Trustees’ Annual Report for the period
From 01 April 2022 Period start date To 31 March 2023 Period end date Charity name: Marlow and District (575) Round Table
Charity registration number: 1097489
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To pay or apply the same or any part or parts thereof and the income arising therefrom or any part or parts thereof for such charitable purpose or purposes according to the laws of England and Wales in Great Britain and elsewhere (worldwide) and or to or for the benefit of such one or more charitable bodies trusts associations institutions or organisations established for such charitable purposes as aforesaid and in such shares and in such manner as the club in ordinary meeting shall in its absolution discretion determine or select. The club shall communicate such determination or selection to the trustees in writing |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The trustees and members of Marlow & District Round Table organise and assist with several fundraising events during the year including May Fayre, Marlow Town Regatta, Christmas Float and Children In Need. The charity specifically targets local people in Marlow, Wycombe and the South Buckinghamshire area but gifts are also made to national or international charities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | I can confirm that the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Grant making is made by a quorum of active members upon request for grants from local charities. All grants are made directly to or for the purposes and benefit of local charitable causes. |
| Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | All members are volunteers and provide their time on a voluntary basis. No member receives renumeration (other than expenses incurred to support events) for the activities they undertake. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Marlow Round Table (MRT) conducted four main fundraising events in 22/23. Marlow May Fayre, Marlow Town Regatta and Town Festival, Santa Sleigh, and, Children in Need Collection. The total income for the year was £50,602.94 and total expenditure was 35,865.69 Included in the outgoings is a total of £9,980.98 was donated to charities or charitable causes. We received an additional £5,000 donation from Huntswood this year which is intended to cover next years donation. This will be the last of the Huntswood direct donations to MRT. In addition to the monetary donations the events all provide social capital and benefit to the local residents. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | MRT does not set objectives or targets for its fundraising or donations. |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| MRT does not invest its funds other than for bank interest rates. |
Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | MRT held £34,997.33 in its bank account at the end of the reporting period. Within this fund MRT holds approx. £3,500 of restricted funds under the donations provided by Mark Bowers, a former member of MRT. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | MRT holds a reserve to Children in Need for electronic funds received and not yet paid to CIN. |
| Amount of reserves held | Para 1.22 | £1,068.98 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The primary source of funds is from fund raising activity. Namely, the provision of a Bar and BBq at May Fayre, income from Stall holders paying a fee to participate in May Fayre, revenue from hosting a duck race at may fayre, the profits of running a bar at the Marlow Regatta and Town Festival and lastly the income form direct donations made by the public during the Santa Sleigh. Monies raised via a collection for Children in Need are paid directly to the CIN account, less the money collected electronically via card machines. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not Applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are: A crowded events market in Marlow creating competition, Weather dependency of the events Low membership numbers making events unviable to run. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Officers must be recognised members of Round Table Great Britain and Ireland and are appointed to post by vote at the AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Marlow and District (575) Round Table |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1097489 |
| Charity’s principal address | 4 Conniston Close Marlow Bucks SL72RG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Hetherington | Treasurer | |||
| Tom Barford | HonoraryMember | |||
| Emilio Garcia | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name Nil
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable held in this capacity
Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Financial accounts included in Independent Examiners Report.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) John Hetherington Full name(s) John Hetherington Position (eg Secretary, Treasurer Chair, etc) Date 4th January 2024
Marlow Round Table 575 Accounts 2022/2023
Opening Balance (Bank) Charity Current Charity Buisness Reserve Regatta Current Regatta Business Reserve Cash Total Event income May Fayre (Duck Race) May Fayre (Stall holders direct) May fayre (paypal) Regatta bar income Santa Float 22 Children in need Hunstwood Donation Other Income Bowers Donation Uk online Giving Foundation
Interest Interest Regatta Apr Interest Regatta May Interest Regatta June Interest Regatta July Interest Regatta Aug Interest Regatta Sept Interest Regatta Oct Interest Regatta Nov Interest Ragatta Dec Interest Regatta Jan Interest Regatta Feb Interest Regatta Mar Interest Charity Apr Interest Charity May Interest Charity June Interest Charity July Interest Charity Aug
Interest Charity Sept Interest Charity Oct Interest Charity Nov Interest Charity Dec Interest Charitry Jan Interest Charity Feb Interest Chairty Mar Fixed Costs Garages (1534) 2021 Garages (1533) 2021 Event Expenses May Fayre Expenses (incl Chair's Exp) Regatta expenses Ukraine BBQ Expenses Regatta Fridge 2023 Regatta Ctte Santa Facebook Donations Marlow Beer Fest Scouts Jamboree Road Peace (Ride London Sponsor) Gymnast World Comp Expenses Ukraine Bouncy Castle Ukraine Bouncy Castle MTC Meals 4 Ukraine lighthouse Marlow Spinfield Solar Panels Radnage School DB Donation Chris Hoyle Marathon Steve Pearson Marathon Anouk Seed Peru Charity FOB playground Community Matters RBL Wreath Marlow Literary Festival Age Concern Xmas Lunch MTC Xmas Lights DTD Toys for Wycombe Hospital
Other Expenses
Chairmans Expenses
Totals
Closing Balance (Bank) Opening Balance + Income
Opening Blanace + Income - outgoings Charity Current Charity Buisness Reserve Regatta Current Regatta Business Reserve Cash
Liabiltiies (CIN 21) Liabiltiies (CIN 22) Available Total
AUDIT COPY
| Balances | Income | Outgoings | ||
|---|---|---|---|---|
| £1.00 | ||||
| £19,008.67 | ||||
| £1.00 | ||||
| £1,309.50 | ||||
| £0.00 | ||||
| £20,320.17 |
£2,282.74 £821.00 £6,553.28 £27,304.21 £1,882.70 £592.81 £10,000.00 £49,436.74 £77.21 £159.66 £82.06 £87.54 £84.13 £80.91 £80.54 £78.81 £80.85 £811.71
£0.09 £0.11 £0.11 £0.10 £0.12 £0.24 £0.43 £0.75 £0.86 £0.92 £0.91 £1.12 £1.32 £1.99 £2.68 £3.32 £3.73
£7.31 £12.63 £20.75 £23.61 £25.37 £24.50 £29.96 £162.93
| £1,364.43 £1,364.43 |
|
|---|---|
| £2,728.86 | |
| £7,141.31 £14,391.28 £107.26 £474.00 £1,000.00 £42.00 |
|
| £23,155.85 | |
| £72.00 £600.00 £150.00 £200.00 £80.00 £400.00 £500.00 £550.00 £750.00 £250.00 £250.00 £250.00 £250.00 £1,000.00 £2,000.00 £100.00 £500.00 £250.00 £500.00 £250.00 |
|
| £8,902.00 | |
| £0.00 | |
| £0.00 | |
| £50,411.38 | £34,786.71 |
£70,731.55
£35,944.84 £1.00 £34,759.14 £1.00 £1,315.17 £0.00
£35,007.33
Liabilites
476.17 592.81
Actual
| Opening Balances Charity Current Charity Buisness Reserve Regatta Current Regatta Business Reserve Cash Total Closing Balances Charity Current Charity Buisness Reserve Regatta Current Regatta Business Reserve Cash Total Receipts Payments Net Opening Balances Closing Balances Net ERROR |
1.00 19,008.67 1.00 1,309.50 - 20,320.17 1.00 34,759.14 1.00 1,315.17 - 36,076.31 50,411.38 50,602.94 34,786.71 34,786.71 |
1.00 19,008.67 1.00 1,309.50 - 20,320.17 1.00 34,759.14 1.00 1,315.17 - 36,076.31 50,411.38 50,602.94 34,786.71 34,786.71 |
1.00 18,948.67 1.00 1,309.41 - |
1.00 18,948.67 1.00 1,309.41 - |
|---|---|---|---|---|
| 20,260.08 | ||||
| 1.00 34,759.14 1.00 1,315.17 - |
||||
| ### | ||||
| 79.06 112.50 |
||||
| 15,624.67 | 15,816.23 | |||
| 20,260.08 36,076.31 |
||||
| 15,816.23 | 15,816.23 | |||
| - 191.56 - |
Difference
£0.00 £60.00 £0.00 £0.09 £0.00 £60.09
Misc receipts Online Giving
Charity No. 1097489
Marlow and District (575) Round Table Charity Account Income and Expenditure Account for the year ending 31 March 2023
| 2022 £ 3,840.00 - 4,040.96 476.17 913.69 |
Income Events May Fayre Regatta Santa's Float Children in Need Other Donations received Huntswood Online and other donations Interest received Total Income Expenditure Events May Fayre Regatta Santa's Float Other costs Garages Accountants Ukraine BBQ Expenses Chairman's expenses Other costs Total Expenditure Surplus before donations Donations made Marlow Beer Fest Scouts Jamboree Road Peace (Ride London Sponsor) Gymnast World Comp Expenses Ukraine Bouncy Castle Ukraine Bouncy Castle MTC Meals 4 Ukraine lighthouse Marlow Spinfeld Solar Panels Radnage School DB Donation Chris Hoyle Marathon Steve Pearson Marathon Anouk Seed Peru Charity FOB playground Community Matters RBL Wreath Marlow Literary Festival Age Concern Xmas Lunch MTC Xmas Lights DTD Toys for Wycombe Hospital Children in Need 2021-2022 Donations |
£ 9,657.02 27,304.21 1,882.70 592.81 - |
2023 £ 39,436.74 11,003.27 162.93 |
|---|---|---|---|
| 9,270.82 | 10,000.00 1,003.27 |
||
| 5,000.00 713.32 |
|||
| 5,713.32 | 7,141.31 15,865.28 42.00 |
||
| 1.66 | |||
| 14,985.80 | 50,602.94 | ||
| 2,047.97 - 87.15 |
23,048.59 2,836.12 |
||
| 2,135.12 | 2,728.86 - 107.26 - - |
||
| 1,575.70 840.00 - 141.99 281.95 |
|||
| 2,839.64 | Total Expenditure Surplus before donations |
||
| 4,974.76 | 25,884.71 | ||
| 10,011.04 | 24,718.23 | ||
| 72.00 600.00 150.00 200.00 80.00 400.00 500.00 550.00 750.00 250.00 250.00 250.00 250.00 1,000.00 2,000.00 100.00 500.00 250.00 500.00 250.00 1,078.98 |
|||
| 4,026.20 |
9,980.98 14,737.25
5,984.84 Surplus after donations
Charity No. 1097489
Marlow and District (575) Round Table Charity Account Balance Sheet at 31 March 2023
| 2022 £ 14,275.24 5,984.84 |
Accumulated surplus Balance brought forward at beginning of year Surplus for year Balance carried forward at end of year Represented by: Cash at Bank Charity Current Charity Business Reserve Regatta Current Regatta Business Reserve Creditor - donations payable |
£ 1.00 34,759.14 1.00 1,315.17 |
2023 £ 20,260.08 14,737.25 |
|---|---|---|---|
| 20,260.08 | 34,997.33 | ||
| 1.00 18,948.67 1.00 1,309.41 |
36,076.31 1,078.98 |
||
| 20,260.08 | |||
| - | |||
| 20,260.08 | 34,997.33 |
| Date Chairman |
Date Chairman |
|---|---|
| John Hetherington Date 22-Jan-24 Treasurer |
|
| In connection with my examination of the above accounts, no matter has come to my attention: i) which gives me any cause to believe that they do not comply with the accounting records; or ii) to which, in my opinion, attention should be drawn in order for a proper understanding of the accounts to be reached. John Pearson Date 22-Jan-24 Independent Examiner |
|
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Marlow and District (575) Round Table Charity No. 1097489
Charity Account
Income and Expenditure Account for the year ending 31 March 2023
2022 2023
£ Income £ £
Events
3,840.00 May Fayre 9,657.02
-
Regatta 27,304.21
4,040.96 Santa's Float 1,882.70
476.17 Children in Need 592.81
913.69 Other -
9,270.82 39,436.74
Donations received
5,000.00 Huntswood 10,000.00
713.32 Online and other donations 1,003.27
5,713.32 11,003.27
1.66 Interest received 162.93
14,985.80 Total Income 50,602.94
Expenditure
Events
2,047.97 May Fayre 7,141.31
-
Regatta 15,865.28
87.15 Santa's Float 42.00
2,135.12 23,048.59
Other costs
1,575.70 Garages 2,728.86
840.00 Accountants -
- Ukraine BBQ Expenses 107.26
141.99 Chairman's expenses -
281.95 Other costs -
2,839.64 2,836.12
4,974.76 Total Expenditure 25,884.71
10,011.04 Surplus before donations 24,718.23
Donations made
Marlow Beer Fest 72.00
Scouts Jamboree 600.00
Road Peace (Ride London Sponsor) 150.00
Gymnast World Comp Expenses 200.00
Ukraine Bouncy Castle 80.00
Ukraine Bouncy Castle 400.00
MTC Meals 4 Ukraine 500.00
lighthouse Marlow 550.00
Spinfield Solar Panels 750.00
Radnage School DB Donation 250.00
Chris Hoyle Marathon 250.00
Steve Pearson Marathon 250.00
Anouk Seed Peru Charity 250.00
FOB playground 1,000.00
Community Matters 2,000.00
RBL Wreath 100.00
Marlow Literary Festival 500.00
Age Concern Xmas Lunch 250.00
MTC Xmas Lights 500.00
DTD Toys for Wycombe Hospital 250.00
Children in Need 1,078.98
4,026.20 2021-2022 Donations
9,980.98
5,984.84 Surplus after donations 14,737.25
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Marlow and District (575) Round Table Charity No. 1097489
Charity Account
Balance Sheet at 31 March 2023
2022 2023
£ £ £
Accumulated surplus
14,275.24 Balance brought forward at beginning of year 20,260.08
5,984.84 Surplus for year 14,737.25
20,260.08 Balance carried forward at end of year 34,997.33
Represented by:
Cash at Bank
1.00 Charity Current 1.00
18,948.67 Charity Business Reserve 34,759.14
1.00 Regatta Current 1.00
1,309.41 Regatta Business Reserve 1,315.17
20,260.08 36,076.31
-
Creditor - donations payable 1,078.98
20,260.08 34,997.33
Date
Chairman
John Hetherington Date 22-Jan-24
Treasurer
In connection with my examination of the above accounts, no matter has come to
my attention:
i) which gives me any cause to believe that they do not comply with the
accounting records; or
ii) to which, in my opinion, attention should be drawn in order for a proper
understanding of the accounts to be reached.
John Pearson Date 22-Jan-24
Independent Examiner
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