_**20th Annual Report 2021-2022**_
_**Dove (Littlehampton) Ltd Company No.4370552 Reg. Charity No.1097703**_
## Dove (Littlehampton) Ltd Company No. 4370552 – Reg. Charity No. 1097703
## Trustees of the Charity
Victoria Rhodes Chairman
Sandra Anderson (Resigned 22[nd] October 2021)
Kayleigh Butters Appointed 3[rd] September 2021 Resigned 4[th] February 2022
David Chace (Appointed 23[rd] July 2021)
Chris Fuller (Appointed 4[th] February 2022) John Jones (Resigned 22[nd] October 2021) Paul Joseph (Appointed 3[rd] September 2021) Peter Smith (Resigned 3[rd] September 2021)
## Directors of the Limited Company
Victoria Rhodes (Chairman (Appointed 21[st] July 2021)) Mike Clayden (Company Secretary & Director) Sandra Anderson (Resigned 22[nd] October 2021)
Kayleigh Butters (Appointed 3[rd] September 2021 Resigned 4[th] February 2022)
David Chace (Appointed 23[rd] July 2021)
Chris Fuller (Appointed 4[th] February 2022) John Jones (Resigned 22[nd] October 2021) Paul Joseph (Appointed 3[rd] September 2021) Peter Smith (Resigned 3[rd] September 2021)
## **Dove Lodge**
Bob Rogers (Finance & Administration Officer) Retired October 2021
## Dove (Littlehampton) Ltd
## Dove Lodge Community Resource Centre
## **Chairman’s Annual Report April 2022**
This has been an interesting year, seeing what the future holds for us. At this time of writing, we are recruiting new team members with a focus on User care and promoting the services we provide the community of Arun.
We welcome the new trustees that have joined us this year. Each with a complementary skill set which will help us strengthen our organisation.
On the financial side, we have been able to maintain a satisfactory level of reserves, and our cost-to-income levels are regularly reviewed in line with our policy.
Looking to the future we have our twenty-year celebration in October 2022 of serving the community of Arun.
On behalf of myself and the trustees, we wish to thank the staff for their effort and dedication during the year. I also personally thank the Trustees for their support.
Victoria Rhodes
Chairman of Trustees.
## **Dove (Littlehampton) Ltd Secretary`s & Acting Finance Officer Report March 2022**
At the end of this trading year, we find ourselves looking to the future.
The pandemic is now slowly subsiding and we are confident that shortly we can return to a full service enabling us to serve our community. At that time, more people will need the help of our resident groups to recover from the problems caused by an extended lockdown.
We are still short staffed and looking for a viable long-term solution reflecting our needs as an organisation and the direction we wish to travel. Our new staffing will concentrate more on User Care and marketing. The board now feel we need a stronger presence in our community of Arun.
We have increased our Facebook offering keeping our community and users informed about what is going on in the Lodge. With a Mailchimp service allowing subscription to our monthly newsletter and essential Building service updates. Subscriptions available through our website.
Our offices are not all let now, but meeting room bookings are slowly recovering. Helped in part by our online booking system.
The year ends in a sound financial position but in light of the current financial situation, we will not spend as much as usual on building improvements in the coming year.
We have managed this year a small surplus and to carpet the rear corridor (a long-time ambition) and to move away from our own server to 365 cloud services in the hope of reducing costs.
Mike Clayden Director/Company Secretary Acting Finance officer April 2022
# **REGISTERED COMPANY NUMBER: 04370552 (England and Wales) REGISTERED CHARITY NUMBER: 1097703**
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022
For Dove (Littlehampton) Ltd
## Dove (Littlehampton) Ltd
Contents of the Financial Statements For the Year Ended 31 March 2022
||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Independent Examiner’s Report|3 to 4|
|Statement of Financial Activities|5|
|Balance Sheet|6 to 7|
|Notes to the Financial Statements|8 to 11|
|Detailed Statement of Financial Activities|12|
## Dove (Littlehampton) Ltd
## Report of the Trustees
For the Year Ended 31 March 2022
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2018. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The principal activities of the charity in the year under review were those of assisting in the promotion and improving the efficiency and effectiveness of charities and the application of charity resources by the provision and management for charities and voluntary organisations where they are carrying out charitable activities of office accommodation, conference, training and other facilities, services or support in the Arun District of West Sussex. The Policy of the charity is to continue this work in the future utilising all available resources for the benefit of other local charitable organisations.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
04370552 (England and Wales)
## **Registered Charity number**
1097703
## **Registered office**
49 Beach Road Littlehampton West Sussex BN17 5JG
## **Trustees**
D Chace C Fuller P Joseph V Rhodes S Anderson (resigned 22[nd] October 2021) K Butters (appointed 3[rd] September 2021, resigned 4[th] February 2022) J Jones (resigned 22[nd] October 2021) P Smith (3[rd] September 2021)
## **Company Secretary**
M Clayden **Independent examiner: Mr John Hall MBA MCIHort - John Hall Consulting Ltd.** Page 1
Littleham
lon
Re
rt of the Trustees
r Ended
h20
Approved by order of the bo
of trustees on 5th August 2022 and slaned on its beha by..
M Clayden - Secretary
P8ge 2
Do
iitleham
## Independent Examiner’s Report to the Trustees of Dove (Littlehampton) Ltd
I report on the accounts for the year ended 31 March 2022 set out on pages five to eleven.
## **Respective responsibilities of trustees and examiner**
The Charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK an Republic of Ireland (FRS 102) (effective 1 January 2015).
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Page 3
## Dove (Littlehampton) Ltd
|Statement of Financial Activities
For the Year Ended 31 March 2022
Notes
**INCOMING RESOURCES FROM**
Other trading activities
2
Investment income
Business Rates Covid Grant
3
**Total**
**EXPENDITURE ON**
Charitable activities
Management and administration
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**CONTINUING OPERATIONS**|31.3.22
£
109,734
65
109,863
104,323
210
104,323
5,540
557,480
563,020|31.3.21
£
110,657
36
25000|
|---|---|---|
|||135,693
127,048
5,203|
|||132,251|
|||3,442
554,038|
|||557,480|
||||
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 5
## Dove (Littlehampton) Ltd
Balance Sheet At 31 March 2022
|Notes
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Debtors
8
Cash at bank and at hand
**CREDITORS**
Amount falling due within one year
9
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
Unrestricted funds
Revaluation Reserve
10
**TOTAL FUNDS**|31.3.22
£
715,000
1,790
66,182
67,972
(7,152)
60,820
775,820
775,820
557,480
215,000
772,480|31.3.21
£
715,000
4,979
71,104|
|---|---|---|
|||76,083
(18,603)|
|||57,480|
|||772,480|
|||772,480|
|||557,675
215,000|
|||772,675|
The notes form part of these financial statements
Continued…
Page 6
Balance Sheet- confr'nu
At J March
The charitable company s entstlgj to exemption from audit under *tion 479A ol the Ccrfnpanies Act
2006 relating to subsidiary chaiitable companies foi the year endwj J Marth 2021.
The members have not required the charrtable ccthpany k) obtsin audit ol ts financial statements
for the ye8r ijnded 31 March . n accordance with Stion 476 of the Companies Act 2C(6.
The trustees acknowledge their (espx>nsibilities for
181 ensuring that the ch8rFtable company keeps accounting iecords that compty with Sedions arKI
387 of the Companies Act and
Ibl weparino finan9ial stslements which give 8 true 8nd t1frvw ofthe stste of8ffairs of the ch8ritsble
company as at the eThJ of eath finaniial ye8r and of its surplus or deficit for each finanoal yeaf li
accordance wth the requirements ol Secbons 394 and 395 and which olherwise comply with the
requiiements ol the Companies Act 2( ielatirwj tr) financial ststements, so lar as 8pplicable to
the charitsble company.
The financFal ststements were approved ty the Bcord offrustees on .....
d were signed o) ts behalt ty.
Is. J4 2021
V. Rhc*Je5 - TFUStee
The notès form part ol these financial stslements
Notes to the Financial Statements For the Year Ended 31 March 2022
## Dove (Littlehampton) Ltd
## **1. ACOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - Not provided
## **Taxation**
The charity is exempt from corporation tax on it’s charitable activities.
## **Fund accounting**
Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged o the Statement of Financial Activities in the period to which they relate.
Page 8
## Dove (Littlehampton) Ltd
|Notes to the Financial Statements-continued
For the Year Ended 31 March 2022
**2.**
**OTHER TRADING ACTIVITIES**
Office rents and room hire
Other income
**3.**
**INVESTMENT INCOME**
Investment income
**4.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure)is stated after charging/(crediting):
Independent Examiners fees||31.3.22
£
109,734
65
109,863
31.3.22
£
52
31.3.22
£
200||31.3.21
£
110,637
20|
|---|---|---|---|---|
|||||110,657|
|||||31.3.21
£
36|
|||||31.3.21
£
200|
## **5. TRUSTEES’ REMUNERATION AND BENEFITS**
There were no trustees’’ remuneration or other benefits for the year ended 31 March 2022.
## **Trustees’ expenses**
Travel expenses of £20 were paid to the Chairman for the year ended 31 March 2022 (£58 – 2020).
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|No employees received emoluments in excess of £60,000.|31.3.22
4|31.3.21
4|
|---|---|---|
||||
Page 9
## Dove (Littlehampton) Ltd
Notes to the Financial Statements - continued For the Year Ended 31 March 2022
## **7. TANGIBLE FIXED ASSETS**
|**COST**
At 1 April 2020 and 31 March 2022
Revaluation Increase 31stMarch 2020
**NET BOOK VALUE**
At 31 March 2022
At 31 March 2020
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE**
**YEAR**
Trade debtors
Prepayments and accrued income
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE**
**YEAR**
Trade creditors
Other creditors
Accruals and deferred income
**10. MOVEMENT IN FUNDS**
At 1.4.21
£
**Unrestricted funds**
General funds
557,480
**TOTAL FUNDS**
557,480
Net movement of funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
108,863
108,863|31.3.22
£
1,790
3,385
5,175
31.3.22
£
1,185
7,152
8,337
Net movement
in funds
£
5,540
5,540
Resources
expended
£
(104,323)
(104,323)|Freehold
Property
£
500,000
215,000|
|---|---|---|
|||715,000|
|||715,000|
|||31.3.21
£
348
4,361|
|||4,979|
|||31.3.21
£
615
9,169
8,819|
|||18,603|
|||At 31.3.22
£
563,020|
|||563,020|
|||Movement in
funds
£
5,540|
|||5,540|
Page 10
## Dove (Littlehampton) Ltd
Notes to the Financial Statements - continued For the Year Ended 31 March 2022
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2022.
Page 11
## Dove (Littlehampton) Ltd
Detailed Statement of Financial Activities For the Year Ended 31 March 2022
|**INCOMING RESOURCES**
**Other trading activities**
Office rents and room hire
Other income
HMRC Covid Grant
**Investment Income**
Investment Income
**Total income resources**
**EXPENDITURE**
**Direct Charitable Expenditure**
Staff and volunteers expenses
Telephone post and stationery
Compliance
Data Network
Repairs and maintenance
Insurance
Utilities expenditure
Cleaning
Computer consumables
Sundries
**Staff Costs**
Wages
Pensions
**Support Costs**
**Governance Costs**
Accounting professional fees
Annual return
Bank and credit card charges
**Total resources expended**
**Net income/(expenditure)**|31.3.22
£
109,734
65
109,734
52
109,863
293
2,711
35
1,143
24,883
3,943
7,066
13,107
9,338
161
62,680
38,641
2,786
41,427
123
13
80
216
104,323
5,540|31.3.21
£
110,637
20
25000|
|---|---|---|
|||135,657
36|
|||135,693
109
3,767
1,210
193
40,850
3,933
6,564
3,112
7,198
115|
|||67,051
56,433
3,563|
|||59,996
5,096
13
95|
|||5,204|
|||132,251|
|||3,442|
This page does not form part of the statutory financial statements
Page 12
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Dove (Littlehampton) Ltd
On accounts for the year
ended
31" March 2022
Charity no
(if any)
1097703
Set out on pages
1 &2
I report to the trustees on my examination of the accounts of the above
charity for the year ended 31 st March 2022.
Responslbilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
{"Ihe Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5}{b) of the Act.
Independent I have completed my examination. I confim that no material matters have
examiner's statement come to my attention in connection wilh the examination which gives me
cause to believe that in, any material respeGt'.
the accounting record5 were nol kept in accordance with section 130
of the Charities Act, or
Ihe accounts did not accord with Ihe accounting records., or
the accounts did not comply with the applicable requirements
oncerning the form and content of accounts sel out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a matter
considered as part of an independent examinalion.
I have no COnrn$ and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
23rd Sept 2022
Name:
Gerald Kimber
Relevant professional
qualificationls) or body
lif any):
NIA
49 Beach Road
Littlehampton
West Sussex BN17 5JG
Address:
IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
None
IER
Oct 2018