Charity Registration No. 1097401 Company Registration No. 02201619 (England and Wales)
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Habiban Zaman (Chair) |
|---|---|
| Barbara Jones (Treasurer) | |
| Mike Quiggin | |
| Secretary | Abad Ghani |
| Charity number | 1097401 |
| Company number | 02201619 |
| Registered office | 36 Orchard Street |
| Dewsbury | |
| West Yorkshire | |
| WF12 9LT | |
| Independent examiner | Kevin J Meddings M.A.A.T. |
| Kevin Meddings Accountancy Services | |
| 55 Crowther Avenue | |
| Calverley | |
| Leeds | |
| West Yorkshire | |
| LS28 5SA | |
| Bankers | CAF Bank Ltd |
| 25 Kings Hill Avenue | |
| Kings Hill | |
| West Malling | |
| Kent | |
| ME19 4JQ |
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
CONTENTS
| Page | |
|---|---|
| Trustees’ report | 1 – 3 |
| Independent examiners’ report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Statement of cashflows | 7 |
| Notes to the accounts | 8 – 13 |
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
The trustees present their report and accounts for the year ended 31 March 2024.
The board of trustees are satisfied with the performance of the charity during the year and the position at 31 March 2024 and consider that the charity is in a position to continue its activities during the coming year, and that the charity’s assets are adequate to fulfil its obligations.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Charities Act 2011.
Structure, governance and management
Governing Document
The organisation is a charitable company limited by guarantee, incorporated as the West Yorkshire Low Pay Unit in 1987 and re-registered in October 2002 as the Pay & Employment Rights Service (Yorkshire) Ltd. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. PERS amended its Memorandum of Association and Articles of Association in October 2010. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
The trustees, who are also directors for the purpose of company law, and who served during the year were:-
Habiban Zaman (Chair) Barbara Jones (Treasurer) Mike Quiggin
Recruitment and Appointment of Trustees Board
The directors of the company are also charity trustees for the purpose of charity law and under the company’s Articles are known as members of the Trustees Board. Under the requirements of the Memorandum and Articles of Association the members of the Trustees Board are elected to serve for a period of two years after which they must be re-elected at the next Annual General Meeting or appointed as additional members by the elected Trustees Board.
The Pay & Employment Rights Service has a Trustee Board of three members who meet approximately six times per year and are responsible for the strategic direction and policy of the charity. During 2023/2024 there were three Board members from a variety of professional backgrounds relevant to the work of the charity.
PERS Business Manager, user representative and the staff representative also attend the Board meetings. The organisation is managed by a voluntary Board of Trustees. The charity Trustees are also directors for the purpose of company law. The Business Manager has responsibility for overseeing and directing the day-to-day functions of the organisation.
During the year the organisation has been reliant on several funding streams in supporting its delivery of the service it provides.
PERS does though remain as a viable organisation with sufficient funds to continue to operate and deliver its service and it is the intention to actively pursue further funding opportunities to enhance the Home Working and Small Business Support, Health and Wellbeing programmes.
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Objectives and activities
The company’s objects and principal activities for the public benefit are:
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The relief of poverty and hardship, in particular caused by low pay.
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The elimination of discrimination and the promotion of opportunity, particularly in employment.
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The advancement of education.
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The relief of unemployment for the public benefit in such ways as may be thought fit, including assistance to find employment.
The Trustees have paid due regard to the Charity Commission’s guidance on public benefit in deciding what activities PERS should undertake.
The main objectives and activities for the year continued to focus upon offering support and advice to individuals and employers, and in enhancing the overall quality of our service provision.
The full name of the charity is Pay & Employment Rights Service (Yorkshire) Ltd. The charity is also known by the name PERS.
Public benefit that is provided by the Charity.
PERS main activities, the services we deliver and the people we support, are described below. These activities and services fit within the organisation’s objects and mission statement of “Promoting, sharing and developing opportunities for best employment practice”. Our activities focus on supporting individuals in developing skills in various subjects that support individuals in gaining employment or selfemployment, and in support with health and wellbeing programmes.
The charity relies on grant aid from the donors identified in the accounts, whose support is valued. There is a small amount of income generating activity.
PERS Activities 2023/24
In the financial year 2023/24, PERS maintained a steadfast commitment to fostering economic empowerment through innovative Business Support and home-based work initiatives. Our primary focus remained on equipping individuals with essential skills necessary for launching their own home-based businesses, while also promoting inclusive practices that empower women to take on leadership roles and engage in impactful volunteering opportunities.
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Business Support
The Business Support segment of our service thrived during 2023/24, thanks to our funding streams. This financial backing enabled us to continue our mission of supporting unemployed individuals in skill development and entrepreneurship, guiding them toward establishing successful home-based businesses and pursuing valuable employment opportunities. We take pride in our role as a catalyst for positive change, helping individuals realize their potential and achieve their professional aspirations.
The table below shows activities carried out during the year:
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Training courses delivered to support individuals in developing skills
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One to one Business Support.
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Financial Review
In this financial year PERS made a deficit of £21,586 (2023 deficit of £14,884) Unrestricted reserves at the yearend amounted to £54,732 (2023: £80,796) which represents just over 7 months of current annual running costs, and which are all available to be used in respect of all the charitable objects of the organisation. Restricted fund balances, in respect of one project at the yearend amounted to £4,478 and is committed to be spent in the 2024/25 financial year
The designated Strict Liability fund has been retained at a level of £40,000 and will allow PERS to fulfil its statutory and legal financial responsibilities in the event of closure.
Plans for the Future
The organisation will continue from the work it has been carrying out in 2023/24 which has been as follows:
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Developing new partnerships with organisations across West Yorkshire to build opportunities to deliver the current, successful Business Support project in new contexts.
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Reviewing opportunities to deliver similar programmes in adjacent regions with demographic profiles similar to those in West Yorkshire.
Statement of Trustees’ Responsibilities
The trustees (who are also the directors of Pay & Employment Rights Service (Yorkshire) Ltd) are responsible for preparing the Trustees’ Annual Report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare accounts for each financial year. Under company law the Trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the Trustees are required to:-
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements that are reasonable and prudent;
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state whether UK accounting standards have been followed, subject to any departures disclosed and explained in the accounts; and
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prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and disseminator of accounts may differ from legislation in other jurisdictions.
The Trustees are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities .
On behalf of the Board of Trustees
...................................... Habiban Zaman Trustee
Dated: 7 November 2024
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
I report on the accounts of the charity for the year ended 31 March 2024, which are set out on pages 5 to 13.
Respective responsibilities of Trustees and Examiner
The trustees, who are also the directors of Pay & Employments Rights Service (Yorkshire) Ltd for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011, (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination it is my responsibility to:
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(i) examine the accounts under section 145 of the 2011 Act;
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(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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(iii) to state whether particular matters have come to my attention.
Basis of Independent Examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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(i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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(ii) to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities;
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have not been met; or
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(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kevin J Meddings M.A.A.T. Kevin Meddings Accountancy Services 55 Crowther Avenue Calverley Leeds West Yorkshire LS28 5SA
Dated: 8 November 2024
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024
| Notes Unrestricted Designated Restricted funds funds funds £ £ £ Income Voluntary income 2 4,772 - - Bank interest 2,014 - - Grants receivable 3 - - 63,555 Total income 6,786 - 63,555 Expenditure 4 Charitable activities 32,850 - 59,077 Total expenditure 32,850 - 59,077 Net (expenditure)/income for the year/ Net movement in funds (26,064) - 4,478 Total funds brought forward 80,796 40,000 - Total funds carried forward 54,732 40,000 4,478 |
Total 2024 £ 4,772 2,014 63,555 70,341 91,927 91,927 (21,586) 120,796 99,210 |
Total 2023 £ 12,542 675 47,786 61,003 75,887 75,887 (14,884) 135,680 120,796 |
|---|---|---|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
BALANCE SHEET AS AT 31 MARCH 2024
| Unrestricted Designated Restricted funds funds funds £ £ Notes Current assets Cash at bank and in hand 59,576 40,000 4,478 Creditors: amounts falling due within one year 7 (4,844) - - Net current assets 54,732 40,000 4,478 The funds of the charity Unrestricted funds 54,732 - - Strict liability fund 10 - 40,000 - Restricted funds 9 - - 4,478 Total charity funds 54,732 40,000 4,478 |
Total 2024 £ 104,054 (4,844) 99,210 54,732 40,000 4,478 99,210 |
Total 2023 £ 131,008 (10,212) 120,796 80,796 40,000 - 120,796 |
|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources , including its income and expenditure, for the financial year in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.
The accounts were approved by the Board on 7 November 2024
Habiban Zaman Trustee
Company Registration No. 02201619
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
STATEMENT OF CASHFLOWS FOR THE YEAR ENDED 31 MARCH 2024
| Notes Net cash (used) in operating activities 11 Cashflow from investing activities (Decrease) in cash equivalents in the year Cash equivalents at the beginning of the year Total cash equivalents at the end of the year |
2024 £ (28,968) 2,014 (26,954) 131,008 104,054 |
2023 £ (24,617) 675 (23,942) 154,950 131,008 |
|---|---|---|
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
1. Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention unless otherwise stated.
The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.
The charity constitutes a public benefit entity as defined by FRS 102.
Having considered future planned activities and the reserves available to the charity, the trustees are satisfied that the financial statements should be prepared on a going concern basis.
1.2 Incoming resources
Core funding grants are credited to the income and expenditure account at the time of receipt. Revenue grants for specific projects are credited to the income and expenditure account when received and unspent amounts at the yearend are carried forward as part of the restricted funds in the balance sheet. Income may be deferred if it is received in advance of the financial period to which it relates.
Donations and membership fees are accounted for when received by the charity.
Training, consultancy and contract income are recognised as income in the Statement of Financial Account at the date when it falls due to be received.
Subscriber contract income is recognised in equal amounts over the period of the annual subscription.
1.3 Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises, those costs incurred by the charity in the delivery of its activities and services for beneficiaries. These include governance costs which are those costs associated with meeting the constitutional and statutory requirement of the charity.
1.4 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Fixtures, fittings & equipment
3 years straight line
It is the policy of the charity to only capitalise individual items on the balance sheet that cost in excess of £2,000 and there have been no such purchases in this or the previous financial year.
1.5 Leasing and hire purchase commitments
Rentals payable under operating leases are charged against income on a straight-line basis over the period of the lease.
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
1.6 Pensions
The charity operates its own stakeholder pension scheme and also makes payments to the personal pension scheme of those employees who are not members of the charity’s scheme.
1.7 Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Funds may be designated at any time by the directors if such a purpose is identified.
Restricted funds are subject to specific conditions by donors as to how they may be used.
2. Voluntary income
| Core income Contract income Employment allowance |
2024 £ - 4,772 4,772 |
2023 £ 8,363 4,179 12,542 |
|---|---|---|
3. I ncoming resources from charitable activities
Included within income relating to restricted grants are the following:
| Restricted grants The Tudor Trust Awards For All Kirklees Council Groundworks UK One Community Foundation Limited |
2024 £ 52,005 9,950 1,600 - - 63,555 |
2023 £ - - - 37,786 10,000 47,786 |
|---|---|---|
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
4. Charitable activities
| Staff salaries and employer’s NIC Staff pension costs Office hours support costs Limelight Project partners delivery costs Insurance Printing, postage, stationery and copying Telephone Publicity Repairs and equipment Office rent, rates, services, and maintenance Staff training Costs of providing training Subscriptions Independent examination fees Payroll fees Research & consultancy Regulatory costs Computer associated costs Bank Charges Sundries Total expenditure |
2024 £ 53,520 3,494 8,235 9,060 959 - 1,091 488 1,963 4,104 - 5,289 1,187 735 239 855 35 497 61 115 91,927 |
2023 £ 49,453 3,031 - - 798 101 1,922 1,625 799 4,104 400 8,765 342 720 242 2,100 165 1,242 72 6 75,887 |
|---|---|---|
5. Trustees
None of the trustees (or any persons connected with them) received any remuneration or reimbursed costs during the year (2023: none).
We can confirm that there are no related party transactions that require disclosure in the accounts (2023: none).
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
- Employees
Number of employees
The average monthly number of employees during the year was:
Management and administration Charitable activities Employment costs Wages and salaries Social security costs Other pension costs |
2024 Number 1 1 2 2024 £ 48,748 4,772 3,494 57,014 |
2023 Number 1 1 2 2023 £ 45,274 4,179 3,031 |
|---|---|---|
| 52,484 |
The above number of employees for both years are based on full time equivalents.
There were no employees whose annual emoluments were £60,000 or more.
7. Creditors: amounts falling due within one year
| Other creditors Accruals 8. Pension and other post-retirement benefit commitments Defined contribution Contributions payable by the company for the year |
2024 £ 4,109 735 4,844 2024 £ 3,494 |
2023 £ 9,492 720 10,212 2023 £ 3,031 |
|---|---|---|
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
9. Restricted funds
The income funds of the charity include restricted funds comprising unexpended balances of income held on trust for specific purposes:
| Movement in funds | Movement in funds | |||
|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at 31 | |
| 1 April 2023 | resources | expended | March 2024 | |
| £ | £ | £ | £ | |
| The Tudor Trust | - | 52,005 | (47,527) | 4,478 |
| Awards For All | - | 9,950 | (9,950) | - |
| Kirklees Council | - | 1,600 |
(1,600) | - |
| - | 63,555 |
(59,077) | 4,478 |
The Tudor Trust
Funding to support and empower South Asian women by providing skills training, leadership skills and one to one support in creating their own businesses and accessing leadership roles.
Awards For All
PERS secured funding to support individuals from the Dewsbury and Batley area by providing training to support them in developing skills and one to one support in creating their own homeworking business.
Kirklees Council
PERS received a grant to enhance our digital facilities and infrastructure, with the aim of improving training and workshop experiences for our beneficiaries.
10. Designated funds
The income funds of the charity include the following designated fund which have been set aside out of unrestricted funds by the trustees for specific purposes, which incorporates the potential costs of redundancy, contractual obligations to third parties and other costs related to the possible winding up of the service.
| Movement in | funds | ||||
|---|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at 31 | ||
| 1 | April 2023 | resources | expended | March 2024 | |
| £ | £ | £ | £ | ||
| Strict Liability Fund | 40,000 | - | - | 40,000 |
PAY & EMPLOYMENT RIGHTS SERVICE (YORKSHIRE) LTD
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
- Reconciliation of net movement funds to net cashflows from operating activities
| Net movement in funds Interest receivable (Decrease) in creditors Net cash (used) in operating activities |
2024 2023 £ £ (21,586) (14,884) (2,014) (675) (5,368) (9,058) (28,968) (24,617) |
|---|---|