon & Somerset Independent Residents Panel** – Panel Advisor - - - **Bristol Link with Beira** – Chair - **African Voices Forum** – Board Advisor - **Perivoli Africa Research Center (PARC)** – External Board Advisor 14 |**ANALYTICAL ANALYSIS 20/21**|**ANALYTICAL ANALYSIS 20/21**|**ANALYTICAL ANALYSIS 20/21**|**ANALYTICAL ANALYSIS 20/21**|**ANALYTICAL ANALYSIS 20/21**| |---|---|---|---|---| ||**Checks**|**Checks**|**Recommendations**|**2020/21 CHECKS**| |1|Bank Statements for the financial
year – Opening and closing
balances.|√|N/a|Ok| |2|Cash management – If you run a
petty cash scheme|√|There is a practice of nett-off against
cash payments relating to the trading
and charitable that impacts on
consistency. In future they should be
kept absolutely separate.|**There was minimal trading**
**as the Bar was mainly closed**
**during the financial year,**
**however the food hub**
**operated where cash was**
**used to pay Covid**
**Ambassadors, limited**
**records were kept. This**
**needs to improve and**
**records should be kept for**
**all cash transactions in**
**order to keep a clear audit**
**trail.**| |3|Grant income confirmation letters|√|Records need to be more simplified as
some transactions were posted against
the reserve account, where the income
was paid in.|**Grant income accounted for**
**approximately 84% of the**
**income received, separate**
**records for each grant and**
**the spend should be**
**recorded. The audit trail for**
**the use of some of the**
**grants was limited, as was**
**the administration.**| |6|Signatories list – people authorised
to sign cheques|√|Directors/Signatories list now updated
and includes 2 Board members and the
Finance Administrator who has authority
to view and enquire on bank
transactions.|
**Will need to be updated for**
**the current financial year**
**due to the movements in**
**the Board.**| |8|List of expenses claimed – need to
do a sample check|√|N/a|**Ok - records might be**
**incomplete**| |9|Risk management report (if there is
one)|
√|Check undertaken as part of the
consolidation of the annual accounts in
2020.|**There should be a risk**
**review atleast twice a year.**
**None was undertaken in**
**2021, the checks have been**
**undertaken as part of the**
**annual accounting returns**| |10|Payroll administration details|√|The organisation has implemented
QuickBooks and uses this to process tax
returns.|**Ongoing process of inputting**
**transactions into**
**Quickbooks - the records**
**are currently incomplete.**| |11|Pension administration details|√|Options to be explored when
appropriate|**N/a**| 15 ||**Checks**|**Checks**|**Recommendations**|**Progress towards**
**recommendations**| |---|---|---|---|---| |12|List of Restricted/Non-Restricted
funds|√|Grants from 4 sources administered
during the year, some transactions
were charged to the reserve account
including the income, advice has been
given to ensure that expenditure is
charged to the main account and
income can be moved from the reserve
account to offset the costs.|
Records have been kept for
most of the grants received,
the limitations have been on
the monitoring of spent
funds against each grant.| |13|Procurement policy|√|Current policy just needs to be
updated with the support of the
Development Officer seconded from
BSWN|Outstanding| |14|Reporting policy (Management
Accounts reports to the Executive
Directors)|√|A finance sub-committee set up during
2018/19 financial year, the reporting
process is yet to be embedded and
regular reports provided to the Board.|Lapsed| |15|Annual accounts submission
process / supporting data|√|Significant improvements made in
record keeping, slight gaps on the
management of trading arm
expenditure which should be improved
through the establishment of the
separate prepaid bank card account.|Improvement required as
the records specific to
grants do not show a clear
audit trail, there are some
gaps within the input data
for Quickbooks| |16|Budgeting setting process /
monitoring reports|√|2/3-Year Business plan to be reviewed
and approved which should begin to
address the long-term sustainability of
the organisation.|Outstanding| |17|List of creditors/debtors in the
last accounts submitted to for
period ending 31/03/20.|√|N/a|Submitted| |18|Banking policy|√|Annual Review of the controls to
ensure the organisation is getting the
best value in terms of banking
services.|N/a| |19|Gift & Hospitality Policy / register
(If it applies)|
√|Should be covered in the financial
policy|N/a| |20|Asset list (if any)|√|Should be covered in the financial
policy|Outstanding| |21|Stock management policy (if it
applies)|√|Minimal stock held although no records
were provided for the value at the end
of the year. This needs to be
tightened.|

Outstanding| |22|Anti-fraud policy (if it applies)|√|Should be covered in the financial
policy|Outstanding| |23|System overview|√|The organisation implemented
QuickBooks with an intended go live
date of 1**st April 2020.**|In progress| 16 ## GUIDANCE ON COVID RELATED INCOME AND GOVERNMENT GRANTS **Government Grants** as shown on the trial balance relating to the Covid Recovery and Stability Programme If an entity has received a grant through one of the various government’s assistance schemes it must disclose (FRS 102.24.6): - the accounting policy adopted for grants; - the nature and amounts of grants recognised in the financial statements; - unfulfilled conditions and other contingencies attaching to grants that have been recognised in income; and - ## **Accounting policies** FRS 102 requires entities to provide a summary of significant accounting policies that have been applied in the preparation of the accounts (FRS 102.8.5*). Entities should consider reviewing their accounting policies to make sure they reflect changes in events or conditions resulting from COVID-19. It may be that existing accounting policies need to be expanded on, for example, the policy for impairments may need to revisited. Similarly, it may be that COVID-19 has resulted in new transactions and balances being recognised in the accounts, or raised the prominence of certain areas, thus requiring information not previously required. For example, accounting policies might be needed to explain the treatment of: - Government assistance loans. - Government or local authority grants. - Rent holidays. - Refunds/returns of goods or services. Please refer to this link for further information on the COVID-19 checklist 0 COVID-19 checklist for FRS 102 accounts | ICAEW / Coronavirus and financial reporting | ICAEW // accounting-forgovernment-assistance-in-response-to-covid-19-pandemic.pdf (pwc.co.uk) ## **Covid Loans** Financial pressures arising from COVID-19 mean many entities will need to monitor carefully the conditions attached to any loan arrangements. In the case of a default or breach on a loan, entities are required to disclose (FRS 102.11.47): - details of that breach or default; - the carrying amount of the related loans payable at the reporting date; and - whether the breach or default was remedied, or the terms of the loans payable were renegotiated, before the financial statements were authorised for issue. - The FRC has also indicated in its COVID-19 Thematic Review that in the current environment they expect entities to disclose their banking covenants, even when they have met the requirements and there is significant headroom. ## **Provisions** It may be that entities need to increase or recognise new provisions as a result of COVID-19. For example, an entity might recognise an onerous contract for the lease of a retail unit when the retailer has decided to cease operations at that particular unit, or a provision for restructuring costs (when it gives rise to a legal or constructive obligation) or a provision for annual leave where it has a significant accumulation. Entities must disclose for each class of provision (FRS 102.21.14): 17 ## GRANTS SCHEDULE |**Date**|**Month **|**Detail**|**Grants**|**MX Mgmt % **|**What**|**Period of Grant **|**Year to date spend**| |---|---|---|---|---|---|---|---| |15.4.20|April|BCC - ChangingMindsetproject*|2798.40|550.00|ChangingMindset||2798.4| |6.5.20|May|HMRC JRS Grant|1531.61||Furlough|April|1531.61| |15.5.20|May|Quartet(A536153)- BSWN|10000.00||cashflow support|Mayonwards|10000.00| |12.6.20|June|United Communities(MXCC)*|5000.00|1000.00|MX Food Hub|June|5000.00| |20.7.20|July|HMRC JRS Grant|3092.46||Furlough|June|3092.46| |24.7.20|July|Victoria Mutural *|250.00||carepackage|Completed|250.00| |12.8.20|August|Bristol CityCouncil|5000.00||repairs and maintenance|Completed|4947.8| |14.8.20|August|Black Southwest Network(FHCP)|600.00||volunteer expenses|Completed|600.00| |14.8.20|August|~~Black Southwest Network~~
-(This should be
Power to Change),*|10000.00|1000.00||ongoing|| |24.8.20|August|HMRC JRS Grant|1650.14||Furlough|July|1650.14| |2.9.20|Sept|Bristol CityCouncil *|10000.00||running costs.Business rates
grant|August ongoing|| |17.9.20|Sept|Victoria Mutural. *|250.00||care Package|Completed|250.00| |21.9.20|Sept|HMRC JRS Grant|1531.91||Furlough|August|1531.91| |25.9.20|Sept|Race Equality grant(Dementia Project)|9050.00|905.00|||| |14.10.20|Oct|Race Equality grant( Dementia Project)|9050.00|905.00|||| |20.10.20|Oct|Victoria Mutural. *|250.00||carepackage|October|250.00| |18.11.20|Nov|BSWN/BCC HardshipFund|5500.00|500.00|Hardship|November|5500.00| |23.11.20|Nov|Police Commuity Trust(4for the Future
project)|3000.00|300.00|CommunityAction Grant|November|3000.00| |27.11.20|Nov|Race Equality grant( Dementia Project)|9050.00|905.00|||| |29.12.20|Dec|Bristol Citycouncil(CEV Grant)|5000.00|500.00|Covid CommunityHub||| |8.1.21|Jan|Victoria Mutural. *|750.00||carepackage|Jan-21|750| |15.1.21|Jan|BSWN Food Hub supplies(FHCP)|1000.00||Food Hubpurchases|Completed|1000| |15.1.21|Jan|BSWN - Food hub volunteer/Admin(FHCP)|3410.00|1250.00|MX mgmt fee £1250 + £2160 to
paystaff|
Completed|6910| |20.1.21|Jan|HMRC JRS GRANT|1669.88||Furlough|December|1669.88| |5.2.21|Feb|Bristol CiityCouncil. *|10000.00|1500.00|Covid Champion Support||| |8.2.21|Feb|HMRC JRS Grant|1747.40||Furlough|January|1747.4| |11.2.21|Feb|Black South West Network(FHCP)|1000.00||Foodpurchase|Completed|1000| ||||||||| |10.3.21|March|Bristol CityCouncil *|4000.00|600.00|Covid Champions|ongoing|4000| |10.3.21|March|HMRC JRS Grant|1745.79||Furlough|February|1745.79| |22.3.21|March|Black Southwest Network(FHCP)|1500.00||Food Purchase|Completed|0| |22.3.21|March|~~Accountspayable .~~
~~C~~OOP Bank|308.09||Bristol Reggae Orchestra|Not started|£308.09| |25.3.21|March|Bristol CityCouncil|12000.00|1800.00|~~Covid Champion .~~
~~C~~ovid
supportgrant.|ongoing|1200| |30.3.21|March|Livewest Homes*|500.00||Food Hub|march|500| ||||**132,235.68**
**£**|**11,715.00**
**£**|**-**
**£**||61,233.48
£| |10.3.21|March|From Reserve to Current Account|4932.96||NHS Grant||| 18