OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-03-31-accounts

20th Annual Report 2021-2022

Dove (Littlehampton) Ltd Company No.4370552 Reg. Charity No.1097703

Dove (Littlehampton) Ltd Company No. 4370552 – Reg. Charity No. 1097703

Trustees of the Charity

Victoria Rhodes Chairman

Sandra Anderson (Resigned 22[nd] October 2021)

Kayleigh Butters Appointed 3[rd] September 2021 Resigned 4[th] February 2022

David Chace (Appointed 23[rd] July 2021)

Chris Fuller (Appointed 4[th] February 2022) John Jones (Resigned 22[nd] October 2021) Paul Joseph (Appointed 3[rd] September 2021) Peter Smith (Resigned 3[rd] September 2021)

Directors of the Limited Company

Victoria Rhodes (Chairman (Appointed 21[st] July 2021)) Mike Clayden (Company Secretary & Director) Sandra Anderson (Resigned 22[nd] October 2021)

Kayleigh Butters (Appointed 3[rd] September 2021 Resigned 4[th] February 2022)

David Chace (Appointed 23[rd] July 2021)

Chris Fuller (Appointed 4[th] February 2022) John Jones (Resigned 22[nd] October 2021) Paul Joseph (Appointed 3[rd] September 2021) Peter Smith (Resigned 3[rd] September 2021)

Dove Lodge

Bob Rogers (Finance & Administration Officer) Retired October 2021

Dove (Littlehampton) Ltd

Dove Lodge Community Resource Centre

Chairman’s Annual Report April 2022

This has been an interesting year, seeing what the future holds for us. At this time of writing, we are recruiting new team members with a focus on User care and promoting the services we provide the community of Arun.

We welcome the new trustees that have joined us this year. Each with a complementary skill set which will help us strengthen our organisation.

On the financial side, we have been able to maintain a satisfactory level of reserves, and our cost-to-income levels are regularly reviewed in line with our policy.

Looking to the future we have our twenty-year celebration in October 2022 of serving the community of Arun.

On behalf of myself and the trustees, we wish to thank the staff for their effort and dedication during the year. I also personally thank the Trustees for their support.

Victoria Rhodes

Chairman of Trustees.

Dove (Littlehampton) Ltd Secretary`s & Acting Finance Officer Report March 2022

At the end of this trading year, we find ourselves looking to the future.

The pandemic is now slowly subsiding and we are confident that shortly we can return to a full service enabling us to serve our community. At that time, more people will need the help of our resident groups to recover from the problems caused by an extended lockdown.

We are still short staffed and looking for a viable long-term solution reflecting our needs as an organisation and the direction we wish to travel. Our new staffing will concentrate more on User Care and marketing. The board now feel we need a stronger presence in our community of Arun.

We have increased our Facebook offering keeping our community and users informed about what is going on in the Lodge. With a Mailchimp service allowing subscription to our monthly newsletter and essential Building service updates. Subscriptions available through our website.

Our offices are not all let now, but meeting room bookings are slowly recovering. Helped in part by our online booking system.

The year ends in a sound financial position but in light of the current financial situation, we will not spend as much as usual on building improvements in the coming year.

We have managed this year a small surplus and to carpet the rear corridor (a long-time ambition) and to move away from our own server to 365 cloud services in the hope of reducing costs.

Mike Clayden Director/Company Secretary Acting Finance officer April 2022

REGISTERED COMPANY NUMBER: 04370552 (England and Wales) REGISTERED CHARITY NUMBER: 1097703

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022

For Dove (Littlehampton) Ltd

Dove (Littlehampton) Ltd

Contents of the Financial Statements For the Year Ended 31 March 2022

Page
Report of the Trustees 1 to 2
Independent Examiner’s Report 3 to 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 11
Detailed Statement of Financial Activities 12

Dove (Littlehampton) Ltd

Report of the Trustees

For the Year Ended 31 March 2022

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2018. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The principal activities of the charity in the year under review were those of assisting in the promotion and improving the efficiency and effectiveness of charities and the application of charity resources by the provision and management for charities and voluntary organisations where they are carrying out charitable activities of office accommodation, conference, training and other facilities, services or support in the Arun District of West Sussex. The Policy of the charity is to continue this work in the future utilising all available resources for the benefit of other local charitable organisations.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04370552 (England and Wales)

Registered Charity number

1097703

Registered office

49 Beach Road Littlehampton West Sussex BN17 5JG

Trustees

D Chace C Fuller P Joseph V Rhodes S Anderson (resigned 22[nd] October 2021) K Butters (appointed 3[rd] September 2021, resigned 4[th] February 2022) J Jones (resigned 22[nd] October 2021) P Smith (3[rd] September 2021)

Company Secretary

M Clayden Independent examiner: Mr John Hall MBA MCIHort - John Hall Consulting Ltd. Page 1

Littleham lon Re rt of the Trustees r Ended h20 Approved by order of the bo of trustees on 5th August 2022 and slaned on its beha￿ by.. M Clayden - Secretary P8ge 2 Do iitleham

Independent Examiner’s Report to the Trustees of Dove (Littlehampton) Ltd

I report on the accounts for the year ended 31 March 2022 set out on pages five to eleven.

Respective responsibilities of trustees and examiner

The Charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to:

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Page 3

Dove (Littlehampton) Ltd

Statement of Financial Activities
For the Year Ended 31 March 2022
Notes
INCOMING RESOURCES FROM
Other trading activities
2
Investment income
Business Rates Covid Grant
3
Total
EXPENDITURE ON
Charitable activities
Management and administration
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
CONTINUING OPERATIONS		 31.3.22
£
109,734
65
109,863
104,323
210
104,323
5,540
557,480
563,020		 31.3.21
£
110,657
36
25000
135,693
127,048
5,203
132,251
3,442
554,038
557,480

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

Page 5

Dove (Littlehampton) Ltd

Balance Sheet At 31 March 2022

Notes
FIXED ASSETS
Tangible assets
7
CURRENT ASSETS
Debtors
8
Cash at bank and at hand
CREDITORS
Amount falling due within one year
9
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
Unrestricted funds
Revaluation Reserve
10
TOTAL FUNDS		 31.3.22
£
715,000
1,790
66,182
67,972
(7,152)
60,820
775,820
775,820
557,480
215,000
772,480		 31.3.21
£
715,000
4,979
71,104
76,083
(18,603)
57,480
772,480
772,480
557,675
215,000
772,675

The notes form part of these financial statements

Continued…

Page 6

Balance Sheet- confr'nu At J March The charitable company s entstlgj to exemption from audit under tion 479A ol the Ccrfnpanies Act 2006 relating to subsidiary chaiitable companies foi the year endwj J Marth 2021. The members have not required the charrtable ccthpany k) obtsin ￿ audit ol ts financial statements for the ye8r ijnded 31 March . n accordance with S￿tion 476 of the Companies Act 2C(6. The trustees acknowledge their (espx>nsibilities for 181 ensuring that the ch8rFtable company keeps accounting iecords that compty with Sedions ￿ arKI 387 of the Companies Act and Ibl weparino finan9ial stslements which give 8 true 8nd t1frvw ofthe stste of8ffairs of the ch8ritsble company as at the eThJ of eath finaniial ye8r and of its surplus or deficit for each finanoal yeaf li accordance wth the requirements ol Secbons 394 and 395 and which olherwise comply with the requiiements ol the Companies Act 2(￿ ielatirwj tr) financial ststements, so lar as 8pplicable to the charitsble company. The financFal ststements were approved ty the Bcord offrustees on ..... d were signed o) ts behalt ty. Is. J4 2021 V. RhcJe5 - TFUStee The notès form part ol these financial stslements

Notes to the Financial Statements For the Year Ended 31 March 2022

Dove (Littlehampton) Ltd

1. ACOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - Not provided

Taxation

The charity is exempt from corporation tax on it’s charitable activities.

Fund accounting

Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged o the Statement of Financial Activities in the period to which they relate.

Page 8

Dove (Littlehampton) Ltd

Notes to the Financial Statements-continued
For the Year Ended 31 March 2022
2.
OTHER TRADING ACTIVITIES
Office rents and room hire
Other income
3.
INVESTMENT INCOME
Investment income
4.
NET INCOME/(EXPENDITURE)
Net income/(expenditure)is stated after charging/(crediting):
Independent Examiners fees		 31.3.22
£
109,734
65
109,863
31.3.22
£
52

31.3.22
£
200		 31.3.21
£
110,637
20
110,657
31.3.21
£
36
31.3.21
£
200

5. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’’ remuneration or other benefits for the year ended 31 March 2022.

Trustees’ expenses

Travel expenses of £20 were paid to the Chairman for the year ended 31 March 2022 (£58 – 2020).

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

No employees received emoluments in excess of £60,000. 31.3.22
4		 31.3.21
4

Page 9

Dove (Littlehampton) Ltd

Notes to the Financial Statements - continued For the Year Ended 31 March 2022

7. TANGIBLE FIXED ASSETS

COST
At 1 April 2020 and 31 March 2022
Revaluation Increase 31stMarch 2020
NET BOOK VALUE
At 31 March 2022
At 31 March 2020
8.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE
YEAR
Trade debtors
Prepayments and accrued income
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE
YEAR
Trade creditors
Other creditors
Accruals and deferred income
10. MOVEMENT IN FUNDS
At 1.4.21
£
Unrestricted funds
General funds
557,480
TOTAL FUNDS
557,480
Net movement of funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
108,863
108,863		 31.3.22
£
1,790
3,385
5,175
31.3.22
£
1,185
7,152
8,337
Net movement
in funds
£
5,540
5,540
Resources
expended
£
(104,323)
(104,323)		 Freehold
Property
£
500,000
215,000
715,000
715,000
31.3.21
£
348
4,361
4,979
31.3.21
£
615
9,169
8,819
18,603
At 31.3.22
£
563,020
563,020
Movement in
funds
£
5,540
5,540

Page 10

Dove (Littlehampton) Ltd

Notes to the Financial Statements - continued For the Year Ended 31 March 2022

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2022.

Page 11

Dove (Littlehampton) Ltd

Detailed Statement of Financial Activities For the Year Ended 31 March 2022

INCOMING RESOURCES
Other trading activities
Office rents and room hire
Other income
HMRC Covid Grant
Investment Income
Investment Income
Total income resources
EXPENDITURE
Direct Charitable Expenditure
Staff and volunteers expenses
Telephone post and stationery
Compliance
Data Network
Repairs and maintenance
Insurance
Utilities expenditure
Cleaning
Computer consumables
Sundries
Staff Costs
Wages
Pensions
Support Costs
Governance Costs
Accounting professional fees
Annual return
Bank and credit card charges
Total resources expended
Net income/(expenditure)		 31.3.22
£
109,734
65
109,734
52
109,863
293
2,711
35
1,143
24,883
3,943
7,066
13,107
9,338
161
62,680
38,641
2,786
41,427
123
13
80
216
104,323
5,540		 31.3.21
£
110,637
20
25000
135,657
36
135,693
109
3,767
1,210
193
40,850
3,933
6,564
3,112
7,198
115
67,051
56,433
3,563
59,996
5,096
13
95
5,204
132,251
3,442

This page does not form part of the statutory financial statements

Page 12

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Dove (Littlehampton) Ltd On accounts for the year ended 31" March 2022 Charity no (if any) 1097703 Set out on pages 1 &2 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 st March 2022. Responslbilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5}{b) of the Act. Independent I have completed my examination. I confim that no material matters have examiner's statement come to my attention in connection wilh the examination which gives me cause to believe that in, any material respeGt'. the accounting record5 were nol kept in accordance with section 130 of the Charities Act, or Ihe accounts did not accord with Ihe accounting records., or the accounts did not comply with the applicable requirements oncerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examinalion. I have no COn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 23rd Sept 2022 Name: Gerald Kimber Relevant professional qualificationls) or body lif any): NIA 49 Beach Road Littlehampton West Sussex BN17 5JG Address: IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None IER Oct 2018